Microsoft KB Archive/48071

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Word: Setting Glossary Entry to Automatically Update a Date

PSS ID Number: Q48071 Article last modified on 03-07-1997

====================================================================== 3.00 3.01 3.02 4.00 5.00 5.10 MACINTOSH kbusage

The information in this article applies to:
- Microsoft Word for the Macintosh versions 3.0, 3.01, 3.02, 4.0, 5.0, and 5.1


In Microsoft Word for the Macintosh versions 3.0x, the standard date glossary entries are not dynamic – that is, once they are inserted into a document, they are not updated again.

To define a dynamic date glossary entry that updates automatically every time a document is opened or printed, follow these steps:

  1. From the Document menu, choose Open Header.
  2. Click the date icon and select the date that appears.
  3. From the Edit menu, choose Glossary.
  4. Give the entry a name and click Define.
  5. Click Cancel.

When inserted, this glossary entry shows the correct date each time the document is opened or printed.


Word version 5.0 and 5.1 have built-in “Standard Entry” dynamic glossary entries for time and date. These entries begin with “print" (the is a bullet in Word 5) to distinguish them as dynamic entries. For example”print date short" is a dynamic entry, but "date short" is not.

Word version 4.0 has built-in dynamic glossaries. These entries have the word “print” to flag them as dynamic entries. For example, “date - print - short” is a dynamic entry, while “date - now - short” is not.

For more information about glossary entries, see pages 249-260 of the “Microsoft Word User’s Guide” version 5.0 manual. Also see pages 108-112 of the "Microsoft Word User’s Guide version 4.0 manual.

KBCategory: kbusage KBSubCategory: kbautotext Additional reference words: macword macword5 3.0 3.00 3.01 3.02 4.00 5.00 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.