Microsoft KB Archive/122450

= WD: Address Position Not Retained on Mail Merge Envelopes =

Article ID: 122450

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 98 for Macintosh

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This article was previously published under Q122450



SYMPTOMS
If you specify an exact position for the return address or delivery address while creating a mail merge envelope, this formatting is not retained in the main document.



WORKAROUND
To work around this problem, use any of the following methods.

Method 1
Edit the main document, which contains the envelope formats, and modify the frame surrounding the addresses. To do this, follow these steps:


 * 1) Click the address text to see the frame.
 * 2) On the Format menu, click Frame.
 * 3) Modify the horizontal and vertical positions of the frame to the position you want.
 * 4) Click OK to return to the main document.

Method 2
Edit the main document, remove the frame, and reformat the text. To do this, follow these steps:


 * 1) Click the address text to see the frame.
 * 2) On the Format menu, click Frame.
 * 3) Click Remove Frame.
 * 4) Select the address text and directly apply paragraph formatting to indent or position the text correctly.

Method 3
Create the main document in the following manner:


 * 1) On the Tools menu, click Envelopes And Labels.
 * 2) Select the Envelopes tab.
 * 3) Click Options.
 * 4) Modify the From Left and From Top settings for the delivery and return address.
 * 5) Click OK.
 * 6) Click Add to Document.
 * 7) On the Tools menu, click Mail Merge.
 * 8) In the Mail Merge Helper dialog box, click Create (under Main Document).
 * 9) Select Form Letters.
 * 10) Under Data Source, click Get Data, attach your data file, and then click Active Window.
 * 11) Click Edit Main Document.
 * 12) Position your insertion point in the frame and choose the Insert Merge Field button on the Mail Merge toolbar to select the appropriate mergefields you want to insert.
 * 13) After your main document is set up, merge to a new document or to the printer.

NOTE: You can save this document as a template and use it for subsequent merges.



STATUS
Microsoft has confirmed this to be a problem in the versions of Microsoft Word for Windows listed above.

Additional query words: mailmerge print merge envelopes incorrect wrong change document

Keywords: kbbug kbualink97 kbmerge KB122450

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