Microsoft KB Archive/104758

Knowledge Base

ACC: Error with Linked Crosstab Subform or Subreport

Article ID: 104758

Article Last Modified on 1/18/2007

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APPLIES TO

• Microsoft Access 1.1 Standard Edition
• Microsoft Access 2.0 Standard Edition
• Microsoft Access 95 Standard Edition
• Microsoft Access 97 Standard Edition

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This article was previously published under Q104758

Moderate: Requires basic macro, coding, and interoperability skills.

SYMPTOMS

When you print or preview a report, you may receive the following error message.

In Microsoft Access 97 and 7.0:

You can't use a pass-through query or a non-fixed-column crosstab query as a record source for a subform or subreport.

In Microsoft Access 2.0:

The crosstab query underlying a subform or subreport must have fixed column headings.

In Microsoft Access 1.1:

Reserved error (-1001); there is no message for this error.

CAUSE

Unless a crosstab query uses fixed column headings, you cannot preview or print a main report with a bound subreport that is based on a crosstab query.

RESOLUTION

To work around this behavior, add fixed column headings to the crosstab query's properties as follows.

In Microsoft Access 97, 7.0 and 2.0:

      With the crosstab query in Design view, click Query Properties on
      the View menu. In the ColumnHeadings property, type the column
      headings for your query.
                

In Microsoft Access version 1.1:

      With the crosstab query in Design view, click Query Properties on
      the View menu. In the FixedColumnHeadings property, type the column
      headings for your query.
                

Another workaround is to delete the LinkChildFields and LinkMasterFields properties of the subreport. You will then be able to run the report; however, the report will show every record in the subreport.

MORE INFORMATION

Steps to Reproduce Behavior

1. Open the sample database Northwind.mdb (or NWIND.MDB in versions 1.1 and 2.0).

2. Create the following crosstab query based on the Orders table. Save the query as Xtab.
   

         Query: Xtab
         --------------------
         Type: Crosstab Query
   
         Field: EmployeeID
            Total: Group By
            Crosstab: Row Heading
   
            NOTE: In versions 1.1 and 2.0, there is a space in the Employee ID
            field name.
   
         Field: ShipVia
   
            NOTE: In versions 1.1 and 2.0, there is a space in the Ship Via
            field name.
   
            Total: Group By
            Crosstab: Column Heading
   
         Field: Freight
            Total: Sum
            Crosstab: Value
                           

3. Use the Report Wizard to create a new report based on the Xtab query. Include all the query fields in your report, and sort by the EmployeeID field. Save the report as XtabSub.
4. Use the Report Wizard to create another new report based on the Xtab query. Include only the EmployeeID field in this report, and sort by the EmployeeID field. Save this report as XtabMain.
5. Embed the XtabSub report in the detail section of the XtabMain report. You can do this by dragging the subreport from the Database window to the detail section of the main report (which must be open in Design view).
6. In Design view of the main report, view the Properties sheet for the XtabSub report. Verify that the LinkChildFields and LinkMasterFields properties are set to EmployeeID.
7. Preview or print the XtabMain report. Note that you receive the error message mentioned in the "Symptoms" section.

REFERENCES

For more information about Setting the ColumnHeadings property, search the Help Index for "ColumnHeadings Property," or ask the Microsoft Access 97 Office Assistant.

Additional query words: you can t use a pass-through query or a non-fixed-column crosstab query as a record source for a subform or subreport

Keywords: kberrmsg kbprb KB104758

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