Microsoft KB Archive/214166

= WD2000: Text Is Truncated If Table Row Height Exceeds Page Height =

Article ID: 214166

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q214166





SYMPTOMS
When you set the height of a table row to exceed the allowable page size, Word truncates the text in the row. The text is not visible in print layout view or print preview, or when printed. The text is visible in normal view, outline view, and Web layout view.

For example, if you have a standard 8 1/2-inch by 11-inch page, with a 1-inch top and bottom margin, and you set the table row to a setting that is At least or exactly 9 inches, the text at the bottom of the row is truncated rather than being moved to the top of the next page.

This behavior occurs even when you select the Allow row to break across pages check box on the Row tab in the Table Properties dialog box.



CAUSE
You cannot force the height of a table row to be greater than the actual page height of the document.



WORKAROUND
To work around this problem, change the height of the table row to fit on the page. To do this, follow these steps:
 * 1) Select the table row you want to modify.
 * 2) On the Table menu, click Table Properties.
 * 3) Click the Row tab.
 * 4) In the Size section, type or select a measurement that is equal to or less than the height of the page. For example, if you are using a standard 8-1/2-inch by 11-inch page in portrait orientation, set this measurement to no more than 8-1/2 inches.

NOTE: Even when you set this measurement to equal the size of the page height, Word flows the text that does not fit on the current page over to the next page rather than truncating it, as long as you have selected the Allow row to break across pages check box.

To set the Allow row to break across pages check box, select the table or table row, click Table Properties on the Table menu, and then on the Row tab, click to select the Allow row to break across pages check box.

If you do not select this option, the text will be truncated, because the height of the table row exceeds the height of the document area (page height minus the height of the top and bottom margins).
 * 1) Click OK.



MORE INFORMATION
Microsoft Word allows a table row to expand and break across a page break or to be greater than the height of a page when there is sufficient text to force the table row to continue (break) to the next page.

When you adjust the height of a table row to be a set height, Word sets the row height to either At least or Exactly. When you do not specify either At least or Exactly, Word evaluates the font size and then automatically adjusts the height of the row to accommodate the text.

Keywords: kbtable kbprb KB214166

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