Microsoft KB Archive/295657

= The message modification date determines the archive date in Outlook =

Article ID: 295657

Article Last Modified on 3/1/2007

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APPLIES TO


 * Microsoft Office Outlook 2007
 * Microsoft Office Outlook 2003
 * Microsoft Outlook 2002 Standard Edition

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This article was previously published under Q295657





SUMMARY
When you archive a message folder, Microsoft Office Outlook determines the message age from the sent date and time, the received date and time, or from the message's modified date and time, whichever is the later.



MORE INFORMATION
The following actions change the modified date and time of the message:
 * Forwarding
 * Replying
 * Replying to All
 * Editing and Saving
 * Moving or Copying

Copying or moving the message to another message folder does not always change the modification date and time. If the destination folder is a personal folders (.pst) file, the modification date and time does not change. If the destination folder is a Microsoft Exchange Server mailbox or an offline folders (.ost) file, the modification date and time does change.

Use the following steps to determine the latest modification date and time of a message:
 * 1) On the View menu, point to Current View, and then click Customize Current View.

Note In Microsoft Office Outlook 2003, point to Arranged By on the View menu, point to Current View, and then click Customize Current View.
 * 1) Click Fields, and then click All Mail fields in the Select available fields from box.
 * 2) Under Available Fields, click Modified, and then click Add to place the Modified field in the Show these fields in this order box.
 * 3) Click Move Up or Move Down to position the Modified field, and then click OK twice.

The modified date and time for each message now appears in the Messages view.

Additional query words: OL2002 OL2003 OL2007

Keywords: kbdtacode kbhowto KB295657

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