Microsoft KB Archive/36559

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Sharing Data Among Project Files in Project

PSS ID Number: Q36559 Article last modified on 03-15-1995

1.00 3.00 3.00a | 1.10 3.00


The information in this article applies to:
- Microsoft Project for Windows, versions 1.0, 3.0, 3.0a - Microsoft Project for the Macintosh, versions 1.1, 3.0


There are three ways to share data among project files in Microsoft Project:

  1. You can create a resource pool in one project that will be used by several projects.
  2. You can use a project as a subproject for another project.
  3. You can view multiple projects in one window (for reporting purposes).


Resource Pools

Project files (.MPP) contain a project portion and a resource portion. Using the File Resource command, you can specify a file in which you want to use the resource portion.


A subproject is basically a task whose duration is calculated within a larger project. Subprojects can be used in two ways:

  1. To break down large projects into smaller ones. Because only the duration information is used, memory is conserved.
  2. To define procedural subprojects (fixed steps that could be used in several projects).

Viewing Multiple Projects

For viewing and reporting multiple projects, the New Window command can load multiple projects into one window. The projects are merged to form the appearance of one large project, with the component projects retaining their original ID numbers.

NOTE: Because multiple windows are designed for viewing and reporting purposes, you can use any of the Edit commands to modify the data. However, the edits will affect both the merged-project and the component-project files.

KBCategory: kbusage KBSubcategory:

Additional reference words: 1.0 1.00 1.1 1.10 3.0 3.00

Copyright Microsoft Corporation 1995.