Microsoft KB Archive/918725

= Free/busy information for an appointment in a Windows SharePoint Services Calendar list is displayed in Outlook 2007 but not in Windows SharePoint Services =

Article ID: 918725

Article Last Modified on 4/25/2007

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APPLIES TO


 * Microsoft Office Outlook 2007, when used with:
 * Microsoft Windows SharePoint Services 3.0

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SYMPTOMS
Consider the following scenario. You add a Calendar list from a Microsoft Windows SharePoint Services 3.0 Web site to Microsoft Office Outlook 2007. The Calendar list contains one or more appointments. You configure the free/busy setting for the appointments by using the Show As box in Outlook 2007. When you use Outlook 2007 to open an appointment in the Calendar list, you can view the free/busy setting that is displayed in the Show As box.

However, when you view the Calendar list on the Windows SharePoint Services 3.0 Web site, free/busy information for the appointment is not displayed. You experience this behavior even after you add a custom column named Show As to the appointment.



CAUSE
This behavior occurs because Windows SharePoint Services 3.0 does not display free/busy information in a Calendar list. You cannot view or modify free/busy information for an appointment in a Calendar list in Windows SharePoint Services 3.0. Therefore, you cannot configure a custom column in a Calendar list to show free/busy information.



MORE INFORMATION
You cannot view the attendees of an appointment in a Windows SharePoint Services 3.0 Calendar list. If you want to view and manage attendees of an appointment, use one of the following methods:
 * Copy the appointment from the Windows SharePoint Services 3.0 Calendar list to Outlook 2007. To do this, use Outlook 2007 to open the appointment in the Calendar list, and then click Copy to Calendar. After you copy the appointment to the Calendar in Outlook 2007, you can invite, view, and manage attendees.
 * Create a meeting workspace for the appointment in Windows SharePoint Services 3.0. A meeting workspace enables you to organize attendees, agendas, and other details. The meeting workspace is displayed in the Windows SharePoint Services 3.0 Calendar list when you view the appointment in Outlook 2007. However, the link to the meeting workspace is not displayed in the appointment. To view the meeting workspace, use Outlook 2007 to open the appointment in the Calendar list, and then, click the link that is displayed next to In Shared Folder in the lower-left corner of the appointment.

For more information about how to use Outlook 2007 with Windows SharePoint Services V3, click Microsoft Office Outlook Help on the Help menu, type using Windows SharePoint Services, and then click Search to view a list of relevant topics.

Additional query words: OL2007 Outlook2007 WSSv3

Keywords: kbconfig kbcalendar kbexpertisebeginner kbtshoot kbprb KB918725

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