Microsoft KB Archive/170431
Article ID: 170431
Article Last Modified on 11/23/2006
- Microsoft Excel 97 Standard Edition
This article was previously published under Q170431
The Microsoft Excel 97 File Conversion add-in converts all of the files in one folder. This article describes how to use a Visual Basic for Applications macro to convert the files in a folder and all of its subfolders.
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In Microsoft Excel 97, the Application object now has FileSearch and FoundFiles properties that return an object containing the list of files found in the search. These properties can be used to open another file type and then save it in Microsoft Excel 97 format.
NOTE: If you do not want to see each workbook that is opened and closed, add the following line to the beginning of the macro:
Application.ScreenUpdating = False
If you convert a large number of files, this line may cause the macro to appear to stop responding.
The following sample Visual Basic for Applications macro converts the files in a folder and its subfolders:
Application.ScreenUpdating = False If you convert a large number of files, this line may cause the macro to appear to stop responding. The following sample Visual Basic for Applications macro converts the files in a folder and its subfolders: Sub Converter() 'Turns off alerts, allows duplicate files to be overwritten without prompts Application.DisplayAlerts = False 'Initializes conversion conditions. SearchDir = InputBox("Input name of directory to start in") FileExt = InputBox("Input extension of files to convert in the form *.xxx") SaveDir = InputBox("Input name of directory to save files to") SearchSubs = MsgBox(prompt:="Do you want to include files in subdirectories?", Buttons:=vbYesNo) 'Initializes the search. With Application.FileSearch .NewSearch .LookIn = SearchDir 'Determines whether to search subdirectories. If SearchSubs = 6 Then .SearchSubFolders = True Else .SearchSubFolders = False End If 'Determines file type to convert. .FileName = FileExt .MatchTextExactly = True 'If the search found files, loops again, opens, and then resaves in the 'Microsoft Excel workbook format If .Execute > 0 Then counter = 0 For i = 1 To .FoundFiles.Count counter = counter + 1 Workbooks.Open FileName:=.FoundFiles(i) 'Builds the new name by deleting the previous extension. ActiveWorkbook.SaveAs FileName:=SaveDir & "\" & _ Left(ActiveWorkbook.Name, Len(ActiveWorkbook.Name) - 4), _ FileFormat:=xlWorkbookNormal ActiveWorkbook.Close savechanges:=False Next i 'Returns how many files were converted. MsgBox prompt:=counter & " files were converted" ElseIf .Execute = 0 then MsgBox "No files were found, no files were converted" End If End With End Sub
For more information about FileSearch, click the Office Assistant, type FileSearch, click Search, and then click to view "FileSearch Object."
NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:
120802 Office: How to Add/Remove a Single Office Program or Component
Additional query words: XL97
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