Microsoft KB Archive/48308

Converting Files from Mac Word 3.x to Word for DOS 4.0 PSS ID Number: Q48308 Article last modified on 08-08-1993 PSS database name: APpsConV

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MACINTOSH

The information in this article applies to:

- Microsoft Word for the Macintosh versions 3.x and 4.0

Summary:

The following is a description of how to transfer files from Microsoft Word for the Macintosh versions 3.x to Microsoft Word for DOS version 4.0, as well as a listing of document formats supported in conversion between these two Word versions.

An application note titled “Microsoft Word Cross-Platform Conversions” explains the best methods of transfer between the current versions of Word for DOS, Macintosh, Windows, and OS/2. It includes a comprehensive listing of which formats will convert, which will not convert, and explanations. To obtain this application note, contact Microsoft Product Support Services at (206) 454-2030.

More Information:

Word for the Macintosh 3.x to Word for DOS 4.0 File Conversion

Open the document in Macintosh Word, then choose Save As from the File menu.
Click the File Format button (available only in full menus).
Choose the Microsoft Word (MS-DOS) option.
Click OK.
Give the file a short name with a “.DOC” extension.
Click the Save button to save the file to disk.
Transfer the file to the DOS environment.
Start up the DOS Word program, choose Transfer from the Command menu, then choose Load.
Type the document name with a pathname in the “filename:” field.

Items that Transfer

The following is a list of items that transfer when moving files between Macintosh and DOS machines:

Character Formatting

All caps
Bold
Character size
Double underline
Hidden
Italic
Single underline
Small caps
Strikethrough
Subscript
Superscript

Notes:

Double underline may not be visible if line spacing is negative.
Most fonts do not transfer between DOS Word and Word for the Macintosh due to differences in the way the programs map fonts. However, a few do transfer: Avante Garde, Palatino, Zapf Chancery, London, and Symbol.
Superscript and subscript transfer only at the 6-point size.

Paragraph Formatting

Centered paragraphs
Flush left
Flush right
Indenting
Justified
Keep lines together
Keep with next paragraph
Line spacing
Tab leaders

Please note the following:

All tabs transfer except for the vertical tab.
Dotted and shadowed borders transfer as a single border.

Section Formatting

Column Spacing
Even and Odd Headers/Footers
First Page Headers/Footers
First Page Special
Header and Footer Position
Normal Headers and Footers
Number of Columns
Page Number Position
Page Number Styles
Section Start

Note: The left indent of all headers and footers shifts 1.25 inches to the left.

Document Formatting

Gutters
Margins
Orientation
Page number from
Paper size

Other Items

Date stamp
Footnote reference marks
Footnotes
Hard spaces
International quotes
Manual page breaks
Non-breaking hyphens
Optional hyphens
Page number stamp
Section marks
Soft returns
Style sheets
Tables
Time stamps

Note: Only Word for DOS paragraph styles transfer. Division and character styles do not.

Methods of Transferring Files

The following are several methods of transferring files between Macintosh and DOS machines:

Use the Apple File Exchange utility to transfer the files. (This utility comes with all Macintosh computers.) When Apple File Exchange is running, you can place a 3.5-inch DOS-formatted disk in the machine and transfer the files without any extra hardware or software. For more information on transferring files using Apple File Exchange, see the “Macintosh Utilities User’s Guide.”
Send the files over telephone lines using a modem. To do this, each machine must have an operating modem and a communications package that supports Xmodem data transfers. For more information on using the Xmodem protocol, see the manual for your communications program.
Directly connect the Macintosh to the PC with a null modem cable. To do this, you must use the proper cabling pin-outs between the two machines. You can find this information in the reference manual supplied with your computer, or you can purchase it at most computer dealers or bookstores. Once the two computers are correctly hooked up, you need to transfer the files using a communications program, as described in the method above.
Save the MS-DOS files to an external disk drive that reads MS-DOS formatted disks and hooks up to your Macintosh’s SCSI port. Two such disk drives are the Apple 5.25-inch drive and the DaynaFile from Dayna Communications. For more information about these products, contact your Apple dealer or call Dayna Communications at
1. 531-0600.
Use the DOS Mounter INIT program to read and write to DOS-formatted disks. For more information about this program, call Dayna Communications at (801) 531-0600.
Install an AppleTalk card in your PC to transfer the files over a network. You also need a software package, such as Microsoft Mail or TOPS, that allows the computers to communicate.

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