Microsoft KB Archive/216005

Knowledge Base

XL2000: Error Clicking Export to Excel When Exporting OLAP Data

Article ID: 216005

Article Last Modified on 11/4/2003

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APPLIES TO

• Microsoft Excel 2000 Standard Edition
• Microsoft Office PivotTable Component 9.0, run time

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This article was previously published under Q216005

SYMPTOMS

When you click the Export to Excel button on the PivotTable toolbar, you may receive the following error message:

Totals in this PivotTable list do not include data that is hidden by filtering. When you export this PivotTable list to Excel, the totals in the Excel PivotTable report will include the hidden data, and as a result the total values in the Excel report will be different.

-and-

The totals in your Excel PivotTable do not match the totals displayed in your Microsoft Office PivotTable list.

CAUSE

This problem occurs if your PivotTable list summarizes data from an Online Analytical Processing (OLAP) data source. Excel PivotTable reports do not calculate totals based on OLAP data. Excel utilizes pre-calculated totals that reside on the database server. As a result, totals in Excel PivotTable reports include hidden items.

WORKAROUND

To make the behavior of your PivotTable list consistent with the behavior of Excel PivotTable reports, enable the Total all items check box. To do this, follow these steps:

1. Click the title bar of your PivotTable list to select the entire table.
2. Click the Property Toolbox button on the PivotTable toolbar.
3. Click the Totals pane.
4. Click to select the Total all items check box.

Additional query words: XL2000 pivotlist

Keywords: kbprb KB216005

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