Microsoft KB Archive/181231

= ACC97: How to Create Shortcuts from a Field of Hyperlinks =

Article ID: 181231

Article Last Modified on 1/22/2007

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APPLIES TO


 * Microsoft Access 97 Standard Edition

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This article was previously published under Q181231



SUMMARY
Advanced: Requires expert coding, interoperability, and multi-user skills.

This article shows you how to create sample Visual Basic for Applications code that creates Internet shortcuts from a Microsoft Access table that contains a Hyperlink field with one or many records. The shortcuts are then placed in a folder on your hard disk.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To create a folder of Internet shortcuts from a field of hyperlinks, follow these steps:  In Windows Explorer, create the following folder:

C:\MyShortcuts

  Start Microsoft Access 97, open a database and create the following table: Table: tblHyperlinks ---      Field Name: fldLink Data Type: Hyperlink  Save the table as tblHyperlinks. When prompted to create a primary key, click Yes. Switch to Datasheet View and type a valid Internet address into the fldLink field of the first record. Right-click the address, point to Hyperlink, and type a descriptive name in the Display Text box. Although the displaytext portion of the Hyperlink data type is optional, you can hide the URL address and display a more user-friendly name for the hyperlink if you specify display text. Repeat steps 4 and 5 until you have added several records with different Internet addresses.</li>  Create a new module and type or paste the following code: Sub ProcessHyperlinkTable(strTableName As String, _         strFieldName As String)

' Declare variables. Dim DBS As Database Dim RST As Recordset Dim strSQL As String Dim strAddress As String Dim strDisplayText As String Dim strDirectoryPath As String Dim varLink As Variant

' Set error trapping. On Error GoTo Error_handler

' Assign the current database to the database variable. Set DBS = CurrentDb

' Set the path to the existing directory ' where the shortcuts will be created. ' Note: the path should end with a backslash ("\"). strDirectoryPath = "c:\MyShortcuts\"

' Set the SQL string to return the field ' containing the hyperlinks from the ' table you have specified. strSQL = "SELECT " & strFieldName _ & " FROM " & strTableName

' Open the Recordset. Set RST = DBS.OpenRecordset(strSQL)

' Move to the first record. RST.MoveFirst

' Loop until reaching the end of the table. Do Until RST.EOF ' Check to see if the HomePage field contains a link. If Not IsNull(RST!fldLink) Then

' Set varLink equal to the current Hypertext link field. varLink = RST!fldLink

' Pull the Address from varLink. strAddress = HyperlinkPart(varLink, acAddress)

' Pull the display text, if any, from varLink. strDisplayText = HyperlinkPart(varLink, acDisplayText)

' If there is no display text, set strDisplayText to               ' be the same as the URL. If strDisplayText = "" Then

' If strAddress starts with "Http://", ' or "Ftp://", leave that out of strDisplayText. If Left(strAddress, 7) = "Http://" Or _ Left(strAddress, 6) = "Ftp://" Then

strDisplayText = Right(strAddress, _                           Len(strAddress) _                            - (InStr(1, strAddress, "/") + 1)) Else ' Otherwise, simply set strDisplayText ' equal to strAddress. strDisplayText = strAddress End If

End If

' Pass the URL, the link name, and the directory path to               ' the function. Create_Hyperlink_Shortcut strAddress, strDisplayText, _ strDirectoryPath

End If

' Move to the next record. RST.MoveNext

Loop

' Error handling section

ProcessHyperlinkTable_Exit:

DBS.Close

' Exit the Procedure. Exit Sub

Error_handler: MsgBox Err.Description Resume ProcessHyperlinkTable_Exit

End Sub

Function Create_Hyperlink_Shortcut(strAddress As String, _         LinkFileName As String, LinkFilePath As String)

' Declare output file variable. Dim fileNum As Integer ' Declare counter variable. Dim i As Integer

' Set error trapping. On Error GoTo Error_handler

' Set fileNum to the next available file number. fileNum = FreeFile

' Create the new shortcut file. Open LinkFilePath & LinkFileName & ".url" For Output _ As #fileNum Print #fileNum, "[InternetShortcut]" Print #fileNum, "URL=" & strAddress Close #fileNum

' Exit the function when done. Exit Function

' Error handling section Error_handler:

' Trap for errors caused by a bad file name ' and prompt the user to correct it. Select Case Err ' "Bad file name or number" error caused by            ' invalid characters in file name. Case 52 LinkFileName = InputBox("Cannot create file for " _                  & strAddress & Chr(13) _                   & "The Internet Shortcut Name shown below is invalid." _                   & Chr(13) & Chr(13) _                   & "It contains one or more of the following: " _                   & "\ / : * ? " & """" & " < > |" & Chr(13) & Chr(13) _                   & Chr(13) & "Please enter a valid Shortcut name.", _                   "Invalid Shortcut Name", LinkFileName)

' "Path not found" error caused by slashes ' in the file name. Case 76 LinkFileName = InputBox("Cannot create file for " _                  & strAddress & Chr(13) & Chr(13) _                   & "The shortcut name shown below is invalid. " _                   & "It may contain one or more slashes." _                   & Chr(13) & Chr(13) _                   & "Please remove any slashes from the Shortcut name.", _                   "Path not found", LinkFileName)

' If it is any other error, exit the function ' without creating the shortcut file. Case Else MsgBox "Error Number: " & Err & " while attempting to " _ & "create" & "shortcut for " & strAddress Exit Function End Select

' If the user entered a blank shortcut name in the error dialog, ' prompt for a correct one, allowing for three tries. For i = 1 To 3 If Len(LinkFileName) = 0 Then LinkFileName = InputBox("Cannot create file for " _                  & strAddress & Chr(13) _                   & "The Internet Shortcut Name is blank" _                   & Chr(13) & Chr(13) _                   & "Please enter a valid Shortcut name.", _                   "Invalid Shortcut Name", LinkFileName) End If         Next i

' If the user has still left the name blank, let the user know ' the shortcut will not be created and then exit the function. If Len(LinkFileName) = 0 Then MsgBox ("A shortcut will not be created for " _               & strAddress & ".") Exit Function End If

' Resume at the line that generated the error. Resume

End Function </li> On the Debug menu, click "Compile and Save All Modules".</li> Save the Module as HyperlinkCode.</li>  To test the code, type the following line in the Debug window, and then press ENTER: ProcessHyperLinkTable "tblHyperlinks", "fldLink" </li> Check the C:\MyShortcuts folder and notice the new Internet shortcuts.</li> Double-click any Internet shortcut to run your browser and move to the respective URL.</li></ol>

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