Microsoft KB Archive/212506

= PPT2000: Keyboard Shortcuts in PowerPoint =

Article ID: 212506

Article Last Modified on 11/30/2000

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APPLIES TO


 * Microsoft PowerPoint 2000 Standard Edition

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This article was previously published under Q212506





SUMMARY
The following is a list of keyboard shortcuts available in PowerPoint. This list is compiled from the individual keyboard shortcut lists in PowerPoint Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of PowerPoint you are using, you may have to make adjustments when using shortcut keys.



Keys to Delete and Copy Text and Objects
To                                   Press ---  - Delete one character to the left      BACKSPACE Delete one word to the left          CTRL+BACKSPACE Delete one character to the right    DELETE Delete one word to the right         CTRL+DELETE Cut selected object                  CTRL+X Copy selected object                 CTRL+C Paste cut or copied object           CTRL+V Undo the last action                 CTRL+Z

Keys to Move Around in Text
To Move                                     Press --  One character to the left                    LEFT ARROW One character to the right                  RIGHT ARROW One line up                                 UP ARROW One line down                               DOWN ARROW One word to the left                        CTRL+LEFT ARROW One word to the right                       CTRL+RIGHT ARROW To the end of a line                        END To the beginning of a line                  HOME Up one paragraph                            CTRL+UP ARROW Down one paragraph                          CTRL+DOWN ARROW To the end of a text box                    CTRL+END To the beginning of a text box              CTRL+HOME To the next title or body text placeholder  CTRL+ENTER To repeat the last Find action              SHIFT+F4

Keys to Work in an Outline
To                                   Press ---  ---

Promote a paragraph                  ALT+SHIFT+LEFT ARROW Demote a paragraph                   ALT+SHIFT+RIGHT ARROW Move selected paragraphs up          ALT+SHIFT+UP ARROW Move selected paragraphs down        ALT+SHIFT+DOWN ARROW Show heading level 1                 ALT+SHIFT+1 Expand text below a heading          ALT+SHIFT+PLUS Collapse text below a heading        ALT+SHIFT+MINUS Show all text or headings            ALT+SHIFT+A Turn character formatting on or off  SLASH (/) on the numeric keypad TIP: You can use the same keys in Slide view as you do in Outline view to promote and demote paragraphs and to move selected paragraphs up and down.

Keys to Select Text and Objects
To Select                            Press --       ---

One character to the right           SHIFT+RIGHT ARROW One character to the left            SHIFT+LEFT ARROW To the end of a word                 CTRL+SHIFT+RIGHT ARROW To the beginning of a word           CTRL+SHIFT+LEFT ARROW One line up                          SHIFT+UP ARROW One line down                        SHIFT+DOWN ARROW An object                            TAB or SHIFT+TAB until the object you want is selected All objects (Slide view)             CTRL+A All slides (Slide Sorter view)       CTRL+A All text (Outline view)              CTRL+A

Keys to Work in Windows and Dialog Boxes
To (in Windows)                             Press --  --

Switch to the next program                  ALT+TAB Switch to the previous program              ALT+SHIFT+TAB Show the Windows Start menu                 CTRL+ESC Close the active presentation window        CTRL+W Restore the active presentation window                                      CTRL+F5 Switch to the next presentation window      CTRL+F6 Switch to the previous presentation window  CTRL+SHIFT+F6 Carry out the Move command (Presentation icon menu, menu bar)          CTRL+F7 Carry out the Size command (Presentation icon menu, menu bar)          CTRL+F8 Minimize the presentation window            CTRL+F9 Maximize the presentation window            CTRL+F10 Select a folder in the Open or Save As dialog box (File menu)              ALT+0 to select the folder list; then the arrow keys to select a folder Select a toolbar button in the Open or Save As dialog box (File menu)           ALT+number (1 for the leftmost                                             button, 2 for the next, and so                                             on) Update the files visible in the Open or Save As dialog box (File menu)           F5

