Microsoft KB Archive/95261

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WD: How WinWord Field Entries Converted to and from MacWord

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Q95261

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The information in this article applies to:


 * Microsoft Word for the Macintosh, version 5.1
 * Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 2.0c-CD

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SUMMARY
The following is an overview of field entries and how they are converted between Word version 2.x for Windows and Word version 5.1 for the Macintosh.

MORE INFORMATION
 Table Key -  Y   - Supported in conversion. N  - Not supported in conversion. E  - Emulated in appearance with loss of actual format, or emulated with similar formatting feature. P  - Partially retained, or only retained in one of the two possible conversion avenues (opening from Word for Windows format in Word        for the Macintosh versus saving directly to Word for the         Macintosh format from within Word for Windows). N/A - Not applicable: The source product does not have this feature. Mac  Win Field              to    to   Type                Win   Mac   Comments -              ---   ---      Ask                  P     Y    See &quot;More Information&quot; section below. Author             N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Auto               N/A    N    Feature is unique to Word for Windows. Numbering Auto               N/A    N    Same as above. Numbering Legal Auto               N/A    N    Same as above. Numbering Outline Comments           N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Create Date        N/A    E    Same as above. Dynamic Data       N/A    N    Feature is unique to Word for Windows. Exchange Dynamic Data       N/A    N    Same as above. Exchange Auto Edit Time          N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Embedded Object     P     Y    Objects embedded from applications that exist under both the Windows and Macintosh operating environments and act as OLE servers are preserved and can be edited following conversion regardless of which conversion avenue is chosen. One exception to this occurs when opening a Word for the Macintosh document containing an Excel for the Macintosh worksheet object into Word for Windows. In this case, the object does not appear and cannot be regained by double-clicking the EMBED field to                                  update the object. Microsoft has confirmed this to be a                                  problem in the Word for the Macintosh converter supplied with Word for Windows. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available. The current workaround is to instead save the document to Word for Windows format from within Word for the Macintosh. Those objects for which no OLE server application exists on the target platform cannot be edited unless they are converted to pictures or text either before or after conversion. To                                  convert an embedded object to text in                                   Word for Windows, select the object and press CTRL+SHIFT+F9. To convert an                                  object to a picture in Word for the Macintosh, select the object, click Object Options on the Edit menu, and then click Freeze Picture. NOTE: When opening a document from Word for the Macintosh format into Word for Windows, or when a document is saved to Word for the Macintosh format and then opened in that application, the visual presentation of an object will not appear until it                                  is updated. If you want the visual presentation of an object to appear automatically when the document is                                  first opened in the target application, you must perform the conversion process from within Word for the Macintosh. Expression          Y     Y    When a document containing an                                   Expression field is saved directly to                                   Word for the Macintosh from within Word for Windows, the field converts to a Word for the Macintosh mathematical calculation, properly enclosed within print merge characters (<< >>) and vice versa. If the same document is instead opened from Word for Windows format into Word for the Macintosh, the latest result of the field is converted as normal text. File Name          N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Fill-in            N/A    P    When a document containing a Fill-in field is saved directly to Word for the Macintosh format from within Word for Windows, the field is converted to                                  an <> merge instruction. If the same document is instead opened from Word for Windows format into Word for the Macintosh, the latest result of the field is converted as normal text. Formulas            Y     Y    Word for Windows EQ fields convert to     (Equations)                   and from Word for the Macintosh Formula typesetting commands. Such entries can be updated following conversion in either program's                                  Equation Editor. If this is done, the field entry is converted to an                                  embedded equation object. Glossary            E     E    The latest result of a glossary entry that has actually been inserted in a document is converted from either Word product to the other as normal text. GoTo Button        N/A    N    Feature is unique to Word for Windows. Import              P     P    An Import field is used to import a                                   graphic image into Word for Windows for which a .WMF representation of the original graphic is permanently embedded in the Word document. If a document containing an Import field is opened into Word for the Macintosh from Word for Windows format, the embedded .WMF representation of the original graphic is converted to a PICT image and appears in Word for the Macintosh. If the same document is instead saved to Word for the Macintosh format from within Word for Windows, the image is                                  lost. If a document containing a graphic originating from any