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Microsoft KB Archive/161808

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Knowledge Base

OL97: Message Modification Date Determines Archive Date

Article ID: 161808

Article Last Modified on 1/19/2007


  • Microsoft Outlook 97 Standard Edition

This article was previously published under Q161808


When you archive a Mail message folder, Microsoft Outlook 97 determines the message age from the Sent date/time, the Received date/time, or from the message's Modified date/time, whichever is later.


The following actions will change the message's Modified date/time:

  • Forwarding
  • Replying
  • Replying to All
  • Editing and Saving
  • Moving or Copying

Copying or moving the message to another message folder does not always change the modification date/time. If the destination folder of the copy or move action is a Personal Folders file (.pst), the modification date/time does not change. If the destination folder of the copy or move action is an Exchange Server Mailbox or an Offline Folders file (.ost), the modification date/time does change.

To determine the latest modification date/time of a Mail message, follow these steps:

  1. On the View menu, click Show Fields.
  2. In the "Select available fields from" list, click "All Mail fields."
  3. Under Available Fields, click Modified, and then click Add to place the Modified field in the "Show these fields in this order" list.
  4. Click Move Up or the Move Down to position the Modified field and click OK.

The modified date/time for each message now appears in the Messages view.


For more information about archiving, type "archive date" in the Office Assistant, click Search, and then click to view "Date used to archive items."

Additional query words: change item flash incomplete partial

Keywords: kbhowto KB161808