Microsoft KB Archive/44649

AutoMac III Macros for Redlining Included with Word 4.0

PSS ID Number: Q44649 Article last modified on 03-07-1997

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= SUMMARY =

Version 4.0 of Microsoft Word for the Macintosh does not have a built-in capability to automatically make editing marks (redlining) in a document. To emulate redlining, use one of the six AutoMac macros located on the Word 4.0 Utilities 1 disk.

To use these macros, make sure that AutoMac III is properly installed and follow the steps below:


 * 1) Start the Word 4.0 program and choose the “A” in the upper-left corner of the screen to bring up the AutoMac III main dialog box.
 * 2) Choose the Open button located at the bottom of the dialog box.
 * 3) Locate and open the Redlining Macros file in the Demo Documents folder (this file should be located on the Utilities 1 disk).

Note the key combinations assigned to each macro. To use the redlining macros, make the editing change, select the text you want to redline, and run the appropriate macro.

= MORE INFORMATION =

Redlining Macros
Two macros will mark portions of text as additions or deletions:

Mark Addition (COMMAND+SHIFT+PLUS SIGN) – This macro adds double-underline character formatting to selected text. It also adds a left-hand paragraph border to the paragraph(s) containing the selected text.

Mark Deletion (COMMAND+SHIFT+MINUS SIGN) – This macro adds strikethrough character formatting (a horizontal line through the middle of each character in the selection) to selected text. In addition, it adds a left-hand paragraph border to the selected paragraph(s).

Two macros will find and select text that has previously been marked for addition or deletion:

Find Addition (COMMAND+SHIFT+A) – This macro searches for and selects the next occurrence of text to which the double-underline character format is applied. This macro starts searching for this text from the location of the insertion point.

Find Deletion (COMMAND+SHIFT+D) – This macro searches for and selects the next occurrence of text to which the strikethrough character format is applied. This macro starts searching for this text from the location of the insertion point.

Two macros allow you to delete text you specified for deletion or to remove editing marks from new text. Both macros remove character and paragraph formatting from the selected text. These two macros should be used in conjunction with the Find Addition and Find Deletion macros.

Erase Text (COMMAND+SHIFT+E) – This macro searches for and selects the next occurrence of text that has been marked for removal. This macro also removes any paragraph border that has been applied to the paragraph or paragraphs containing the selection, including the left-hand border added by the macros described above.

Retain Text (COMMAND+SHIFT+R) – This macro removes character formatting from selected text. It may be used to unmark a selection that has been marked as an addition or deletion. However, because it is the equivalent of the Plain For Style command, it removes all manually applied character formatting (not just double underlines and strikethroughs). This macro also removes any paragraph border that has been applied to the paragraph or paragraphs containing the selection, including the left-hand border added by the macros described above.

KBCategory: kbinterop KBSubCategory: kbformat Additional reference words: 4.00 revision bar mark marks red lining macword5 macword ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.