Microsoft KB Archive/811380

Knowledge Base

How to use the Outlook Express Address Book in a mail merge in Word

Article ID: 811380

Article Last Modified on 2/1/2007

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APPLIES TO

• Microsoft Office Word 2003
• Microsoft Word 2002 Standard Edition
• Microsoft Outlook Express 6.0
• Microsoft Outlook Express 6.0
• Microsoft Outlook Express 6.0
• Microsoft Outlook Express 6.0
• Microsoft Outlook Express 6.0
• Microsoft Outlook Express 5.5
• Microsoft Outlook Express 5.5
• Microsoft Outlook Express 5.5
• Microsoft Outlook Express 5.5
• Microsoft Outlook Express 5.01 Service Pack 2
• Microsoft Outlook Express 5.01 Service Pack 2
• Microsoft Outlook Express 5.01
• Microsoft Outlook Express 5.01 Service Pack 2
• Microsoft Outlook Express 5.0
• Microsoft Outlook Express 5.0

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For a Microsoft Word 2000 version of this article, see 211206.

IN THIS TASK

• SUMMARY
  • How to use the Outlook Express Address Book in a mail merge
• REFERENCES

SUMMARY

This step-by-step article describes how to export the Outlook Express Address Book to use as a mail merge data source in Word.

Note The Outlook Express Address Book is not designed for use with Word.

When you try to perform a mail merge with the Outlook Express Address Book, either it is not available for use in the mail merge, or you receive an error message similar to one of the following:

Logon failed. You must log on to Microsoft Exchange to access your address book.

Error code: Unspecified error

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How to Use the Outlook Express Address Book in a Mail Merge

To use the Outlook Express Address Book as a mail merge data source in Word, you must export it. To export the Address Book from Outlook Express, follow these steps:

1. Start Outlook Express.
2. On the File menu, point to Export, and then click Address Book.
3. In the Address Book Export Tool dialog box, click Text File (Comma Separated Values), and then click Export.
4. In the Save exported file as box, type a file name for your exported Address Book file, and then click Browse.
5. In the Save in field of the Save As dialog box, specify a location in which to save the file.
6. In the Save as type box, click either Comma Separated Values (*.csv) or Text Files (*.txt) (as appropriate to the format that you want to use), and then click Save.
   

Note: You can save your Outlook Express Address Book in either Comma Separated Values (*.csv) or Text Files (*.txt) format. Word can use either format.

1. Click Next.
2. Click to select the check boxes next to the fields that you want to export, and then click Finish.
3. Click OK when you receive the message that the export procedure is completed.
4. Click Close to close the Address Book Export Tool dialog box.

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REFERENCES

290408 Frequently asked questions about mail merge in Word 2002

294684 How to use the mail merge to create mailing labels in Word 2002 and in later versions of Word

294685 How to use mail merge to create envelopes in Word 2002 and in later versions of Word

For more information about how to use Microsoft Outlook Contacts in a Word mail merge, click the following article number to view the article in the Microsoft Knowledge Base:

294697 How to perform a mail merge with an Outlook Contacts list in Word 2002 and in later versions of Word

287561 How to use the Mail Merge feature with contacts in Outlook 2002 and Outlook 2003

Additional query words: WD2002 WD2003

Keywords: kberrmsg kbhowto KB811380

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