Microsoft KB Archive/95260

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WD: How Section Formats Converted Between MacWord and WinWord

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Q95260

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The information in this article applies to:


 * Microsoft Word for the Macintosh, version 5.1
 * Microsoft Word for Windows, version 2.0c

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SUMMARY
The following is a list of all section formats and how they convert between Word version 2.0c for Windows and Word version 5.1 for the Macintosh. Results obtained with different versions of either Word product may differ.

Table Key
  Y   - Supported in conversion N  - Not supported in conversion E  - Emulated in appearance with loss of actual format, or emulated with similar formatting feature P  - Partially retained, or only retained in one of the two possible conversion avenues (opening from Word for Windows format in Word        for the Macintosh versus saving directly to Word for the         Macintosh format from within Word for Windows). N/A - Not applicable: The source product does not have this feature.

Mac  Win Section        to    to   Format          Win   Mac   Comments ---        ---   ---      Columns: Snaking       Y     Y     (Newspaper     Style) Balanced      Y     Y     Breaks         Y     Y     Line Between      N/A    N    Feature is unique to Word for Windows. Number        Y     Y    Word for Windows specifies no limit Allowed                  whereas Word for the Macintosh allows a                               maximum of 100. Given a 22&quot; maximum page width, this limit will seldom, if ever, be a factor. Width         Y     Y     Spacing        Y     Y   Headers/Footers: Different     Y     Y     Odd And Even Different     Y     Y     First Page Position      Y     Y    Both Word products measure position from From Top                 top as the distance from the top edge of                               the page to the top of the header. Position      Y     Y    Both Word products measure position from From Bottom              bottom as the distance from the bottom edge of the page to the bottom of the footer text. Line Numbering: Restart       Y     Y     By Page Restart       Y     Y     By Section Continuous    Y     Y     Starting Number: Start At 1  Y     Y       (Default) Custom      P     N    The option to specify a starting number other than 1 is a section property in Word for Windows, whereas it is a document property in Word for the Macintosh. When a document is converted to Word for the Macintosh, starting numbers other than 1 revert to 1. In Word for the Macintosh, if the Number Lines From field in the Format Document, File Series dialog box is set to a number other than 1, Word for the Macintosh allows a starting number other than 1 to                              appear in the first section of a document if line numbering in that section is set to Continuous. If line numbering in the first section of a document is instead turned off or is defined as starting by                              page or by section, starting numbers begin at 1 in each section throughout the document. When a document with a starting number other than 1 defined, line numbering in                              the first section set to continuous, and line numbering in subsequent sections set to start at page or at section is saved to                              Word for Windows format from within Word for the Macintosh, the starting number in                              the first section reverts to 1. Microsoft has confirmed this to be a                              problem in the Word 2.0 for Windows converter supplied with Word for the Macintosh. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.                               If the same document is instead read from Word for the Macintosh format into Word for Windows, the line numbering restart value is retained. Count By      Y     Y    Specifies which physical lines in a     (Increment)               sequence to display numbers at (for                               example, type 5 to display a line number                               at every fifth line). This doesn't mean the number itself will be 5. From Text     Y     Y     (Distance) Suppression: By      Paragraph    Y     Y       By Section   Y     Y   Page Numbering: Method: Header/     Y     Y       Footer Command Section     P    N/A   When a document containing margin page Command                numbering entered via the Section Command is saved to Word for Windows format from within Word for the Macintosh, the page numbers are lost. Microsoft has confirmed this to be a                              problem in the Word 2.0 for Windows converter supplied with Word for the Macintosh. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.  If the same document is instead read from Word for the Macintosh format into Word for Windows, page numbering and position are retained. Print       P    N/A   Same as above Preview Command Page       N/A    Y       Numbers Command Format                   NOTE: The following functionality is                               applicable to all numbering methods. Arabic      Y     Y         Numeric   N/A    N         Picture Switch Alphabetic  Y     Y       (lowercase       or uppercase) Roman       Y     Y       (lowercase       or uppercase) Continue From Y     Y     Previous Section Restart At    Y     Y     New Section Starting Number: Restart     Y     Y       At 1 (Auto) Other       Y     P    The option to specify a starting number Than 1                 other than 1 is a section property in Word for Windows, whereas it is a document property in Word for the Macintosh. When a document is converted to Word for the Macintosh, if only one continuous starting number other than 1 is defined at                              the beginning of the original document, this custom starting number is preserved. This can be verified by observing the value of the Number From field in the Format Document, File Series dialog box in                              Word for the Macintosh. If a document containing more than one section is converted to Word for the Macintosh, if a starting number other than 1 is defined in the first section, it will be retained. However, starting numbers other than 1 defined for any subsequent sections will revert to a starting number of 1. Position: Horizontal  Y     Y    Although Word for the Macintosh does not provide explicit horizontal alignment choices when inserting page numbers, left, center, or right positions specified via the Insert Page Numbers command in either the header or footer in Word for Windows are all converted to equivalent locations in Word for the Macintosh and vice versa. Vertical    Y     Y    Although Word for the Macintosh does not provide explicit vertical alignment choices when inserting page numbers, vertical placement of page numbers within