Microsoft KB Archive/180530

Knowledge Base

WD98: How to Install and Use the Word Batch Converter

Article ID: 180530

Article Last Modified on 10/4/2002

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APPLIES TO

• Microsoft Word 98 for Macintosh

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This article was previously published under Q180530

SUMMARY

Microsoft Word 98 Macintosh Edition includes a batch converter that allows you to convert multiple files from Word file format to another format, and vice versa. The batch converter is installed in the following folder:

Macintosh HD:Microsoft Office 98:Shared Applications:Text Converters

This article describes how to install and use the Batch Converter.

MORE INFORMATION

Installing the Batch Converter

The Batch Converter is installed from the Value Pack located on your Microsoft Office 98 Macintosh Edition CD-ROM.

NOTE: The Batch Converter is not installed during Microsoft Office Setup, and has to be set up separately.

To install the Batch Converter, follow these steps:

1. Insert the Microsoft Office 98 Macintosh Edition CD-ROM into your CD-ROM drive.
2. Double-click the Value Pack Installer icon in the Value Pack folder of the Microsoft Office 98 Macintosh Edition CD-ROM.
3. In the Value Pack Installer options, click to select the Text Converters check box.
   

Selecting this check box automatically selects the Batch Converter and all the supplemental text converters.

NOTE: To select individual text converters, expand the Text Converters option and click the text converters you want to install.

1. Click Install.

Running The Batch Converter

The Batch Converter is a separate program from Word. To run the Batch Converter, follow these steps:

1. Double-click the Batch Converter icon in the following folder:

   Macintosh HD:Microsoft Office 98:Shared Applications:Text Converters

   When the Batch Converter starts, you will see a menu bar that contains File, Edit and Help menus.
2. On the Edit menu, click Preferences.
   
   The Batch Converter Preferences dialog box opens.
3. Under Convert documents, do both of the following:
   1. Change the From box to the file format that you are converting documents from, or leave the box selected as All Readable Files.
   2. Change the To box to the file format that you want to convert the documents to.
      
      For additional information about the Convert Documents To box, please see the following article in the Microsoft Knowledge Base:

      180618 WD98: Batch Converter Preferences Selection Control Doesn't Work

4. Under Converter Folders, click to select one of the following options:
   
   
   • Same As Batch Converter
     
     Use this option to use the text converters that have been installed in the same folder as the Batch Converter.

     -or-

   • Use Text Converters
     
     Use this option when you want to use text converters that are stored in a different folder from the Batch Converter.
   NOTE: When you click either of these options, the Batch Converter scans for the installed text converters available. If you click Select, you can change to a different folder that contains installed text converters.
5. Under Destination Folder, click to select one of the following options:
   • Same As Batch Converter
     
     Use this option to save the converted file to the same folder as the Batch Converter.
     
     -or-
   • Same As Original
     
     Use this option to save the converted file to the same folder as the original file.
     
     -or-
   • Prompt For Destination
     
     Use this option to allow the Batch Converter to prompt you for the folder to save the converted files in.
     
     -or-
   • Use: <folder name>
     
     Use this option to select the folder the Batch Converter will use to save the converted files.
6. Click to select the "Delete original files after conversion" check box if appropriate.
   
   NOTE: Selecting this option will delete the original file. Use this option only if you are sure you will not need the original file again.
7. Use either of the following methods:
   
   Click OK to save the preferences you have selected for the Batch Converter.

   -or-

   Click Cancel to exit the Batch Converter Preferences without saving the changes you have selected.
8. On the File menu, click Convert.
9. Click to select the file or folder to be converted, and then click Select.
   
   NOTE: You must specify a folder name for files to convert from. The Batch Converter will not respond to files located at the root of the Hard Drive.

The Batch Converter now converts the files according to the Batch Converter Preferences.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:

179607 WD98: Supported Non-Word File Formats

Keywords: kbhowto KB180530

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