Microsoft KB Archive/290835

= How to change the time zone without changing appointment times in Outlook 2002 =

Article ID: 290835

Article Last Modified on 10/7/2004

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APPLIES TO


 * Microsoft Outlook 2002 Standard Edition

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This article was previously published under Q290835





For a Microsoft Outlook 2000 version of this article, see 197480.



For a Microsoft Outlook 98 version of this article, see 181170.



For a Microsoft Outlook 97 version of this article, see 168343.



SUMMARY
When you change the time zone setting in Microsoft Outlook, the times of your appointments are adjusted to the newly selected time zone.



MORE INFORMATION
Outlook automatically adjusts the times of your appointments when you change the time zone setting. For example, if you have an appointment at 9:00 A.M. on your calendar, and you change the time zone from Eastern Time to Pacific Time, the appointment is changed to 6:00 A.M. This feature is useful if you travel with your computer.

However, you may want to change the time zone setting in Outlook without changing the times of your appointments. This is useful if Outlook was set to the incorrect time zone when you began entering appointments in your calendar.

To change the time zone setting in Outlook without changing the times for each of your appointments, you must export the data in your Calendar folder, change the time zone setting, and then import your data back into Outlook. Use the following steps to change the time zone setting in Outlook without changing the times for your appointments.

How to Export the Appointments

 * 1) On the File menu, click Import And Export.
 * 2) In the Import and Export Wizard, Click Export to a file, and then click Next.
 * 3) Click to select Comma Separated Values (Windows), and then click Next.
 * 4) Click the Calendar folder, and then click Next.
 * 5) Type the full path and name of the file to which you want to temporarily export the calendar data (for example, c:\calendar.csv).
 * 6) Click Next.
 * 7) Verify that the Export Appointments from the Calendar folder check box is selected, and then click Finish.
 * 8) Enter a date range for appointments to be exported, and then click OK.

NOTE: It is important to note that any recurring appointments in this range are permanently converted to individual appointments.

How to Delete the Existing Appointments

 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) On the View menu, point to Current View, and then click Customize Current View.
 * 3) Click Filter.
 * 4) Click Clear All, and then click OK twice.

NOTE: This allows all appointments to be displayed by Start Date.
 * 1) Select and delete all items in the date range that you selected in the &quot;How to Export the Appointments&quot; section of this article.
 * 2) On the View menu, point to Current View, and then click Define Views.
 * 3) In the View Name column, click Active Appointments, and then click Reset.

This resets this view back to its original filtering options to display only the appointments that start on or after today.

How to Change the Current Time Zone

 * 1) On the Tools menu, click Options.
 * 2) On the Preferences tab, click Calendar Options.
 * 3) Click Time Zone.
 * 4) In the Time Zone box, click to select the time zone that you want.
 * 5) Click OK three times.

How to Import the Appointments

 * 1) On the File menu, click Import and Export.
 * 2) In the Import and Export Wizard, click to select Import from another program or file, and then click Next.
 * 3) Click to select Comma Separated Values (Windows), and then click Next.
 * 4) Type the full path and name of the file that you exported, and then click Next.
 * 5) Click to select the Calendar folder, and then click Next.
 * 6) Click Finish.

Outlook imports the calendar data back into the Calendar folder with the original appointment times.

Additional query words: OfficeKBHowTo

Keywords: kbhowto KB290835

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