Microsoft KB Archive/194606

= WD2000: Summary Information Under Properties Is Not Encrypted =

Article ID: 194606

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q194606



SYMPTOMS
Information from the properties of a Word document (on the File menu, click Properties) is not encrypted and can be read if a password-protected file is opened using a text editor (for example, Notepad). The contents of the following fields of the document properties are included in the file data stream and are not encrypted with the document text:

Summary Tab
Title

Subject

Author

Manager

Company

Category

Keywords

Comments

Hyperlink base

Template

Custom Tab
Checked by

Client

Date completed

Department

Destination

Disposition

Division

Document number

Editor

Forward to

Group

Language

Mailstop

Matter

Office

Owner

Project

Publisher

Purpose

Received from

Recorded by

Recorded date

Reference

Source

Status

Telephone number

Typist

or any other custom field and value you add to the Custom tab.

Any text, value, or path information that is entered into any of the above listed fields appears when a password-protected file is opened in a text editor.

The most severe security issues are the result of Word automatically populating three of these fields without user intervention:


 * The first 125 characters of the first paragraph are automatically included as the title if no information has been manually entered.
 * The author's name is entered from the User Information tab (on the Tools menu, click Options).
 * The company name from the installation is automatically entered.



WORKAROUND
On the File menu, point to Properties and click the Summary tab. Clear any fields that would cause security concerns for the document. Repeat these steps for the Custom tab.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: visible document properties file

Keywords: kbbug kbnofix KB194606

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