Article ID: 239711
Article Last Modified on 11/23/2006
APPLIES TO
- Microsoft Outlook 2000 Standard Edition
This article was previously published under Q239711
SUMMARY
This article explains how you can use Outlook Visual Basic for Applications to change the company name for many contacts without having to manually open each contact. This solution is useful if a company changes its name and you have many contacts for that particular company.
MORE INFORMATION
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To create the Visual Basic for Applications macro, follow these steps:
- On the Tools menu, point to Macro, and then click Macros.
- In the Macro Name box, type ChangeCompanyName (without spaces), and then click Create. This starts the Visual Basic Editor and automatically creates a subroutine for you.
Type the following lines of code so that the Visual Basic for Applications procedure appears as follows:
Sub ChangeCompanyName() Dim objContactsFolder As Outlook.MAPIFolder Dim objContacts As Outlook.Items Dim strOldCo As String Dim strNewCo As String Dim objContact As Object Dim iCount As Integer ' Specify which contact folder to work with Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts) Set objContacts = objContactsFolder.Items ' Prompt for old and new company names strOldCo = InputBox("Enter the old company name.") strNewCo = InputBox("Enter the new company name.") iCount = 0 ' Process the changes For Each objContact In objContacts If TypeName(objContact) = "ContactItem" Then If objContact.CompanyName = strOldCo Then objContact.CompanyName = strNewCo objContact.Save iCount = iCount + 1 End If End If Next MsgBox "Number of contacts updated:" & Str$(iCount) ' Clean up Set objContact = Nothing Set objContacts = Nothing Set objContactsFolder = Nothing End Sub
- On the File menu, click Close and Return to Microsoft Outlook.
To use the macro, follow these steps:
- On the Tools menu, point to Macro, and then click Macros.
- Click the ChangeCompanyName macro, and then click Run.
- Wait until a window appears telling you how many contacts have been updated.
Following are some additional notes to be aware of:
- It may take a while to process the items in the folder. While this happens, the mouse pointer does not change to an hourglass indicating Outlook is running the macro. The Outlook object model does not support changing the mouse pointer in this manner.
- You can assign the macro to a toolbar button if you use this functionality often. To do this, click View, point to Toolbars, and then click Customize. Change the Categories to Macros, and then drag the macro onto the toolbar. For more information about how to customize toolbars, please see online Help.
The code above only works with the default Contacts folder. If you wish to have it work with any contacts folder you have selected, change the following line:
Set objContactsFolder = Session.GetDefaultFolder(olFolderContacts)
to:
Set objContactsFolder = Outlook.ActiveExplorer.CurrentFolder
If you are familiar with programming and want to use a specific contacts folder in a different location, please see the following article in the Microsoft Knowledge Base for information on how to accomplish that:
208520 OL2000: Programming Examples for Referencing Items and Folders
REFERENCES
For additional information about available resources and answers to commonly asked questions about Microsoft Outlook 2000 solutions, please see the following article in the Microsoft Knowledge Base:
146636 OL2000: Questions About Custom Forms and Outlook Solutions
Additional query words: OutSol OutSol2000 vbscript
Keywords: kbhowto kbprogramming KB239711