Microsoft KB Archive/249324

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How to give access to private items for delegates in Outlook

Article ID: 249324

Article Last Modified on 2/28/2007


  • Microsoft Office Outlook 2003
  • Microsoft Outlook 2002 Standard Edition
  • Microsoft Outlook 2000 Standard Edition

This article was previously published under Q249324


This article describes how to allow a delegate to view items in the manager's mailbox that have been marked as Private.


All versions of Outlook allow a user (a manager) to designate another user as a delegate. With appropriate permissions, the delegate can use Outlook to open and view items in specified folders. However, items marked by the manager as Private are still not visible. This by design. For more information about delegate access, click the following article number to view the article in the Microsoft Knowledge Base:

225354 Delegates cannot access private appointments

This has been changed in Outlook 2000. There is a Delegate can see my private items setting that allows the delegate to view items in the manager's mailbox that have been marked as Private.

To set this option, follow these steps:

  1. On the Tools menu, click Options, and on the Delegates tab, click Add.
  2. Select the delegate user from the Global Address Book.
  3. Click Add, and click OK.
  4. In Delegate Permissions, click to select the Delegate can see my private items check box.
  5. Assign other permissions to the delegate as needed, and then click OK.
  6. Click Apply, and then click OK.

Additional query words: DELEGATE PRIVATE OL2K OL2002 OL2003

Keywords: kbhowto kbusage KB249324