Microsoft KB Archive/275576

= WD2001: Not All Entourage Fields Available When You Use Office Address Book as Data Source for Data Merge =

Article ID: 275576

Article Last Modified on 1/29/2007

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APPLIES TO


 * Microsoft Word 2001 for Mac
 * Microsoft Word X for Mac

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This article was previously published under Q275576



SYMPTOMS
When you perform a data merge in Word 2001 by using the Office Address Book as the data source, only certain Entourage fields are available.

The following are the fields that Word can access from the Office Address Book in Entourage, during a data merge:

First_Name

Last_Name

Suffix

Title

Full_Name

E_Mail

Address

Street

City

State_or_Province

Country

Zip_Code

Phone

Fax

Mobile_Phone

Job_Title

Company

Department

NOTE: The Phone field only returns the number that has been entered in the Work Phone Number field in Entourage.



WORKAROUND
To work around this behavior, export your contact data from Entourage to a tab-delimited text file. Then open the text file in Word or Excel to ensure that it is formatted as required for a data source document for a data merge.

For additional information about this procedure, click the article number below to view the article in the Microsoft Knowledge Base:

275417 Office Address Book Export Contains Extra Tab Character in Data Records

All of the Entourage contact fields will be available in the Word 2001 data merge procedure.



MORE INFORMATION
Although you usually use a drag-and-drop procedure in Word 2001 instead of a drop-down menu for merge field insertion, when a large number of fields are available, you can use a drop-down menu to ensure that all of the fields are visible and manageable.

Additional query words: mac macword WD2001KB mail merge mailmerge

Keywords: kbprb KB275576

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