Microsoft KB Archive/76485

= PUB: Page Numbering in Microsoft Publisher =

PSS ID Number: 76485

Article Last Modified on 11/25/2003

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The information in this article applies to:


 * Microsoft Publisher for Windows 1.0
 * Microsoft Publisher for Windows 1.0a
 * Microsoft Publisher for Windows 2.0
 * Microsoft Publisher for Windows 2.0a
 * Microsoft Publisher for Windows 95 3.0

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This article was previously published under Q76485





SUMMARY
Publisher is able to automatically place page numbers on every page of your publication. Follow the steps below to consecutively number each page:
 * 1) Go to the background page by choosing Go to Background from the View menu (Page menu in Publisher 2.0).
 * 2) Create a text frame in the location for the page number.
 * 3) From the Insert menu (Page menu in Publisher 2.0), choose Insert Page Numbers. This will put a pound (#) sign into that text frame as a place marker for the page numbers. Format this pound sign in any size, alignment, or typeface.

Publisher displays all page numbers as arabic numerals. To use another numbering system (such as roman numerals) they must be typed and positioned on the individual pages manually.
 * 1) From the View menu (Page menu in Publisher 2.0), choose Go to Foreground. The page numbers should appear on the publication for each page.

Hiding a Page Number for a Particular Page
In some cases, page numbers will not be needed on a particular page. There are two methods to suppress page numbers on a particular page.
 * 1) Using the box drawing feature available from the tool bar, draw a white filled, white bordered box on top of the page number. This will &quot;electronically white-out&quot; the number and it will not print.

Note: In some cases, printers are not capable of &quot;electronic white-out&quot;, if this happens with your printer, please use method 2 to omit page numbers.

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 * 1) From the View menu (Page menu in Publisher 2.0), choose Ignore Background. Ignore Background will not place any objects on the background page of the page that is chosen.

Starting Page Numbering at a Number Other Than One

 * 1) Set up the page numbers in the background.
 * 2) From the Tools menu choose Options.
 * 3) Choose Settings.
 * 4) Type the starting page number in the Starting Page Number box.

Numbering Facing Pages Before Facing Pages Have Been Created
If facing pages are not a characteristic of the document already, Publisher can automatically create facing page numbers. To achieve this:
 * 1) Go to Background.
 * 2) Create a text frame where you want the page number to appear on any right-hand page and insert a page number mark.
 * 3) From the Arrange menu (Layout menu in Publisher 2.0), choose Layout Guides.
 * 4) Select the Create Two Backgrounds With Mirrored Guides check box.
 * 5) Choose the OK button. Publisher will create a second background for the left-hand page that mirrors the background for the right-hand page.

Adding Page Numbers After Facing Pages Have Been Created
If facing pages have already been implemented in the document, Publisher cannot create them automatically. Separate text frames with separate page number markers must be created for the right background and the left background pages.
 * 1) Turn to the background right-hand page in your publication.
 * 2) Create a text frame with a page number mark and position it as desired for all right hand pages.
 * 3) Select the text frame that contains the page-number mark.
 * 4) From the Edit menu, choose Copy Text Frame.
 * 5) In the page controls, click the left button to move to the left background.
 * 6) From the Edit Menu, choose Paste Object.
 * 7) This page number box will hold the left hand background number. To achieve the mirror effect, it must be positioned manually. Place it so it mirrors the facing-page page-number marker.

