Microsoft KB Archive/77765

= Works: Changing Header and Footer Font or Style =

Article ID: 77765

Article Last Modified on 11/16/2006

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APPLIES TO


 * Microsoft Works 2.0 Standard Edition
 * Microsoft Works 2.0a
 * Microsoft Works 3.0 Standard Edition
 * Microsoft Works 3.0a
 * Microsoft Works 3.0b
 * Microsoft Works 4.5 Standard Edition
 * Microsoft Works 4.5a
 * Microsoft Works 4.0 Standard Edition
 * Microsoft Works 4.0a

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This article was previously published under Q77765



SUMMARY
Steps for changing document fonts and styles depend on which Works module you are using. The steps for changing the format of headers and footers in the Word Processor, Spreadsheet, and Database modules are listed below.

NOTE: The style of headers and footers in any module is determined by the default font in the Word Processor module. For example, if you want your footer to be bold and italicized in the database (any view), you would set the default font in the Word Processor to have bold and italic formatting. The Spreadsheet and Database modules get the font from the row and column headings, but the style comes from the Word Processor default font.

Works 2.0 and 3.0
In the Word Processor, there are two types of headers and footers:


 * 1) Header and Footer Paragraphs: These can have one or more lines and can include a drawing or other object. To create a header or footer paragraph, click Headers & Footers from the Edit menu and select the Use Header & Footer Paragraphs check box.

Header and footer paragraphs can be formatted just as regular text is formatted. Highlight the header/footer text in the document window and select the font and style you want to use.
 * 1) Standard Headers and Footers: These can have only one line of text and are entered in the dialog box that appears when you click Headers & Footers from the Edit menu.

They receive their formatting specifications from the very last paragraph in the file. By placing your cursor to the left of the last paragraph marker and clicking Font & Style from the Format menu, you can assign the font and size you want to the one-line header or footer. However, you cannot change the style (that is, bold, italic, and so on) of a standard header and footer this way.

To change the style of a header and footer, use header and footer paragraphs rather than standard headers and footers.

Works 4.0, 4.5, and 4.5a
In Works 4.0, 4.5, and 4.5a, the header and footer paragraphs are always visible and can be formatted the same way you format normal text. To change the font, simply highlight the header or footer text and select the font and style that you want.

Spreadsheet and Database
The process for changing the header and footer in the Spreadsheet and Database is the same in Works 2.0, 3.0, 4.0, 4.5, and 4.5a.

In the Spreadsheet and Database module, the option to use header and footer paragraphs is disabled by design. You can obtain a similar result in the spreadsheet by using the first few rows of the spreadsheet as a header and using Freeze Titles option to freeze these first few rows.

In the Spreadsheet module and in list view of the Database module, the font used in the standard header and footer matches the font on the row and column headers.

In form view of the Database module, the font used in the standard header and footer matches the default font.

Refer to the Works for Windows &quot;User's Guide&quot; or your online help for information about setting the default font in Works.

You can have standard headers and footers that use these default fonts, or you can use the following procedure to obtain printed output of your spreadsheet and database data along with formatted header and footer paragraphs:


 * 1) Highlight the desired spreadsheet or database list view data, and click Copy from the Edit menu. Open a new Word Processor document and click Paste from the Edit menu.
 * 2) Use the header and footer options as listed above for the Word Processor, enter the desired header and footer text, format for the desired font and style, and print.

