Article ID: 179712
Article Last Modified on 10/31/2006
APPLIES TO
- Microsoft Word 98 for Macintosh
This article was previously published under Q179712
SUMMARY
The following information was taken from the Word 98 Macintosh Edition online Help.
MORE INFORMATION
For your convenience, we've assembled these lists of key features in Word 98, along with ideas about how you might apply them to your work.
What's New With Creating Memos, Reports, and Other Documents?
You can use a template or wizard to save time in creating many common types of documents. For example, you can use the Memo Wizard to easily create professional-looking memos or the Web Page Wizard to get a head start on Web pages.
Some wizards and templates are installed through the Easy Installer, some can be installed through the Custom Installer, and some are available in the Office 98 Value Pack on CD-ROM.
Here are some of the documents you can create using wizards and templates:
- Agendas
- Brochures
- Calendars
- Directories
- Faxes
- Invoices
- Legal pleadings
- Letters
- Manuals
- Memos
- Newsletters
- Purchase orders
- Reports
- Resumes
- Theses
- Time sheets
- Web pages
Once you've verified that the wizard or template you want is installed, click New on the File menu, click the tab for the type of document you want, and then double-click the template or wizard.
What's New With Editing and Proofing Tools?
Word 98 provides the following key features that make it faster and easier to proofread and edit documents.
Check spelling as you type
Checks for spelling errors as you type, and marks possible errors directly in your document.
Check grammar as you type
Checks for grammar errors as you type, and marks possible errors directly in your document. Like the automatic spelling checker, the automatic grammar checker offers suggestions for corrections in-place when you hold down CONTROL and click the marked text.
Smart spelling
- Recognizes your name, your organization's name, personal names of varying ethnicity, commonly used company names from the Fortune 1000 list, all country names, names of most U.S. cities with a population of 30,000 or more, and current terminology.
- Recognizes your typing patterns and does not mark certain patterns as errors in your document -- for example, words in uppercase letters and words containing numbers are no longer marked as misspellings.
- Ignores Internet addresses.
Natural-language grammar checker
Flags mistakes accurately, gives you in-place, effective suggestions, and reduces your proofing time. It offers improved syntactic analysis, better rewrite suggestions, and more user-friendly grammar styles.
Spelling and grammar checking combination
Eliminates separate dialog boxes and provides an interface that lets you proofread online exactly as you do on paper. You can now check your spelling and grammar mistakes in one pass, in one place.
Find (and replace) all word forms
Finds and replaces all grammatically inflected forms of a word. For example, if you want to replace the word "saw" with the word "hammer" throughout a document, Word intelligently changes not only "saw" to "hammer," but also "sawing" to "hammering" and "sawed" to "hammered." Word can also intelligently replace the right word forms; in this example, Word does not replace the verb "seen" with "hammer" even though seen is a word form of "saw" -- that's because "seen" is unrelated to "hammer." In addition, Word 98 provides alternative word forms, giving you choices for possible replacements in case the default choice is not ideal. You can select the replacement from a list rather than having to type it.
Thesaurus
Hold down CONTROL and click on a word to see a list of synonyms from the thesaurus.
What's New with Automating Your Tasks and Getting Assistance?
Word 98 provides an extensive set of automatic features that make everyday tasks easier.
AutoCorrect
Word can correct the following errors automatically while you type:
- Plural and possessive forms of a word. For example, if you have an AutoCorrect entry that inserts Sweet Lil whenever you type SL, Word also automatically changes SL's to Sweet Lil's.
- Common multiple word spelling errors. For example, Word replaces int he with in the.
- Common word pairs that are spelled correctly but are grammatically incorrect when used together. For example, Word replaces your a with you're a.
AutoFormat As You Type
Word can format text automatically as you type.
- Word creates numbered and bulleted lists when you start a list with a number or an asterisk.
- Word creates a single or double border for you when you type three or more consecutive hyphens (-) or equal signs (=) in a row and then press RETURN.
- Word applies built-in heading styles to text, such as Heading 1, when you type a line of text with no ending punctuation and then press RETURN twice.
- Word formats ordinal numbers, such as changing 1st to 1st (with the st superscripted).
- Word formats Internet paths -- such as http://www.microsoft.com/ -- as hyperlinks. When you click an Internet hyperlink, Word starts your Web browser and takes you to the specified Web page.
- Word automates the lead-in emphasis -- that is, detects the formatting applied in the first list item and applies it to the next item. For example:
- Word 98 is smart! It does the work for you.
- Word 98 is cool! It makes your document look amazing.
- Word translates common typing patterns to richer formatting -- for example, Word changes *Bold* to Bold and _Italic_ to Italic.
