Microsoft KB Archive/290792

= How to programmatically export Outlook items to Access =

Article ID: 290792

Article Last Modified on 11/24/2006

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APPLIES TO


 * Microsoft Outlook 2002 Standard Edition
 * Microsoft Access 2002 Standard Edition

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This article was previously published under Q290792





For a Microsoft Outlook 2000 version of this article, see 253794.



SUMMARY
This article provides an overview and sample code for importing Outlook contact information into an Access table. The sample code in the &quot;More Information&quot; section of this article should be run from an Access global module. The code provides a starting point for the development of a complete solution.



MORE INFORMATION
The Import and Export command in Outlook does not allow you to import or export information in user-defined fields (or properties). To export information from these fields, you may need to create a programming solution that uses automation to convert the information.

NOTE: One alternative to creating code to export user-defined fields is to add all of the fields to a table view in Outlook. You can then select all of the data and copy and paste it into Microsoft Excel.

The following sample code converts Outlook contact information into Access database table rows. With modifications, you can use this code as a basis for importing other types of Outlook items, such as appointments, notes, tasks, and so on.

There is also an overview and separate code example available on the Microsoft Web site at the following location:

http://msdn2.microsoft.com/en-us/office/aa905351.aspx

Programming Considerations

 * You need to set a reference to the Microsoft Outlook 10.0 Object Library and the Microsoft DAO 3.6 Object Library.
 * The field types used in this example are text, in both Access and Outlook. To convert other types of fields, you must modify the code appropriately.
 * The sample code provided does not include error checking code which is necessary for a production application.
 * The code below assumes that the Access fields are set to Allow Zero-Length Values.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

Sample Code
Sub ImportContactsFromOutlook

' This code is based in Microsoft Access.

' Set up DAO objects (uses existing &quot;tblContacts&quot; table) Dim rst As DAO.Recordset Set rst = CurrentDb.OpenRecordset(&quot;tblContacts&quot;)

' Set up Outlook objects. Dim ol As New Outlook.Application Dim olns As Outlook.Namespace Dim cf As Outlook.MAPIFolder Dim c As Outlook.ContactItem Dim objItems As Outlook.Items Dim Prop As Outlook.UserProperty

Set olns = ol.GetNamespace(&quot;MAPI&quot;) Set cf = olns.GetDefaultFolder(olFolderContacts) Set objItems = cf.Items iNumContacts = objItems.Count If iNumContacts <> 0 Then For i = 1 To iNumContacts If TypeName(objItems(i)) = &quot;ContactItem&quot; Then Set c = objItems(i) rst.AddNew rst!FirstName = c.FirstName rst!LastName = c.LastName rst!Address = c.BusinessAddressStreet rst!City = c.BusinessAddressCity rst!State = c.BusinessAddressState rst!Zip_Code = c.BusinessAddressPostalCode ' Custom Outlook properties would look like this: ' rst!AccessFieldName = c.UserProperties(&quot;OutlookPropertyName&quot;) rst.Update End If     Next i      rst.Close MsgBox &quot;Finished.&quot; Else MsgBox &quot;No contacts to export.&quot; End If

End Sub

