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Microsoft KB Archive/107880

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Knowledge Base

Macro to Print a Group of Files Located in Same Folder

Article ID: 107880

Article Last Modified on 10/10/2006


  • Microsoft Excel 97 Standard Edition

This article was previously published under Q107880


This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) you can use to print a batch of files that are all located in the same folder (directory). The macro requests a folder name and then prints all the files in that folder.


Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To work with the example below, follow these steps:

  1. Open a new workbook.
  2. Insert a new module sheet. In Microsoft Excel 97 and Microsoft Excel 98 Macintosh Edition, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Editor, click Module on the Insert menu, In Microsoft Excel versions 5.0 and 7.0, on the Insert menu, point to Macro, and then click Module.
  3. Type the following sample macro in the module:

          Sub Batch_Print()
             Dim Input_Dir, Print_File As String
             Input_Dir = InputBox _
                ("Input directory path containing the files to print")
             ' Defines Print_File equal to the first Microsoft Excel file found
             ' in the directory specified in the InputBox above.
             Print_File = Dir(Input_Dir & "\*.xl*")
             ' If you are using Microsoft Excel for the Macintosh, you need
             ' to change Print_File = Dir(Input_Dir & "'   .xl*") to
             '   If you are using Microsoft Excel 5.0, use this line
             '   Print_File = Dir(Input_Dir & ":",  MacID("XLS5"))
             '   If you are using Microsoft Excel 98, use this line
             '   Print_File = Dir(Input_Dir & ":",  MacID("XLS8"))
             ' and change Workbooks.Open Filename:=Input_Dir & "\" & Print_File
             ' to:
             '   Workbooks.Open Filename:=Input_Dir & ":" & Print_File
             ' Loops through the directory specified in the above InputBox
             ' and opens each workbook in the directory, prints all sheets
             ' in the workbook and closes the workbook. Continues until are
             ' all files are printed.
             Do While Len(Print_File) > 0
                Workbooks.Open Filename:=Input_Dir & "\" & Print_File
                ActiveWorkbook.PrintOut Copies:=1
                Print_File = Dir()
          End Sub


"Visual Basic Reference," version 5.0, pages 143-145

For additional information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

163435 VBA: Programming Resources for Visual Basic for Applications

Additional query words: 8.00 XL

Keywords: kbdtacode kbhowto kbprogramming KB107880