- When you type +----+----+, Word creates a table with a column for each pair of + signs.
- Word detects leading spaces that correspond to the left margin of the bulleted or numbered paragraph above and changes your left indentation for you.
AutoComplete
Word can automatically offer suggestions for the rest of the word or phrase you are typing. To accept the suggestion, press RETURN and then Word automatically replaces your partially typed word with the completed word. Word 98 will automatically complete:
- The current date
- A day of the week
- A month other than the current one
- Your name and company name
- AutoText entries
AutoSummarize
You can use the Word AutoSummarize feature to automatically summarize the key points in a document. Word analyzes your document statistically and linguistically to determine the most important sentences and gives you a custom summary based on this analysis. With AutoSummarize, you can highlight the key points in an online document and view it at different levels of detail. Or you can automatically create a separate summary or abstract. You have total control of the length of the summary.
It's important that you comply with all applicable copyright laws when using this feature. You should review the accuracy of any summary because it is, by its nature, not the entirety of the work.
Automatic style creation and style preview
Words 98 includes the following style improvements:
- It automatically creates a style for you when you apply new formatting to your text.
- It can automatically redefine styles to reflect your recently applied changes.
- It gives you an instant preview of each style from the Style box on the Formatting toolbar.
Letter Wizard
The Letter Wizard in Word 98 can help you write a new letter quickly and easily, or it can help you change and add to elements in your existing letter. It includes:
- Letter Wizard dialog box. Accessible from the Tools menu, this dialog box provides letter element choices you can make to easily build your letter. If you've already started a letter, this dialog box displays the appropriate information from your letter, so you can get an instant snapshot of what you have and what you need. In addition, Word remembers whom you've sent letters to and stores all related information, such as contact names, addresses, and titles, in a list. When you send a letter to a previous recipient, all you have to do is select that person's name from a list, and Word automatically fills in the rest of the information for you.
- Step-by-step help through the Office Assistant. When you type in a common letter salutation, such as "Dear Joe," Word recognizes it as a letter salutation and immediately offers to step you through the letter creation process using the Office Assistant. The Office Assistant is fully integrated with the Letter Wizard dialog box and provides hints and details on all the letter elements.
- Easy text reuse. Once you use the Letter Wizard, Word automatically adds structure and styles to your letter by converting letter elements into AutoText List fields. For example, the closing text "Sincerely" is converted to a Closing field. When you hold down CONTROL and click the word "Sincerely," a menu appears that offers alternative closings, such as "Best regards" and "Cordially." You can easily replace "Sincerely" with any of these closings just by clicking the closing of your choice.
Office Assistant
The Office Assistant uses IntelliSense natural-language technology. The Assistant anticipates the kind of help you need and suggests Help topics based on the work you're doing. You can also type a Help request in your own words and get the answer you need. You can have the Assistant offer to start a wizard when you begin certain tasks, such as creating a letter. The new Office Assistant character in Word 98 is a central place for you to get tips on how to use Word features more efficiently and find visual examples and step-by-step instructions for specific tasks.
What's New With Toolbars and Menus?
If you upgraded to Microsoft Word 98 Macintosh Edition from Microsoft Word for the Macintosh 5.1, there may be times when you would like to work in a more familiar environment. By enabling the Word 5.1 interface in Word 98, you can work with Word 5.1 menus and toolbars and still use all the new functionality of Word 98. When you enable the Word 5.1 interface, the following changes occur:
- Word 98 displays the Word 5.1 toolbar.
- The Word 5.1 ribbon toolbar and ruler are available on the View menu.
- Word 98 rearranges menu commands to more closely correspond to the Word 5.1 menus.
- Word 98 supports most Word 5.1 keyboard shortcuts.
What's New With Tables, Borders, and Shading Tools?
Word 98 provides the following new features to make it faster and easier to work with tables, borders, and shading.
Table tools
Draw Table tool
Lets you create and customize tables. You use this intuitive drawing tool much the same way you use a pen to draw a table -- just click and drag to draw the table boundaries and cell partitions. You can now make individual cells any height and width you want.
Eraser tool
Lets you easily remove any cell, row, or column partition to achieve the same effect as merging two cells. In earlier versions of Word, you could only merge cells if they were in the same row. In Word 98, you can merge any adjacent cells -- vertically or horizontally.
Vertical alignment
Lets you align cell contents at the top, center, or bottom of the cell, using the convenient alignment toolbar buttons. If your text is oriented vertically, the buttons automatically adjust to give you left, center, and right alignment.
Vertical text direction
Makes your text flow vertically (rotated 90 degrees) in table cells, text boxes, and frames. This is a useful feature for creating labels and also for publishing oriented documents where credits or copyrights are printed sideways.
