Microsoft KB Archive/61022

Word: Merging Fields Containing Superscript or Subscript

PSS ID Number: Q61022 Article last modified on 03-07-1997

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========================================================= 3.00 3.01 3.02 4.00 MACINTOSH kbprint ———————————————————————- The information in this article applies to:


 * Microsoft Word for the Macintosh versions 3.0, 3.01, 3.02, 4.0, 5.0, 5.1 ———————————————————————-

= SUMMARY =

In Microsoft Word, superscript and subscript characters in a data document appear as normal text after being merged. This is because the font and format of merged information is determined by the main document, not the data document.

To preserve superscript or subscript characters, copy the field that contains the special characters using the Copy As Picture command in the Commands dialog box on the Edit menu (or press COMMAND+OPTION+D). Then paste the field back into the same location. The superscripted text will now be treated as a picture and will merge with any character formats intact.

If you want all entries in a field for all the records to have the superscript or subscript format, format the first character of the field name on the main document. For example, if you want all entries in the Name field to be superscripted, superscript the “N” in the <> field.

KBCategory: kbprint KBSubCategory: kbfield kbmerge Additional reference words: macword 5.00 5.10 4.00 3.00 3.01 3.02 macword5 macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.