Microsoft KB Archive/43504

Works: Multiple Labels Print Merge Truncates Data

PSS ID Number: Q43504 Article last modified on 06-10-1996

2.00

MACINTOSH

= SUMMARY =

When you choose Multiple Labels from the Edit menu while using the Microsoft Works Word Processor Print Merge command, long fields are truncated just short of the tabs set on the ruler. This truncation ensures that the resulting printout maintains the intended format when you print multiple-column labels; for example, an unusually long field in one record will not be able to throw off the spacing by overlapping information in the labels that follow.

To print the fields correctly:


 * 1) Make sure that there is a carriage return at the end of each line and that only one tab is used when a space is needed (rather than tabbing many times to the intended place on the line).
 * 2) If there is a carriage return at the end of each line, each line becomes a paragraph, and different tab settings can be used for every line. Remove any unneeded tab settings that have carried over from previous lines, by dragging those tab markers off of the ruler.
 * 3) Arrange fields of different lengths so that all the fields will print.

= MORE INFORMATION =

When the merge document consists of a single column, tabs carried from one line to the next without a paragraph return in between may unexpectedly cause truncation of data even though there is room for an entire field to print. An example of this type of merge might be a report in which fields from the database are arranged so that each record takes up several lines. If the report is to be printed to a LaserWriter, the Multiple Labels command must be used to print more than one record per page. As described above, this will cause long fields to be truncated just short of the tab settings.

KBCategory: kbprint kbprb KBSubcategory: macworkskb

= Additional reference words: 2.00 mkswp mksdb mksprint =

Copyright Microsoft Corporation 1996.