headers, footers, or as part of the body of a document are retained bidirectionally. Across        N    N/A   This automatic feature is unique to Word Series Of                for the Macintosh. Furthermore, the starting Documents                page numbers in the second and subsequent (Automatic)              documents in a series are updated only at                               print time. Finally, the conversion process cannot convert Macintosh folder locations to MS-DOS paths. Section Breaks: New Page      Y     Y     Continuous     Y     Y     Odd Page       Y     Y     Even Page      Y     Y   Page Size US Letter     Y     N    The conversion process cannot access the (8.5&quot; x 11&quot;)             Macintosh System print record. Therefore, when converting to Word for the Macintosh, all Word for Windows page sizes, supplied as well as custom, revert to the current page size defined in the Macintosh System print record. If instead, a document is read from Word for Windows format into Word for the Macintosh, the page dimensions defined in                              the original document will appear in Print Preview and when printing, but once again, will not be reflected in the File, Page Setup menu. Most often US Letter paper size is                              used in both products, and no problem occurs. If another paper size is being used, the solution is to select the desired page size through the Page Setup command following conversion. US Legal      Y     N    Same as above. (8.5&quot; x 14&quot;) European      Y     N    Same as above. A4 Letter European      Y     N    Same as above. B5 Letter Envelope      N     N    Is converted to 8.5&quot; x 11&quot; in Word for (Center Fed)             Windows. Envelope      N     N    Same as above. (Edge Fed) Custom        Y     N    If you are currently connected to an                               ImageWriter printer in Word for the Macintosh, you can specify a custom page size via the Tools, Preferences, General dialog box, and can apply this size to your document via the File, Page Setup command. In such case, the custom size is preserved when converting to Word for Windows. Page Orientation: Portrait      Y     P    If landscape orientation is active in Word for the Macintosh at the time a portrait file is opened from Word for Windows format, the document's orientation reverts to landscape in the Format, Page Setup dialog box, but the document still previews and prints in portrait orientation. To correct this discrepancy, select the Portrait icon in the File, Page Setup dialog and choose OK. If the same portrait document is instead saved to Word for the Macintosh format from within Word for Windows and landscape orientation is again active in Word for the Macintosh at the time the file is                              opened, the document's orientation will revert to landscape in the Format Page Setup dialog box and the document will preview and print in landscape orientation. To correct the problem, select the Portrait icon in the File, Page Setup dialog box and choose OK. If portrait orientation is active in Word for the Macintosh at the time a portrait document originating from Word for Windows is converted/opened via either means, the document's original portrait layout will be preserved. Because the conversion process cannot automatically access the Macintosh system print record to modify the page layout, to                              avoid the problems described in the first two scenarios above, either make sure that portrait is set to be used as the default or that portrait is active in Word for the Macintosh at the time the document is opened. Landscape     Y     P    If portrait orientation is active in Word for the Macintosh at the time a landscape file is opened from Word for Windows format, the document's orientation will revert to portrait in the Format, Page Setup dialog box, and a portrait stream of                              document content will appear on a                               landscape page layout when previewed and printed. To correct the problem, select the Landscape icon in the File, Page Setup dialog box and choose OK. If the same landscape document is instead saved to Word for the Macintosh format from within Word for Windows and portrait orientation is again active in Word for the Macintosh at the time the file is                              opened, the document's orientation will revert to portrait in the Format Page Setup dialog box and the document will preview and print in portrait orientation. To correct the problem, select the Landscape icon in the File, Page Setup dialog box and choose OK. If landscape orientation is active in Word for the Macintosh at the time a landscape document originating from Word for Windows is converted/opened via either means, the document's original landscape layout will be preserved. Because the conversion process cannot automatically access the Macintosh system print record to modify page layout at the time a document originating from a foreign format is opened, to avoid the problems described in the first two scenarios above, either make sure that landscape is                              set to be used as the default or                               that landscape is active in Word for the Macintosh at the time the document is                              opened. When a landscape document is opened from Word for the Macintosh format into Word for Windows, appropriate landscape page height and width measurements are applied and the document previews and prints in                              landscape format. However, the orientation indicator in the Page Setup menu remains set to Portrait. To resolve this discrepancy, choose Landscape, and then choose OK. Mixed        N/A    N    This feature is unique to Word for Windows. If a Word for Windows document contains a                              mixture of landscape and portrait orientations, the first orientation defined in the original document is                              considered applicable to the entire document at the time the document is                              opened in Word for the Macintosh. Depending on which orientation this is, the scenarios described above for portrait-only or landscape-only documents apply. Margins: Top           Y     Y    This is the unstated default in Word for (At Least)               Windows, but is explicitly specified as                               such in Word for the Macintosh. Bottom        Y     Y    Same as above. (At Least) Top           Y     Y     (Exactly) Bottom        Y     Y     (Exactly) Left          Y     Y     Right          Y     Y     Gutter         Y     Y     (Binding) Facing Pages  Y     Y     (Mirror) Inside        Y     Y     Outside        Y     Y     Changes To    N/A    N     (Multiple) Additional query words: textconv

Keywords : kbinterop winword macword wordconvert

Issue type : kbbug kbinfo

Technology : kbWordSearch kbWordWSearch kbWordMSearch