Microsoft KB Archive/196457

= OL2000: (CW) Adding Shortcut Icon to Access Another's Calendar =

Article ID: 196457

Article Last Modified on 9/29/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q196457



NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu, click About Microsoft Outlook. In About Microsoft Outlook, you should see "Corporate" if you have the Corporate Workgroup installation.



SUMMARY
When you use Microsoft Exchange Server as the mail service in Microsoft Outlook, you can add a shortcut to another user's calendar on your Outlook bar.



MORE INFORMATION
To access another user's calendar from a shortcut, the other user must grant you permissions to her or his Mailbox and Calendar folder. You then can create a shortcut to access the other's calendar.

NOTE: The following procedure applies to any of the Messaging Application Program Interface (MAPI) folders in Outlook, not just the Calendar.

Granting Permissions to the Mailbox

 * 1) Using your right mouse button, click the Mailbox in the Folder list, and then click Properties on the shortcut menu.
 * 2) On the Permissions tab, Click Add to choose an individual, or use Default to grant access to all users.
 * 3) Click to select Read Items from the permissions group.
 * 4) Click OK.

Granting Permissions to the Calendar Folder

 * 1) Using your right mouse button, click the Calendar folder in the Folder list, and then click Properties on the shortcut menu.
 * 2) On the Permissions tab, Click Add to choose an individual, or use Default to grant access to all users.
 * 3) To select the permissions level, click to select a role from the Roles list or select specific permission items.
 * 4) Click OK.

Adding an Outlook Bar Shortcut to the Other User's Calendar

 * 1) On the Outlook Tools menu, click Services.
 * 2) Click to select the Microsoft Exchange Server service, and then click Properties.
 * 3) On the Advanced tab, click Add to add the user name of the Mailbox that you want to access.
 * 4) Click OK three times to close the dialog boxes.
 * 5) In the Folder List, click to expand the Mailbox of the user you wish to add.
 * 6) Click the Calendar folder and drag it to the Outlook bar.

WARNING: Any new folders that you create under the root folder will inherit the permissions of the root and may compromise your privacy.

If you grant reviewer (read) permission to the root, your existing folders will not be affected. However, any new folders that you create will inherit the reviewer (read) permission. After you create a new folder, set its properties and explicitly remove the inherited permissions to ensure privacy.

Keywords: kbhowto KB196457

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