Microsoft KB Archive/43620

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Knowledge Base

PRJ: How Microsoft Project Outlines a Project

Article ID: 43620

Article Last Modified on 1/18/2007


  • Microsoft Project 98 Standard Edition
  • Microsoft Project 4.1 Standard Edition
  • Microsoft Project 4.1a
  • Microsoft Project 1.0 Standard Edition
  • Microsoft Project 3.0 Standard Edition
  • Microsoft Project 3.0a
  • Microsoft Project 4.0 Standard Edition
  • Microsoft Project 1.1 for Macintosh
  • Microsoft Project 3.0 for Macintosh
  • Microsoft Project 4.0 for Macintosh

This article was previously published under Q43620


Outlining is a hierarchical structure for a project that shows how some tasks fit within broader groupings. In Microsoft Project, subtasks are indented under summary tasks.

Outlining a project is accomplished by selecting one or more tasks within a project and selectively promoting or demoting the selection (clicking the right-arrow icon with the mouse or pressing ALT+SHIFT+RIGHT ARROW on the keyboard). The outlining is designed in a top-down manner, showing summary or primary tasks first and sub-tasks second. The following is an example of outlining:

   ID        Name
   1         +1 Task1
   2            -1.1 Task2
   3            +1.2 Task3
   4                -1.2.1 Task4
   5                -1.2.2 Task5

Microsoft Project for Windows and Macintosh versions 1.0 and 1.1 allow five levels of outlining. Microsoft Project versions 3.0 and 4.x allow ten levels. Microsoft Project 98 allows up to 65,000 levels.

Project does not provide a graphic view of an outline.

Additional query words: 1.00 1.10 3.00

Keywords: kbinfo kbusage KB43620