Microsoft KB Archive/170745

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Article ID: 170745

Article Last Modified on 1/20/2007


  • Microsoft Excel 97 Standard Edition
  • Microsoft Word 97 Standard Edition

This article was previously published under Q170745


This article includes a sample Microsoft Visual Basic for Applications macro. The macro uses Automation to build a PivotTable in Microsoft Excel 97 and returns the data back to Microsoft Word.


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The following example, when run from Microsoft Word 97, creates a Microsoft Excel 97 PivotTable, inserts the data into a new Microsoft Word document, and then arranges the data in a table format. If the GetObject function returns error 429, the example uses the CreateObject function to start a new session of Microsoft Excel. If the CreateObject function is used, the example uses the Quit method to close the new instance of Microsoft Excel. To use this example, do the following:

  1. Create a worksheet in Microsoft Excel with data similar to the following:

          A1: Region    B1: Office    C1: Sales
          A2: North     B2: Alpha     C2: 100
          A3: East      B3: Beta      C3: 120
          A4: West      B4: Alpha     C4: 130
          A5: North     B5: Beta      C5: 100
          A6: East      B6: Beta      C6: 140
          A7: West      B7: Alpha     C7: 110

    Then, save the workbook in the My Documents folder with the name Sales.xls.

  2. In Microsoft Word 97, point to Macro on the Tools menu and click Visual Basic Editor. On the Insert menu, click Module and type the following macro:

          Sub Create_PivotTable()
             Dim xlObj As Excel.Application
             Err.Number = 0
             On Error GoTo notLoaded
             Set xlObj = GetObject(, "Excel.Application.8")
             If Err.Number = 429 Then
                Set xlObj = CreateObject("Excel.Application.8")
                theError = Err.Number
             End If
             xlObj.Visible = True
             xlObj.Workbooks.Open FileName:="C:\My Documents\Sales.xls"
             With xlObj
                .ActiveSheet.PivotTableWizard SourceType:=xlDatabase, _
                 SourceData:= "Sheet1!R1C1:R5C3", TableDestination:="", _
                .ActiveSheet.PivotTables("PivotTable1").AddFields _
                 RowFields:="Office", ColumnFields:="Region"
                .ActiveSheet.PivotTables("PivotTable1"). _
                 PivotFields("Sales").Orientation = xlDataField
             End With
             With xlObj
                For Each newCell In .Selection
                   With Selection
                      .InsertAfter Text:=newCell.Value
                      mCount = mCount + 1
                      If mCount Mod xlObj.Selection.Columns.Count = 0 Then
                         .InsertAfter Text:=vbCr
                         .InsertAfter Text:=vbTab
                      End If
                   End With
                Next newCell
                ActiveDocument.Range.ConvertToTable _
                ActiveDocument.Tables(1).AutoFormat _
             End With
             If theError = 429 Then
                 xlObj.DisplayAlerts = False
             Set xlObj = Nothing
          End Sub
  3. On the Tools menu, click References. Click "Microsoft Excel 8.0 Object Library." This step allows you to use the Microsoft Excel 97 objects, properties, and methods in Visual Basic macros.
  4. On the File menu, click "Close and Return to Microsoft Word." To run the macro, point to Macro on the Tools menu and click Macros. Click Create_PivotTable and click Run.


For more information about Automation, click the Index tab in Visual Basic Help, type the following text


and then double-click the selected text to go to the "Working across applications" topic.

Additional query words: ole pivot table

Keywords: kbdtacode kbinfo kbinterop kbprogramming KB170745