Microsoft KB Archive/100131
Article ID: 100131
Article Last Modified on 1/18/2007
- Microsoft Access 1.0 Standard Edition
- Microsoft Access 1.1 Standard Edition
- Microsoft Access 2.0 Standard Edition
- Microsoft Access 95 Standard Edition
- Microsoft Access 97 Standard Edition
This article was previously published under Q100131
Moderate: Requires basic macro, coding, and interoperability skills.
This article demonstrates two methods that you can use to pass multiple values to a query by using a parameter prompt. The first method uses the Instr() function to parse the parameter values entered when the query is run. The second method describes a way to create a query by using the In() operator with multiple values.
NOTE: A demonstration of the technique used in this article can be seen in the sample file, Qrysmp97.exe. For information about how to obtain this sample file, please see the following article in the Microsoft Knowledge Base:
182568 ACC97: Microsoft Access 97 Sample Queries Available in Download Center
The following method demonstrates how to use the Instr() function to pass multiple values, separated by commas, to a parameter query.
The following example is based on the Employees table from the sample database Northwind.mdb (or NWIND.MDB in version 2.0).
- Open the sample database Northwind.mdb.
Create the following new query based on the Employees table and save the query as ParamQuery:
Query: ParamQuery -------------------- Type: Select Query Field: EmployeeID Table: Employees Show: True Field: LastName Table: Employees Show: True
NOTE: In Microsoft Access 2.0, there is a space in the Employee ID and Last Name field names.
In the next empty column, enter the following expression and attributes:
Field: InStr([Last Names separated by commas,Blank=All],[LastName]) Criteria: > 0 Or Is Null Show: False
- Switch to Datasheet View and enter the following last names, separated by commas, into the parameter value dialog box:
NOTE: Three records are returned. If you leave the parameter blank, the query will return all records.
The following method uses a query that calls a function and passes it two parameters. The first parameter is the name of a field that exists in the table on which the query is based. The second parameter prompts the user to enter a list of values. The function processes the user's entries as the list of multiple parameters for the In() operator.
This part of the article assumes that you are familiar with Visual Basic for Applications and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information about Visual Basic for Applications, please refer to your version of the "Building Applications with Microsoft Access" manual.
NOTE: Visual Basic for Applications is called Access Basic in Microsoft Access versions 1.x and 2.0. For more information about Access Basic, please refer to the "Introduction to Programming" manual in Microsoft Access version 1.x or the "Building Applications" manual in Microsoft Access version 2.0
The following example is based on the sample database Northwind.mdb (or NWIND.MDB in versions 1.x and 2.0)
Create a new module with the following two functions:
'************************************************************ 'Declarations section of the module. '************************************************************ Option Explicit '============================================================ ' The GetToken() function defines the delimiter character. '============================================================ Function GetToken (stLn, stDelim) Dim iDelim as Integer, stToken as String iDelim = InStr(1, stLn, stDelim) If (iDelim <> 0) Then stToken = LTrim$(RTrim$(Mid$(stLn, 1, iDelim - 1))) stLn = Mid$(stLn, iDelim + 1) Else stToken = LTrim$(RTrim$(Mid$(stLn, 1))) stLn = "" End If GetToken = stToken End Function '============================================================ ' The InParam() function is the heart of this article. When ' the query runs, this function causes a query parameter ' dialog box to appear so you can enter a list of values. ' The values you enter are interpreted as if you ' had entered them within the parentheses of the In() operator. '============================================================ Function InParam (Fld, Param) Dim stToken as String 'The following two lines are optional, making queries 'case-insensitive Fld = UCase(Fld) Param = UCase(Param) If IsNull(Fld) Then Fld = "" Do While (Len(Param) > 0) stToken = GetToken(Param, ",") If stToken = LTrim$(RTrim$(Fld)) Then InParam = -1 Exit Function Else InParam = 0 End If Loop End Function
- Close and save the module.
- Create a new query based on the Customers table. Drag any fields that you want to the query grid.
Add the following field to the query grid.
NOTE: In the following example, an underscore (_) at the end of a line is used as a line-continuation character. Remove the underscore from the end of the line when re-creating this example.
FieldName: InParam([CustomerID],[ Enter ID list using commas and no _ spaces:]) Show: False Criteria: True
NOTE: In versions 1.x and 2.0, there is a space in the Customer ID field name.
NOTE: The value InParam(...) shown for the FieldName should be entered as one statement on a single line. The InParam() function works with Integer fields as well as with Text fields.
- On the Query menu, click Parameters. Enter the following parameter with a Text data type:
Enter ID list using commas and no spaces:
- Click OK and run the query. Note that you are prompted to enter a list of parameters. The following message is displayed in the dialog box:
- In versions 97, 7.0, and 2.0, type:
In version 1.x type:
NOTE: One limitation of the In()operator is that it does not support wildcards, such as * or ?. For example, Microsoft Access cannot run
IN("A*", "BON*", "CRATE???")
For more information about the In operator, search the Help Index for "In operator."
Additional query words: queries
Keywords: kbhowto kbprogramming kbusage KB100131