Microsoft KB Archive/106649

Microsoft Knowledge Base

Locked Master Documents Can Be Sorted by Mail Merge

Last reviewed: July 30, 1997
Article ID: Q106649

The information in this article applies to:

• Microsoft Word for Windows, version 6.0, 6.0a
• Microsoft Word for the Macintosh, version 6.0

SYMPTOMS

If you use a locked master document as the data source for a mail merge, Word may sort the data source, even though it is a locked document. When this happens, the following error messages may occur:

   Record (number) contained too few field delimiters(number).

   Record (number) contained too few data fields.

CAUSE

Word sorts a mail merge data source, even if it is a locked master document, if you set sorting criteria under the Sort Records tab in the Query Options dialog box. (To open the Query Options dialog box, choose the Mail Merge button on the Mail Merge toolbar or choose the Merge button in the Mail Merge Helper dialog box and then choose the Query Options button.)

STATUS

Microsoft has confirmed this to be a problem in Word version 6.0. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

KBCategory: kbprint KBSubcategory: kbmerge Additional query words: 6.0 6.0a complex long winword macword word6 word6 Keywords : kbmerge kbprint Version : 6.0 6.0a |6.0 Platform : MACINTOSH WINDOWS THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY. Last reviewed: July 30, 1997 ©1997 Microsoft Corporation. All rights reserved. Legal Notices.