Microsoft KB Archive/60308

Word: Incorrect Instructions for Print Merge in Online Help

PSS ID Number: Q60308 Article last modified on 11-02-1994

5.00

MS-DOS

= SUMMARY =

In Microsoft Word version 5.00, on screen 1 of 6 in the online help for Print Merge, the last paragraph of the “checklist” asks “Is each data record a single paragraph enclosed by chevrons?” Although each data record must be a single paragraph, it should not to be enclosed by chevrons.

On screen 4 of 6, items 1 and 2 under the heading “To create data document” indicate that the header record and the data records should be enclosed in chevrons. This information is also incorrect. Chevrons (which are created by pressing CTRL+] and CTRL+[ and display as < >) should only be used within the main document of a Print Merge. The field names and field contents in the data document should be separated be either commas or tabs, NOT chevrons.

Example
The following is incorrect:

<> <>

The example should read as follows:

Name,Address,City,State,Zip Mr. Lee,2 Wat St.,Butte,MT,78320

For more information, see Chapter 18, “Form Letters, Mailing Labels, and Other Merge Documents” of the “Using Microsoft Word” version 5.00 manual.

KBCategory: kbother KBSubcategory: kbmerge Additional reference words:

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================================================================ Copyright Microsoft Corporation 1994.