Article ID: 165740
Article Last Modified on 1/19/2007
APPLIES TO
- Microsoft Word 97 Standard Edition
This article was previously published under Q165740
SYMPTOMS
When you insert a cross-reference to a ListNum field, the cross-reference may not include the complete ListNum context if all of the following conditions are true:
- The ListNum field is located previous to the cross-reference.
-and-
- The cross-reference is being inserted into a paragraph containing a higher level ListNum then the ListNum being referenced.
-and-
- There is not a higher level ListNum field (other than the ListNum field contained in the paragraph where the cross-reference is being inserted) between the cross-reference and the ListNum that is being cross- referenced.
WORKAROUND
Consider using outline numbering or a combination of outline numbering and ListNum fields.
STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.
MORE INFORMATION
A cross-reference to a ListNum field should include the entire context of the ListNum that is being cross-referenced unless there are no higher level ListNum fields between the paragraph containing the cross-reference and the ListNum field that is being cross-referenced.
In the following discussion, the term ListNum "context" is used. A paragraph is said to be in the same ListNum context as a certain ListNum field if no higher level ListNum fields occur between the paragraph and the ListNum field.
Here is a sample list with the numbering created using ListNum fields:
------------------------------------
1) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
2) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
c) This is a ListNum of level 2
d) This is a ListNum of level 2
3) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
------------------------------------
Cross-references to this list:
If you insert a cross-reference in line 2d and reference either line 2a, 2b, 2c, or 2d, you will only get "a)," "b)," "c)," or "d)" as the cross reference because the cross-reference is in the same context as the item being cross-referenced.
However, if you insert a cross-reference in line 2d and reference either line 1a, 1b, 3a, or 3b, you will get the full context "1)a)," "1)b)," "3)a)," or "3)b)" as the cross-reference because the cross-reference is in a different context than the item being cross-referenced.
The problem also occurs when you insert a cross-reference in line 3) and reference 2a, 2b, 2c, or 2d. You should get the full context of "2)a)," "2)b)," "2)c)," or "2)d)" because you are referencing a line that is outside the context of the paragraph where you are inserting the cross reference. However, in this situation, you will get the incorrect cross- reference of "a," "b," "c," or "d."
NOTE: Inserting a cross-reference in line "3)" and cross-referencing lines "1a" or "1b" works correctly (giving you the full context).
REFERENCES
For more information on ListNum fields and Outline Numbering, please see the following articles in the Microsoft Knowledge Base:
159943 WD97: General Information About Bullets and Numbering
162895 WD97: How to Use the ListNum Field in Word
155961 WD97: ListNum Field Not Converted Saving to Word 6.0/95
160977 WD97: Error: ListNum Field In Table Causes Invalid Page Fault
165470 WD97: Outline Numbering Links to All Styles After Style Copy
157138 WD97: Outline Numbering Is Not Reapplied
For more information about the ListNum field, click Contents And Index on the Help menu, click the Index tab in Help Topics: Microsoft Word, type the following text
ListNum
and then double-click the selected text to go to the "LISTNUM field" topic. If you are unable to find the information you need, ask the Office Assistant.
Keywords: kbnumbering kbualink97 kbusage KB165740
