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Microsoft KB Archive/104757

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INF: KeepTogether for Groups and Sections

PSS ID Number: Q104757 Article last modified on 09-29-1993

1.00 1.10 WINDOWS

The information in this article applies to:
- Microsoft Access versions 1.0 and 1.1 - Microsoft Access Distribution Kit version 1.1


Although Microsoft Access provides a KeepTogether property for ensuring that a section of data will stay together on a page, there is no property for doing the same to keep a group of sections together on a page. This article assumes that you are familiar with Access Basic and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information on Access Basic, please refer to the “Introduction to Programming” manual.


The KeepTogether property in a section ensures that all the data in a section prints together on one page as opposed to splitting a section between two pages. This feature does not exist for keeping entire groups or sections together on one page. If the size of a section is predictable, such as a header or footer, the problem can be solved by forcing a page break in the section when it is determined that there is not enough page left to accommodate the size of the section. This can be done by including a hidden page break at the top of the section, checking to see where on the page the data will print to, and making the page break visible if there is not enough room. This procedure is outlined in the steps below: 1. Create a new module by selecting New from the File menu and choosing Module. 2. Copy the function BreakOnTwip (listed below) into the module window. 3. Open the report in design mode. 4. Drag and drop a page break control from the toolbox to the top of the desired section. Change the ControlName property for this page break control to: MyPageBrk 5 Click on the section bar that you want to force the page break on. 6. Display the Property sheet of the report by selecting Properties from the View menu. 7. Call the function from the OnFormat property for the section: OnFormat: =BreakOnTwip(12000,“MyPageBrk”) 8. Determine how many twips down on a page you want to go before effecting the page break. If you do not know, try the value 12000. Function BreakOnTwip (WhereToBreak%, PageBreakName$) Dim WhatReport As Report Set WhatReport = Screen.ActiveReport If WhatReport.Top >= WhereToBreak Then WhatReport(PageBreakName).Visible = True Else WhatReport(PageBreakName).Visible = False End If End Function 9. Run the report. If you notice that the page break is occurring too high on the page, allowing the section to print before breaking, try repeating steps 5 through 8 above and increasing the <Twip to Break On> value by increments of 50 until you achieve the desired result. Another method to achieve the same results is described in the Knowledge Base article titled: “How to Avoid Abandoned Group Headers in Reports.”

Additional reference words: 1.00 1.10 KBCategory: KBSubcategory: RptsPrp Copyright Microsoft Corporation 1993.