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Microsoft KB Archive/105283

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Indexing Entries on Like-Numbered Pages in Different Sections

PSS ID Number: Q105283 Article last modified on 03-07-1997

====================================================================== 4.00 5.00 5.10 MACINTOSH kbusage

The information in this article applies to:
- Microsoft Word for Macintosh, versions 4.0, 5.0, 5.1


A compiled Word index fails to distinguish between index entries that appear on the same numbered page but in different sections. For instance, if the entry .i.river; appears on page 3 of section 1 and page 3 of section 2, the compiled index displays:

river 3 (Nested Index)

river, 3 (Run-in Index)


The problem occurs because of a limitation in Word’s indexing capability.


To distinguish index entries in different sections but on pages having the same page number, designate the section number as an index subentry. You can apply the hidden format to the subentry text so that it does not print in the main body of the document.

For example, if the index entry .i.river; appears on page 3 of section 1 and page 3 of section 2, modify the index entries to read .i.river:Chapter 1; and .i.river:Chapter 2;, respectively. Word now compiles the index as follows:

river Chapter 1 3 Chapter 2 3 (Nested Index)

river: Chapter 1, 3; Chapter 2, 3 (Run-in Index)

For more information about methods for including section numbers in index entries, query on the following words in the Microsoft Knowledge Base:

index and section.


“Microsoft Word User’s Guide,” version 5.0 (for 5.0 and 5.1) pages 528-537

“Microsoft Word User’s Guide,” version 4.0, pages 133-140

KBCategory: kbusage KBSubCategory: kbformat Additional reference words: 4.00 5.00 5.10 macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.