Microsoft KB Archive/64745

Works 2.00: Blank Lines Not Suppressed in Form Letter

PSS ID Number: Q64745 Article last modified on 06-12-1996

2.00

MS-DOS

= SUMMARY =

When performing a print merge to a form letter, Microsoft Works version 2.00 will suppress blank lines only if no other information is typed on the same line as the field placeholder, and there is a carriage return (formed by pressing ENTER) and NOT a line return (formed by pressing SHIFT+ENTER) at the end of the line that includes the empty field.

If any character or other keys, such as the TAB, SPACEBAR, or SHIFT+ENTER keys, are used to manipulate the placement of the field placeholder, the line will not be suppressed if the field is empty. Works assumes that the text on the line is supposed to be printed with the rest of the document.

To check for tab characters, spaces and line returns, choose Show All Characters from the Options menu (ALT+O, L). Spaces appear as dots, and tab characters as right arrows. A line return appears as a vertical down arrow, whereas a carriage return appears as a paragraph symbol (backward double- bar “P”). Replace the line return (^n) with a carriage return (^p). (See the “Microsoft Works Reference,” Page 88, for search/replace instructions).

To manipulate placement of the field, set a left indent using the Indents & Spacing command from the Format menu (press ALT, T, A). Using the CTRL+C key combination to center text is also a valid option because no physical character is being inserted on the line.

References(s):

“Microsoft Works Reference.” Version 2.00, Pages 63-65.

KBCategory: kbprint KBSubcategory: dworkskb Additional reference words:

=
================================================================ Copyright Microsoft Corporation 1996.