Article ID: 146310
Article Last Modified on 1/19/2007
APPLIES TO
- Microsoft Access 95 Standard Edition
- Microsoft Access 97 Standard Edition
This article was previously published under Q146310
Moderate: Requires basic macro, coding, and interoperability skills.
SUMMARY
This article describes how to create a pop-up form for setting the sort order of data in a report.
NOTE: This article explains a technique demonstrated in the sample files, RptSampl.exe (for Microsoft Access for Windows 95 version 7.0) and RptSmp97.exe (for Microsoft Access 97). For information about how to obtain these sample files, please see the following articles in the Microsoft Knowledge Base:
145777 ACC95: Microsoft Access Sample Reports Available in Download Center
175072 ACC97: Microsoft Access 97 Sample Reports Available in Download Center
MORE INFORMATION
This technique involves creating a pop-up form and a report in the sample database Northwind. The form enables you to choose which report fields to sort on and in which order: ascending or descending.
Creating the Report
- Open the sample database Northwind.mdb.
- Start the Report Wizard and create a report based on the Customers table.
In the "Which fields do you want on your report" box, select the following fields:
CompanyName ContactName City Region Country
- Click Finish to display the new report in Print Preview.
- On the File menu, click Save As/Export. Enter Sort Report as the report name and click OK.
- Close the report.
Creating the Pop-up Form
Create a new form not based on any table or query in Design view with the following form properties:
Form: Sort Form --------------------- ScrollBars: Neither RecordSelectors: No NavigationButtons: No PopUp: Yes BorderStyle: Thin MinMaxButtons: None
Set the form's OnOpen property to the following event procedure:
Private Sub Form_Open(Cancel As Integer) ' Opens the report in Design view when the form opens. DoCmd.OpenReport "Sort Report", acviewDesign ' ("acDesign" in Microsoft Access version 7.0) DoCmd.Maximize End Sub
Set the form's OnClose property to the following event procedure.
Private Sub Form_Close() ' Closes the report when the form closes. DoCmd.Close acReport, "Sort Report" DoCmd.Restore End Sub
Add the following five combo boxes:
NOTE: In the SQL expressions below, an underscore (_) at the end of a line is used as a line-continuation character. Remove the underscore from the end of the line when re-creating this expression.
Combo box: Name: Sort1 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region],[Country] from Customers Combo box: Name: Sort2 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region],[Country] from Customers Combo box: Name: Sort3 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers Combo box: Name: Sort4 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers Combo box: Name: Sort5 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers
Add the following five check boxes next to the combo boxes on the form, which you can use later for selecting ascending or descending order for your report:
Check box: Name: Check1 Check box: Name: Check2 Check box: Name: Check3 Check box: Name: Check4 Check box: Name: Check5
Add the following command button to the form, which enables you to reset the values in the form's combo boxes and check boxes:
Command button: Name:Clear Caption:Clear OnClick: [Event procedure] Set the OnClick [Event procedure] to the following:
Private Sub Clear_Click() Dim intCounter as Integer For intCounter= 1 To 5 Me("Sort" &intCounter) = "" Me("Check" &intCounter) = "" Next End Sub
Add the following command button to the form:
Command button: Name SetOrderBy Caption SetOrderBy OnClick: [Event procedure] Set the OnClick [Event procedure] to the following:
Private Sub SetOrderBy_Click() Dim strSQL as String, intCounter as Integer ' Build strSQL String. For intCounter= 1 To 5 If Me("Sort" &intCounter) <> "" Then strSQL = strSQL & "[" & Me("Sort" &intCounter) & "]" If Me("Check" &intCounter) = True Then strSQL = strSQL & " DESC" End IF strSQL = strSQL & ", " End If Next If strSQL <> "" Then ' Strip Last Comma & Space. strSQL = Left(strSQL, (Len(strSQL) - 2)) ' Set the OrderBy property. Reports![Sort Report].OrderBy = strSQL Reports![Sort Report].OrderByOn = True End If End Sub
- Close and save the form as XXXXX.
Sorting the Report
- Open XXXXX in Form view. Note that the report opens in Design view behind the form.
- Select a value in the first combo box, and then click the SetOrderBy button. The report should appear sorted by the field you selected in the combo box.
- Click to select the first check box, and then click the SetOrderby button. You should see the report sorted in descending order by the field you selected in the combo box.
REFERENCES
For more information about the filter property, search the Help Index for "Filter Property," or ask the Microsoft Access 97 Office Assistant.
For more information about filter by form or filter by selection, search the Help Index for "Filter By Form" or "Filter By Selection," or ask the Microsoft Access 97 Office Assistant.
Additional query words: dynamically
Keywords: kbhowto KB146310