Article ID: 161135
Article Last Modified on 1/19/2007
APPLIES TO
- Microsoft PowerPoint 98 for Macintosh
- Microsoft PowerPoint 97 Standard Edition
- Microsoft Word 97 Standard Edition
- Microsoft Organization Chart 2.0
This article was previously published under Q161135
SUMMARY
The following sample Microsoft Visual Basic for Applications macro (Sub procedure) extracts the text from an Organization Chart in a PowerPoint slide and then transfers that text into a new Microsoft Word document. Once the text is in Word you can edit it as you would any text.
NOTE: The macro does not modify the original Organization Chart in any way.
MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.
Sample Visual Basic Procedure
Sub OrgMain()
' Variables.
Dim ShapeType, WhatIsSelected, CurrentView As Integer
Dim SlideCount, ObjectCount, SelectCount, i, x As Long
Dim Total, NextAvailable, top, BoxCount, LastSlide As Long
Dim WordRunning As Boolean
Dim word As Object
Dim StringTable(), OleObjectType, temp As String
' Keeps track of the number of text boxes in the chart.
Total = 0
BoxCount = 0
' Used for error trapping.
On Error Resume Next
Err.Clear
' Check the type of the item selected.
WhatIsSelected = ActiveWindow.Selection.Type
' Check to see whether any objects are selected.
If WhatIsSelected = ppSelectionNone Then
' No objects are selected, so end the macro.
MsgBox "No Organization Chart selected. " _
& "Please select an Organization Chart and run " _
& "the macro again.", vbInformation
End
End If
' Check to see whether a slide is selected.
If WhatIsSelected = ppSelectionSlides Then
' A slide is selected, so end the macro.
MsgBox "A slide is selected. " _
& "Please select an Organization Chart and run " _
& "the macro again.", vbInformation
End
End If
' Count the selections.
SelectCount = ActiveWindow.Selection.ShapeRange.Count
' If multiple objects selected, end the macro.
If SelectCount > 1 Then
MsgBox "Too many objects selected. " _
& "Please select 1 Organization Chart and run " _
& "the macro again.", vbInformation
End
End If
' If the selection is not a shape, exit the macro.
If WhatIsSelected <> ppSelectionShapes Then
MsgBox "The object selected is not " _
& "an Organization Chart. " _
& "Please select an Organization Chart and run " _
& "the macro again.", vbInformation, _
"Shape Check"
End
End If
' A shape is selected, so figure out what type of shape.
ShapeType = ActiveWindow.Selection.ShapeRange.Type
' Check to see whether the shape is an embedded OLE object.
' If not, exit the macro.
If ShapeType <> msoEmbeddedOLEObject Then
MsgBox "The object selected is not " _
& "an Organization Chart. " _
& "Please select an Organization Chart and run " _
& "the macro again.", vbInformation, _
"OLE Object Check"
End
End If
' Determine type of OLE object.
OleObjectType = ActiveWindow.Selection.ShapeRange.OLEFormat.ProgID
' See whether the object selected is an organization chart.
If OleObjectType <> "OrgPlusWOPX.4" And _
OleObjectType <> "MSOrgchart.2" Then
' If not an organization, exit the macro.
MsgBox "The object selected is not " _
& "an Organization Chart. " _
& "Please select an Organization Chart and run " _
& "the macro again.", vbInformation, _
"OLE Object Class Check"
End
End If
' Copy the Organization chart.
ActiveWindow.Selection.ShapeRange.Copy
' Count the number of slides.
SlideCount = ActivePresentation.Slides.Count
' Add a new slide to the end of the presentation.
ActivePresentation.Slides.Add (SlideCount + 1), ppLayoutBlank
' Save the current view.
CurrentView = ActiveWindow.ViewType
' Switch to slide view if not there already.
If CurrentView <> ppViewSlide Then
ActiveWindow.ViewType = ppViewSlide
End If
' Switch to the proper slide.
LastSlide = ActivePresentation.Slides.Count
ActiveWindow.View.GotoSlide Index:=LastSlide
' Paste the Organization chart to the temp slide.
ActiveWindow.View.Paste
' Ungroup the Organization chart.
ActiveWindow.Selection.ShapeRange.Ungroup.Select
ActiveWindow.Selection.Unselect
' Count the Organization chart objects.
With ActivePresentation.Slides(LastSlide).Shapes
ObjectCount = .Count
' Check all of the objects for text.
For x = ObjectCount To 1 Step -1
' See whether object has a text frame.
If .Item(x).HasTextFrame Then
' See whether object has text.
If .Item(x).TextFrame.HasText Then
' Increase the size of the array
' and save the contents.
ReDim Preserve StringTable(Total)
StringTable(Total) = .Item(x).TextFrame.TextRange.Text
Total = Total + 1
BoxCount = BoxCount + 1
Else
' See whether object has a fill.
If .Item(x).Fill.Visible = msoTrue Then
NextAvailable = Total - BoxCount
If BoxCount = 2 Or BoxCount = 3 Then
' Swap first and third Total.
temp = StringTable(NextAvailable)
StringTable(NextAvailable) = StringTable(Total - 1)
StringTable(Total - 1) = temp
End If
If BoxCount > 3 Then
top = 0
For i = BoxCount To 0 Step -1
' Set temp = to last item in array.
temp = StringTable(top)
StringTable(top) = StringTable(i)
StringTable(i) = temp
top = top + 1
If top = i Then
Exit For
End If
Next i
End If
' Add an extra Total to the end of the list.
ReDim Preserve StringTable(Total)
StringTable(Total) = ""
Total = Total + 1
BoxCount = 0
End If
End If
End If
Next x
' Checks to see if Word is running.
Set word = GetObject(, "Word.Application.8")
If Err.Number <> 0 Then
WordRunning = False
Else
WordRunning = True
End If
' Reset the error variable.
Err.Clear
' Create a Word object.
If WordRunning = False Then
Set word = CreateObject("Word.Application.8")
End If
If Err.Number <> 0 Then
MsgBox "Unable to launch Word. " _
& "This Macro requires Microsoft Word 97. " _
& "Make sure Word is running correctly and " _
& "then attempt to run the macro again. " _
, vbCritical _
, "Failed to launch Word"
End
End If
' Creates a new Word document based on normal.
word.Documents.Add
' Copy all the organization chart text to Word.
For x = 0 To Total
word.Selection.TypeText Text:=StringTable(x)
word.Selection.TypeParagraph
Next x
End With
' Delete the temp slide.
ActiveWindow.Selection.SlideRange.Delete
' Restore the current view.
If ActiveWindow.ViewType <> CurrentView Then
ActiveWindow.ViewType = CurrentView
End If
' Make Word visible if not.
If WordRunning = False Then
word.Application.Visible = True
End If
' A message indicating the macro is finished running.
MsgBox "Organization Chart text extracted " _
& "to a Word document"
End Sub
REFERENCES
For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type how to create a macro, click Search, and then click to view "Create a macro in Visual Basic Editor."
For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type how to run a macro, click Search, and then click to view "Run a macro."
NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:
176476 OFF: Office Assistant Not Answering Visual Basic Questions
For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:
163435 VBA: Programming Resources for Visual Basic for Applications
Additional query words: 97 8.00 kbmacro ppt8 vba vbe
Keywords: kbcode kbdtacode kbhowto kbmacro kbprogramming KB161135
