Microsoft KB Archive/201102

= OL2000: Removing Meeting Appointments from Attendees' Calendar =

Article ID: 201102

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q201102





SUMMARY
When using the Meeting Planner in Outlook, you can invite others to a meeting by sending meeting requests that are automatically processed and placed on the attendees' calendars. Outlook does not have a feature that enables you to send a cancellation request that automatically removes a meeting appointment from the attendees' calendars.



MORE INFORMATION
To work around this, use either of the following methods:

Cancel and Recreate the Meeting
To cancel the meeting and then recreate the meeting without inviting any of the previous attendees you don't want to attend, use the following steps.


 * 1) Click Calendar in the Folder List.
 * 2) Click the meeting you organized.
 * 3) On the File menu, point to Open and then click Selected Items.
 * 4) On the Actions menu, click Cancel Meeting.
 * 5) Use the Meeting Planner to recreate the meeting the same way you created the original meeting; this time invite only those you want to attend.

Create a Visual Basic for Applications Solution
Create a custom solution for meeting requests that enables you to delete a meeting from another user's calendar.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

The following Visual Basic for Applications Automation code can be used to delete a meeting from another user's calendar. The sample code deletes a meeting for January 1, 1999 at 9:00 A.M. from the calendar of a user named johndoe.

NOTE: You must have Delegate permission for the following example to work. Also, set a reference to the Microsoft Outlook 9.0 Object Library. Sub RemoveAppt Dim myOLApp As Outlook.Application Dim olns As Outlook.Namespace Dim mymail As String Dim myRecip As Outlook.Recipient Dim MyFolder As MAPIFolder Dim day1 As String Dim MyAppts As Outlook.Items Dim MyAppt As Outlook.AppointmentItem Set myOlApp = New Outlook.Application Set olns = myOlApp.GetNameSpace("MAPI") mymail = "johndoe" Set myRecip = olns.CreateRecipient(mymail) myRecip.Resolve If myRecip.Resolved Then Set MyFolder = olNS.GetSharedDefaultFolder(myRecip,olFolderCalendar) day1 = "1/1/99 9:00 AM" Set MyAppts = MyFolder.Items Set MyAppt = MyAppts.Find("[Start] = """ & day1 & """") If MyAppt Is Nothing Then MsgBox "Appointment not found." Else MyAppt.Delete End If  Else MsgBox "Could not resolve e-mail name" End If End Sub

