Microsoft KB Archive/120778

= WD: Creating Foldover Booklets in Word for Windows =

Article ID: 120778

Article Last Modified on 8/17/2007

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APPLIES TO


 * Microsoft Word 2.0 Standard Edition
 * Microsoft Word 2.0a
 * Microsoft Office Word 2003
 * Microsoft Word 2.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 97 Standard Edition

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This article was previously published under Q120778



SUMMARY
Word does not have a built-in method for printing booklets whose pages are not laid out continuously. This ability is necessary to print pages that will be folded and stapled together to form a landscape brochure.

For example, a pamphlet composed of two sheets of paper and totaling eight pages when folded and stapled must be printed with the following layout:       page 1         page 2         page 3         page 4 ---   ---    ---    ---   | p8. p1 | | p2. p7 | | p6. p3 | | p4. p5 | |    .     |  |     .     |  |     .     |  |     .     |   |     .     |  |     .     |  |     .     |  |     .     |   |     .     |  |     .     |  |     .     |  |     .     |   |     .     |  |     .     |  |     .     |  |     .     |   |     .     |  |     .     |  |     .     |  |     .     |   |     .     |  |     .     |  |     .     |  |     .     |    ---    ---    ---    ---

Word 97 for Windows
You may easily accomplish a booklet type of layout by using a new feature in Word 97 called linked textboxes. Linked textboxes are two or more textboxes formatted such that the text flows from one textbox to the next.

You could create 2 textboxes per page, corresponding to each page of the pamphlet. You can then link the textbox for pamphlet page 1 to the textbox for pamphlet page 2, and so on for each page in the pamphlet. Once this is done, you may start your typing in textbox 1 and it will automatically flow into the correct textboxes (pamphlet pages) as needed.

See the reference section of this article for resources on linked textboxes.

Word 6.0 for Windows
Microsoft ships an application note(WD1025 Supplemental Macros for Word 6.0 for Windows) of WordBasic samples that contains a Fold-over-book macro. Although it will not operate if tables are contained within the document, it will adjust large documents and add page numbers in the footers.

NOTE: This was created to run properly in Word 6.0 for Windows. It will not operate in Word 2.x for Windows and was not tested for Word 7.0 or Word 97 for Windows.

RESOURCES
For more information about linking textboxes, please see the following articles in the Microsoft Knowledge Base:

157544 WD97: Cannot Link More Than 32 Text Boxes

159942 WD97: General Information about Text Boxes and Frames in Word 97

For more information on Linking Text Boxes:

Click the Office Assistant, type "How do I link text boxes?", and then click Search. Click the topic "Flow text to another part of my document with linked text boxes".

Additional query words: winword2 two-up two up double-sided brochure 7.0 word95 add-on pamphlet 2x4 folder 2-up word7 word6 winword wopr foldover creating books bookfold fold-overbooklet book fold wd1025 create how word97 word8 8.0

Keywords: kbformat kbhowto KB120778

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