Microsoft KB Archive/261294

Knowledge Base

XADM: Using Search Permissions to Suppress Recipient Container Views

Article ID: 261294

Article Last Modified on 10/27/2006

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APPLIES TO

• Microsoft Exchange Server 5.5 Standard Edition

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This article was previously published under Q261294

SUMMARY

In certain situations, an Exchange Server site is built with Recipients containers which follow an organizational structure. After you add a mailbox to one of these containers you cannot move it to another container within the directory when the person changes locations within the organization.

For example, during the initial setup of your Exchange Server directory you defined four Recipients containers: Sales, Marketing, Operations, and Administration, and created mailboxes in each container based on the group each individual works in. When User A in Operations moves to the Administration group, you cannot move User A's mailbox to the Administration container.

MORE INFORMATION

Although there is no way to change the location where the objects are stored in the Exchange Server directory without re-creating the account, you can use Address Book Views to change the view that the users see to reflect the current organizational structure. To do this, follow these steps:

1. Populate the field by which the Global Address List is sorted (such as the Department field) for all mailboxes in the site.
2. In the Exchange Server Administrator program, on the File menu, point to New Other, and then click Address Book View.
3. Type the display name and the directory name for the view you want to create.
   

NOTE: Type a descriptive directory name (for example, Departments) to make it easier to sort the directory.

1. Click the Group By tab and click the field by which you want to organize the view.
2. Click the Permissions tab, and then under Search, grant permissions for the group that will use this view.
3. Click the Domain Users group if you want all users on your Exchange Server messaging system to see the updated view.
4. Click Apply, and then click OK.

You have created containers in the Address List in Outlook that match your current organizational structure, but users can still view the original containers. You can hide the original containers so that the only containers viewable through Outlook are the Global Address List and the new Address Book Views. To hide the original containers, follow these steps:

1. In the Directory Service Site Configuration object, click Properties, and then configure an anonymous account.
   
   For additional information, click the article number below to view the article in the Microsoft Knowledge Base:

   182902 How To Set Up Container Level Search Control

2. To locate the Directory Service Site Configuration object, follow these steps:
   
   
   1. Click to expand the Site object, and then click to expand the Configuration object.
   2. Click the Directory Service Site Configuration object.
3. In the Administrator program, click Options on the Tools menu.
4. On the Permissions tab, click to select Display rights for roles on permissions page.
5. In the Administrator program, click the Site object, and then click Properties on the File menu.
6. Click the Permissions tab.
7. Grant Search permissions for a Windows NT account that is not assigned to a user. Do not remove any permissions from this service account.
8. Follow the same process on the configuration container.

Keywords: kbhowto KB261294

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