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Microsoft KB Archive/175188

From BetaArchive Wiki

Article ID: 175188

Article Last Modified on 1/22/2007


  • Microsoft Access 95 Standard Edition
  • Microsoft Access 97 Standard Edition

This article was previously published under Q175188

Novice: Requires knowledge of the user interface on single-user computers.


When you type a new record in a Microsoft Access table, query, or form, you do not see the new record in the recordset. This may happen if the following conditions are true:

  • You have a table, query, or form that contains more than 255 records.
  • You delete a record, and then insert a record into that same table, query, or form.
  • You press the TAB key or an ARROW key when you have finished typing to move off the record.

NOTE: This same behavior occurs when you press the ENTER key and you have selected the Move After Enter option on the Keyboard tab of the Options dialog box on the Tools menu.


This behavior occurs because the recordset is not refreshed when you enter the record.


In a table or query, to be able to see the newly created record, close and then reopen the table or query.

In a form, on the Records menu, click Sort. You may choose Ascending or Descending.


Microsoft has confirmed this to be a problem in Microsoft Access 7.0 and 97.


Steps to Reproduce Behavior

  1. Start Microsoft Access and open the sample database Northwind.mdb.
  2. In the Database window, click the Tables tab.
  3. Open the Order Details table in Datasheet view.
  4. Place your pointer anywhere in the first record, and then on the Edit menu, click Delete Record.
  5. On the Insert menu, click New Record (or Record in Microsoft Access 7.0).
  6. Enter the following new record:

         Order ID     Product     UnitPrice     Quantity     Discount
          10248     Alice Mutton     $1.00         1          0%
  7. Press the UP or DOWN ARROW key. Note that the new record does not appear in the list of records.

Additional query words: prb

Keywords: kbprb KB175188