Microsoft KB Archive/297564

= Description of the &quot;White space between pages&quot; option in Word =

Article ID: 297564

Article Last Modified on 1/31/2007

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APPLIES TO


 * Microsoft Office Word 2007
 * Microsoft Office Word 2003
 * Microsoft Word 2002 Standard Edition

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This article was previously published under Q297564



SUMMARY
In Microsoft Word, you can hide the white space at the top and bottom of each page and reduce the amount of gray space that appears between pages in print layout view. Gray space to the left and right of the page is not affected. This behavior is controlled by the White space between pages option.

When you select the White space between pages option, Word controls the white space of any newly created documents as well as the current document according to the following rules and special cases: Behavior                       Explanation --

Per Window                     When the option is set and multiple documents are open at the same time, the document with focus is affected; other open documents are not affected.

Per Document                   When you save and close a document, the setting is retained in the document. If the document is open when you create a new document, the new document acquires the setting. For example, if white space is hidden in the document you open, white space will be hidden in new documents you create.

Per user option                Set on a per user basis. The setting is                               stored in the HKEY_CURRENT_USER registry key with other Options settings.

Backwards compatibility        If you open the document in Word 2000 or                                Word 97, the setting is ignored. However, because the setting is stored in the document, you can edit the document in                                Word 97 or Word 2000, save the file, and this setting will not be lost when you reopen the document in Word 2002 or in a later version.

Special zoom behavior          When you zoom to show more than one page in print layout view, the white space in                                the document will be displayed regardless of the state of the option. The &quot;White space between pages&quot; option is                                unavailable (dimmed). Adjusting the Zoom percentage to show one page returns the view to the previous state.

Special page element behavior  Adding a page border, page numbers, header, or footer resets the &quot;White space between pages&quot; option. To hide the white space, click to clear the &quot;White space between pages&quot; check box.

Special process behavior       When finding or replacing text or when proofing the document in the foreground, if Word finds an item in the header or                                footer area, Word switches to Normal view and displays the item in a pane below the document. The state of &quot;White space between pages&quot; option does not change.



MORE INFORMATION
In Microsoft Word 2002 and in Microsoft Office Word 2003, you can use either of the following methods to show or to hide white space:
 * On the Tools menu, click Options. Click the View tab and then click to select or clear the White space between pages check box.
 * Rest the mouse pointer over the gray area above or below a page and then click when you see the Hide White Space or Show White Space pointer.

In Microsoft Office Word 2007, use either of the following methods to show or to hide white space:
 * Follow these steps:
 * Click the Microsoft Office Button, and then click Word Options.
 * In the left pane, click Customize.
 * In the Choose commands from list, click All Commands.
 * Click White Space Between Pages, click Add, and then click OK. The White Space Between Pages option will appear on the Quick Access Toolbar.
 * Rest the mouse pointer over the gray area above or below a page and then click when you see the Double-click to hide white space or Double-click to show white space

If you are hiding the white space, page breaks are still visible and noticeable in the document.

Additional query words: inf

Keywords: kbhowto KB297564

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