Microsoft KB Archive/220487

= Sending e-mail from Word exposes document revisions =

Article ID: 220487

Article Last Modified on 8/30/2004

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q220487



SYMPTOMS
When you send a document to an e-mail recipient, and the following conditions are true, the edited text, including deletions, appears in the pre-sent and sent e-mail message:
 * You have Track changes while editing turned on.
 * You have Highlight changes on screen turned off.



CAUSE
This behavior is by design. When you have Track changes while editing turned on and Highlight changes on screen turned off, Word automatically turns on Highlight changes on screen when sending e-mail to remind you that you are sending a document with revisions you have neither accepted nor rejected.



Accept or reject changes before creating the e-mail message.
You can accept or reject your changes before creating the e-mail message. To do this, on the Tools menu, point to Track Changes and then click Accept or Reject Changes.

For more information about tracking changes, click Microsoft Word Help on the Help menu, type track changes in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.



MORE INFORMATION
For more information about using e-mail in Word, click Microsoft Word Help on the Help menu, type e-mail in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

For more information about accepting or rejecting changes, click Microsoft Word Help on the Help menu, type accept or reject changes in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.



The Microsoft Office Word 2003 and Microsoft Word 2002 version of this article is available from Office Online. To see Office Online, visit the following Microsoft Web site:

http://office.microsoft.com/assistance/preview.aspx?AssetID=HA010983881033&amp;amp;CTT=1&amp;amp;Origin=EC010227131033&amp;amp;QueryID=zgs5w-HfK0

Additional query words: red blue squiggly line edited changed revised marks revisions added altered show hide visible hidden email WD2000

Keywords: kbnofix kbprb KB220487

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