Microsoft KB Archive/185157

= WD97: ODMA: Word Converts Document When Opening in DOCS Open =

Article ID: 185157

Article Last Modified on 1/22/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q185157



SYMPTOMS
When you open a document that was created in a non-Word 97 format on a system that has DOCS Open (PC DOCS) installed, Word converts the document each time it is opened.



CAUSE
When you save a document, Word saves the document in the file format in which it was opened. For example, if you open a WordPerfect 5.1 document in Word, Word saves the document back in the WordPerfect 5.1 format. Thus, Word has to convert the document again when you reopen it.



RESOLUTION
After you open a non-Word 97 document and Word has converted the document, save the document in Word format and then save the document in the DOCS Open library.

Step 1: Saving the Document in Word Format
Use one of the following methods to save your document in Word 97 format.

If you want to the file name to remain the same, follow these steps:


 * 1) On the File menu, click Save With Options.
 * 2) Make sure the Select File Format box is selected as Word Document, and then click OK.

NOTE: In the Save With Options dialog box, you can also save your document with any of the following options:


 * Protection Password
 * Write Reservation Password
 * Read-Only Recommended

If you want to give the file a different file name, follow these steps:


 * 1) On the File menu, click Save As.

NOTE: The DOCS Open "Document Profile - New Document" dialog box will show.
 * 1) In the Document Profile dialog box, click Cancel.
 * 2) DOCS Open will prompt "Do you want MS Word to save this document?"
 * 3) Click Yes.

NOTE: The default Word Save As dialog box will now show.
 * 1) Change the Save as type box to Word Document.
 * 2) Type a different document name in the File name box.

NOTE: When you type a new file name in the File Name box, Word will save your converted document to a different file name. Your original file will not be overwritten.
 * 1) Click Save (note that if you click Options before you click Save, you can also save your document with any of the following options: Protection Password, Write Reservation Password, Read-Only Recommended).

Step 2: Save the Document in the DOCS Open Library
To save the document in the DOCS Open library, follow these steps:


 * 1) After Word has completed saving your document as a Word Document, click Save As on the File menu.

NOTE: The DOCS Open "Document Profile - New Document" dialog box will appear.
 * 1) Type in the document name that you want DOCS Open to use for your Word document.
 * 2) After you have filled in the other required information in the Document Profile dialog box, click OK.

NOTE: DOCS Open will now save the Word document in its library. When you reopen the document from the DOCS Open library, Word will not convert the document again because it is now in Word Document format.



MORE INFORMATION
For additional information about DOCS Open and Word 97, please see the following article in the Microsoft Knowledge Base:

185030 WD97: ODMA: How Word 97 Works With DOCS Open (PC DOCS)

Additional query words: pcdocs docsopen fileopen

Keywords: kb3rdparty kbinterop kbprb KB185157

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