Microsoft KB Archive/40773

Word: Sorting a Document That Contains a Table

PSS ID Number: Q40773 Article last modified on 03-07-1997

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========================================================= 4.00 MACINTOSH kbusage kbdocerr kbprint

= SUMMARY =

The following conditions apply to the Sorting command of the Utilities menu for documents that contain tables created with the Insert Table command in Word version 4.00.

If the insertion point is anywhere outside the table, the entire document is sorted according to the first characters in every paragraph outside the table and the first characters in the first cell of the table. In this case, the rows within the table are not sorted; the table is positioned intact within the document where the sorting of the first characters in the first cell place it.

If text wholly outside of the table is selected, only the paragraphs in that selection are sorted (and the table is unaffected).

If part of a table and text outside the table is selected, think of the selection as a subdocument: the rows of the table in the selection are sorted according to the first characters in the first row only and stay together as a separate table from the initial larger table. The text outside the table is sorted according to the first characters in each paragraph as usual.

= MORE INFORMATION =

The following is an example of a table in which only the last two rows of this table and the word “apathy” are to be selected:

zebra - |cat  | text | - |bad  | text | - |apple | text | - apathy The result will be as follows:

zebra - |cat  | text | - apathy - |bad  | text | - |apple | text | - KBCategory: kbusage kbdocerr kbprint KBSubCategory: kbtable Additional reference words: macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.