Microsoft KB Archive/58460

How to Import Outlines from Word for Windows to PowerPoint PSS ID Number: Q58460 Article last modified on 08-15-1992 PSS database name: W_PowerPt

2.00

WINDOWS

Summary:

Outline documents should be imported from Microsoft Word for Windows into PowerPoint using either the Text Only or RTF file formats. To do this, PowerPoint must be in the Title Sorter or Slide Sorter view.

PowerPoint imports up to five levels of tabs. The error message “This outline has too many levels. Only the top 5 levels will be used” appears if more than five tabs in a row begin any line in the file being imported.

Note that a maximum of 50 slides can be created from a single outline.

More Information:

Files saved in RTF format from Word for Windows import to PowerPoint with up to five heading levels. Additional levels are ignored. The outline will appear on one slide.

An outline best imports to PowerPoint if saved as a text file with leading tabs for each level of indentation desired; after the first outline heading, any subsequent headings separated by tabs will be subordinate. A carriage return allows for a new heading level to be started.

Outlines created in Word for Windows Outline View use heading styles. If created in Outline View, then saved as Text Only, the file can be imported to PowerPoint; however, levels of indentation created by heading styles will be lost, resulting in the text being left justified. The first slide will contain the outline as a single document, while subsequent slides are created based on each of the outline headings. These headings are recognized as labels and may be cut and pasted into word-processor boxes to create levels of indentation.

See Page 179 of the “Microsoft PowerPoint User’s Guide” for more information.

Copyright Microsoft Corporation 1992.