Article ID: 105914
Article Last Modified on 8/16/2005
APPLIES TO
- Microsoft Word 6.0 Standard Edition
- Microsoft Word 6.0a
- Microsoft Word 6.0c
- Microsoft Word 6.0 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 95 Standard Edition
- Microsoft Word 95a
This article was previously published under Q105914
SYMPTOMS
In a label mail merge main document, Word may not suppress blank lines when you View Merged Data (on the Mail Merge toolbar, click View Merged Data).
NOTE: The blank lines are correctly suppressed when the document is merged to a new document or merged to printer.
CAUSE
When a MERGEFIELD is followed by a end-of-cell marker in labels or a Word table, Word cannot suppress a blank line when the MERGEFIELD is blank. However, Word will suppress a blank line when the MERGEFIELD is followed by a paragraph mark.
NOTE: To view paragraph marks and end-of-cell markers, do one of the following:
- On the Tools menu, click Options. On the View tab, click to select the All check box (listed under "Non-printing characters") and then click OK. -or-
- On the Standard toolbar, click Show/Hide.
WORKAROUND
To allow Word to suppress blank lines when you use View Merged Data, in your mail merge main document, position the insertion point immediately after the MERGEFIELD in a label or table cell and press ENTER to create a paragraph mark. Do this for each of the labels or table cells that contain MERGEFIELDS.
MORE INFORMATION
NOTE: In the following examples, represents a paragraph mark and [] represents a label (table) end-of-cell marker.
In the following example, Word will not suppress blank lines correctly when the result of a MERGEFIELD is blank:
{MERGEFIELD Name}<P>
{MERGEFIELD Number}[]
In the following example, Word will suppress blank lines correctly when the result of a MERGEFIELD is blank:
{MERGEFIELD Name}<P>
{MERGEFIELD Number}<P>
[]
Additional query words: suppression
Keywords: kbmerge kbprb KB105914
