Article ID: 197716
Article Last Modified on 5/23/2003
APPLIES TO
- Microsoft Word 2000 Standard Edition
- Microsoft Outlook 2000 Standard Edition
This article was previously published under Q197716
SUMMARY
When you use the Microsoft Outlook Address Book as a data source for a mail merge in Microsoft Word, the Outlook Contact records are converted into a file named X010 (talk)_virtual_file_X010 (talk).olk. Some Outlook fields are not available in this file and some field names are a bit different from what they are in Outlook. This article describes the Outlook fields available to Word Mail Merge and lists those that are not available.
MORE INFORMATION
A few fields in the "All Contact Fields" group in Outlook have different names in Word Mail Merge. Most have the same name in both Outlook and Word, but some are not available in Word at all. No user-defined Outlook fields are available in Word.
NOTE: To access more Outlook Contact fields, you can export the Contact folder via a comma, or tab-delimited, file and use that file as the Word Mail Merge data source, rather than the Outlook Address Book.
The following are the Word Merge Fields with their corresponding Outlook fields, as they appear in the Word "Insert Merge Field" list.
Word Merge Field Name Outlook Contact Field Name
--------------------- --------------------------
Courtesy_Title Title
First_Name First Name
Last_Name Last Name
Generation Suffix
Title Job Title
Company Company
Department Department
Postal_Address Mailing Address (complete) -
Business, Home, or Other
depending upon which is
checked in the Contact Record
Office_Location Office Location
Street_Address Street Address (only)
Business, Home or Other
depending upon which is
checked in the Contact Record
City City (only)E>
Business, Home or Other
depending upon which is
checked in the Contact Record
State_or_Province State (only)
Business, Home or Other
depending upon which is
checked in the Contact Record
Postal_Code Zip/Postal Code (only)>
Business, Home or Other
depending upon which is
checked in the Contact Record
Country Country (only)
Business, Home or Other
depending upon which is
checked in the Contact Record
Business_Phone Business Phone
Business_Phone_2 Business Phone 2
Business_Fax Business Fax
Assistant_Name Assistant's Name
Assistant_Phone Assistant's Phone
Spouse Spouse
Home_Phone Home Phone
Home_Phone_2 Home Phone 2
Home_Fax Home Fax
Home_Street_Address Home Address Street
Home_City Home Address City
Home_State_or_Province Home Address State
Home_Postal_Code Home Address Postal Code
Home_Country Home Address Country
Other_Phone Other Phone
Primary_Fax Other Fax
Other_Street_Address Other Address Street
Other_City Other Address City
Other_State_or_Province Other Address State
Other_Postal_Code Other Address Postal Code
Other_Country Other Address Country
Mobile_Phone Mobile Phone
Pager_Phone Pager
Email_Name Subject
Email_Type Not from Contact Record
Email_Address E-mail
The following are the Outlook Contact fields NOT available in Word Mail
Merge.
Account Initials
Anniversary ISDN
Attachment Journal
Billing Information Language
Birthday Location
Business Address Manager's Name
Business Address City Message Class
Business Address Country Middle Name
Business Address PO Box Mileage
Business Address Street Modified
Business Home Page Nickname
Callback Organizational ID Number
Car Phone Other Address
Categories Other Address PO Box
Children Outlook Internal Version
Company Main Phone Outlook Version
Computer Network Name Personal Home Page
Created PO Box
Customer ID Primary Phone
E-mail 2 Profession
E-mail 3 Radio Phone
File As Read
FTP Site Referred By
Full Name Sensitivity
Gender Size
Government ID Number Telex
Hobbies TTY/TDD Phone
Home Address User Field 1
Home Address PO Box User Field 2
Icon User Field 3
In Folder User Field 4
Web Page
Additional query words: OL2000 WD2000 mailmerge
Keywords: kbinfo KB197716