supported source format is saved to Word for Windows format from within Word for the Macintosh, the PICT representation of                                  the original graphic is converted to a                                   Windows Metafile in Word for Windows. If the same document is instead opened from Word for the Macintosh format into Word for Windows, the image is                                  lost. In none of the above cases is the actual original graphic file automatically transported with the document. Index               E     E    The latest result from either product is converted to the other as normal text. This text should be deleted following conversion if an updated index is to be created. Index Entry         Y     Y    Word for Windows XE fields convert to hidden .i. and semicolon entry markers in Word for the Macintosh, and vice versa. Information        N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Keywords           N/A    E    Same as above. Last Saved By      N/A    E    Same as above. Link                N     Y    Manually or automatically updated object links in text, RTF, picture, or bitmap format from applications that exist under both the Windows and Macintosh operating environments and act as OLE servers are preserved in                                  conversion to Word for the Macintosh. When a document is opened from Word for the Macintosh format into Word for Windows, the latest results of                                  links formatted as unformatted text or RTF are retained. Results of                                  links formatted as pictures are not. If the same document is instead saved to Word for Windows format from within Word for the Macintosh, the latest results of all three link formats are retained. In neither case when converting to                                  Word for Windows are the actual links themselves retained. This is a                                  current design limitation. When a Word for Windows document is                                  converted to Word for the Macintosh, the MS-DOS path to the linked object is retained. However, due to model differences in the pathing structure between the Macintosh System and MS-DOS, Word for the Macintosh will not know where to access the source information for the link if you subsequently choose to open the source. For example, a link to an Excel for Windows worksheet file located in the C:\Excel directory on your PC will appear as \Excel\Filename.xls in the Link Options dialog box in Word for the Macintosh when converting from Word for Windows. This path is                                  meaningless to Word for the Macintosh. Macro Button       N/A    N    Feature is unique to Word for Windows. Merge Record       N/A    N    Feature is unique to Word for Windows. Number of          N/A    E    The latest result from Word for Characters                     Windows is converted to Word for the Macintosh as normal text. Number of          N/A    E    Same as above. Pages Number of          N/A    E    Same as above. Words Print              N/A    N    A PRINT field's most common use in                                   Word for Windows is to embed PostScript code in documents to, for example, create overlays. In                                  Word for the Macintosh, this is                                   accomplished by directly entering the PostScript code in a document, selecting the line(s) containing this code, and formatting them with a supplied PostScript style. The Word for Windows PRINT field is not mapped to and from this style. Quote              N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Reference           N     N    When converting to Word for the Internal Link                  Macintosh, a Ref Intern_Link field is                                   converted as chevron delimited text. When converting to Word for Windows, the latest result of a Word for the Macintosh Paste Link is converted as                                  normal text. Referenced         N/A    N    Feature is unique to Word for Windows. Document                       The Index or Table of Contents that makes use of RD fields is preserved, but cannot be updated based on the RD                                  fields, which are lost. Revision           N/A    E    The latest result from Word for Number                         Windows is converted to Word for the Macintosh as normal text. Save Date          N/A    E    Same as above. Skip If            N/A    N    Feature is unique to Word for Windows. Subject            N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Symbol              Y     P    Symbol field character entries based on the Symbol font are retained perfectly in conversion to and from Word for the Macintosh, which includes the same Symbol font and identical character set. Symbol fields comprising character entries from other fonts with unique character sets are not preserved. For example, you should not expect character 40 in the WingDings character set (a telephone) to be                                  preserved in conversion to Word for the Macintosh. Template           N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Title              N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. Table of Contents   E     E    The latest result from either product is converted to the other as normal text. This text should be deleted following conversion if an updated table of contents is to be created. User Address       N/A    E    The latest result from Word for Windows is converted to Word for the Macintosh as normal text. User Initials      N/A    E    Same as above. User Name          N/A    E    Same as above. Additional query words: autonum autonumlgl autonumout createdate dde ddeauto edittime embed filename fillin ftnref eq gotobutton xe info lastsavedby macrobutton mergefield mergerec nextif numpages numchars numwords pageref printdate ref intern rd revnum savedate seq skipif styleref tc toc useraddress username userinitials formats formatting

Keywords : kbinterop kbfield wordconvert

Issue type : kbinfo

Technology : kbWordSearch kbWordWSearch kbWordMSearch