Microsoft KB Archive/26761

Mac Works: Cannot Select a Range of Records to Print Merge

PSS ID Number: Q26761 Article last modified on 10-22-1998

1.0 1.1 2.0 3.0

MACINTOSH

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========================================================= 1.00 1.10 2.00 3.00 MACINTOSH kbprint

= SYMPTOMS =

In Microsoft Works, versions 1.x, 2.0, and 3.0, when you create a print merge document, you cannot use the Print From and To options in the Print dialog box. For example, if you specify the following in the Print dialog box:

From: 5 To: 10

these specifications will be ignored. Instead, all records from the database will be printed.

= CAUSE =

Works treats each merged record as a one-page document that is printed multiple times.

= WORKAROUND =

The From and To options in the Print dialog box are used to select page ranges only. That is, they are not used for record selection. To print merge selected records, set up the appropriate record selection criteria in the database. For example, if the database is sorted by last name, the last portion of the records can be selected by setting the rule “Last name is greater than Jones.” The print merge will only access those selected records.

= STATUS =

This behavior is by design of Microsoft Works versions 3.0 and earlier. The capability to print selected records has been added to Works 4.0.

= MORE INFORMATION =

For more information about printing marked records in Works 4.0, please see the following article(s) in the Microsoft Knowledge Base:

ARTICLE-ID: Q124141 TITLE : Works: All Records Printed If Document Viewed in Print Preview

KBCategory: kbprint KBSubcategory: macworkskb

= Additional reference words: 1.00 1.10 2.00 mwksprint 3.00 4.00 mwkswp =

Keywords : kbprint Version : 1.0 1.1 2.0 3.0 Platform : MACINTOSH Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.