Microsoft KB Archive/252947

Knowledge Base

OL2000: How to Programmatically Set Journaling for All Contacts

Article ID: 252947

Article Last Modified on 11/23/2006

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APPLIES TO

• Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q252947

SUMMARY

This article provides an Outlook Visual Basic for Applications macro that you can use to programmatically change all of your contacts so that they are automatically set to journal.

MORE INFORMATION

The default setting for journaling contact items is disabled. If you create contacts and then decide to enable journaling for these contacts, set the journal option for each contact:

1. On the Tools menu, click Options.
2. On the Preferences tab, click Journal Options.
3. In the For these contacts box, click each contact for which you want to enable journaling.

If you have a large number of contacts and you want to enable journaling for all of them, it may be more efficient to programmatically change all of the contacts.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

To create the macro:

1. On the Tools menu, point to Macro, and then click Macros.
2. In the Macro Name box, type SetAllContactsToJournal, and then click Create. The Visual Basic Editor starts and automatically creates a subroutine for you.

3. Type the following lines of code:

   Sub SetAllContactsToJournal()
   
      Dim objContactsFolder As Outlook.MAPIFolder
      Dim objContacts As Outlook.Items
      Dim objContact As Object
      Dim iCount As Integer
   
      ' Specify which contact folder to work with
      Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts)
      Set objContacts = objContactsFolder.Items
   
      iCount = 0
   
      ' Process the changes
      For Each objContact In objContacts
         If TypeName(objContact) = "ContactItem" Then
            If objContact.Journal = False Then
               objContact.Journal = True
               objContact.Save
               iCount = iCount + 1
            End If
         End If
      Next
      
      MsgBox "Number of contacts updated:" & Str$(iCount)
   
      ' Clean up
      Set objContact = Nothing
      Set objContacts = Nothing
      Set objContactsFolder = Nothing
   
   End Sub
                       

4. On the File menu, click Close and Return to Microsoft Outlook.

To use the macro:

1. On the Tools menu, point to Macro, and then click Macros.
2. Click SetAllContactsToJournal, and then click Run.

A window appears that tells you the number of contacts that were updated.

Notes

• It may take a while to process the items in your Contacts folder.
• When your contacts are being updated, your pointer does not change to an hourglass.
• You can assign the macro to a button if you use this often.For additional information about assigning this macro to a toolbar button, click the article number below to view the article in the Microsoft Knowledge Base:

  252426 OL2000: How to Assign a Macro to a Toolbar Button

• The sample code only works with the default Contacts folder. If you want it to work with any contacts folder, locate the following line of code

  Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts)
                          

  and change it to:

  Set objContactsFolder = Outlook.ActiveExplorer.CurrentFolder
                      

• If you are familiar with programming and want to use a specific contacts folder in a different location, see the following article in the Microsoft Knowledge Base:

208520 OL2000: Programming Examples for Referencing Items and Folders

REFERENCES

For additional information about available resources and answersto commonly asked questions about Microsoft Outlook solutions, click the article number below to view the article in the Microsoft Knowledge Base:

146636 OL2000: Questions About Custom Forms and Outlook Solutions

Additional query words: OutSol OutSol2000 OL2K

Keywords: kbhowto KB252947

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