Microsoft KB Archive/126815

= Pasting text to the Notes field overwrites notes in following rows in Microsoft Project =

Article ID: 126815

Article Last Modified on 2/20/2007

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APPLIES TO


 * Microsoft Office Project Professional 2007
 * Microsoft Office Project Standard 2007
 * Microsoft Office Project Professional 2003
 * Microsoft Office Project Standard 2003
 * Microsoft Project 2002 Standard Edition
 * Microsoft Project 2000 Standard Edition
 * Microsoft Project 98 Standard Edition
 * Microsoft Project 4.1 Standard Edition
 * Microsoft Project 4.1a
 * Microsoft Project 3.0 Standard Edition
 * Microsoft Project 3.0a
 * Microsoft Project 4.0 Standard Edition
 * Microsoft Project 3.0 for Macintosh
 * Microsoft Project 4.0 for Macintosh

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This article was previously published under Q126815



SYMPTOMS
In Microsoft Project, when you paste text to the Notes field in a table in your project, the note may be pasted to multiple rows, overwriting the Notes field for the tasks following the selected task.



CAUSE
This behavior occurs if the text of the note that you paste in your project contains a carriage return. If the text contains a carriage return, the text is pasted to multiple rows on your table. When you paste this text to the Notes field for a task, the text that follows each carriage return is entered in the Notes field in the following row. If the following row does not contain a task, a new task is entered with the default task information (without a task name). If the following row contains a task that already has text in the Notes field, the text of the notes field that you pasted overwrites the existing information in the Notes field.

This behavior is by design. When you paste text to a field in a table, if the text contains a carriage return character, the information that precedes the carriage return is pasted to the destination cell, while the text that follows the carriage return is pasted to the following row. Note that this behavior also occurs when you paste text to the Task Name field.

This problem can occur when you paste text that you copied from the Notes box for a task (which can contain carriage return characters), or if you paste text that you copied from a word processing document, such as a Microsoft Word document.



WORKAROUND
To work around this behavior when you paste text to a Notes field in your project, use one of the following methods, as appropriate for the version of Project that you are running.

Microsoft Project 4.0 through at least Microsoft Office Project 2007

 * 1) On the Project menu, click Task Information.
 * 2) Click the Notes tab.
 * 3) Place the insertion point in the Notes box, and then press CTRL+V.
 * 4) Click OK.

Microsoft Project 3.0
Enter the text in the Notes box on the Task Form. To paste the text without using the Paste command on the Edit menu, press CTRL+V.

