Microsoft KB Archive/116218

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How to Sort Table Cells Continuously by Row

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Q116218

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a

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SUMMARY
This article describes how to sort from the top left to the bottom right cell of a table, such as in the following example:

  - | Access     | DOS      | Excel            | -  | Fox Pro     | NT       | Power Point      | -  | Windows     | Word     | Works            | - To do this, you must first convert the table to text so that Word performs the sort based on paragraphs.

MORE INFORMATION
To perform this type of sort, do the following:


 * 1) Select the table or rows of a table that are to be sorted. (Make a note of the number of columns.)
 * 2) From the Table menu, choose Convert Table To Text.
 * 3) Under Separate Text With, select Paragraph Marks, and choose OK.
 * 4) With the paragraphs still selected, choose Sort Text from the Table menu. Under Sort By, select Paragraphs. Select the appropriate Type category (Text, Date or Number), and choose OK.
 * 5) Select the sorted paragraphs and choose Convert Text To Table from the Table menu. In the Convert Text To Table dialog box, enter the number of columns from Step 1 above. Under Separate Text At, select Paragraphs. Choose OK.