Microsoft KB Archive/117756

Printing Publications to a Macintosh PostScript Printer PSS ID Number: Q117756 Article last modified on 11-14-1994 PSS database name: PUBLISHER

1.00 2.00 WINDOWS

= SUMMARY =

If you want to print a publication created in Microsoft Publisher to a PostScript printer that is attached to a Macintosh, you can create a PostScript print file in Publisher and use a Macintosh utility called the LaserWriter Font Utility to print.

= MORE INFORMATION =

This process consists of three main steps: 1. Creating a PostScript print file from Publisher 2. Transferring the PostScript file to the Macintosh 3. Downloading the PostScript file to the printer

To create a PostScript print file from Publisher

 * 1) In Windows, make sure you have installed a printer driver for a PostScript printer. If you know which printer you will be using (Linotronic, Agfa, Tektronix, and so on) it is desirable to have a driver for that specific printer. If you do not know which printer will be used, install a driver for the Apple LaserWriter II NT. It does not matter which port the driver is connected to.
 * 2) Start Publisher and open the Publication to be printed.
 * 3) From the File menu, choose Printer Setup. If the PostScript printer driver (see step 1 above) is not listed as the default printer, choose the Specific Printer button and choose the PostScript driver from the list. Make sure that the paper size and orientation are correct for your publication. Choose OK.
 * 4) From the File menu, choose Print. In the Print dialog box, make sure that the Print To File check box is selected. Choose OK.
 * 5) A dialog box will appear and prompt you for a filename. Type a filename, including a path such as: C:.PS It is recommended that you print the file to your hard drive rather than to a floppy disk because it takes much longer to print the file to a floppy disk. Choose OK. In the location you specified, a PostScript print file will be created with the name you typed.
 * 6) In a text editor or word processor, open the file you just created.
 * 7) If the very first character in the file appears as a solid rectangle, a hollow rectangle, a checkered rectangle, or a vertical bar, delete it. Also, if the very last character in the file is a solid, hollow, or checkered rectangle, or a vertical line, delete it too.
 * 8) Save the file. NOTE: If you opened the file in a word processor, make sure to save the file in a Text-Only format.
 * 9) Copy the file to a 3.5-inch disk or up to a network drive if the Macintosh you will be using is on the same network.

To transfer the file to the Macintosh
Many utilities exist that allow a Macintosh to read an MS-DOS formatted disk. (For example, Apple File Exchange [which is shipped with the Macintosh System software], DOS Mounter, MacLink, and AccessPC.) Use one of these utilities to copy the file from the floppy onto the Macintosh’s hard drive.

To download the file to the printer using the LaserWriter Font Utility
The LaserWriter Font Utility is provided with the Macintosh System software, and is also provided with the LaserWriter printer driver for the Macintosh. 1. Run the LaserWriter Font Utility. 2. From the Utilities menu, choose Download PostScript file. 3. A dialog box appears that allows you to select the PostScript file to be downloaded. Choose your file. 4. Another dialog box appears asking how to save the PostScript file. It will have the default name “PostScript Log.” Keep the default name and choose Save. The file will now download to the printer, and your publication will print.

NOTE: You may receive the following error message:

No output was returned from the PostScript printer, so no output file was created.

If you receive this error message, don’t worry – the file will still print. The products included here are manufactured by vendors independent of Microsoft; we make no warranty, implied or otherwise, regarding these products’ performance or reliability.

KBCategory: kbprint KBSubcategory: pub10 pub20 Additional reference words: Mac EPS print

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================================================================ Copyright Microsoft Corporation 1994.