Microsoft KB Archive/20306

= Microsoft Knowledge Base =

File: Creating a New File with an Existing Form
Last reviewed: October 26, 1994

Article ID: Q20306

Summary:

In Microsoft File, if you create a new data file and apply an existing form, the fields in Show Form are grayed and no information can be entered in the data file.

Opening a form will show only fields that already exist in the data file. To create a new data file with an existing form, do one of the following:

Method 1
Create a new blank data file and apply and format the existing form as follows:


 * 1) From the File menu, choose New Datafile.
 * 2) From the Form menu, choose Show Form.
 * 3) From the File menu, choose Open Form, select the form for the file that contains the desired form, and click the Open button.
 * 4) From the Edit menu, choose Select All.
 * 5) From the Form menu, choose Format Field and click the OK button.

Method 2
Create an empty copy of the existing data file that uses the desired form, as follows:


 * 1) Open the data file that is to be replicated.
 * 2) Activate the Records window by clicking one of the records of data.
 * 3) Select all the records by choosing Select All from the Edit menu.
 * 4) From the Organize menu, choose Hide records.
 * 5) From the File menu, choose Save Records As and save the document under a new name.