Article ID: 110380
Article Last Modified on 8/16/2005
APPLIES TO
- Microsoft Word 6.0 Standard Edition
- Microsoft Word 6.0a
- Microsoft Word 6.0c
- Microsoft Word 95 Standard Edition
- Microsoft Word 95a
- Microsoft Word 98 for Macintosh
- Microsoft Word 6.0 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 6.0 Standard Edition
This article was previously published under Q110380
SYMPTOMS
When you use Outline Numbered (Heading Numbering) in Microsoft Word, if any heading style (Heading 1 through 9) appears in the text before a Heading 1 paragraph, then the Heading 1 paragraph will be numbered "2" when you apply Outline Numbered (Heading Numbering).
CAUSE
This behavior is by design in the Word versions listed at the beginning of this article and is different from behavior seen in earlier versions of Word. In earlier versions, heading numbering did not increment the numbering for the Heading 1 style based on the existence of a lower style (Heading 2, for instance) preceding Heading 1 in the document. The result in earlier versions of Word is that the first Heading 1 paragraph would be numbered "1."
In Word, the first Heading 1 paragraph when preceded by a lower style starts with "2" because of the existence of another heading paragraph earlier, not because of how many earlier heading paragraphs there are. For example, if you have five paragraphs formatted with the following heading styles:
Heading 2
Heading 2
Heading 2
Heading 2
Heading 1
the result after numbering is that the Heading 1 paragraph is numbered as "2," not "5."
WORKAROUND
This behavior may cause a problem in Word when you use chapter-page numbering in your document. Heading 1 is usually used to mark the start of a chapter, so whenever another heading style appears before the first Heading 1 paragraph, Word numbers the first chapter number as "2." To work around this problem, use either of the following methods.
Method 1
Rearrange your document so the Heading 1 paragraph is the first heading-level paragraph in your document. If this is not possible, use Method 2 instead.
Method 2
- Position the insertion point at the beginning of the Heading 1 paragraph.
- On the Insert menu, click Break. Select the Continuous option, and then click OK.
- Use the method appropriate for your version of Word.
Word 98 Macintosh Edition:
- On the Format menu, click Bullets And Numbering.
- In the Bullets And Numbering dialog box, select the Outline Numbered tab.
- Under "List numbering", click Restart Numbering, and then click OK.
Word 6.x/7.x:
- On the Format menu, click Heading Numbering. Click Modify.
- In the Modify Heading Numbering dialog box, select the "Restart Numbering at Each New Section" option.
- Click OK.
NOTE: This workaround may be inappropriate for multiple-section documents that depend on continuous numbering.
Keywords: kbformat kbualink97 kbprb kbnumbering kbfaq KB110380
