Microsoft KB Archive/119009

Sharing ClipArt Gallery IDX and THM Files on a Network PSS ID Number: Q119009 Article last modified on 09-26-1994 PSS database name: OLEAPPS

1.00 1.10 WINDOWS

= SUMMARY =

If you install Microsoft ClipArt Gallery as a shared application on a network and then perform a Workstation Setup on a computer running Windows locally, ClipArt Gallery tries to write the following files to the local hard disk drive:

ARTGALRY.IDX ARTGALRY.THM

This behavior is by design. (The individual users can then modify these files.) However, the files may require as much as 6 megabytes (MB) of hard disk space. In some cases, it is desirable to have only one copy of each of these files and to store them on a network drive. To share these .IDX and .THM files, create them on one workstation, move them to the network, and then edit the ARTGALRY.INI file to point to the new location. This updated ARTGALRY.INI file is then copied to all other users’ workstation Windows directories. One drawback of this method is that users cannot customize their own ClipArt Gallery Index. It is not possible to add or remove images from ClipArt Gallery.

= MORE INFORMATION =

ClipArt Gallery ships with the following Microsoft products:


 * Microsoft PowerPoint for Windows, versions 4.x
 * Microsoft Office for Windows, versions 4.x
 * Microsoft Word for Windows, versions 6.x
 * Microsoft Works for Windows, versions 3.x
 * Microsoft Publisher for Windows, versions 2.x

To share .IDX and .THM files on the network: 1. Complete an Administrative Setup of one of the applications that installs ClipArt Gallery to a server. During the Administrative Setup, choose to run the shared applications from the server, or allow the user to choose. NOTE: In these steps, it is assumed that these files are installed on N:and the shared components are installed in N:. 2. During Workstation Setup, install the shared files to the server. Make sure that all workstations use the same path. 3. Select one workstation. Start any application that supports OLE. Choose Insert An Object, then choose ClipArt Gallery. When asked if you want to add ClipArt, choose Yes. 4. ClipArt Gallery adds the clip-art files. Two new files, ARTGALRY.IDX and ARTGALRY.THM, are created on the workstation. The ARTGALRY.INI file will be updated to show their location. 5. Move the new ARTGALRY.IDX and ARTGALRY.THM files to a network location to which all users have read access, such as N:. Mark these files with the Read Only attribute. 6. Open the ARTGALRY.INI file. Edit the Database= line in the [CLIPART] section of the ARTGALRY.INI file to show the new path for the ARTGALRY.IDX and ARTGALRY.THM files. For example: database=n:, artgalry.idx,artgalry.thm The universal naming convention (UNC), \server, can also be used here. For UNC, the line should read: database=\server, artgalry.idx,artgalry.thm 7. Save the edited ARTGALRY.INI file and copy it to the Windows directory of each user, replacing the file already on the system. 8. When subsequent users try to access clip art, their ClipArt Gallery will look to the server location for these files.

NOTE: One drawback to this method is that all users must connect to the server using the same drive designation. If one user connects to the server with drive letter E and another connects using drive letter F, ClipArt Gallery displays the thumbnails, but when trying to select a piece of clip art, the user receives an error message. Using UNC during Setup and subsequent steps should prevent this problem.

KBCategory: kbtool KBSubcategory: Additional reference words: 4.00 4.00a 4.00c power point powerpt Clip Art Galery Gallerie

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================================================================ Copyright Microsoft Corporation 1994.