Microsoft KB Archive/212695

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Q212695 - PUB2000: Mail Merge: Only One Record Per Publication

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The information in this article applies to:


 * Microsoft Publisher 2000

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SUMMARY
When you create a mail merge publication, you can only merge a single record from your address list with your publication. You cannot, for example, have a single publication that includes the names and addresses for two different people simultaneously, unless your address list contains the addresses for two people in a single record.

MORE INFORMATION
The most common reason for wanting to merge two or more records in a single page is to print multiple copies of the publication on the same page. For example, you may want to print a sheet of mailing labels or postcards with a different address on each one.

Publisher handles this scenario by allowing you to print multiple copies of a publication on a single sheet of paper. If you are printing a sheet of mailing labels, use the Page Setup dialog box on the File menu to make the size of your publication the same as one label. Merge the address information for a single label into your publication. When you print merge your publication, you get a whole sheet of labels with different addresses.

For instructions on setting up a page of mailing labels, follow these steps:


 * 1) Start Publisher.
 * 2) Click on the Office Assistant.
 * 3) Ask the Office assistant How do I print labels to my desktop printer?
 * 4) Read the topic titled Print labels on your desktop printer, and Print a merged publication

NOTE: If you are not printing mailing labels, you can still follow these steps. Just choose a page size that is one half the size of your actual paper (or smaller), and you can print multiple copies per sheet of paper.

Additional query words: pub9 mspub9 pub_2000 publisher2000 ms_pub2k merging multiple several w_mspub mspub

Keywords         : kbdta kbmerge Version          : WINDOWS: Platform         : WINDOWS Issue type       : kbinfo