Microsoft KB Archive/31447

Multiple References to Same Footnote or Endnote

PSS ID Number: Q31447 Article last modified on 03-07-1997

=
========================================================= 3.00 3.01 3.02 4.00 5.00 5.10 MACINTOSH kbusage

= SUMMARY =

Word for the Macintosh does not have a built-in technique for creating multiple, auto-numbering footnote reference marks for the same footnote. Using Word 5.0 and System 7, there is a workaround. When using earlier versions of Word and/or the System, there is a workaround for creating multiple footnote reference marks to the same footnote, but these marks do not automatically update.

This functionality has changed in Word version 6.0 for the Macintosh.

= Word 5.0 and System 7 =

This procedure will work only with Word 5.0 and System 7.0. Any combination of earlier versions of Word or System software cannot automatically update the additional reference marks.

To Make Multiple References

 * 1) Create the first footnote reference mark by placing the insertion point in the body of the text where you want the first reference mark displayed.
 * 2) From the Insert menu, choose Footnote.
 * 3) Make sure the Auto-Numbered Reference check box is selected, and choose the OK button.
 * 4) The footnote window will open at the bottom. Type in your footnote.
 * 5) Back in the main body of text, select the original footnote reference mark. Make sure that the trailing space is not included, otherwise the result of this procedure will be the number “1” regardless of the original footnote reference number selected.
 * 6) From the Edit menu, choose Copy.
 * 7) Place the insertion point where you want the second reference mark, which refers to the same footnote as the first, to be placed.
 * 8) From the Edit menu, choose Paste Special.
 * 9) From the Paste list, select Picture.
 * 10) Choose the Paste Link button.

The second instance of the footnote reference will now automatically update when the first changes.

This procedure works by creating a link between the original footnote reference mark and the others. As long as you paste subsequent instances of the reference mark as graphics, the references will update automatically.

Note: This procedure works only for footnote numbers beginning with “1”. If you choose Document from the Format menu and a number other than “1” appears in the Footnote Number From box, the procedure will not work correctly.

The footnote number updates only when the document is open and the document is in normal view.

= Word 3.0x, Word 4.0, and Word 5.0 with System 6 =

These versions of Word do not directly support multiple references to one footnote. However, a superscript number can be inserted for any additional references to an existing footnote. Please note that by using this method, any alterations in the automatic numbering scheme for the original footnote will not change the additional references; you must manually update these references.

KBCategory: kbusage KBSubCategory: kbformat Additional reference words: 3.00 3.01 3.02 4.00 5.00 5.10 macword macword5 macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.