Microsoft KB Archive/100150

= ACC: Macro on Subform Control Executed by Main Form =

Article ID: 100150

Article Last Modified on 1/18/2007

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APPLIES TO


 * Microsoft Access 1.0 Standard Edition
 * Microsoft Access 1.1 Standard Edition
 * Microsoft Access 2.0 Standard Edition
 * Microsoft Access 95 Standard Edition
 * Microsoft Access 97 Standard Edition

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This article was previously published under Q100150



Moderate: Requires basic macro, coding, and interoperability skills.



SYMPTOMS
If a macro is attached to the OnEnter or OnExit property of the first control in the tab order of a subform, the macro will run each time you move from one record to another in the main form.

In addition, a macro attached to the OnEnter property of the first control in the tab order of the subform will run when the main form is opened, and a macro attached to the OnExit property of the first control in the tab order of the subform will run when the main form is closed.

NOTE: This behavior is also true for Visual Basic for Applications code (or Access Basic code in Microsoft Access 2.0 or earlier) attached to the OnEnter or OnExit property.



CAUSE
To cause a macro to run only when you are actually moving in and out of the subform, use a test condition with a flag. A macro can set a flag on the main form to indicate whether the subform was entered by moving into the subform from the main form. The macro attached to the subform's OnEnter and OnExit properties can check this flag to see if you really did move into the subform and continue running if appropriate. The following steps demonstrate how to set up and test for this condition.



RESOLUTION
  Create the following macro called Subform Flag:

     Macro Name     Action ---     Set            SetValue UnSet         SetValue

Subform Flag Actions ---     SetValue Item: [Subform Flag] Expression: True SetValue Item: [Subform Flag] Expression: False   For a form named MyForm, add an unbound text box to the main form with the following properties:

     Form: MyForm Text Box: Subform Flag Name: Subform Flag (in version 1.x, ControlName: Subform Flag) Visible: No        Default Value: False   Select the subform control on the main form and change the following properties:

     Form: MyForm Subform On Enter: Subform Flag.Set On Exit: Subform Flag.UnSet   Add the following macro action to the top of the macro that is attached to the OnEnter or OnExit property of the first control in the tab order of the subform. The macro will not perform any other actions if the subform flag is not set.

<pre class="fixed_text">     Condition                       Action -     Parent![Subform Flag] = False   StopMacro </li></ol>

The macro attached to the OnEnter property of the first control in the subform will not run if you enter the control from the main form and the control is in the selected record on the subform (denoted by a triangle in the record selector). As a result, the macro will not run when you enter the subform by pressing TAB, or by clicking the first control in the selected record on the subform. However, the macro will run if you click this control on a different record in the subform.

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Steps to Reproduce Behavior
<ol>  Open the sample database Northwind.mdb (or NWIND.MDB in Microsoft Access versions 1.x and 2.0) and create the following macro called Test:

<pre class="fixed_text">     MacroName     Action Test         MsgBox

Test Actions MsgBox Message: Testing! </li>  Open the Orders Subform form and change the OnEnter and OnExit properties of the PropertyID box ( or Property ID box in versions 1.x and 2.0) box to Test, as follows:

<pre class="fixed_text">     Form: Orders Subform OnEnter: Test OnExit: Test </li> Save the Orders Subform form, open the Orders form, and move among the records. Note that the message "Testing!" appears twice for each record.</li></ol>

Additional query words: exit enter

Keywords: kbprb KB100150

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