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Microsoft KB Archive/104375

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Knowledge Base

PPT: Tab Limitation in Each Text Block

Article ID: 104375

Article Last Modified on 8/16/2005


  • Microsoft PowerPoint 95 Standard Edition
  • Microsoft PowerPoint 3.0 Standard Edition
  • Microsoft PowerPoint 4.0 Standard Edition
  • Microsoft PowerPoint 4.0a
  • Microsoft PowerPoint 4.0c
  • Microsoft PowerPoint 3.0 for Macintosh
  • Microsoft PowerPoint 3.0b for Macintosh
  • Microsoft PowerPoint 4.0 for Macintosh

This article was previously published under Q104375


For each text block in PowerPoint, PowerPoint accepts a maximum number of 19 user defined tab spaces. If you try to insert more than 19 tabs, nothing happens. In PowerPoint 3.x, the tab buttons become unavailable (dimmed). In PowerPoint 4.x, the tab button is available, but any attempt to place additional tabs on the ruler is ignored.


If you need this many tabs to create a table, use any of the following methods:

  • Use the Table AutoLayout in PowerPoint version 4.0 and later.
  • Use an Excel worksheet to format a table and insert it on a PowerPoint slide.
  • Use the Word table feature.
  • Use a Microsoft Graph datasheet. To create a table in Graph, do the following:
    1. Insert a new Microsoft Graph object.
    2. In Graph, select the Datasheet window.
    3. Enter the data on the datasheet as you want it to appear in your presentation.

      NOTE: Datasheets don't support many table formatting features, such as customizable borders, adjustable row height, and word wrap.
    4. Highlight the data you want to include in your presentation.
    5. On the Edit menu, click Copy.
    6. End your Graph editing session.
    7. If necessary, delete the Graph object that was created in your presentation.
    8. On the Edit menu, click Paste Special. Select Picture and click Paste.
    Your table is pasted into your slide as a picture. If you want to remove the gridlines, double-click the picture to turn it into several PowerPoint objects and remove the gridlines one at a time.

Additional query words: 3.00b 4.00a 4.00c power point powerpt mac ppt macppt winppt ppt95

Keywords: kbinfo kbusage KB104375