Microsoft KB Archive/832963

= The section file size remains large after you delete audio recordings in OneNote 2003 =

PSS ID Number: 832963

Article Last Modified on 12/29/2003

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The information in this article applies to:


 * Microsoft Office OneNote 2003

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SYMPTOMS
When you view the file size of your Microsoft Office OneNote 2003 section file, the file size may remain a large size after you delete audio recordings from the section.



CAUSE
This behavior occurs because OneNote 2003 does not optimize the section file when you quit OneNote 2003 by removing note information for notes and audio recordings that you delete from your section file.



WORKAROUND
To work around this behavior, re-create your section file. To do this, follow these steps:  Start OneNote 2003. Create a new section. To do this, follow these steps:  On the File menu, click New. On the New task pane, click Section.  Copy the text from your old section to your new section. To do this, follow these steps:  Click in a blank area in your old section file.</li> On the Edit menu, point to Select, and then click All.</li> On the Edit menu, click Copy.</li> In your new section, click in a blank area, and then on the Edit menu, click Paste.</li></ol> </li> Move your audio recording files before you delete your old section. To do this, follow these steps.

Note If you do not move your audio recording files before you delete your old section, the audio recordings will also be deleted.  Determine the location of your OneNote 2003 notebook. To do this, follow these steps:  Start OneNote 2003.</li> On the Tools menu, click Options.</li> Click Open and Save in the Category list.</li> In the Paths box, note the location that is specified for your My Notebook folder, and then click OK.</li></ol> </li> Quit OneNote 2003.</li> In Microsoft Windows Explorer (right-click Start, and then click Explore), locate the folder that you determined in step a.</li> In your My Notebook folder, drag (move) your audio recording files (*.wma) to a different location (for example, your desktop).</li> Quit Windows Explorer.</li></ol> </li> <li>Start OneNote 2003.</li> <li>Delete your old section.

To do this, right-click the section tab, and then click Delete.</li> <li>Click Yes to confirm that you want to delete the section file.</li> <li>Rename your new section to the section name that you want.

To do this, right-click the section tab, and then click Rename. Type the new section name, and then press ENTER.</li> <li>If you still want to use one or more of the audio recording files that you moved in step 4, follow these steps.

Note If you follow these steps, your audio recordings will not perform the same way that they did in your old section. However, it is a method to retain the recordings in your new section. <ol style="list-style-type: lower-alpha;"> <li>Move your audio files back to your My Notebook folder (optional). To do this, follow these steps: <ol> <li>In Windows Explorer (right-click Start, and then click Explore), locate your My Notebook folder (as determined earlier in step 4).</li> <li>Drag (move) your audio recording files (*.wma) from the location that you previously moved them (for example, your desktop) to your My Notebook folder.</li> <li>Right-click the audio file that you want to use in your new section, and then click Copy.</li></ol> </li> <li>If OneNote 2003 is maximized on your screen, click Restore Down (in the upper-right corner of the window) to put OneNote 2003 in a window.</li> <li>Open Windows Explorer in a window, arrange the OneNote 2003 window and the Windows Explorer window so that you can work with both windows.</li> <li>Drag your audio recording file and drop it onto your OneNote 2003 section page.

The audio recording will be brought into OneNote 2003 as a file link (for example, File: .wma). To play your audio recording, click the file link and the recording should play in your default audio player (for example, Microsoft Windows Media Player).</li></ol> </li></ol>

Keywords: kbprb KB832963

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