Microsoft KB Archive/105855

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Mac Works: Using Default Text and Values in a Database

PSS ID Number: Q105855 Article last modified on 10-22-1998

3.0 4.0



The information in this article applies to:

  • == Microsoft Works for the Macintosh, versions 3.0, 4.0 ==


The following information describes how to create default text or values fields in database fields.

Default text or values fields are useful when you want to have data to appear automatically when creating new records. For example, if all the address records in your mailing database are located in the state of Washington, then you can designate “WA” to appear automatically in the State field.

To do this, follow these steps:

  1. Select the field in which you want the default text or value to appear.
  2. In version 4.0, choose Field from the Format menu. In Works 3.0, choose Format Field from the Form menu.
  3. Under Formula Or Default Value, choose Default for a field that will contain a constant value.
  4. Type the text or numeric value in the box. You can also choose default date or time. You cannot designate default calculations.
  5. Fields containing default information are entered automatically for all NEW records. Records that were created before setting the default will not be updated.
  6. Default information can be changed by typing over the data. For example, if the default for the State field is “WA”, you can simply type other text, such as “CA”, and it will not affect the field default.


For more information, see page 100 of the “Microsoft Works for the Macintosh User’s Guide” for version 3.0, or page 223 for version 4.0.

KBCategory: kbother KBSubcategory: macworkskb

Additional reference words: 3.00 macmwksdb default value text

====================================================================== Version : 3.0 4.0 Platform : MACINTOSH Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.