Microsoft KB Archive/827100

= How to insert scanned images in Office 2007 and Office 2003 Programs =

Article ID: 827100

Article Last Modified on 1/29/2007

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APPLIES TO


 * Microsoft Office Word 2003
 * Microsoft Office Excel 2003
 * Microsoft Office PowerPoint 2003
 * Microsoft Office Publisher 2003
 * Microsoft Office Word 2007
 * Microsoft Office Publisher 2007
 * Microsoft Office PowerPoint 2007
 * Microsoft Office Excel 2007

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IN THIS TASK

 * SUMMARY
 * Custom Insert Method
 * Document Scanning Method



SUMMARY
In the programs that are listed in the &quot;Applies to&quot; section, you can use a scanner to insert images in a document. This article describes two methods that you can use to insert images in a document, and when to use each method.

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Custom Insert Method
If you want to insert a single image from a scanner into your document, you can use the custom insert method. This method uses the software that came with your scanner. To insert an image by using the custom insert method, follow these steps:

Office 2007
The From Scanner or Camera option for adding pictures to a document is not available in the Microsoft Office 2007 suite. Instead, you can add pictures from your camera or scanner by downloading the pictures to your computer. Then, copy them from your computer into Microsoft Office Word 2007. You can also use the Microsoft Clip Organizer to acquire pictures from your camera or scanner. After you download a picture to your computer, do the following:
 * 1) Open a Word 2007 document.
 * 2) On the Insert tab, click Picture in the Illustrations group.
 * 3) Locate the picture that you want to add to your document, and then click Insert.

Office 2003

 * 1) Start one of the programs that are listed in the &quot;Applies to&quot; section.
 * 2) Put or insert the item that you want to scan in (or on) the scanner.
 * 3) Click Insert, and then point to Picture, and then click From Scanner or Camera.
 * 4) If you have more than one device attached to your computer, under Device select the device that you want to use, and then click Custom Insert.
 * 5) Follow your scanner software procedure for scanning images.

When your scanner is finished, the image is inserted in your Word document.

Note The image is inserted where the pointer is located.

Note If you do not want to customize your settings and your device is a scanner, you can select Web Quality or Print Quality instead of Custom Insert in step 4.

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Document Scanning Method
The Microsoft Office Document Scanning method uses software that is included with Microsoft Office 2007 or Microsoft Office 2003. Use this method when you want to scan a complete document (generally more than one page). To use the Document Scanning method, follow these steps:

Office 2007

 * 1) Start one of the programs that are listed in the &quot;Applies to&quot; section.
 * 2) Click Start, and then point to Programs.
 * 3) Point to Microsoft Office, and then point to Microsoft Office Tools.
 * 4) In the Microsoft Office Tools list, click Microsoft Clip Organizer.
 * 5) Place the item or items that you want to scan in your scanner.
 * 6) Click File, click Add Clips to Organizer, and then click From Scanner or Camera.

Note Scanning presets are optimized for different types of documents. The default preset is Black and White.
 * 1) When your scan is complete, make sure that all the pages that you want to insert in your document are selected.
 * 2) Click File, and then click Save.
 * 3) Make sure that TIFF appears in the Save as type box.
 * 4) In the Save As dialog box, name the file, and then click Save.
 * 5) Return to the program that you started in step 1.
 * 6) On the Insert tab, click Picture in the Illustrations group.
 * 7) In the Insert Picture dialog box, select your scanned image, and then click Insert.

The images that you scanned are inserted in your document.

Note If your scanner preset resolution is not 300 dots per inch (dpi), you will be prompted to change the resolution settings for your scanner. Change the resolution settings when you are prompted, and then click Scan to continue the imaging process.

Office 2003

 * 1) Start one of the programs that are listed in the &quot;Applies to&quot; section.
 * 2) Click Start, and then point to Programs.
 * 3) Point to Microsoft Office, and then point to Microsoft Office Tools.
 * 4) In the Microsoft Office Tools list, click Microsoft Office Document Scanning.
 * 5) Put or insert the item or items that you want to scan in your scanner.
 * 6) In the Scan New Document dialog box, select a preset for scanning, and then click Scan.

Note Scanning presets are optimized for different types of documents. The default preset is Black and White.
 * 1) When your scan is complete, make sure that all the pages that you want to insert in your document are selected.
 * 2) Click File, and then click Save.
 * 3) In the Save As dialog box, make sure that TIFF appears in the Save as type box, name the file, and then click Save.
 * 4) Return to the program that you started in step 1.
 * 5) Click Insert, point to Picture, and then click From File.
 * 6) In the Insert Picture dialog box, select your scanned image, and then click Insert.

The images that you scanned are inserted in your document.

Note If your scanner preset resolution is not 300 dots per inch (dpi), you will be prompted to change your resolution settings for your scanner. Change the resolution settings when prompted, and then click Scan to continue the imaging process.

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Additional query words: OFF2007 WD2007 XL2007 PUB2007 PPT2007

Keywords: kbhowtomaster KB827100

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