Microsoft KB Archive/189163

= WD2000: Background Proofing Doesn't Function in Unprotected Section of Document Protected for Forms =

Article ID: 189163

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q189163





SYMPTOMS
In an unprotected section of a document protected for forms, the Automatic Spelling Checking (red wavy underlines) and Automatic Grammar Checking (green wavy underlines) do not appear under misspelled words or grammatical errors.



WORKAROUND
Use one of the following methods to check spelling and grammar:

Method 1: Use the Menu or Toolbar
Use one of the following to proof the section:


 * On the Tools menu, click Spelling and Grammar.

-or-


 * On the Standard toolbar, click the Spelling and Grammar button.

-or-


 * Press F7 on the keyboard.

NOTE: You cannot edit a misspelled word in the Spelling and Grammar dialog box while the form remains protected. You can still select one of the words from the Suggestions list in the dialog box and then select Change to correct the misspelled word. Or you can click the misspelled word in the document and edit it there while the Spelling and Grammar dialog box remains open. Then click Resume in the dialog box to continue the spelling check.

Method 2: Unprotect the Document
To unprotect the document, follow these steps:
 * 1) Open the document that is protected for forms.
 * 2) On the Tools menu, click Unprotect Document.

NOTE: Background Proofing now functions correctly in the previously unprotected section. The wavy lines show up. These features function correctly if the Background Proofing options are turned on. When the document is re-protected, any data in the form fields is lost.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.



MORE INFORMATION
To turn on Background Proofing, follow these steps:


 * 1) On the Tools menu, click Options, and then click the Spelling & Grammar tab.
 * 2) Click to select the Check spelling as you type or the Check grammar as you type check box, or both.
 * 3) Click OK.

For additional information, please see the following articles in the Microsoft Knowledge Base:

191027 WD2000: Preserving Text When Re-protecting a Form Without Macros

191028 WD2000: How to Retain Information Typed Into a Form Field When You Protect a Form

Additional query words: wd2000 word2000 Flag Flaged Red Underlined Automatic spellchecker

Keywords: kbbug kbnofix kbproof KB189163

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