Microsoft KB Archive/101247

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Moving Word Commands Folder to a Server

PSS ID Number: Q101247 Article last modified on 03-07-1997

====================================================================== 5.00 5.10 MACINTOSH kbnetwork

The information in this article applies to:
- Microsoft Word for the Macintosh, versions 5.0, 5.1


To save local disk space, you can move the Word Commands folder to a server location. This will allow multiple users to share the same Word Commands folder. Note that this is only possible with Macintoshes running System 7.x. This procedure also considerably slows Word’s startup, spell checking, and grammar checking functions.

The procedure for this is as follows:

  1. Make sure Word is not running by selecting the Application menu (next to the Balloon Help icon) and verifying that “Microsoft Word” is not on the list. If it is, select Microsoft Word, then choose Quit from the File menu.
  2. Open the Word folder (the one containing the Word Commands folder) on the local hard disk.
  3. Log on to the network server and create a folder in an appropriate location in which to store the shared Word Commands folder.
  4. Drag the Word Commands folder from the local hard drive to the new folder on the network drive. A copy of Word Commands will now be located on the network drive.
  5. Single-click the Word Commands folder (on the network drive) and choose Make Alias from the File menu.
  6. Delete the Word Commands folder from the local drive (or drag it to another folder for testing purposes before deleting).
  7. Drag the Word Commands alias from the network drive into the local hard disk’s Word folder and remove the word “alias” and the space preceding it from the name.
  8. Start Word and test a command (such as Spelling or Thesaurus) to verify the successful completion of the move.


This is an effective way to conserve local disk space, but it is only applicable to Macintoshes running System 7.x, and it does slow Word’s startup, spell checking, and grammar checking.

We recommend that the network system administrator set this up so that folders and files cannot be deleted accidentally. To protect the Word Commands folder on the server, select it and choose Sharing from the File menu. Select the “Can’t be removed, renamed or deleted” check box and then close the dialog box. At the prompt to “Save changes to privileges for <foldername>,” Choose Save.

KBCategory: kbnetwork KBSubCategory: Additional reference words: macword 5.00 5.10 macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.