Microsoft KB Archive/41522

= Microsoft Knowledge Base =

File: The Three General Areas of a Report
Last reviewed: October 27, 1994

Article ID: Q41522

Summary:

There are three general areas into which fields are placed when a report is generated in Microsoft File:

  Sorted File puts sort fields in the leftmost column of the report. If any fields were sorted in the data file prior to choosing the report command, File automatically places these sorted records in the Sort area of the Report window and arranges them in the same order chosen under the Sort command in the data file window.   Not Sorted This area contains the rest of the fields that are to be included in the report. Any fields not sorted in the data file window are not included in this area.   Not Shown This area is for fields not included in the report. Fields in the hidden area of the form are automatically placed in this area. Any additional fields can be hidden by dragging them to the Not Shown area in the report. 