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Microsoft KB Archive/252565

From BetaArchive Wiki

Article ID: 252565

Article Last Modified on 10/9/2003


  • Microsoft Outlook 2000 Standard Edition

This article was previously published under Q252565


After you import a list of contacts from a Microsoft Excel worksheet, you notice that more Contact forms are created than the number of records in the Excel worksheet.


You defined individual ranges for the data elements in the Excel worksheet.


Define one named range for the data you want to import from Excel.


Import Results with Individual Data Ranges

The example provides three data elements to demonstrate the result described in the "Symptoms" section.

This table represents data in an Excel worksheet. The alphanumeric characters are cell references. In the table, John is in cell A2; Doe is in cell B2, and is in cell C2.

        A                   B                  C    

1  First Name           Last Name            E-mail
2  John                    Doe  
3  Mary                   Smith 
4  Bill                   Jones 

If ranges are defined for each column of individual data, you will import nine Contact forms, one Contact form for each range. One set of three forms contains the first names, one set of three contains Last names and the final set contains e-mail addresses.

To Correctly Define Data Ranges

Define a single range for all data to be imported. The range in the example would be A1:C4.

NOTE: The range must include the header row which defined the field names for the data, and it may be necessary to map fields from the imported data to matching fields in Outlook.


For additional information about importing data from Microsoft Excel, click the article number below to view the article in the Microsoft Knowledge Base:

196743 OL2000: Importing from Microsoft Excel Requires Named Range

For more information about mapping custom fields during an Outlook import, click Microsoft Outlook Help on the Help menu, type map custom fields in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: OL2K

Keywords: kbprb KB252565