Microsoft KB Archive/47776

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Project: Resources Unavailable in Task View Drop-Down List

PSS ID Number: Q47776 Article last modified on 10-16-1995

1.00 3.00 3.00a 4.00 | 1.00 3.00 4.00


The information in this article applies to:
- Microsoft Project for Windows, versions 1.0, 3.0, 3.0a, 4.0 - Microsoft Project for the Macintosh, versions 1.1, 3.0, 4.0


In Microsoft Project, you may be unable to view all of the resource names for a project in the drop-down list on the entry bar of a task view.

Note that this is a general limitation with any drop-down list in Microsoft Project.


The number of resources displayed in a drop-down list depends on your version of Microsoft Project and the length of the resource name.

Version of Maximum number of resources Maximum number of MS Project displayed in drop-down list resources per project —————————————————————–

1.x 60 2000 3.x 100 9999 4.00 100 9999


If a resource is not displayed in the drop-down list, use any of the following methods to assign the resource to a task:

  • If you are using Microsoft Project version 4.0, use the Resource Assignment dialog box to display all available resources (to display the Resource Assignment dialog box, click the Resource Assignment button on the Standard toolbar).


  • Type the resource name in the Resource Names field (Task Sheet or Gantt Chart).


  • Enter the ID number for the resource in the ID field (Task Form).

KBCategory: kbother KBSubcategory:

Additional reference words: 1.0 1.00 1.1 1.10 3.0 3.00 4.00

Copyright Microsoft Corporation 1995.