Microsoft KB Archive/154516

= Works 3.0 FAQ: Word Processor Questions (Part 1) =

Article ID: 154516

Article Last Modified on 10/6/2003

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APPLIES TO


 * Microsoft Works 3.0 Standard Edition
 * Microsoft Works 3.0a
 * Microsoft Works 3.0b

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This article was previously published under Q154516



SUMMARY
This article provides answers to Works frequently asked Word Processor module questions. This article is Part 1 of 2. For additional information about Part 2, please see the following article in the Microsoft Knowledge Base:

138334 Works 3.0 FAQ: Word Processor Questions (Part 2)



MORE INFORMATION
 Q. Why does my new document already contain information?

A. When you create a new document and it contains information, it has been saved as a default template. To reset the default template, use the steps below:  On the File menu, click Templates. Select a Word Processor template.

NOTE: The Word Processor templates are shown by a black and white icon. Click the Use This Template For All New Word Processor Documents box, and then click it again to clear the box. Click New & Recent Documents. Click Word Processor to create a blank word processing document.</ol> </li> Q. Why do my columns look out of alignment in print preview or when I print?

A. If you use spaces to align your columns, they may not line up correctly when you print the document or view it in Print Preview. Many fonts display slightly differently on the screen than they do when printed.

If you are using a font with variable-width characters, such as Arial or Times New Roman, you cannot use spaces to align the columns exactly because the characters are all different widths.

If you are using a fixed-width font, such as Courier New, and if you use bold or italic formatting on any of the characters (including spaces), the document as displayed does not accurately reflect the printed information; this makes it very difficult to align the columns correctly. The text seems to take up more space on the screen than it does when printed.

To reliably align text in columns, do one of the following:

<ul> Set tab stops in your document, and press the TAB key to move to the next column.

-or-</li> Insert a Works table and enter your information in the table.</li></ul>

For information about how to set tabs or insert a table in a Works document, see your Works printed documentation or online help.</li> Q. How do I export documents to Microsoft Word 7.0 for Windows 95?

A. Since Word 7.0 includes converters for Works versions 3.0x, open your Works word processing file in Word 7.0.

If you installed Word using the "Typical" installation option, the Works 3.0 converter is not available. To install the Works 3.0 converter in Word 7.0, do the following on the computer using Microsoft Word: <ol> Click the Start button, point to Settings, and then click Control Panel.</li> Double-click the Add/Remove Programs icon.</li> Click Microsoft Word 7.0, and then click Add/Remove. Microsoft Word Setup starts.</li> Click Add/Remove.</li> Click Converters and Filters, and then click Change Option.</li> Click Converters, and then click Change Option.</li> Select Works for Windows 3.0x. Click OK.</li></ol> </li> Q. How do I import documents from Word for Windows 95, version 7.0?

A. To import documents from Word 7.0 to Works 3.0x, do one of the following: <ul> Save the Word 7.0 file as a Word for Windows 2.0 file.

-or-</li> Obtain an updated Msword6.cnv (converter) file to allow you to import Word 6.0 and 7.0 files into Works 3.0x. For information on obtaining the updated Converter, see the following article in the Microsoft Knowledge Base:

138004 Works 3.0 Does Not Recognize Word for Windows 7.0 File Format

</li></ul> </li> Q. How do I import documents from Word for Windows, version 6.0?

A. Word 6.0 documents can be opened directly in Works. If your Word 6.0 documents do not open correctly in Works, or if you do not see the Word 6.0 converter installed, run Works Setup and use the Add/Remove option to add the Word 6.0 converter.</li> Q. How do I export documents to Word for Windows 6.0?

A. The Word 6.0 converter is shipped with Works. To use information from Works for Windows documents in Word for Windows 6.0, save the Works file in the Word for Windows 2.0 format. <ol> <li>On the File menu in the Works Word Processing module, click Save As.</li> <li>On the Save File As Type list, select Word for Windows 2.0 format.</li> <li>Enter a new filename, and click OK to save the document.</li> <li>Open the Word 2.0 document in Word 6.0.</li></ol> </li> <li>Q. How do I insert a picture into my document?

A. You can insert a picture into a Works Word Processor document using several techniques. For example, you can open the picture in another application, copy it to the Windows Clipboard, and then paste the picture into your document. Or, you can use one of the following two methods.

Method 1

Use Microsoft Draw:

<ol> <li>On the Insert menu in a Works Word Processing document, click Drawing.</li> <li>On the File menu in Draw, click Import Picture.</li> <li>Select the folder where the picture is located.</li> <li>On the File Name list, click the picture (file).</li> <li>Click OK.</li> <li>On the File menu, click Update.</li> <li>On the File menu, click Exit and Return to filename, where filename is the name of the document you want to insert the picture into.</li></ol>

Method 2

Use Microsoft ClipArt Gallery.

<ol> <li>On the Insert menu in a Works Word Processing document, click ClipArt.</li> <li>Click Options.</li> <li>Click Add.</li> <li>Choose the directory where the picture is located.</li> <li>Select the picture from the file name list, and then click OK.</li> <li>Click the appropriate category for the picture, or create a new category.</li> <li>Click OK.</li></ol>

Microsoft Works 3.0x can import the following picture formats: <ul> <li>Windows bitmap (.bmp)</li> <li>Windows metafile (.wmf)</li> <li>Computer Graphics metafile (.cgm)</li> <li>PC Paintbrush (.pcx)</li> <li>Tagged Image Format (.tif)</li></ul> </li> <li>Q. What other types of files can I open in the Word Processor module?

A. Works supplies converters to open the following file types in the Word Processor:

<ul> <li>Text (.txt)</li> <li>Rich Text Format (.rtf)</li> <li>Windows Write (.wri)</li> <li>Works 3.0x for Windows (.wps)</li> <li>Works 2.0 for Windows (.wps)</li> <li>Works for MS-DOS (.wps)</li> <li>Word 2.0 for Windows (.doc)</li> <li>Word 6.0 for Windows (.doc)</li> <li>Works 3.0 for Mac (.WP)</li> <li>WordPerfect 5.x (.doc)</li></ul>

If the file you want to open is not on this list, the file must be converted to a format Works reads. For help determining the correct format, consult the documentation or support provider for that file's source program.</li></ol>

The third-party products that are discussed in this article are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.

Additional query words: w_works

Keywords: kbinfo kbinterop kb3rdparty KB154516

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