Microsoft KB Archive/916412

= You cannot send a Groove workspace that has an initial size of more than 2 GB to new invitees =

Article ID: 916412

Article Last Modified on 10/23/2007

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APPLIES TO


 * Microsoft Office Groove 2007
 * Groove Virtual Office 3.1 File Sharing Edition
 * Groove Virtual Office 3.1 Professional Edition
 * Groove Virtual Office 3.1 Project Edition
 * Groove Virtual Office 3.1 Trial Edition
 * Groove Virtual Office 3.0 File Sharing Edition
 * Groove Virtual Office 3.0 Professional Edition
 * Groove Virtual Office 3.0 Project Edition
 * Groove Virtual Office 3.0 Trial Edition
 * Groove Workspace 2.5 Preview Edition
 * Groove Workspace 2.5 Professional Edition
 * Groove Workspace 2.5 Project Edition
 * Groove Workspace 2.5 Standard Edition

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SYMPTOMS
You invite a contact to a workspace that has an initial size of more than 2 gigabytes (GB). When you do this, the communications manager on your computer for Microsoft Office Groove 2007, for Groove Virtual Office, or for Groove Workspace shows that data is being transmitted.

Additionally, the communications manager displays the &quot;Accepted, waiting to send workspace&quot; notification on your computer.

The invitee sees that there is data to be received. Additionally, the invitee receives the &quot;Acceptance Sent, waiting for workspace&quot; notification.

However, one of the following issues occurs:
 * The invitee never receives the workspace.
 * The invitee receives the workspace. However, the workspace does not contain the tool that contains most of the data.

If you add 2 GB of data to an existing workspace, the data will also not be transferred.

You may also experience synchronization problems when a workspace reaches a size of about 1 GB of data. This behavior occurs because of resource limits.

If you invite multiple users at the same time to a workspace that has more than 1 GB of data, you may find that some users receive the workspace, and some users do not. Some users may receive an incomplete copy of the workspace.



CAUSE
This issue occurs because the addition or invitation process queues more data for transfer than Groove can buffer. This is not a workspace size limit. Typically, workspaces grow over time because the members receive data as it is added. The data remains synchronized even if the workspace grows to many gigabytes.



WORKAROUND
To work around this issue, break the shared workspace into smaller individual workspaces.

If you invite new members one at a time, the problems on the sending end will be minimized. However, this procedure will not minimize the problems on the receiving end.

When you add files to an existing shared workspace, you can control the processing demand by configuring the download properties in the Groove Files tool. For more information, visit the following Microsoft Web site:

http://office.microsoft.com/en-us/groove/HA102145051033.aspx

Or, see the &quot;Changing folder download properties&quot; topic in the Groove Help files.

Note The changes that you make to these limits after a file is added cannot remove that file from the download size of the workspace.



MORE INFORMATION
For more information about how to configure the download properties to reduce the initial size of a workspace, click the following article number to view the article in the Microsoft Knowledge Base:

914751 Description of the data that you can expect to receive when you join a workspace in Groove

Additional query words: TCN-01740 Groove2007

Keywords: kbtshoot kbprb kbexpertiseinter KB916412

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