Microsoft KB Archive/48516

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Creating Style for Marginal Notes, Annotations, Sidebars

PSS ID Number: Q48516 Article last modified on 03-07-1997

====================================================================== 4.00 MACINTOSH kbusage

The information in this article applies to:
- Microsoft Word for the Macintosh, version 4.0


The style created in the following steps can be used to enter editing notes or marginal annotations in a Word version 4.00 document. By using the Position command, these notes appear to be aligned with the right edge of the page while remaining vertically in line with their previous position.


To create this style, do the following:

  1. Select a paragraph containing a note to which you want to attach the style. Formatting the text in a small, dense point size might be a good idea.
  2. Display the ruler by choosing Show Ruler from the Format menu.
  3. Choose Position from the Format menu (you must be in Full menus).
  4. In the Horizontal drop-down field, choose the Right option. Also choose the Page option in the Horizontal group. This puts the positioned object in the right margin, with the right edge of the positioned object aligned relative to the right edge of the page.
  5. From the Vertical drop-down field, choose the In Line option. (The Relative To setting is irrelevant).
  6. Enter a paragraph width value that allows the positioned text to fit between the right margin and the right edge of the paper. If the paragraph width value is too wide, some text will drift into the left edge of the body text, causing the body text to wrap around the note (if the right margin is set for 1.5, 1 inch will be sufficient).
  7. Set the Distance From Text value to .25 inch to separate the note from the right edge of the page. You might have to increase the Distance From Text value if your printer can’t print closer to the edge of the page than this.
  8. Click OK.
  9. Click the Style drop-down field in the Ruler, enter “note” or a similar name, and press RETURN. Word presents a dialog box asking “Define Style note based on selection?”
  10. Click OK to define the new style.

The style can be defined as hidden so that it only shows when viewing the document on the screen.

KBCategory: kbusage KBSubCategory: Additional reference words: macword macword5


Copyright Microsoft Corporation 1997.