Microsoft KB Archive/120280

WD: Cross Reference to Caption Includes Too Much Text

Q120280

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The information in this article applies to:

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, version 6.0

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SYMPTOMS

If you place a caption on the same line as an embedded object, Word includes the entire paragraph when you insert a cross-reference to the caption's label and number.

For example, if you have an embedded equation on the left and a caption on the right

     y = mx + b                    Equation 3.7 

then when you insert a cross-reference and select Label And Number, Word repeats the line shown above, rather than inserting just "Equation 3.7."

CAUSE

When Word inserts a cross-reference to a caption, it places a bookmark on the entire paragraph. If the paragraph contains more than the equation, the equation is included in the cross-reference.

NOTE: If you are not using AutoCaption, you can place a caption on the same line as an equation by placing the insertion point to the right of the equation, and choosing Insert Caption. If you are using AutoCaption, you cannot place the caption next to the equation; it must go either above or below the equation. Once the caption is in place, however, you can move it to the right of the equation by deleting the paragraph mark in the equation's paragraph.

WORKAROUND

To work around this problem, use either of the following methods.

Method 1

Create a two-column, one-row table and place the equation on one side and the caption in the other.

Method 2

Insert a bookmark and cross-reference the manually applied bookmark. To do this, follow these steps:

1. Select the caption, being sure to include only the caption and not the equation.
2. On the Edit menu, click Bookmark.
3. Type a name for the equation. Use a descriptive name so that if you rearrange the equations, you'll be able to remember which bookmark is which.
4. Click OK.
5. Place the insertion point where you want the cross-reference. From the Insert menu, choose Cross-Reference.
6. In the Reference Type list, select Bookmark.
7. In the Insert Reference To list, select Reference Text.
8. In the For Which Bookmark list, select the bookmark name you gave to the equation.
9. Click OK.

Additional query words: figure table mswdtable graph excel draw drawing worksheet

Keywords : winword macword kbtable word6
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Last Reviewed: November 4, 2000 © 2001 Microsoft Corporation. All rights reserved. Terms of Use.