Microsoft KB Archive/103708
XL: Excluding a List of Records in Extract
The information in this article applies to:
- Microsoft Excel for Windows, versions 3.0, 4.0, 4.0a
- Microsoft Excel for the Macintosh, versions 3.0, 4.0, 4.0a
- Microsoft Excel for OS/2, version 3.0
When you extract records from a database in Microsoft Excel, you specify criteria that you want the extracted records to meet. In cases in which you have a list that you want to exclude in your results, you can use the MATCH and ISNA functions as a computed criterion.
To exclude a list, use the following formula
where <firstcell> is the first cell in the field of your database that you want to extract, and <excludelist> is a list of entries that you want to exclude.
In the following example, to extract all of the records EXCEPT those that match C2:C4, use the ISNA and MATCHfunctions as a computed criterion.
Database ExcludeList Criteria ---------------------------------------------------------- A1: Name C1: F1: CompCrit A2: Ann C2: Ann F2: =ISNA(MATCH(A2,$C$2:$C$4,0)) A3: Fred C3: Bob A4: Bob C4: Nikki A5: Kristi A6: Nikki
NOTE: Your reference to the list of entries that you want to exclude must be an absolute reference or a defined name.
Note that when you specify a computed criterion, the cell above the formula cannot contain the actual field name; it must either be blank or contain a different text string.
"User's Guide 1," version 4.0, pages 330-337
"Function Reference," version 4.0, pages 248, 267
Additional query words: 4.00a howto exclusionary exception exceptional XL4 XL3
Version : WINDOWS:3.0,4.0,4.0a; OS/2:3.0; MACINTOSH:3.0,4.0
Platform : MACINTOSH OS/2 WINDOWS
Issue type : kbinfo
Last Reviewed: April 6, 1999