Microsoft KB Archive/33660

How to Delete, Move, Insert, and Copy Columns

PSS ID Number: Q33660 Article last modified on 11-02-1994

3.x 4.00 5.00

MS-DOS

= SUMMARY =

This article contains information on the column editing feature of Microsoft Word. It is separated into the following sections:

Deleting a column Moving a column Copying a column Adding a new column

When selecting columns, you must select the trailing tab characters with the selected text. Set the Options “visible:” field to Complete.

= MORE INFORMATION =

To delete a column, do the following:


 * 1) Move the highlight to the upper-left corner of the column and press SHIFT+F6 to turn on Column Select (CS will appear on the status line).
 * 2) Use the mouse or direction keys to select the column, including its trailing tab characters.
 * 3) Press DEL. Word deletes the column to the scrap and shifts the columns to the right of the deleted column.

To move a column, do the following (when you move a column, you delete it from one location, then insert it at a new location):


 * 1) Move the highlight to the upper-left corner of the column, and press SHIFT+F6 to turn on Column Select (a CS will appear on the status line).
 * 2) Use the mouse or direction keys to select the column you want to move, including its trailing tab characters.
 * 3) Press DEL.
 * 4) Select the first character of the column that will be to the right of the column you are moving.
 * 5) Press INS to insert the moved column. Word inserts the column from the scrap and shifts the following columns one tab stop to the right.

To copy a column, do the following (when you copy a column, you copy the selection to the scrap, then insert it at a new location):


 * 1) Move the highlight to the upper-left corner of the column, and press SHIFT+F6 to turn on Column Select (a CS will appear on the status line).
 * 2) Select the column, including its trailing tab characters.
 * 3) Choose Copy, or press ALT+F3. Word places a copy of the column in the scrap.
 * 4) Select the first character of the column that will be to the right of the column you are inserting.
 * 5) Press INS to insert the copied column. Word inserts the column from the scrap, and shifts the following columns one tab stop to the right.

To move or copy the last column, do the following (if you want to move or copy the last column in a table, or insert a column after it, you must first add tab characters at the end of the line):


 * 1) Move the highlight to the last line. Then repeatedly press the END key, the TAB key, and the DOWN ARROW, until all the lines have a tab character on the end.
 * 2) Copy or delete to the scrap the column you want to be the last column in the table.
 * 3) Select the newline mark on the first line.
 * 4) Press INS to insert the column.

To add a new column, do the following (when you want to type a new column of text into an existing table, you can use column selection to simplify your work):


 * 1) Move the highlight to the upper-left corner of the column, and press SHIFT+F6 to turn on Column Select (a CS will appear on the status line).
 * 2) Select the column with the mouse or direction keys.
 * 3) Press TAB. Word inserts a new column of tab characters, and shifts the columns one tab stop the right of the insertion.
 * 4) Select the tab character at the top of the new column and type your text for that row.
 * 5) To type text on the following row, press DOWN to move the highlight down to the next tab.

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================================================================ Copyright Microsoft Corporation 1994.