Microsoft KB Archive/110559

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WD6X: Cannot Insert Paragraph Mark in FORM Field

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Q110559

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
 * Microsoft Word for the Macintosh, versions 6.0, 6.0.1

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SYMPTOMS
In a Microsoft Word 6.x document that is protected for forms, you cannot press ENTER in a FORM field to insert a paragraph mark. Instead of adding the mark, Word moves the insertion point to the next FORM field.

NOTE: This functionality was changed in Microsoft Word 7.x for Windows. In a protected form, when you press the ENTER key in a FORM field, Word places a paragraph mark into the field. To move between fields, you must press either the TAB key or SHIFT+TAB.

CAUSE
This behavior is by design in Word 6.x. Once you protect a form, the behavior of certain keys changes to make it easier for you to move the insertion point from field to field. For a list of the keys that change functionality in a protected form, see page 321 in the "Microsoft Word User's Guide."

Word for Windows
In Word for Windows 6.x, you can add multiple paragraphs to a single form field by using the ANSI character code ALT+13 to insert paragraph marks or ALT+11 to insert a new line break. To do this, follow these steps:


 * 1) Position the insertion point at the end of the first paragraph.
 * 2) Turn the NUM LOCK key on (most keyboards have an indicator light above the NUM LOCK key to indicate that NUM LOCK is on).
 * 3) While holding down the ALT key, press and release the 1 and 3 keys on the numeric keypad. (If you are using Word 6.0 for Windows NT, press ALT+013.)
 * 4) Release the ALT key.

Word for the Macintosh
Press ENTER on the numeric keypad. This allows you to add multiple lines in a form field.