Microsoft KB Archive/76766

= Using Subset of Database in a Print Merge =

Article ID: 76766

Article Last Modified on 7/30/2001



This article was previously published under Q76766



SUMMARY
There are two methods of using a subset of a database in a print merge: hiding records and database query.



MORE INFORMATION
Hiding records allows you to hide individual records to exclude them from a form letter or mailing labels. This method works well for records that are not related so would not be hidden as a result of a query. For more information about hiding database records, see page 247 of the &quot;Works for Windows User's Guide.&quot;

Querying the database allows you to search for records containing certain entries. Works will hide all of the records that do not match your search or query instructions. This method is preferable to hiding records if the records in the database can be grouped by similar data in specific fields of the database. For more information about querying a database, see page 272 in the &quot;Works for Windows User's Guide.&quot;

Additional query words: 2.00 label formletter

Keywords: KB76766

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