Microsoft KB Archive/142949

= Microsoft Knowledge Base =

How to Add Footnote Text to Your Index
Last reviewed: July 31, 1997

Article ID: Q142949

The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
 * Microsoft Word for the Macintosh, versions 6.0, 6.0.1
 * Microsoft Word for Windows NT, version 6.0
 * Microsoft Word for Windows 95, version 7.0

SUMMARY
This article describes how to include footnote text in your index using bookmarks, {REF} fields, and index entry {XE} fields.

MORE INFORMATION
To build an index that includes information from your footnotes, do the following:

  Turn on display of field codes: a. On the Tools menu, click Options. b. Click the View tab and select the Field Codes option. c. Click OK.  Select the word in the footnote text that you want to include in your index. Click Bookmark on the Edit menu, type a name for your bookmark, and then click Add.  In the document area, adjacent to the footnote reference, insert a {REF} field that references the bookmark you created in steps 1-2. To do this, a. Click Field on the Insert menu. b. Select Links and References in the Categories list box, select REF in the Field Names box, type the bookmark name in the Field Codes text box, and then click OK.   Select the {REF} field and press CTRL+F9 to insert field braces around the {REF} field. Your field should look like this:   With your insertion point immediately after the first opening brace, modify the field code so that it looks like this: {XE "{REF bookmarkname \* mergeformat }"}  Turn off field codes view to correctly update and print your index.