Microsoft KB Archive/105697

= WD: Some Menu Commands Unavailable (Document Protection) =

Article ID: 105697

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh

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This article was previously published under Q105697





SYMPTOMS
Under certain conditions, you may be unable to access all of the commands in Word, or you may be unable to move the insertion point to certain areas of the document.



CAUSE
This problem may occur if document protection is enabled.

The "More Information" section of this document lists commands that are available when document protection is enabled.

NOTE: It is possible to customize all of the menus, keyboard commands, and so forth, with AutoNew macros. Also, add-in products (such as Microsoft Internet Explorer or Microsoft Bookshelf) modify menu choices. Customization may also produce the behavior described in the "Symptoms" section of this article.



WORKAROUND
To gain access to all of the menu commands and areas of a document, unprotect the document.

To unprotect a document, click Unprotect Document on the Tools menu.



MORE INFORMATION
The following commands are available when your document is protected.

Revisions
When you protect a document for Revisions, all modifications are entered with revision marks. The same menu choices are available as in a document that has no protection applied.

Annotations
When you protect a document for Comments or Annotations, several of the menu choices are disabled. The following tables list the menu commands that are available while the document is protected for Comments or Annotations.

Word 7.x - Protected for Annotations.      Menu     Commands --

File    All except Page Setup

Edit    Copy, Select All, Find, Replace, Go To, AutoText

View    All

Insert  Annotations

Format  None

Tools   AutoCorrect, Unprotect Document, Revisions, Macro, Customize, and Options

Table   Gridlines only

Window  All

Help    All Word 6.x - Protected for Annotations.      Menu     Commands --

File    All except Page Setup and Document Layout (Macintosh)

Edit    Copy, Select All, Find, Replace, Go To, Publishing (Macintosh)

View    All

Insert  Annotations, Hyperlink

Format  None

Tools   AutoCorrect, Unprotect Document, Revisions, Macro, Customize, and Options

Table   Gridlines only

Window  All

Help    All

Forms
When you protect a document for forms, several of the menu choices are disabled. The following tables list the menu commands that are available while the document is protected for forms.

Word 7.x - Protected Section of Protected Form Document.      Menu     Commands --

File    New, Open, Close, Save, Save As, Save All, Properties, Print Preview, Print, Send, Add Routing Slip, Post to              Exchange Folder, MRU list, and Exit

Edit    Cut, Copy, Clear, Go To

View    Normal, Page Layout, Full Screen, Toolbars, Ruler, Zoom

Insert  None

Format  None

Tools   Unprotect Document, Options

Table   Gridlines only

Window  All

Help    All Word 7.x - Unprotected Section of Protected Form Document.      Menu     Commands --

File    All except Template and Page Setup

Edit    Clear, Find, Replace, Go To

View    Normal, Page Layout, Full Screen, Toolbars, Ruler, Zoom

Insert  Break, Date and Time, Field, Symbol, File, Picture, Object, Database.

Format  Font, Paragraph, Tabs, Borders and Shading, Columns, Change Case, Bullets and Numbers, Style

Tools   Spelling, Grammar, Thesaurus, Language, Unprotect Document, Options

Table   All

Window  All

Help    All except Microsoft Network Word 6.x - Protected Section of Protected Form Document      Menu     Commands ---

File    All except Templates and Page Setup and Document Layout (Macintosh)

Edit    Cut, Copy, Clear, Go To, Publishing (Macintosh)

View    Normal, Page Layout, Web Browse, Full Screen, Toolbars, Ruler, Zoom

Insert  Hyperlink

Format  None

Tools   Unprotect Document, Options

Table   Gridlines only

Window  All

Help    All Word 6.x - Unprotected Section of Protected Form Document.      Menu     Commands --

File    All except Templates and Page Setup and Document Layout (Macintosh)

Edit    Paste, Paste Special, Clear, Find, Replace, Go To

View    Normal, Page Layout, Web Browse, Full Screen, Toolbars, Ruler, Zoom

Insert  Break, Date and Time, Field, Symbol, Object, Database, Hyperlink

Format  Font, Paragraph, Tabs, Borders and Shading, Columns, Change Case, Bullets and Numbers

Tools   Spelling, Grammar, Thesaurus, Language, Unprotect Document, Options

Table   All

Window  All

Help    All

Additional query words: form field

Keywords: kbinfo KB105697

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