Article ID: 172178
Article Last Modified on 7/13/2007
APPLIES TO
- Microsoft Word 97 Standard Edition
This article was previously published under Q172178
SUMMARY
In Microsoft Word, there is no built-in functionality to force a user to select only one Check Box Form Field out of a group of check boxes.
For example, if you have three check boxes: Yes, No, and Undecided, the user can select more than one at a time. However, you want to limit the user to selecting only one check box.
This article describes a method using Visual Basic for Applications that you can use to force a user to select only one check box from a group of check boxes.
MORE INFORMATION
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The following sample Visual Basic for Applications macro demonstrates two groups of check boxes on a form. One group contains check boxes named Yes, No, and Undecided and the other group contains check boxes named True and False. When you select one of the check boxes in the group, the other check boxes are cleared.
Sub ToggleCheckBoxOnEntry()
Dim fFields As FormFields
Dim fSelectedField As FormField
Set fFields = ActiveDocument.FormFields
For Each fSelectedField In Selection.FormFields
' Form field must be a check box.
If fSelectedField.Type = wdFieldFormCheckBox Then
' Go to the case for the currently selected group.
Select Case fSelectedField.Name
' Yes, No, or Undecided check box group.
Case "Yes", "No", "Undecided"
' Clear all values.
fFields("Yes").CheckBox.Value = False
fFields("No").CheckBox.Value = False
fFields("Undecided").CheckBox.Value = False
' True or False check box group.
Case "True", "False"
' Clear all values.
fFields("True").CheckBox.Value = False
fFields("False").CheckBox.Value = False
' You can add other Case statements for other groupings.
' For example:
'Case
' <Code>
'Case
' <Code>
Case Else
End Select
' Check the selected formfield.
fSelectedField.CheckBox.Value = True
End If
Next
End Sub
To use this macro for any check box grouping within your document, assign ToggleCheckBoxOnEntry() as the Entry macro for every Check Box Form Field in the group.
For more information about Select Case statement, click the Office Assistant while in the Visual Basic Editor, type Select Case statement, click Search, and then click to view "Select Case statement."
NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:
176476 OFF: Office Assistant Not Answering Visual Basic Questions
For additional information, please see the following article in the Microsoft Knowledge Base:
173707 OFF97: How to Run Sample Code from Knowledge Base Articles
REFERENCES
For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:
163435 VBA: Programming Resources for Visual Basic for Applications
Additional query words: wordcon vb vba vbe
Keywords: kbdtacode kbhowto kbmacroexample kbui KB172178
