Microsoft KB Archive/192877

= OL2000: (CW) Direct Offline Booking of Resources =

PSS ID Number: 192877

Article Last Modified on 11/5/2003

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The information in this article applies to:


 * Microsoft Outlook 2000

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This article was previously published under Q192877



NOTE: The procedures in this article only apply if you have installed Outlook with the Corporate or Workgroup option. With this option, you can use Messaging Application Programming Interface (MAPI) services. To determine your installation type, click About Microsoft Outlook on the Help menu. If you have the Corporate or Workgroup installation, you see "Corporate or Workgroup".



SUMMARY
Microsoft Outlook 2000 allows you to schedule a resource, such as a conference room or piece of equipment, without the Microsoft Exchange account assigned to this resource being online to accept the booking. This article outlines the procedures associated with this feature.



To Enable Offline Booking
To enable offline booking of resources, follow these steps:


 * 1) Start Outlook with a profile configured for the Resource account.
 * 2) In the Folder List, right-click the Calendar, click Properties and then click the Permissions tab. Click Add to build a list of individuals who will be booking appointments for the resource. Permissions should be granted to View and Edit items on the Resource Calendar. The Author Role provides these permissions.
 * 3) On the Tools menu, click Options and then the Preferences tab, click Calendar Options.
 * 4) Click Resource Scheduling and then in Processing Meeting Requests, click to select "Automatically accept meeting requests and cancellations." The remaining selections, Automatically Decline Conflicting Meeting Requests and Automatically Decline Recurring Meeting Requests are optional.

To include attendees and resource reservation in a meeting request, follow these steps:


 * 1) On the Actions menu, click Plan a Meeting. Click Invite Others and in Select Attendees and Resources select and add Required and Optional attendees.
 * 2) Add the Resource to the meeting list by selecting the resource account and then clicking the Resources. Click OK to complete the Attendees and Resources selection.

NOTE: Automatic offline booking of a resources will not occur if the resource is added using the Required or Optional buttons.

Additional query words: OL2K

Keywords: kbinfo KB192877

Technology: kbOutlook2000Search kbOutlookSearch kbZNotKeyword3

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