Microsoft KB Archive/64166

Works: “Field Not in DB” Error When Performing a Print Merge

PSS ID Number: Q64166 Article last modified on 06-10-1996

2.00

MACINTOSH

= SUMMARY =

After opening a new Microsoft Works Word Processor document and executing the Prepare To Merge command, the error message “Field Not in DB” may be displayed in the placeholder. This error occurs when an empty record at the end of the database has been selected before performing the Prepare To Merge command. To display the data, do the following:


 * 1) Activate the desired database.
 * 2) Place the cursor in the desired record.
 * 3) Activate the Word Processor document.
 * 4) From the Edit menu, choose Prepare to Merge.
 * 5) Select the desired field to be merged.

The record will now be displayed in the Word Processor document.

= MORE INFORMATION =

This situation can occur if the database is in either the form or list view. The empty record may be selected because Works reserves a space for the next record after data is entered. The empty record is read by the placeholder in the Word Processor document, and the error message is displayed.

Additionally, this situation can occur if the field is absent from the database.

KBCategory: kbother KBSubcategory: macworkskb

= Additional reference words: mwkswp mwksprint mwksdb 2.00 =

Copyright Microsoft Corporation 1996.