Microsoft KB Archive/48290

Word: Merge Commands Print If Located Within a Table

PSS ID Number: Q48290 Article last modified on 03-07-1997

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========================================================= 4.00 MACINTOSH kbprint SUMMARY ———————————————————————- The information in this article applies to:

 == Microsoft Word for the Macintosh, version 4.0 == 

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If you do a print merge to labels set inside a table, Microsoft Word for the Macintosh version 4.0 prints the actual print merge commands if you do not have as many records as are set up in the current row.

If you set up the print merge document for three-column mailing labels (set up within a table), and there are only seven records in the data record, the printout contains two rows of normal labels when the merge is done. However, the third row contains one normal label and two labels with the actual print merge instructions printed out.

The only workaround for this problem is to add additional blank records (depending on the number of labels left in the row), and include an IF statement, which checks to see if all fields are blank, for each field at the beginning of each label.

For example, the IF statement should read:

<><><>

A maximum of one page of blank labels prints in the described problem scenario.

KBCategory: kbprint KBSubCategory: kbmerge Additional reference words: macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.