Microsoft KB Archive/107781

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WD: Cannot Mark a Citation That Does Not Include Short Citation

Article ID: 107781

Article Last Modified on 8/16/2005


  • Microsoft Word 6.0 Standard Edition
  • Microsoft Word 6.0a
  • Microsoft Word 6.0c
  • Microsoft Word 6.0 for Macintosh
  • Microsoft Word 6.01 for Macintosh
  • Microsoft Word 6.01 for Macintosh
  • Microsoft Word 95 Standard Edition
  • Microsoft Word 95a
  • Microsoft Word 98 for Macintosh

This article was previously published under Q107781


The Mark button is unavailable (dimmed) in the Mark Citation dialog box until you type some text in the Short Citation box. This means you cannot create a TA (Table of Authorities Entry) field in Word using only the long citation. (To locate the Mark Citation dialog box, click Indexes And Tables on the Insert menu, select the Table Of Authorities tab, and then click Mark Citation).


If you want to create a table of authorities entry that does not include a short citation, follow these steps:

  1. Click Index And Tables on the Insert menu, and then select the Table of Authorities tab.
  2. Click OK.
  3. Turn on the Field Codes by pressing ALT+F9 (Windows) or OPTION+F9 (Macintosh).
  4. Modify the TA field manually.

For example, to remove the short citation from the following TA field, delete " \s "Short Citation"":

{ TA \l "This is the long version of the citation." \s "Short Citation" \c 3 }

The following is the modified TA field, which no longer contains a short citation:

   { TA \l "This is the long version of the citation." \c 3 }

IMPORTANT: You should not use this workaround for documents you plan to open in WordPerfect. Table of authorities entries that do not contain a short citation may cause a general protection (GP) fault error in WordPerfect.

Additional query words: 8.0 8.00

Keywords: kbformat kbprb KB107781