Microsoft KB Archive/33823

Method for Automatically Numbering a List

PSS ID Number: Q33823 Article last modified on 11-02-1994

3.x 4.00 5.00 5.50 6.00

MS-DOS

= SUMMARY =

Word’s outline-numbering capability can be used to number a list or a series of paragraphs, as follows:

For Word Version 6.0:

 * 1) Create the list within Word’s normal or Page Layout View.
 * 2) Press CTRL+HOME to move to the top of the document.
 * 3) Press SHIFT+F10 to select the entire document or select just the paragraphs you want to number.
 * 4) Select the Numbering command from the Tools menu.
 * 5) In the Number group box, make any changes to the Format:, Separator:, and Start at: fields. If necessary, change the value in the Hanging Indent By: field. Choose OK.

To renumber the list, select the list and choose Numbering from the Tools menu. To renumber all paragraphs in the selection, choose OK. To renumber only the currently numbered paragraphs, choose Replace only then choose OK. To remove the numbers, choose Remove then choose OK.

For Word Version 5.50:

 * 1) Create the list within Word’s Document View.
 * 2) Change to Outline View (SHIFT+F2, or select the Outline command from the View menu.
 * 3) Press CTRL+HOME to move to the top of the document.
 * 4) Type “1.” and press the SPACEBAR, unless you want the list to be numbered in roman numerals or one of the four other numbering styles availble from Word.
 * 5) Press SHIFT+F10 to highlight the entire document.
 * 6) Press CTRL+AX to make every paragraph a plain paragraph.
 * 7) Press CTRL+9 to make every paragraph a Level 1 paragraph.
 * 8) Select the Renumber command from the Utilities menu, and select the All option in the Renumber dialog box. The entire list will be numbered.

To renumber the list, use the Renumber command from the Utilities menu, then select the Remove option in the Renumber dialog box. Repeat Steps 2 through 8.

For Word Versions 3.x, 4.00, and 5.00:

 * 1) Create the list within Word’s Document View.
 * 2) Change to Outline View (SHIFT+F2).
 * 3) Press CTRL+PGUP to move to the top of the document.
 * 4) Type “1.” and press the SPACEBAR, unless you want the list to be numbered in roman numerals or one of the four other numbering styles availble from Word.
 * 5) Press SHIFT+F10 to highlight the entire document.
 * 6) Press ALT+XP to make every paragraph a plain paragraph.
 * 7) Press ALT+9 to make every paragraph a Level 1 paragraph.
 * 8) Use Library Number Update. The entire list will be numbered.

To renumber the list, use Library Number Remove, then follow Steps 2 through 8.

KBCategory: kbother KBSubcategory: Additional reference words: numbering ============================================================================= Copyright Microsoft Corporation 1994.