Microsoft KB Archive/172538

= OL97: Removing Meeting Appointments from Attendees' Calendars =

Article ID: 172538

Article Last Modified on 1/20/2007

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APPLIES TO


 * Microsoft Outlook 97 Standard Edition

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This article was previously published under Q172538



SUMMARY
When using the Meeting Planner in Microsoft Outlook, you can invite others to a meeting by sending meeting requests that are automatically processed and placed on the attendees' calendars. Outlook does not have a feature that enables you to send a cancellation request that automatically removes a meeting appointment from the attendees' calendars.



MORE INFORMATION
To work around this, use either of the following methods:

Method 1
To cancel the meeting and then recreate the meeting without inviting any of the previous attendees you don't want to attend the meeting, use the following steps.
 * 1) In Outlook, click Calendar.
 * 2) Click the meeting you organized.
 * 3) On the File menu, click Open.
 * 4) On the Appointment menu, click Cancel Meeting.
 * 5) Use the Meeting Planner to recreate the meeting the same way you created the original meeting, however, this time invite only those you want to attend.

Method 2
Create a custom solution for meeting requests that enables you to delete a meeting from another user's calendar.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

The following Visual Basic for Applications automation code can be used to delete a meeting from another user's calendar. The sample code deletes a meeting for January 1, 1997 at 9:00 AM from the calendar of a user named johndoe.

NOTE: You must have Delegate permission for the following example to work. Sub RemoveAppt Set myOlApp = CreateObject("Outlook.Application") Set olNS = myOlApp.GetNameSpace("MAPI") mymail = "johndoe" Set myRecip = olNS.CreateRecipient(mymail) myRecip.Resolve If myRecip.Resolved Then Set myfolder = olNS.GetSharedDefaultFolder(myRecip,olFolderCalendar) day1 = "1/1/97 9:00 AM" Set myappointments = myfolder.Items Set currentappt = myappointments.Find("[Start] = """ & day1 & """") currentappt.Delete Else MsgBox "Could not resolve email" End If  End Sub

