Microsoft KB Archive/219252

= WD2000: DMM: How to Print Labels Using Direct Mail Manager =

Article ID: 219252

Article Last Modified on 10/28/2002

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APPLIES TO


 * Microsoft Word 2000 Standard Edition
 * Microsoft Direct Mail Manager for Windows

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This article was previously published under Q219252





SUMMARY
This article describes how to use Direct Mail Manager to print mailing labels.



MORE INFORMATION
To print labels directly from Direct Mail Manager, follow these steps:  In Direct Mail Manager, import your address list, verify your addresses, edit the address list, and check for duplicate addresses. When Direct Mail Manager prompts you with How would you like to send your mailing?, click to select Quick and Simple--First Class Mail, and then click Next. When Direct Mail Manager prompts you with Design your mail piece here, click Design. On the Media tab, under Media Types, click to select Labels. Under Media Details, select the type of label you want in the Size box, and then click OK.

If your label type is not listed in Media Details, you cannot use Direct Mail Manager to merge to labels. Please see the "To Use Your Direct Mail Manager Address List to Print Labels from Word" section of this article to merge to your labels.

NOTE: On the Delivery Address tab, you can select to print the postal barcode above your address on the label; in addition, you can change the font and position of the addresses on your labels.

If you selected a label size that is less than 3 inches in width and you also selected to print the postal barcode on your label, when you click OK, the following message appears:

The label needs to be over 3.0 in wide to accommodate a delivery point barcode. The barcode will be turned off.

If you want to print the postal barcode on your labels, repeat steps 3-5 and choose a label type that is greater than 3 inches wide. You also must reselect the Print Barcode check box on the Delivery Address tab. Click Next. You can now select your printer, paper feed tray, and page orientation. When you click OK, your labels should print.</li></ol>

To Use Your Direct Mail Manager Address List to Print Labels from Word
NOTE: Use these steps only if your labels are NOT listed in Direct Mail Manager.

To use your Direct Mail Manager address list to print labels from Word, follow these steps: <ol> In Direct Mail Manager, import your address list, verify your addresses, edit the address list, and check for duplicate addresses.</li> When Direct Mail Manager prompts you with How would you like to send your mailing?, click to select Quick and Simple--First Class Mail, and then click Next.

NOTE: At this point, Direct Mail Manager creates a new file named Mergedata.txt as an updated address list. Mergedata.txt is located in the Direct Mail Manager folder, which should be in the following location:

C:\Program Files\Microsoft Office\Office\SBT\DMM

You can use the Mergedata.txt file to create mailing labels in a Word 2000 mail merge. If you want to use this file, click Cancel to quit Direct Mail Manager.

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If you want to save your updated address list to a different file name, a different folder, or in a different file format, proceed with the following steps: <ol style="list-style-type: lower-alpha;"> When Direct Mail Manager prompts you with Design your mailpiece here, click the Back button.</li> When Direct Mail Manager prompts you with How would you like to send your mailing?, click to select Do not print the mailing now, and then click Next.</li> When Direct Mail Manager prompts you with How would you like to save the updated list?, click to select Save results to a new file, and then click Next.</li> In the Save List As dialog box, do the following: <ol> Change the Save in box to the folder where you want to save your updated address list.</li> Change the Save as type box to the type of file format in which you want to save your updated address list. For example:

Text File (*.txt, *.csv, *.tab, *.asc)</li> In the File name box, type a new name for your updated address list, and then click Save.

For example, in the File name box, type "Address.txt" (without the quotation marks).</li> When Direct Mail Manager prompts you with Would you like to create a form letter?, click Cancel to quit Direct Mail Manager.</li></ol> </li></ol> </li></ol>

In Microsoft Word 2000, use either the Mergedata.txt file or the new file that you saved in steps 2a-2d as a data source to merge to mailing labels.

For additional information about performing a mail merge to mailing labels in Word, please see the following article in the Microsoft Knowledge Base:

212034 WD2000: How to Create Mailing Labels Using Mail Merge

Keywords: kbinfo KB219252

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