Microsoft KB Archive/100790

= Formula to Count the Number of Rows in Which an Item Appears =

Article ID: 100790

Article Last Modified on 8/15/2003

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APPLIES TO


 * Microsoft Excel 97 Standard Edition
 * Microsoft Excel 98 for Macintosh

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This article was previously published under Q100790



SUMMARY
In Microsoft Excel, you can use the FREQUENCY function in a SUM(IF) array formula to count the number of rows in which an item appears within a specified range.

To count how many rows in which a value appears in a specified range, use the following formula

=SUM(IF(FREQUENCY(IF(range=item,ROW(range)), IF(range=item,ROW(range)))>0,1,0))

where "range" is the range that you want to search and "item" is the number or text string you want to find within each row. If you are searching for a text string, include quotation marks around both instances of "item."

NOTE: The formulas discussed in this article must be entered as array formulas by pressing CTRL+SHIFT+ENTER in Microsoft Excel for Windows or by pressing COMMAND+ENTER in Microsoft Excel for the Macintosh.



MORE INFORMATION
For example, to find out how many rows in which "XXX" appears within the following range   A1: XXX         B1: XXX         C1: XXX A2: YYY        B2: XXX         C2: XXX A3: DDD        B3: DDD         C3: YYY A4: XXX        B4: YYY         C4: DDD use the following array formula:

=SUM(IF(FREQUENCY(IF(A1:C4="XXX",ROW(A1:C4)), IF(A1:C4="XXX",ROW(A1:C4)))>0,1,0))

This formula returns the value 3, indicating that "XXX" is contained in three rows of the range.

