Microsoft KB Archive/168252

= XL97: PivotTable Items Missing When Fields Are Pivoted =

Article ID: 168252

Article Last Modified on 10/22/2000

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APPLIES TO


 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q168252





SYMPTOMS
When you modify or pivot fields in a PivotTable, the totals may appear to return incorrect values, and some items may not be displayed in the PivotTable.



CAUSE
This problem occurs when you do the following:


 * You create a calculated item in the PivotTable. -and-


 * You modify the PivotTable design by moving a field from the Row category to the Data category.



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.



MORE INFORMATION
A calculated item appears in a PivotTable only if the field on which it is based also appears. If you remove or pivot a field from either the Row or Column category into the Data category, the calculated item does not appear.

A calculated item is a user-defined item in a PivotTable field that can perform calculations by using the contents of other fields and items in the PivotTable. Calculated item formulas each include only items from the field for which you create the calculated item. For example, if the database contains a Region field with the North and West items, you can define a calculated item named NorthWest by typing the following formula in the Region field:

=North+West

