Microsoft KB Archive/72547

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Word for Windows: Storing Formatted Text as a Glossary Item

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Q72547

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

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SUMMARY
If you select and define text as an AutoText entry (version 6.0) or glossary entry (versions 1.0 and 2.0) in Microsoft Word for Windows, the formatting of the resulting glossary entry depends on two factors:


 * 1) A text selection that contains a paragraph mark is treated differently than a text selection without a paragraph mark.
 * 2) Word distinguishes manual formatting from formatting that is applied as part of a style.

Defining a Glossary from a Selection That Does Not Contain a Paragraph Mark
If the text you select to store in the glossary is less than a full paragraph, Word stores both the text and all the character formatting that you've applied manually to that text. Word does not store any character formatting that is the result of a style nor does it store any paragraph formatting.

Defining a Glossary from a Selection That Does Contain a Paragraph Mark
If the text you select to store in the glossary includes a paragraph mark, Word stores both the text and the style that's associated with it. Any manual character and/or paragraph formatting you apply is also stored in the glossary in addition to the style formatting.

When you insert the glossary text into a document, Word includes the entry's style. If the document into which the glossary is inserted does not have a style of the same name stored in the template, Word adds that style to the document.