Microsoft KB Archive/216201

= WD: How to Programmatically Save Each Page or Section of Document As Separate File =

Article ID: 216201

Article Last Modified on 1/24/2007

-

APPLIES TO


 * Microsoft Word 97 Standard Edition

-



This article was previously published under Q216201



SUMMARY
The following macros show how to break up a multi-page document into separate files. The two macros use the Page or Section property of a Microsoft Word document to select and move through the document content. This code can be used in an automation scenario with Word not visible.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

Separate File by Page
The following macro copies text one page at a time and then saves that text in a new document. The macro uses the pre-defined bookmark "\page" and the document's built-in property of "number of pages".

Sub BreakOnPage ' Used to set criteria for moving through the document by page. Application.Browser.Target = wdBrowsePage

For i = 1 To ActiveDocument.BuiltInDocumentProperties("Number of Pages") 'Select and copy the text to the clipboard ActiveDocument.Bookmarks("\page").Range.Copy

' Open new document to paste the content of the clipboard into. Documents.Add Selection.Paste

' Removes the break that is copied at the end of the page, if any. Selection.TypeBackspace ChangeFileOpenDirectory "C:\" DocNum = DocNum + 1 ActiveDocument.SaveAs FileName:="test_" & DocNum & ".doc" ActiveDocument.Close

' Move the selection to the next page in the document Application.Browser.Next Next i  ActiveDocument.Close savechanges:=wdDoNotSaveChanges End Sub

Separate File by Section
The following macro copies text one section at a time and then saves that text in a new document. The macro uses the pre-defined bookmark "\section" to create the new document. This macro is useful for breaking up a mail merge "Merge to New Document" file.

Sub BreakOnSection ' Used to set criteria for moving through the document by section. Application.Browser.Target = wdBrowseSection

'A mailmerge document ends with a section break next page. 'Subtracting one from the section count stop error message. For i = 1 To ((ActiveDocument.Sections.Count) - 1) 'Select and copy the section text to the clipboard ActiveDocument.Bookmarks("\Section").Range.Copy

'Create a new document to paste text from clipboard. Documents.Add Selection.Paste

' Removes the break that is copied at the end of the section, if any. Selection.MoveUp Unit:=wdLine, Count:=1, Extend:=wdExtend Selection.Delete Unit:=wdCharacter, Count:=1

ChangeFileOpenDirectory "C:\" DocNum = DocNum + 1 ActiveDocument.SaveAs FileName:="test_" & DocNum & ".doc" ActiveDocument.Close ' Move the selection to the next section in the document Application.Browser.Next Next i  ActiveDocument.Close savechanges:=wdDoNotSaveChanges End Sub

NOTE: When this code is used to select and copy the text content of the document, the header and footer are not retained. Styles, fonts, and layout may change if the main file and the new document are from different templates, but direct formatting is maintained.

For more information about bookmarks, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type bookmark in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

For more information about browser, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type target property in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: vba split divide partition

Keywords: kbhowto kbprogramming KB216201

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© Microsoft Corporation. All rights reserved.