Microsoft KB Archive/144082

= WD: Inserting Caption Changes Existing Caption Heading Style =

Article ID: 144082

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 98 for Macintosh
 * Microsoft Word 97 Standard Edition

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This article was previously published under Q144082



SYMPTOMS
When you insert a caption in a document that includes chapter numbering and that is associated with a heading style, all captions are reset to reflect the heading numbering associated with the last heading style you selected.

For example, when you define the first caption as Figure 1-1 using the Heading 1 style, and then create the second caption as Figure A-1 using the Heading 2 style, the second caption you create overwrites the first caption. You now have captions labeled Figure A-1 and Figure A-2.



CAUSE
When you select the Include Chapter Numbers and Chapter Starts With Style options, Word replaces the existing captions with new ones, modifying all captions to be based on the same heading style.



WORKAROUND
When you have finished adding all captions to your document, follow these steps to correct them:   Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to view Field Codes. The caption should like something like this: Figure {STYLEREF 2 \n}-{SEQ Figure \* ARABIC}   For those captions you want to associate with the heading level 1 style, change the 2 to a 1, so that the caption field looks like this: Figure {STYLEREF 1 \n}-{SEQ Figure \* ARABIC}  Press F9 to update the field. Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to turn off Field Codes view.



STATUS
We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.



MORE INFORMATION
For additional information on problems with captions in Word, please see the following article in the Microsoft Knowledge Base.

126081 Reset Switch in Caption Doesn't Work with Chapter Numbers

Additional query words: Styles Headings Table

Keywords: kbhowto kbbug kbfield KB144082

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