Microsoft KB Archive/64644

= WD: Body Text Included When Outline Levels Are Copied in MacWord =

Article ID: 64644

Article Last Modified on 11/21/2006

-

APPLIES TO


 * Microsoft Word 3.0 for Macintosh
 * Microsoft Word 3.01 for Macintosh
 * Microsoft Word 3.02 for Macintosh
 * Microsoft Word 4.0 for Macintosh
 * Microsoft Word 5.0 for Macintosh
 * Microsoft Word 5.1 for Macintosh
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 98 for Macintosh

-



This article was previously published under Q64644



SYMPTOMS
When you select text in the outline view of Microsoft Word, the body text that is not showing between the visible levels is also selected. This allows the text with assigned heading levels to be rearranged without mixing up the nonvisible text. This also means that if the text of an outline is copied, the body text is also copied. When you paste this text into a program, such as Microsoft PowerPoint, the body text becomes visible.



CAUSE
This behavior is by design of Microsoft Word.



WORKAROUND
To copy only the levels of text that are showing without copying the body text, follow these steps:


 * 1) In Word 5.x, 6.0, and 98, click Normal on the View menu.

In Word 4.0 and 3.0x, click Outlining on the Document menu (so that there is no check mark next to Outlining on the menu).
 * 1) In Word 6.0 and 98, click Index And Tables on the Insert menu. In Word 5.x, click Table Of Contents on the Insert menu. In Word 4.0, click Table Of Contents on the Utilities menu. In Word 3.0x, click Table Of Contents on the Document menu.
 * 2) In Word 6.0 and 98, click the Table Of Contents tab, click Options, click to select the Styles check box, and click OK.

In all other versions, select Outline under Collect.
 * 1) Click to clear the Show Page Numbers check box.
 * 2) In Word 6.0 and 98, specify the outline levels you want to copy by entering the total number of levels into the Show Levels box. In all other versions of Word, specify the outline levels by entering the first level in the box next to &quot;From&quot; and the last level in the box next to &quot;To.&quot;
 * 3) Click Start, or in Word 6 and Word 98, click OK.
 * 4) Select the newly generated table of contents and click Copy on the Edit menu.

This process creates a copy of only the specified outline headings by using the table of contents feature and puts this list onto the Clipboard. You can then paste the outline directly.

NOTE: When an outline is printed, only the visible text is printed.

