Microsoft KB Archive/213418

= XL2000: How to Obtain the SQL Statement for a PivotTable =

Article ID: 213418

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Excel 2000 Standard Edition

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This article was previously published under Q213418





SUMMARY
When you are working with a Microsoft Excel PivotTable, you may want to determine its data source. To do this, use the SourceData property in Microsoft Visual Basic for Applications.



MORE INFORMATION
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A Microsoft Excel PivotTable can be based on a result set obtained via Microsoft Query from an external data source. When a PivotTable is created in this way, a Structured Query Language (SQL) SELECT statement is created. The SELECT statement describes which fields to use and from which table to select them. It also specifies any criteria that are applied to the result set.

The SourceData property can be used to return the data source for a PivotTable object. If the data source is an external data source, then the return value for the SourceData property is an array that consists of an SQL connection string, with the remaining elements as the query string broken into 200-character segments. For example, if you create a PivotTable that uses data from the NorthWind data source, and you want to see records from the Orders table with the following criteria
 * The records are from the Employee Id and Shipped Date fields.
 * The Order Date of the records is greater than or equal to June 1, 1996

the SELECT statement for this query would resemble the following:

SELECT Orders.EmployeeID, Orders.ShippedDate

FROM C:\Program Files\Microsoft Office\Office\Samples\Northwind.Orders Orders

WHERE (orders.ShippedDate>={d '1996-06-01 00:00:00'})

To return the SQL connection string and SELECT statement for this sample PivotTable, you could create a macro similar to the following: Sub GetSourceData Dim SQLString As Variant Dim RowCount As Integer Dim SQLRange As Range Set SQLRange = Range("Sheet1!A1") ' Assign the SourceData array to the SQLString variable. SQLString = SQLRange.PivotTable.SourceData ' Loop through each element of the SQLString array and copy these ' elements to Sheet1, starting in cell A1 and going down. RowCount = 0 For Each xElement In SQLString ' The first element is the Connection String. ' Each additional element is the SELECT Statement ' broken in to 200-character text strings. Range("A1").Offset(RowCount, 0).Value = xElement RowCount = RowCount + 1 Next End Sub Note that if the first element, which is the Connection String, is greater than 255 characters, it will be truncated. However, each additional element makes up the SELECT statement and these elements are broken into strings of 200 characters each.

