Microsoft KB Archive/111890

= Microsoft Knowledge Base =

PowerPoint 4.0 FastTips: Usage Questions & Answers
Last reviewed: September 9, 1996

Article ID: Q111890

The information in this article applies to:


 * Microsoft PowerPoint for Windows, versions 4.0, 4.0a, 4.0c

SUMMARY
The following is the complete contents of the FastTips Questions and Answers article titled &quot;Q111890: Usage Questions & Answers.&quot; Q111890 is part of the FastTips Questions and Answers section for Microsoft PowerPoint version 4.0 for Windows.

Microsoft(R) Product Support Services Application Note (Text File) Q111890: Usage Questions & Answers Revision Date: 08/94 4 Pages, No Disk The following information applies to Microsoft PowerPoint versions 4.0, 4.0a, and 4.0c for Windows.


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1. Q. How can I translate my Harvard Graphics slides or Lotus Freelance files into PowerPoint 4.0?

A. PowerPoint 4.0 can import files created in Harvard Graphics versions 2.3 or 3.0 for MS-DOS. PowerPoint can also import files created in Lotus Freelance version 4.0 for MS-DOS. When converted, these files are fully editable and retain the look of the original as closely as possible. For additional information about font remapping, translation comments, and other helpful tips, read the PowerPoint Readme Help file.

2. Q. Can I add other graphic files to the Microsoft ClipArt Gallery that ships with Microsoft PowerPoint 4.0?

A. Yes. To add new graphics to ClipArt Gallery, follow this four- step procedure:

1. From the Insert menu, choose ClipArt. The ClipArt Gallery appears.

2. Choose Options.

3. Choose Add.

4. Select the graphic you want to add to ClipArt Gallery and choose OK.

3. Q. What picture formats can I import into Microsoft PowerPoint 4.0 for Windows?

A. PowerPoint 4.0 includes the following graphic import filters:

- AutoCAD DXF (.DXF) - AutoCAD plotter files (.ADI) - CompuServe GIF (.GIF) - Computer Graphics Metafile (.CGM) - CorelDRAW! 3.0 (.CDR) - Encapsulated PostScript (.EPS) - HP Graphics Language (.HGL) - Kodak Photo CD (.PCD) - Lotus 1-2-3 graphics files (.PIC) - Macintosh PICT (.PCT) - Micrografx Designer/Draw (.DRW) - PC Paintbrush (.PCX) - Tagged Image File Format (.TIF) - Windows Bitmaps and Metafiles (.BMP and .WMF) - WordPerfect Graphics (.WPG)

NOTE: PowerPoint can use both internal and external graphic filters. To get a complete list of the filters that are available on your system, choose Import Picture from the Insert menu and view the list of file types.

4. Q. Can I apply more than one template to my PowerPoint 4.0 presentation?

A. Although only one template can be applied per presentation, PowerPoint 4.0 lets you create the look of having multiple templates in one presentation. The branching feature allows you to      jump to other PowerPoint presentations during a slide show. This gives the appearance of multiple templates. This feature also makes it easy to combine multiple presentations.

5. Q. How do I branch to another PowerPoint 4.0 presentation?

A. To branch from one presentation to another during a slide show, follow this six-step procedure:

1. In Slide view, display the slide from which you want to         branch.

2. From the Insert menu, choose Object.

3. From the list in the Object Type box, select PowerPoint Presentation.

4. Choose the Create From File button.

5. Type the filename of the presentation to which you want to         branch, or choose Browse to locate it.

6. Select the Display As Icon check box, and choose OK. A         PowerPoint presentation icon appears on your slide.

Now, when you play your presentation, click the Presentation icon to branch to the second presentation. You can customize how the presentation plays back by selecting the Play Settings option from the Tools menu. After completing the branching presentation, you'll return to your originating presentation, where you can select another branch or continue to the next slide.

6. Q. How do I hide a slide in Microsoft PowerPoint 4.0 for Windows?

A. To hide a slide, follow this two-step procedure:

1. Display or select the slide you want to hide (if you're working         in Slide Sorter or Outline view, you can select multiple          slides).

2. From the Tools menu, choose Hide Slide. (If you're working in         Slide Sorter view, click the Hide Slide button on the Slide          Sorter toolbar.)

The slide is hidden during a slide show unless you choose to show it by clicking the icon in the lower-right corner of the slide that precedes it. In Slide Sorter view, the slide number is      enclosed in a square with a line through it to signify that the slide is hidden.

7. Q. How do I display a hidden slide during a slide show, if I decide I      want to show it?

A. To display a hidden slide during a slide show, click the Hidden Slide icon on the previous slide. You'll see the Hidden Slide icon in the corner of the screen when you move the mouse on the slide that precedes a hidden slide in a slide show. You can skip the hidden slide by ignoring the icon, or you can display the slide by      clicking the icon.

8. Q. Is there a way to easily create organizational charts in      PowerPoint 4.0?

A. Yes, PowerPoint 4.0 ships with Microsoft Organization Chart 1.0, which makes adding custom-designed organizational charts to your presentation easy. To create an organizational chart, choose the OrgChart button on the toolbar.

9. Q. How do I reset my toolbars to the default toolbars?

A. To reset PowerPoint 4.0 to the default toolbars, follow this five-step procedure:

1. Close PowerPoint 4.0.

2. Open POWERPNT.INI in a text editor such as Notepad. POWERPNT.INI is usually located in your WINDOWS directory.

3. Delete all the entries under the [Toolbars] section.

4. Restart PowerPoint 4.0.

5. PowerPoint will now reset the toolbars to their default values and positions.

NOTE: This workaround will delete any customization you have performed, including any icons that you have moved or added to the custom Toolbar group.

10. Q. When our workstations try running ClipArt Gallery, we get the following error: &quot;The ClipArt Gallery cannot create an index file. You may not have permission to create files on this disk or      you may be having hardware problems.&quot;

A. This error usually occurs when Windows is installed and run from a      Common causes of this error are Novell's MAP ROOT and MAP SEARCH functions, which create &quot;virtual&quot; drive letters. Most network software packages include similar utilities, which can cause similar errors with ClipArt Gallery. This can be corrected by      using the updated ClipArt Gallery that shipped first with PowerPoint version 4.0c for Windows, downloading the file electronically, or by ordering Application Note &quot;Correction to      ClipArt Gallery When Running Shared Installation of Windows&quot; (GE1031). To obtain this Application Note, order GE1031 from the Microsoft PowerPoint FastTips Catalog. If you have a modem and would like to download the file electronically, order article Q116413 from the Microsoft PowerPoint FastTips Catalog for complete download instructions.