Microsoft KB Archive/98673

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INF: Improved Print Merge Feature in Microsoft Access 1.1
'Article ID: Q98673

Creation Date: 11-MAY-1993

Revision Date: 19-SEP-1996' The information in this article applies to:


 * Microsoft Access versions 1.0 and 1.1

SUMMARY

This article discusses a new feature of Microsoft Access version 1.1: the ability to directly use Microsoft Access tables in a Microsoft Word for Windows print merge.

MORE INFORMATION

To use data from a Microsoft Access database in Word for Windows, the data must be converted to a format that Word for Windows recognizes.

In Microsoft Access version 1.0, this is done by exporting the data from Microsoft Access as text, or copying tables and queries from Microsoft Access and pasting them into a Word for Windows document.

A new feature of Microsoft Access version 1.1 is the ability to select Word for Windows Merge directly in the Export Data Destination dialog box.

The following steps, performed in Microsoft Access version 1.1, demonstrate how to convert your table into a data document for Word for Windows:

1. With the Database window selected, choose Export from the File menu.

2. In the Data Destination box, choose Word for Windows Merge. Choose OK.

3. Select the table that contains the information you want, and then choose OK.

4. Microsoft Access will enter a default filename for export. You can either accept the default filename or enter a new filename, and then choose OK.

5. Select the options you want in the Export Word Merge Options dialog box, and then choose OK.

6. Minimize Microsoft Access and start Word for Windows.

7. Open the main document in Word for Windows.

8. From the File menu, choose Print Merge.

9. Choose the Attach Data File button.

Select the exported text file that you created in step 4.

NOTE: Word for Windows will only show *.DOC files by default. You will need to specify *.TXT files in the List Files Of Type box in the Attach Data File dialog box.

Use the Insert Merge Fields, Edit Data Field, Check, and Print Merge features of Microsoft Word for Windows to complete the document. REFERENCES

For more information on the print merge capabilities in Microsoft Access version 1.0, query on the following words here in the Microsoft Knowledge Base:

access and word and merge and 1.0
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Additional reference words: 1.10

KBCategory: kbprint

KBSubcategory: PtrOthr