Microsoft KB Archive/166899
Article ID: 166899
Article Last Modified on 1/19/2007
- Microsoft Outlook 97 Standard Edition
This article was previously published under Q166899
Microsoft Outlook 97 can automatically schedule the use of resources (conference rooms, vehicles, or AV equipment) through a computer acting as delegate for the resource. This provides automatic sending of confirmations and allows booking via e-mail as opposed to requiring a direct network connection. Multiple conference rooms can share the same delegate. However, you may want to directly book a resource without assigning a delegate.
Within the limitations below, you can open the calendar of a resource account and directly post a meeting without using a delegate account:
- You must use Microsoft Exchange Server as your mail service.
- The resource calendar must be stored in the Exchange Server mailbox.
- The resource calendar must have access permissions assigned.
To Define a Resource Account
- Create a new e-mail account for the resource using the Microsoft Exchange Server Administrator account.
- Start Outlook using the new resource account to create the default folders in the mailbox on the server.
- Right-click the Calendar folder, and click Properties.
- On the Permissions tab, give the Default user "Author" permissions and click OK.
- Exit Outlook.
To Direct-book an Appointment to the Resource
- Open Outlook with a user profile.
- On the File menu, point to "Open Special Folder" and click Exchange Server Folder.
- Type the e-mail name of the resource account, and on the Folder list, click Calendar and then click OK.
- Enter an appointment on the resource calendar.
- Close the resource calendar.
For related information, please see the following articles in the Microsoft Knowledge Base:
159694 OL97: Adding a Shortcut Icon to Access Another User's Calendar
169872 OL97: How to Create a Resource Account in Outlook
160302 OL97: How to Open Someone Else's Calendar or Other Folder
For more information about Outlook's automatic meeting scheduling features, type "Schedule a Meeting" in the Office Assistant, click Search, and then click to view "Schedule an appointment, meeting, or event."
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