To (in Dialog Boxes)                        Press --- --

Switch to the next tab in a dialog box      CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box  CTRL+SHIFT+TAB or CTRL+PAGE UP Move to the next option or option group      The TAB key Move to the previous option or option group SHIFT+TAB Move between options in a selected drop-down list box or between some options in a group of options               The arrow keys Perform the action assigned to the selected button; select or clear the check box       The SPACEBAR Move to an option in a selected drop-down list box                          The first letter of                                             the option name Select an option, or select or clear a check box                                 ALT+the letter underlined in the option name Open a selected drop-down list box          ALT+DOWN ARROW Close a selected drop-down list box         ESC Perform the action assigned to a default button in a dialog box              ENTER Cancel a command and close a dialog box     ESC

In a Text Box
To                                             Press -  --

Move to the beginning of the entry             HOME Move to the end of the entry                   END Move one character to the left or right        The LEFT ARROW or                                                RIGHT ARROW key Move one word to the left or right             CTRL+LEFT ARROW or                                                CTRL+RIGHT ARROW Select from the insertion point to the beginning of the entry                     SHIFT+HOME Select from the insertion point to the end of the entry                           SHIFT+END Select or deselect one character to the left   SHIFT+LEFT ARROW Select or deselect one character to the right  SHIFT+RIGHT ARROW Select or deselect one word to the left        CTRL+SHIFT+LEFT ARROW Select or deselect one word to the right       CTRL+SHIFT+RIGHT ARROW

Keys to Work with Menus
You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. For example to switch to black-and-white view, press ALT+V, and then press B. To                                             Press -  -  Display a shortcut menu that shows a list of commands relevant to the selected object       SHIFT+F10 Display the program Control menu               ALT+SPACEBAR Select the next or previous menu command       DOWN ARROW or UP ARROW Select the menu to the left or right           LEFT ARROW or RIGHT ARROW Switch between a submenu and its main menu     LEFT ARROW or RIGHT ARROW

Keys to Work with Toolbars
To                                      Press --  -  Make the menu bar active                F10 Select the next or previous toolbar     CTRL+TAB or CTRL+SHIFT+TAB Select the next or previous button or menu on the active toolbar           TAB or SHIFT+TAB Open the selected menu                  ENTER Perform the action assigned to the selected button                         ENTER Enter text in the selected text box     ENTER Select an option in a drop-down list box or in a drop-down menu on a button  Arrow keys to move through the options, then ENTER to select the option

Slide Show Controls
You can use the following shortcuts while running your Slide Show. <pre class="fixed_text">To                                           Press ---  --

Advance to the next slide                    N, ENTER, or the SPACEBAR Return to the previous slide                 P or BACKSPACE Go to slide                         +ENTER Display a black screen, or return to the slide show from a black screen        B Display a white screen, or return to the slide show from a white screen        W Stop or restart an automatic Slide Show       S End a slide show                              ESC Erase on-screen annotations                  E Go to next hidden slide                       H Set new timings while rehearsing              T Use original timings while rehearsing         O Use mouse-click to advance while rehearsing   M Return to the first slide                     Both mouse buttons <WWBLOCKQUOTE> for 2 seconds </WWBLOCKQUOTE> Change the pointer to a pen                  CTRL+P Change the pen to a pointer                  CTRL+A Hide the pointer and button temporarily      CTRL+H Hide the pointer and button always           CTRL+L Display the shortcut menu                    SHIFT+F10 (or right-click) TIP: You can press F1 during a slide show to see a list of controls.

Keys to Use the Office Assistant
To perform most of the following, the Assistant must be active. <pre class="fixed_text">To                                   Press ---  -

Make the Assistant balloon active    ALT+F6; repeat until the balloon is active

Select a Help topic from the topics the Assistant displays               ALT+number (ALT+1 is the first topic,                                      ALT+2 is the second, and so on) See more Help topics                 ALT+DOWN ARROW See previous Help topics             ALT+UP ARROW Close an Assistant message           ESC Get Help from the Assistant          F1 Display the next tip                  ALT+N Display the previous tip             ALT+B Close a tip                          ESC Show the Assistant in a wizard, or turn off Help with the wizard        TAB to select the Office Assistant button, then SPACEBAR to show the Assistant or turn of Help with the Wizard

Additional query words: keyboard shortcut keys pp9 9.0 9.00 on-line accelerator

Keywords: kbhowto kbinfo kbui KB212506

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