Microsoft KB Archive/101843

Error Message When a New Field Is Added in Print Merge

PSS ID Number: Q101843 Article last modified on 11-03-1994

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========================================================= 6.00 MS-DOS kbother

= SYMPTOMS =

If you choose the Add Field button on the print merge bar to add a new field to a print merge data document in Word for MS-DOS, the following error message may occur:

Word cannot perform this action because it will exceed the maximum size of a table.

= CAUSE =

This problem occurs in Print Merge Helper because columns are automatically set at 1.5 inches. This setting allows the creations of 19 fields. If more columns are required, decrease the margins settings.

= STATUS =

Because the maximum size of a Word table is 50 columns, this error message should not occur. For example, in a table that is not part of a print merge data document, you can add more than 19 columns.

Microsoft has confirmed this to be a problem in Word version 6.0 for MS-DOS. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

= WORKAROUND =

Instead of using the print merge helper to add a new field to your data document, use the following procedure to convert your data document to a tab-delimited file:


 * 1) From the Table menu, choose Select Table.
 * 2) From the Table menu, choose Convert Table To Text.
 * 3) In the Convert Table To Text dialog box, select the Tabs option and then choose OK.

KBCategory: kbother KBSubcategory: kbmerge Additional reference words: 6.00 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1994.