Microsoft KB Archive/182760

= ACC: How to Find Minimum or Maximum Value Across Fields of Record =

Article ID: 182760

Article Last Modified on 1/22/2007

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APPLIES TO


 * Microsoft Access 95 Standard Edition
 * Microsoft Access 97 Standard Edition

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This article was previously published under Q182760



SUMMARY
Advanced: Requires expert coding, interoperability, and multi-user skills.

Microsoft Access has no built-in functions that find the maximum or minimum values of numbers across the fields of a record. This article shows you how to create two custom functions that cycle through the values across fields and return the minimum or maximum values of each record.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. Follow these steps to create and implement Visual Basic for Applications procedures that find the minimum or maximum values:

  Open a new module and enter the following two functions: Function Minimum(ParamArray FieldArray As Variant) ' Declare the two local variables. Dim I As Integer Dim currentVal As Variant

' Set the variable currentVal equal to the array of values. currentVal = FieldArray(0)

' Cycle through each value from the row to find the smallest. For I = 0 To UBound(FieldArray) If FieldArray(I) < currentVal Then currentVal = FieldArray(I) End If        Next I

' Return the minimum value found. Minimum = currentVal

End Function

Function Maximum(ParamArray FieldArray As Variant) ' Declare the two local variables. Dim I As Integer Dim currentVal As Variant

' Set the variable currentVal equal to the array of values. currentVal = FieldArray(0)

' Cycle through each value from the row to find the largest.

For I = 0 To UBound(FieldArray) If FieldArray(I) > currentVal Then currentVal = FieldArray(I) End If        Next I

' Return the maximum value found. Maximum = currentVal

End Function  On the Debug menu, click Compile And Save All Modules. Then close the module.  Create the following table named tblMinMax:      Table: tblMinMax ---     Field Name: Field1 Data Type: Number Field Size: Long Integer Field Name: Field2 Data Type: Number Field Size: Long Integer Field Name: Field3 Data Type: Number Field Size: Long Integer  Save the table as tblMinMax. When prompted to create a primary key, click No.  Switch the tblMinMax table to Datasheet view and enter the following values:      Field1    Field2    Field3 --   --    --

50       30        40      40        50        30      30        40        50                     Create a new query based on the tblMinMax table and drag Field1, Field2, and Field3 to the query grid.</li> In the fourth column of the query grid, enter the following expression:

Minimum Value: Minimum([Field1],[Field2],[Field3])

</li> In the fifth column of the query grid, enter the following expression:

Maximum Value: Maximum([Field1],[Field2],[Field3])

</li> Run the query. Note that the fourth and fifth columns contain the minimum and maximum values.</li></ol>

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