Microsoft KB Archive/98646

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Word 6.0 for MS-DOS: Formatting Questions & Answers

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Q98646

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The information in this article applies to:


 * Microsoft Word for MS-DOS, version 6.0

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SUMMARY
 Q. How can I change the default font in Word?

A. To change the default font, modify the Normal paragraph style in the NORMAL.STY style sheet using the following steps:

 Open a document to which the NORMAL.STY style sheet is attached. From the Format menu, choose Define Styles. This opens a style sheet window. If you previously defined a Normal paragraph style, select that style. Otherwise, do the following:

 From the Insert menu, choose New Style. From the Style Type list, select Paragraph. From the Style I.D. list, select Normal. Choose the OK button.</li></ol> </li> With the Normal paragraph style selected, choose Character from the Format menu.</li> Select the desired character formats and then choose the OK button.</li> From the File menu, choose Save.

For more information about the default font, see pages 82 and 610 in the &quot;Using Microsoft Word&quot; manual.</li></ol> </li> Q. My header or footer doesn't print in my document. What's wrong?

A. If a header or footer doesn't print at all in a multiple-page document, you may have placed it in an unprintable region on the page. The unprintable region varies depending on your printer. To troubleshoot this problem, use the following steps:

<ol> Select the header or footer paragraph.</li> From the Format menu, choose Header/Footer.</li> Choose the Options button.</li> For a header, increase the Header Position From Top setting. For a footer, increase the Footer Position From Bottom setting. Choose the OK button.</li> View the document in print preview (or print the document). If the header or footer still does not print or only partially prints, repeat steps 1 through 4 above and increase the setting.

For more information on headers and footers, see Chapter 8, &quot;Page Formatting,&quot; in the &quot;Using Microsoft Word&quot; manual.</li></ol> </li> Q. I applied a style in my Word document, but the formatting didn't change. Why not?

A. If formatting does not change when you apply a style, the text has probably been previously manually formatted. Manual formatting overrides style formatting. For example, if you manually format a paragraph for the Arial(R) font and then apply a paragraph style whose definition specifies a different font and a left paragraph indent, the Arial font formatting persists. Word applies any of the style formats not overridden by manual formatting, such as the left paragraph indent.

If you want to replace manual formatting with style formatting, you must first remove the manual formatting. To remove all manual character formatting, select the text and press CTRL+SPACEBAR. To remove all manual character formatting except for font name and font size, select the text and press CTRL+Z. To remove manual paragraph formatting, select the text and press CTRL+X.

For more information on using styles, see Chapter 29, &quot;Style Sheets,&quot; in the &quot;Using Microsoft Word&quot; manual.</li> Q. I'm using tabs to create columns in my Word document. The columns line up on the screen but are out of alignment when I print the document. What can I do?

A. The Word screen displays all text using a 12-point monospace font. If you format text using a different font size or a proportional font, the screen display and the printed document may not look the same. To avoid this discrepancy and simplify the formatting of text in side-by-side columns, try using the new table feature in Word. If you prefer to format your tables using tabs instead of the table feature, follow these guidelines to ensure that your columns align correctly when you print the document:

<ol> Open the View menu. If the Ruler command does not have a dot next to it, choose Ruler to turn on ruler view. If the Line Breaks display option is selected, Word scales the measurements on the ruler to show you how many characters per inch will be printed. In other words, an inch on the expanded ruler represents an inch of printed text. The ruler also displays the tab and paragraph alignment settings for the currently selected paragraph in your table. For more information on using the ruler, see pages 436 through 437 in the &quot;Using Microsoft Word&quot; manual.</li> From the View menu, choose Preferences. Under Non-Printing Characters, select the Show All check box, and under Show, select the Line Breaks check box, and then choose the OK button. When Show All is turned on, Word displays all tabs, spaces, and other nonprinting characters that may affect the alignment of your table. When Line Breaks is turned on, Word breaks the lines where they will be broken on the printed page, which will help you correctly align your table.</li> Set custom tab stops for each column and press TAB once between each column entry. Avoid using spaces or a combination of spaces and default tabs between column entries. If you need to adjust the width of a column, change the custom tab stop position.</li> Terminate each line or row in the table with a newline character instead of a paragraph mark. This ensures that tab stop adjustments are consistent throughout the column. To insert a newline character, press SHIFT+ENTER. Word displays the newline character as a down arrow.</li></ol>

For more information on using tabs, see Chapter 7, &quot;Paragraph Formatting,&quot; in the &quot;Using Microsoft Word&quot; manual. For information on using the table feature, see Chapter 10, &quot;Tables,&quot; in the &quot;Using Microsoft Word&quot; manual.</li></ol>

Additional query words: IVR appnote 6.00 wdother

Keywords : kbusage

Issue type : kbinfo

Technology :