Microsoft KB Archive/174703

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Article ID: 174703

Article Last Modified on 1/20/2007


  • Microsoft Outlook 97 Standard Edition

This article was previously published under Q174703


When you print a date-range of appointments using any of the Microsoft Outlook Day/Week/Month styles, all appointments within the date-range are printed by default. This article describes how to selectively print appointments within a date-range.


To selectively print appointments in the Day/Week/Month styles, first assign a category code either to those appointments you want to print or to those appointments you want to exclude. Then define a filtered view to either include or exclude that category code.

To Assign a Category Code to an Appointment

  1. Right-click the appointment and click Categories on the shortcut menu.
  2. Click to select a category code from the Available Categories list, and click OK.

To Define a Filtered View of the Appointments

  1. On the View menu, click Filter.
  2. If you want to print only appointments with a specified category code:
    1. On the More Choices tab, click Categories.
    2. In the Available Categories list, click to select the category you want to display on the printout.
  3. If you want to exclude those appointments with a specified category code from printing, follow these steps:
    1. On the Advanced tab, click Field, point to All Appointment fields, and click Categories.
    2. In the Condition list, click Doesn't Contain.
    3. In the Value box, type the category code you want to exclude from the printout.

To Remove the Filter

  1. On the View menu, click Filter.
  2. In the Filter dialog box, click Clear All, and then click OK.

Keywords: kbhowto KB174703