Microsoft KB Archive/279390

= Print preview displays the same record for the whole page in Publisher 2003 and in Publisher 2002 =

Article ID: 279390

Article Last Modified on 1/29/2007

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APPLIES TO


 * Microsoft Office Publisher 2003
 * Microsoft Publisher 2002 Standard Edition

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This article was previously published under Q279390





SYMPTOMS
If you click Print Preview (on the File menu) to view a merged list of labels, print preview displays a full page of labels using a single contact record, rather than using a separate entry for each merged record on that sheet. When you print your labels, the labels are printed correctly.



CAUSE
The Print Preview feature only uses the current record as a document. Merged information is not used for the preview.



WORKAROUND
If you want to verify that the merged information will be printed the way that you want, follow these steps, using a plain piece of paper, before you print your records on label stock or envelopes:
 * 1) On the File menu, click Print Merge.
 * 2) Click Test. This prints the first two rows of merged data, allowing you to verify that the print merge is working correctly.
 * 3) Print your mail merge as you normally do, using label or card stock, or envelopes.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: PUB2002 PUB2003 mailmerge mail merge

Keywords: kbbug kbnofix KB279390

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