Microsoft KB Archive/20394

Mac Works: Ruler Indents Do Not Adjust, Printed Text Truncated

PSS ID Number: Q20394 Article last modified on 10-22-1998

1.0 1.1 2.0 3.0

MACINTOSH

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========================================================= 1.00 1.10 2.00 3.00 MACINTOSH kbother kbprb

= SUMMARY =

When changing the margins in the Page Setup dialog box in Works, the indent markers on the ruler do not adjust accordingly. Consequently, the following message is given:

The width of your document is greater than the print width you have chosen in page setup. Text or pictures which extend past the right margin will be truncated during printing.

This problem can occur under a variety of circumstances:


 * 1) Moving the right indent on the ruler to the right of the printable area designated in Page Setup. For example, if the left and right margins are set at 1 inch each, the widest printable area is 6.5 inches on U.S. Letter paper. If the right indent marker is moved beyond the 6.5-inch marker on the ruler, the indent marker becomes hollow, signifying the indent is set outside the Page Setup margins. Choosing Print and clicking OK will produce the error message.
 * 2) Placing a graphic on a page that touches or overlaps any of the margins set in Page Setup for a document. Choosing Print and clicking OK will produce the error message.
 * 3) Performing a print merge to an ImageWriter with Show Field Names selected on the Edit menu and the field placeholders extend beyond the printable area set in Page Setup. To avoid this problem, choose Show Field Data from the Edit menu.
 * 4) Creating text with indents at a set width (E.g. from 0 to 6.5 inches on the ruler) and reducing the left and/or right margins in Page Setup from the Edit menu.

= RESOLUTION =

To adjust this indent markers on the ruler, perform the following steps:


 * 1) From the Edit menu, choose Select All.
 * 2) Click and drag the right indent on the ruler to the point at which it changes from hollow to solid, or vice-versa.
 * 3) Release the marker when it is solid.

= MORE INFORMATION =

After changing the left and right margins in Page Setup, the right indent does not adjust to account for the change. This problem can cause text to be truncated on the right, or can result in a larger right margin than requested.

This problem also occurs when you switch between printers such as the LaserWriter and the ImageWriter because they both have different printable areas.

This problem does not occur in Works for the Macintosh 4.0.

KBCategory: kbother kbprb KBSubcategory: macworkskb m_works

Additional reference words: 1.00 1.10 2.00 3.00a mwkswp mwksprint cut off err msg

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========================================================= Version : 1.0 1.1 2.0 3.0 Platform : MACINTOSH Issue type : kbprb ============================================================================= Copyright Microsoft Corporation 1998.