Microsoft KB Archive/213712

= VBA macro that uses data from a Word document and an Excel workbook to send messages from Outlook =

Article ID: 213712

Article Last Modified on 1/24/2007

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APPLIES TO


 * Microsoft Office Excel 2007
 * Microsoft Office Excel 2003
 * Microsoft Excel 2002 Standard Edition
 * Microsoft Excel 2000 Standard Edition
 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q213712



SUMMARY
This article describes a Visual Basic for Applications macro that uses data from a Microsoft Word document and a Microsoft Excel workbook to send messages from Microsoft Outlook.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

The following example assumes that there are two defined names in the worksheet:
 * The first defined name, "subjectcell", refers to a cell that contains the message subject line (for example, "This is a test message.").
 * The second defined name, "tolist", refers to the first cell in the horizontal list that contains a list of recipients (for example, "John Doe", "Jane Doe", and so forth).

You must also have a Microsoft Word document. The text of this document is used by the macro as the message body of your mail message.

Sub SendOutlookMessages

'Dimension variables. Dim OL As Object, MailSendItem As Object Dim W As Object Dim MsgTxt As String, SendFile As String Dim ToRangeCounter As Variant

'Identifies Word file to send SendFile = Application.GetOpenFilename(Title:="Select MS Word " & _    "file to mail, then click 'Open'", buttontext:="Send", _     MultiSelect:=False)

'Starts Word session Set W = GetObject(SendFile)

'Pulls text from file for message body MsgTxt = W.Range(Start:=W.Paragraphs(1).Range.Start, _   End:=W.Paragraphs(W.Paragraphs.Count).Range.End)

'Ends Word session Set W = Nothing

'Starts Outlook session Set OL = CreateObject("Outlook.Application") Set MailSendItem = OL.CreateItem(olMailItem)

ToRangeCounter = 0

'Identifies number of recipients for To list. For Each xCell In ActiveSheet.Range(Range("tolist"), _    Range("tolist").End(xlToRight)) ToRangeCounter = ToRangeCounter + 1 Next xCell

If ToRangeCounter = 256 Then ToRangeCounter = 1

'Creates message With MailSendItem .Subject = ActiveSheet.Range("subjectcell").Text .Body = MsgTxt

'Creates "To" list For Each xRecipient In Range("tolist").Resize(1, ToRangeCounter) RecipientList = RecipientList & ";" & xRecipient Next xRecipient

.To = RecipientList .Send End With

'Ends Outlook session Set OL = Nothing

End Sub

Additional query words: OutSol XL2000 XL2002 XL2003 XL2007

Keywords: kbhowto kbinterop kbprogramming KB213712

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