Microsoft KB Archive/105888

From BetaArchive Wiki
< Microsoft KB Archive
Revision as of 15:04, 18 July 2020 by 3155ffGd (talk | contribs) (importing KB archive)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
Knowledge Base


WD97: How to Merge Conditional Number of Records to the Same Page

Article ID: 105888

Article Last Modified on 1/18/2007



APPLIES TO

  • Microsoft Word 97 Standard Edition



This article was previously published under Q105888


SUMMARY

In Microsoft Word, you can merge a conditional number of records to the same page.

MORE INFORMATION

To merge a conditional number of records to the same page, use a combination of SET, IF, and NEXTIF fields. For example, you could use this method to merge all records with the same name to one page in the merge and create a new page in the merge when a new name is encountered in the data file.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:



The following example uses a data file with employee names (Employee) and projects they are working on (Projects). The Check field is used in the data file to mark the last record of a particular name.

Sample Data File:

   Employee     Project     Check
   John Doe     4578j
   John Doe     86785x
   John Doe     543p          1
   Jane Doe     87x
   Jane Doe     89976m        1
   Sam Smith    7897r
   Sam Smith    857t
   Sam Smith    78974x
   Sam Smith    7868p         1
                

The main document should be set up as follows, with a copy of the conditional statements equal to the maximum number of projects for each employee (four in the above example).

NOTE: To type field brackets ( { } ) in a Word document, press CTRL+F9. To turn field codes on or off, press ALT+F9.

   Employee     Project
   {MERGEFIELD Employee}     {MERGEFIELD Project}{set duplicate {if
   {MERGEFIELD Check}="1" "off" "on"}}{nextif {mergefield check}=""}{if
   {duplicate}="on" "P
   t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
   "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
   t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
   "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
   t{MERGEFIELD Project}"}{set duplicate {if {MERGEFIELD Check}="1"
   "off" "on"}}{nextif {mergefield check}=""}{if {duplicate}="on" "P
   t{MERGEFIELD Project}"}
                



Where "P" represents a paragraph mark that pushes the next Project to a new line, and "t" represents a tab character that aligns the next project under the previous project.

The resulting merge document appears as follows:

   Employee     Project
   John Doe     4578j
                86785x
                5436435p


   --- Page Break ---
   Jane Doe     87x
                89976m

   --- Page Break ---
   Sam Smith    7897r
                857t
                78974x
                7868p
                


Additional query words: catalog index list table print merge mail group variable different

Keywords: kbfield kbinfo kbmerge kbualink97 KB105888