In-table row resizer
Lets you adjust any row's height directly in your table by dragging the row border up or down, just as you adjust column widths. If you hold down OPTION while you drag, the new vertical ruler shows you the exact row height.
Border and shading tools
New border styles
Gives you more than 150 border styles to customize the look of your documents. This includes 3-D styles and several publishing-oriented styles that allow multiple line borders, which are especially popular in professional documents.
Page borders
Lets you put a border around each page. Word Provides 150 new border line styles. Page borders are also highly customizable. For example, you can have:
- A unique border style for each page edge.
- Headers and footers in the border area.
- A different first page.
Text borders
Lets you apply borders to words or characters within a paragraph. You can literally "block out" pieces of text by applying any of the available border styles. Text borders also make it easier to put borders around headings.
Text shading
Lets you call out parts of your document for other users. Just as you apply shading to paragraphs, now you can apply it to selected words or characters within a paragraph. Choose any shading color or gradation.
What's New With Drawing Tools?
Word 98 provides a new set of drawing and graphics capabilities that you can use to easily embellish your text and graphics with 3-D effects, shadow effects, textured and transparent fills, and AutoShapes.
Office Art
Gives you many new drawing tools and capabilities that can be easily accessed through the new Drawing toolbar. You can easily embellish your text and graphics using the 100 adjustable AutoShapes, 4 types of fill effects -- multicolored gradient, textured, transparent, and picture -- right-shadow effects, and 3-D effects. Office Art is a rich and sophisticated drawing layer that replaces the Word drawing layer and is shared by all Microsoft Office applications.
Office Art picture objects
Gives you all the flexibility required for picture manipulation. For example:
- You can easily place pictures anywhere in your document, including inline with text, simply by dragging them.
- You can modify the z-order and use Send Behind Text to create a background graphic or watermark effect.
Text boxes
Replaces frames and offers the full set of Office Art capabilities, such as 3-D effects, fills, backgrounds, rotation, sizing, and cropping.
Linked text boxes
Gives you the ability to link text boxes for desktop publishing use -- for example, you can flow an article from page 1 to page 4 in a newsletter. Once two text boxes are linked, text that overflows from the first text box appears at the top of the second one. Any number of text boxes can be linked in any direction.
Wrapping around irregular objects
Lets you wrap text around objects of any shape and size. You can wrap text straight to the edge of an irregular object.
What's New with the Word Address Book?
Use the Word Address Book to include addresses on envelopes, labels, and other documents. You can use the address book as your data source with Mail Merge. To insert an address in the Envelopes and Labels dialog box, click Insert Address . Also, use the Word Address Book in wizards such as the Letter Wizard.
What's New with Movies?
You can insert, play, and format QuickTime, MPEG, or Video for Windows movies in your Word documents using the Movie command (Insert menu). Pick which frame of your movie you would like to see while the movie is not playing, and decide what size and shape you would like your movie to appear in your Word document.
What's New with Web Tools?
Word 98 provides an extensive set of features that you can use to take advantage of the World Wide Web and the Internet.
Active Web
You can use the Active Web--shared by all Microsoft Office programs-- to author and browse through rich webs of documents on an intranet or on the Web.
Hyperlinks
Link to any Microsoft Office, HTML, or other file on any internal or external Web site. To jump to the new destinations, you simply click the hyperlinks. Word can automatically recognize and format e-mail addresses and URLs as hyperlinks.
The Web toolbar
Quickly open, search, and browse through any document, including Web documents or pages. You can jump from one document or site to another, jump forward or backward among the documents you've opened, and add interesting documents you find on the Web to the Favorites folder to quickly return to them later.
Compressed graphics
Compress pictures or graphics inserted in documents automatically. Word natively stores JPEG images and converts all raster formats to PNG, a new compressed format.
Web page authoring
Web Page Wizard
Start creating a Web page for you. The wizard provides customized Web templates that you can easily modify to meet your needs. You can choose from a variety of content templates that address the common types of Web pages, such as a sample personal home page. You can also choose predefined visual themes for these pages -- each theme contains fitting background colors, bullets, horizontal lines, and other elements.
Sound
Incorporate background sound seamlessly on Web pages if your Web browser supports it. You can specify the location of the sound file to be played and the number of times to play it.
Video
Choose a video clip to play, specify playback options -- such as "on open" or "on mouse-over" or both -- and, as in the case of sound, specify how often to play the clip. You can specify alternative images and text for browsers that don't support video.
Pictures
Add a picture to a Web page, just as you do with a Word document.
Scrolling text
Add scrolling text to your Web pages. Type in the text you want in this style, and you have full control over the animation type, direction, speed, background color, and size.
