Knowledge Base

WD2000: How to Avoid "Save As" Alert When Saving to Different File Format

Article ID: 211468

Article Last Modified on 10/11/2006

APPLIES TO

Microsoft Word 2000 Standard Edition

This article was previously published under Q211468

SUMMARY

When you save a file in a format other than the default Word Document (*.doc) file format, the Office Assistant may prompt you with a message similar to the following:

<filename> may contain features that are not compatible with <file format>. Do you want to save the document in this format?

To save, click Yes.
To preserve formatting, click No. Then save a copy in the latest Word format.

This article discusses a method you can use to avoid this prompt each time you save a document.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
For more information about how to use the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:

212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

To prevent the Office Assistant from prompting you each time you save a document in a format other than Word Document (*.doc), you can create the following three Visual Basic for Applications macros. Name these macros "FileSave", "FileSaveAs", and "Save_SaveAs". Then type the following example Visual Basic for Applications code into each respective macro:

The FileSave Macro

Sub FileSave()

   ' If the document has not been saved
   ' display the File SaveAs dialog.
   If ActiveDocument.Saved = False Then
      ' Call the Save_SaveAs macro.
      Save_SaveAs
   Else
      ' Otherwise, save the document.
      ActiveDocument.Save
   End If
End Sub

The FileSaveAs Macro

Sub FileSaveAs()
   ' Call the Save_SaveAs macro.
   Save_SaveAs
End Sub

The Save_SaveAs Macro

Public Sub Save_SaveAs()

   ' **********************************************
   ' This macro replaces the default functionality
   ' of the FileSaveAs command.
   ' **********************************************
   Dim myDialog As Dialog
   Set myDialog = Dialogs(wdDialogFileSaveAs)
   ' Display the Dialog and save the document.
   If myDialog.Display Then
      ActiveDocument.SaveAs myDialog.Name, myDialog.Format, _
      myDialog.LockAnnot, myDialog.Password, myDialog.AddToMru, _
      myDialog.WritePassword, myDialog.RecommendReadOnly, _
      myDialog.EmbedFonts, myDialog.NativePictureFormat, _
      myDialog.FormsData, myDialog.SaveAsAOCELetter
   End If
End Sub

REFERENCES

For additional information, click the article numbers below to view the articles in the Microsoft Knowledge Base:

226118 OFF2000: Programming Resources for Visual Basic for Applications

212623 WD2000: Macro Programming Resources

Additional query words: vb vba vbe disabled disable dialog dialogbox

Keywords: kbdtacode kbhowto kbmacroexample kbprogramming KB211468

Microsoft KB Archive/211468

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