Microsoft KB Archive/28334

Mac Works: Using Record Selection/Filters and Field Type

PSS ID Number: Q28334 Article last modified on 10-22-1998

1.0 1.1 2.0 3.0 4.0

MACINTOSH

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= SUMMARY =

This article describes how to format database fields to use Filters (or Record Selections) effectively. Although Works 3.0 and 4.0 allow you to set a preferred field format for new database files, by default, fields in the Works database are formatted to be text. This can cause improper selection of information that is in numeric form or in date form. Such field(s) should be formatted as number or date fields.

= MORE INFORMATION =

Microsoft Works 4.0:

In Works 4.0, select specific records through the Create New Filter command on the Tools menu. Format Fields by choosing Field from the Format menu. In Works 4.0, you can set the default field format for all new databases in Preferences on the Tools menu.

Microsoft Works 3.0:

In Microsoft Works 3.0, select specific records through the New Filter command on the Data menu. Format fields by choosing the Format Field command on the Form menu. You can set the default field format for new Works 3.0 databases by selecting Preferences from the Edit menu.

Microsoft Works 1.x or 2.0:

In a Microsoft Works 1.x or 2.0 database, when you use the Record Selection command on the Organize menu, take note of the format of the field(s) on which the record selection is being performed. Format a field by selecting the field and choosing Set Field Attributes from the Format menu. Note that text fields are left aligned within their cells.

KBCategory: kbusage KBSubcategory: macworkskb

Additional reference words: 1.00 1.10 2.00 3.00 4.00 mswksdb mswksprint mwksdb mwksprint macworks mwkswp ====================================================================== Version : 1.0 1.1 2.0 3.0 4.0 Platform : MACINTOSH Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.