Microsoft KB Archive/47476

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WD97: How to Create Multiple References to the Same Footnote

Article ID: 47476

Article Last Modified on 11/16/2006


  • Microsoft Word 97 Standard Edition

This article was previously published under Q47476


You can number more than one footnote or endnote with the same number in Word by using the Footnote Reference field within a cross reference field.


Scientific journals generally require that all references to a source have the same footnote number. They also require that the footnote be printed only once for each source.

To number a footnote reference with the same number as another, use the following steps:

  1. Place the insertion point where you want the cross-reference to appear.
  2. On the Insert menu, click Cross-Reference.
  3. From the Reference Type box, select Footnote or Endnote. Choose the footnote or endnote you want to refer to, and click Insert.
  4. If you want the cross-reference to be in superscript like the original, use the following steps:
    1. Show Field Codes by highlighting the cross-referenced item and pressing SHIFT+F9. A field similar to the following appears:

      {NOTEREF _Ref0123456789}
    2. Place the insertion point between the final number and the closing brace.
    3. Press the spacebar once, and type "\f" (without the quotation marks).

      The field will resemble the following:

      {NOTEREF _Ref0123456789 \f}
    4. With the insertion point in the field, update the field by pressing F9.
    5. Show the cross-reference by pressing SHIFT+F9.

Additional query words: cross reference duplicate

Keywords: kbinfo kbtemplate KB47476