Microsoft KB Archive/829911

= How to paste or insert Visio 2003 drawings into other Office programs =

PSS ID Number: 829911

Article Last Modified on 8/11/2004

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The information in this article applies to:


 * Microsoft Office Visio Professional 2003
 * Microsoft Office Visio Standard 2003

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For a Microsoft Visio 2002 version of this article, see 296826.



For a Microsoft Visio 2000 version of this article, see 286123.



IN THIS TASK

 * INTRODUCTION
 * Method 1: Use the &quot;Select by Type&quot; command
 * Method 2: Use the &quot;Select All&quot; command
 * Method 3: Use the &quot;Copy Drawing&quot; command
 * Method 4: Save the Visio drawing as a graphic file
 * REFERENCES



INTRODUCTION
This article describes several methods that you can use to copy objects from Microsoft Office Visio 2003 and paste them into other Microsoft Office programs.

To copy objects from Visio to another Office program, use any one of the methods that is discussed in this article, as appropriate for your situation.

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Method 1: Use the &quot;Select by Type&quot; command
To use the Select by Type command, follow these steps:
 * 1) Start Visio, and then open your drawing.
 * 2) On the Edit menu, click Select by Type.
 * 3) In the Select by Type dialog box, do one of the following:
 * 4) * Click Shape type, and then click to select or click to clear one or more of the following check boxes:
 * 5) ** Shapes
 * 6) ** Groups
 * 7) ** Guides
 * 8) ** OLE objects
 * 9) ** Metafiles
 * 10) ** Bitmaps
 * 11) ** Ink objects
 * 12) * Click Layer, and then click to select the check box that is next to the layer or layers that you want.
 * 13) Click OK.
 * 14) On the Edit menu, click Copy.
 * 15) Switch to the destination file where you want to paste the Visio object.

For example, if you want to paste the Visio object to a Microsoft Word document, start Word (if it is not already started), and then open the document.
 * 1) On the Edit menu, click Paste or click Paste Special to insert what you copied from Visio to your document.

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Method 2: Use the &quot;Select All&quot; command
To use the Select All command, follow these steps:
 * 1) Start Visio, and then open your drawing.
 * 2) On the Edit menu, click Select All.
 * 3) Switch to the destination file where you want to paste the Visio object.

For example, if you want to paste the Visio object to a Word document, start Word (if it is not already started), and then open the document.
 * 1) On the Edit menu, click Paste or click Paste Special to insert what you copied from Visio to your document.

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Method 3: Use the &quot;Copy Drawing&quot; command
To use the Copy Drawing command, follow these steps:
 * 1) Start Visio, and then open your drawing.
 * 2) Make sure that nothing is selected in Visio.
 * 3) On the Edit menu, click Copy Drawing.

This command copies the page of the drawing that you are viewing.
 * 1) Switch to the destination file where you want to paste the Visio object.

For example, if you want to paste the Visio object to a Word document, start Word (if it is not already started), and then open the document.
 * 1) On the Edit menu, click Paste or click Paste Special to insert what you copied from Visio to your document.

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Method 4: Save the Visio drawing as a graphic file
To save a Visio drawing as a graphic file, follow these steps:  Start Visio, and then open your drawing. Select the objects that you want to copy.

Important If you want to copy the whole drawing page, make sure that no objects are selected in your Visio drawing. If you select objects in your drawing, only those objects (and not the whole drawing) appear in the resulting graphic file. On the File menu, click Save As. In the Save as type list, click the graphic file type that you want, and then click Save. The following graphic file types are listed in the Save as type box:  Scalable Vector Graphics (*.svg) Scalable Vector Graphics - Compressed (*.svgz)</li> Compressed Enhanced Metafile (*.emz)</li> Enhanced Metafile (*.emf)</li> Graphics Interchange Format (*.gif)</li> JPEG File Interchange Format (*.jpg)</li> Portable Network Graphics (*.png)</li> Tag Image File Format (*.tif)</li> Windows Bitmap (*.bmp; *.dib)</li> Windows Metafile (*.wmf)</li></ul>

Note When you export a shape or drawing by using the Save As dialog box, an Output Options dialog box may appear where you can specify the settings that you want for the exported file. The options that appear in the Output Options dialog box depend on the graphic file format that you use.</li> Switch to the destination file where you want to paste the Visio object.

For example, if you want to paste the Visio object to a Word document, start Word (if it is not already started), and then open the document.</li> On the Insert menu, point to Picture, and then click From File.</li> Select the graphic file that you saved from Visio, and then click Insert.</li></ol>

Note This method preserves the formatting of the shapes, text, and fill. However, the layer properties are not retained. For example, if a shape is located on a hidden layer, that shape is not visible when you insert the graphic file.

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