Microsoft KB Archive/211206

= How to use the Outlook Express Address Book in a mail merge in Word =

Article ID: 211206

Article Last Modified on 1/23/2007

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APPLIES TO


 * Microsoft Outlook Express 5.0
 * Microsoft Word 2002 Standard Edition
 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q211206



For a Microsoft Word 97 version of this article, see Q191264.

IN THIS TASK
SUMMARY
 * How to Use the Outlook Express Address Book in a Mail Merge

REFERENCES



SUMMARY
This step-by-step article describes how to export the Microsoft Outlook Express Address Book to use as a mail merge data source in Microsoft Word.

NOTE: The Outlook Express Address Book is not designed for use with Microsoft Word 2000 or with Microsoft Word 2002. Therefore, when you try to perform a mail merge with the Outlook Express Address Book, either it will not be an available address book, or you may receive one of the following error messages:

Logon failed. You must log on to Microsoft Exchange to access your address book.

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Error code: Unspecified error

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How to Use the Outlook Express Address Book in a Mail Merge
To export the Address Book from Outlook Express, follow these steps:
 * 1) Start Outlook Express.
 * 2) On the File menu, point to Export, and then click Address Book.
 * 3) In the Address Book Export Tool dialog box, click Text File (Comma Separated Values), and then click Export.
 * 4) In the Save exported file as box, type a file name for your exported Address Book file, and then click Browse.
 * 5) Save your file.

By default, Outlook Express saves the file to your desktop. You may want to save the file to the My Documents folder or to a different folder or drive. Select the folder that you want to use.

You can save your Outlook Express Address Book in one of two formats: Comma Separated Values (*.csv) or Text Files (*.txt). Word can use either format.
 * 1) In the Save as Type box, click the format that you want to use, and then click Save.
 * 2) Click Next.
 * 3) Select the fields that you want to export as part of your data source, and then click Finish.

NOTE: All the fields in the Outlook Express Address Book can be exported, except for Gender, Conferencing E-mail, and Directory Servers.
 * 1) When you are prompted with a message that the address book export process is completed, click OK.
 * 2) Click Close to close the Address Book Export Tool dialog box.

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