Microsoft KB Archive/287072

Knowledge Base

How to create a new e-mail profile for Outlook 2002

Article ID: 287072

Article Last Modified on 10/22/2007

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APPLIES TO

• Microsoft Outlook 2002 Standard Edition

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This article was previously published under Q287072

SUMMARY

This article describes how to create a new e-mail profile in Outlook 2002, and provides instructions on how to set Outlook to start with a specific profile, or to prompt you for a profile when you start the program.

MORE INFORMATION

How to Create a New Profile with an E-mail Account

1. On the Start menu, click Control Panel.
2. Click Switch to Classic View, and then click the Mail icon.
3. In the Mail Setup dialog box, click the Show Profiles button.
4. On the General tab, click to select the Prompt for a profile to be used check box.
5. Click Add.
6. In the Profile Name box, type a descriptive name for the new profile, and then click OK.
7. In the E-mail Accounts dialog box, click Add a new e-mail account, and then click Next.
8. Select the appropriate server type for your new e-mail account, and then click Next.
9. Fill in the appropriate information as prompted, and then click Next and Finish as needed.
10. Click OK.

NOTE: Outlook Address Book and Personal Folders (.pst) files are automatically added by default to each new profile, except in Microsoft Exchange Server. Personal Folders (.pst) files are not added by default in Exchange Server.

If you right-click the Microsoft Outlook icon on your desktop, and then click Properties, the Mail Setup dialog box opens, and you can add a new profile by following steps 3 through 8 in the previous section.

How to Create a New Profile with Only a Personal Folders (.pst) File and Outlook Address Book

1. On the Start menu, click Control Panel.
2. Click Switch to Classic View and then click the Mail icon.
3. In the Mail Setup dialog box, click the Show Profiles button.
4. Click the General tab, and then click the Add button.
5. In the New Profile dialog box, type a descriptive name for the new profile in the Profile Name box, and then click OK.
6. In the E-mail Accounts dialog box, click to select View or change existing directories or address books in the Directory heading option, and then click Next.
7. Deliver new e-mail to the following location: Click New Outlook Data File...
8. Name the Personal Folder File, and then click OK.
9. Leave the default Personal Folder properties, click OK, click Finish, and then click OK.
10. Click OK when you receive the following prompt:

    If you want to create a profile with no-email accounts, click OK. If you do not want to create a profile at all, click Cancel.

    The profile is now added to the General tab of the Mail dialog box.
11. Click OK.

How to Set Outlook to Prompt for a Profile

1. Click Start, point to Settings, and then click Control Panel.
2. Double-click the Mail icon.
3. On the General tab, click to select Prompt for a profile to be used under the When starting Outlook use this profile option.
4. Click OK.

How to Start Outlook With a Specific Profile

1. Click Start, point to Settings, then click Control Panel.
2. Double-click the Mail icon.
3. On the General tab, click to select Always use this profile under the When starting Outlook use this profile option.
4. Click the drop-down arrow, and then click the profile that you want.
5. Click OK.

Additional query words: OfficeKBHowTo

Keywords: kbpubtypekc kbhowto KB287072

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