Microsoft KB Archive/41522

Microsoft Knowledge Base

File: The Three General Areas of a Report

Last reviewed: October 27, 1994
Article ID: Q41522

Summary:

There are three general areas into which fields are placed when a report is generated in Microsoft File:

1. Sorted

   File puts sort fields in the leftmost column of the report. If any fields were sorted in the data file prior to choosing the report command, File automatically places these sorted records in the Sort area of the Report window and arranges them in the same order chosen under the Sort command in the data file window.

2. Not Sorted

   This area contains the rest of the fields that are to be included in the report. Any fields not sorted in the data file window are not included in this area.

3. Not Shown

   This area is for fields not included in the report. Fields in the hidden area of the form are automatically placed in this area. Any additional fields can be hidden by dragging them to the Not Shown area in the report.

Additional reference words: datafile KBCategory: kbref KBSubcategory: THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Last reviewed: October 27, 1994 ©1997 Microsoft Corporation. All rights reserved. Legal Notices.