Microsoft KB Archive/23604

Word: Printing Page Numbers in Section and Page Format

PSS ID Number: Q23604 Article last modified on 03-07-1997

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========================================================= 1.00 1.05 3.00 3.01 3.02 4.00 5.00 5.10 MACINTOSH kbusage

= SYMPTOMS =

Microsoft Word versions prior to 5.0 cannot automatically print page numbers with both the section (division in Word versions 1.0x) and page number (for example, 1.1, 1.2, 1.3, etc.).

= STATUS =

Microsoft has confirmed this to be a problem in Word for the Macintosh versions 1.0, 1.05, 3.0, 3.01, 3.02, 4.0, 5.0, 5.1. This problem was corrected in Word for the Macintosh version 6.0.

= WORKAROUNDS =

Word versions 5.0 5.1
Word has a glossary entry which inserts the current section number into the document. To insert the section number into the document, do the following:


 * 1) With the insertion point in the appropriate section, choose Header (or Footer) from the View menu.
 * 2) From the Edit menu, choose Glossary, making sure the Standard Entries check box is checked.
 * 3) Insert the glossary entry entitled “section” (without quotation marks), then type in any other text desired for the format of the section and page number.
 * 4) Insert the page number by clicking the page number icon.
 * 5) Close the header (or footer) window by clicking the close box in the upper-left corner of the window.
 * 6) From the Format menu, choose Section and select the Restart At 1 box.
 * 7) Repeat steps 1-6 for each section in the document.

Word versions 4.0 and 3.0x
You can print page numbers with both the section and the page number in Word 3.0x and 4.0 by creating a header that contains the section number and auto page number for each section. You can do this by doing the following:


 * 1) With the insertion point in the appropriate section, choose Open Header (or Open Footer) from the Document menu.
 * 2) Type in the section number followed by a period, hyphen, or any other text desired for the format of the section and page number.
 * 3) Insert the page number by clicking the page number icon.
 * 4) Close the header (or footer) window by clicking the close box in the upper-left corner of the window.
 * 5) From the Format menu, choose Section and select the Restart At 1 box.
 * 6) Repeat steps 1-5 for each section in the document.

Word versions 1.0x
In Word versions 1.0x, use the following directions:

  With the insertion point in the appropriate division, choose Running Head from the Document menu.   Type in the division number followed by a period, hyphen, or any other text desired for the format of the division and page number.   Insert the glossary entry for “page number” using these steps:   Type “page” (without quotation marks) in your running head text at the location you want to reserve for the page number.   Select “page” and press COMMAND+BACKSPACE (COMMAND+DELETE on some Macintoshes) to expand the glossary entry.    From the Document menu, choose Division Layout and enter a 1 in the Start Page Numbers At box.   Repeat steps 1-4 for each section in the document. </li></ol>

= MORE INFORMATION =

Please note that these manually inserted section numbers will not be recognized by the Index and Table of Contents commands.

For more information, query in this Knowledge Base on the following words:

index and section KBCategory: kbusage KBSubCategory: kbformat Additional reference words: 1.00 1.05 3.00 3.01 3.02 4.00 5.00 5.10 macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.