Bullets
Make your online Web pages graphically rich. Word provides a collection of colorful, graphical images that can be used as bullets on your Web pages.
Horizontal lines
Add HTML-specific horizontal lines that can be colorful and graphical additions to your Web pages. These lines are an extension of the built-in borders and shading functionality in Word.
HTML forms
Produce consistent results with both HTML and non-HTML forms. All interface elements are similar, except where they are extended for HTML-tag-specific controls.
HTML tags
Simplify authoring your Web pages. Word provides WYSIWYG ("what you see is what you get") support for authoring Web pages with commonly used tags, such as tables, fonts, and background sound. There are more than 80 HTML tags supported in Word.
What's New with Reading Online Documents?
Word 98 provides a rich set of new tools to enhance the way you read and move through online documents.
Online layout view
Achieve the best screen appearance for your online documents. Text appears larger and wraps to fit the window.
Document Map
Gain instant access to any part of your document. Word splits the window into two panes -- a Document Map in the left pane and the document content in the right pane. The heading-based outline of the document in the Document Map lets you quickly scan the document structure, gives you one-click access to the point of interest, and serves as a "You are here" road map by highlighting your current location in the document.
Hyperlinks
Link to any Microsoft Office, HTML, or other file on any internal or external Web site. To jump to the new destinations, you simply click the hyperlinks. Word can automatically recognize and format e-mail addresses and URLs as hyperlinks.
Hyperlinked cross-references
Create "live" cross-references in documents that others will read online by inserting the cross-references as hyperlinks. Instead of scrolling through the document to find the referenced text, now you can just click the cross-reference and use the Web navigational toolbar to jump back and forth between related paragraphs.
Document background
Make your document more visually appealing to read online by adding background colors and textures. You can see these backgrounds only in online layout view, and you can't print them.
Animated text
Add animated effects that make the text appear to move or flash.
Navigation tools
Browse through a document directly from the scroll bar. The browser lets you choose an element to browse by -- for example, to review all the tables or pictures in a document, you click Browse by Table in the browser. You can use the browser to browse through a document by page, section, comment, footnote, endnote, field, table, graphic, heading, or editing change.
What's New with Collaboration with Others?
Word 98 offers new features that reflect the work style of teams and gives you tools that increase efficiency and productivity.
Versioning
Maintain a working history of a document. With this feature you can see exactly who did what on a document and when. You can also enter descriptive text about the changes made in each version. All the versioning information is stored within the document, so you don't need to maintain and track multiple copies of the document. In addition, you can have Word automatically save a version each time you save and close the document, so you can see who changed what in each version.
Merging documents
Consolidate all changes and comments from different reviewers in one document. Multiple reviewers can modify separate copies of the same document, and then you can merge all their changes into the original. Or, for example, you can take a document away overnight and automatically merge your changes back into the original document when you return.
Comments and ScreenTips
Easily review someone else's comments online without opening a separate pane. You can see at a glance where comments were inserted, the affected text appears to be shaded with light yellow. When you rest the pointer over this text, a ScreenTip that includes the comment and the name of the reviewer appears above the text. You can now read each comment in context.
Reviewing toolbar
Quickly gain access to all the common reviewing tools you need on one toolbar -- track and review changes, insert and review comments, highlight text, save versions, and send the document in an e-mail message.
What's New with Multilingual Support?
Word 98 makes it easy to create and display documents that contain text in a variety of Pan European languages. With automatic font and language switching when the keyboard changes, you can have multilingual text in your document and in several dialog boxes.
Switch the keyboard language and layout
Type text in multiple languages. Word can automatically switch fonts based on the language you are typing. Switching the keyboard layout and language also automatically marks the text as a particular language. Marking the language ensures that Spanish text, for example, is proofed only by the Spanish proofing tools.
Use multilingual text in dialog boxes
Edit and display multilingual text in Word. For example, you can search by a German author's name in the Find File dialog box in Word.
Open multilingual documents from localized versions of Word
Correctly display text created in localized versions of Word if you have the appropriate fonts on your system. For languages that use a different character set, such as Russian, you first must purchase and install software that supports that language. Note that this applies to all localized versions except bi-directional versions, such as Hebrew and Arabic.
Sort by language
Specify a language on which to base the sorting order of text in your document. For example, a Hungarian double letter such as "cz" sorts correctly in U.S. Word when you set the sorting language to Hungarian.
Insert symbols
Quickly insert special characters and accent marks by clicking Symbol (Insert menu). To insert characters from languages that use a different character set (for example, Russian or Japanese), you first must purchase and install software that supports that language.
Additional query words: upgrade updated off98
Keywords: kbinfo KB179712
