Microsoft KB Archive/211250

= WD2000: Document Layout Changes When You Use Compare Documents Feature =

Article ID: 211250

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q211250





SYMPTOMS
When you use the Compare Documents feature to compare editing revisions between an original document and the revised document, the layout of the document may change. For example, additional lines and page breaks may appear, and line wrapping may change. See the "More Information" section of this article for a more complete description of the symptom.



CAUSE
When you compare documents, if revisions include deleted paragraph marks or manual line breaks, new lines may appear to indicate lines that were deleted. Word must display any paragraph marks that were deleted to accurately display the differences between the compared documents.

Also, the word immediately preceding the deleted paragraph mark or manual line break is listed as part of the revision, and therefore appears twice (as being deleted and then added back).



WORKAROUND
Although you cannot work around this behavior, you can quickly turn the display of revision marks on or off. Note that these methods do not affect whether or not changes are accepted or rejected. These methods only affect the way that the information is displayed.

To turn display of revision marks on or off, use either of the following methods.

Method 1: Create a Macro
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

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For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

For additional information about getting help with Visual Basic forApplications, click the article numbers below to view the articles in the Microsoft Knowledge Base:

226118 OFF2000: Programming Resources for Visual Basic for Applications

212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

To quickly turn revision marks on and off, use the following sample Microsoft Visual Basic for Applications macro: Sub ToggleShowRevisions

ActiveDocument.ShowRevisions = Not ActiveDocument.ShowRevisions

End Sub You can also assign this macro to a toolbar or menu for quick access.

For more information about adding a command to a menu, click Microsoft Help on the Help menu, type menu in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Then double-click the selected text to open the Add a command or other item to a menu topic.

Method 2: Use the Highlight Changes Command
To manually turn revision marks on and off, follow these steps:
 * 1) On the Tools menu, point to Track Changes, and then click Highlight Changes.
 * 2) In the Highlight Changes dialog box, click to clear or select the Highlight changes on screen check box.



MORE INFORMATION
The following sample text demonstrates the behavior described in the "Symptoms" section of this article.

NOTE: denotes a paragraph mark.

Original Document (Document 1) - Before Revisions
  The Title. More Title. SubTitle.

Copy of Original Document (Document 2) - After Revisions
  The Title.More Title. SubTitle.

After Comparing Documents
  The Title.(<- Red Strikethrough: Deletion) (<-Red: Deletion) The Title.(<- Red Underline: Addition)More Title. SubTitle. NOTE: Although it is not shown in the preceding text, the deleted paragraph mark is displayed as red, given default Track Changes settings. To change the setting, click Options on the Tools menu, and then click the Track Changes tab. Additional text around the deleted paragraph mark may be displayed as strikethrough or underlined.

To use the Compare Documents feature, point to Track Changes on the Tools menu, and then click Compare Documents.

