Microsoft KB Archive/246688

From BetaArchive Wiki
Knowledge Base

XCLN: Private Calendar Items Not Showing for Secondary Mailbox

Article ID: 246688

Article Last Modified on 10/28/2006


  • Microsoft Outlook 97 Service Pack 1
  • Microsoft Outlook 98 Standard Edition
  • Microsoft Outlook 2000 Standard Edition
  • Microsoft Exchange Server 5.5 Standard Edition

This article was previously published under Q246688


If you have Microsoft Outlook configured to open a secondary calendar when Outlook starts, calendar appointments marked as private are not visible. A small blue line that indicates the time slot of the meeting is displayed, but there appears to be no meeting on the Calendar.

In Outlook 2000, the appointment appears on the Calendar, but it is a private appointment and you are not able to get details.


You cannot view private appointments unless you have the proper permissions. Typically, you are assigned Delegate Access permissions to a user, rather than being listed as one of the Primary Windows NT Accounts associated with this mailbox.

If you view items in another mailbox with Delegate Access permissions, you do not have permissions to view the private items of the other mailbox. You are considered a delegate looking at another user's mailbox.

To assign permissions in Outlook 2000:

  1. On the Tools menu, click Options.
  2. Click the Delegates tab.
  3. In the Delegates list, click the delegate in question, and then click Permissions.
  4. Click to select the Delegate can see my private appointments check box.
  5. Click OK twice.

When you use Outlook 97 and 98, delegates are not able to see private items for another user unless they are the owner of that mailbox.

For additional information about delegate permissions and private items, click the article number below to view the article in the Microsoft Knowledge Base:

225354 XCLN: Delegates Cannot Access Private Appointments

Additional query words: 8.04 8.5 9.0

Keywords: kbprb KB246688