Microsoft KB Archive/209215

= How to reset the page number on a group level in an Access report =

Article ID: 209215

Article Last Modified on 6/29/2007

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APPLIES TO


 * Microsoft Office Access 2007
 * Microsoft Office Access 2003
 * Microsoft Access 2002 Standard Edition
 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q209215



Moderate: Requires basic macro, coding, and interoperability skills.

This article applies to a Microsoft Access database (.mdb or .accdb) and to a Microsoft Access project (.adp).



SUMMARY
When you modify the section properties of a report, you can design a report that breaks the page for each new entry in a group and then resets the page number of the report. For example, the Employee Sales by Country report in the sample database Northwind.mdb is designed with this feature.



MORE INFORMATION
Note The method that is used to reset the page number for each new country depends on whether you want to display the page number in the page header or in the page footer. If you use the wrong method, the page number is not reset correctly.

Method 1: The page number appears in the page footer

 * 1) Start Access and then open the sample database Northwind.mdb or the sample project NorthwindCS.adp.
 * 2) Open the Employee Sales by Country report in Design view.
 * 3) Click the Country Header section, right-click the On Format property, and then click 'Build'.

Examine the event procedure.
 * 1) Click the Country Footer section, right-click the On Format property, and then set the ForceNewPage property to After Section.

Method 2: The page number appears in the page header
 Start Access and then open the sample database Northwind.mdb or the sample project NorthwindCS.adp. Open the Employee Sales by Country report in Design view. Click the Country Footer section, right-click the On Format property, and then click Build. Click Code Builder, and then click OK. In the Code window, type: Page = 0   Change the OnFormat event of the Country Header so that the Page property is not set in this event. To do this type an apostrophe before the line with the starting page number.

The code will look similar to the following code: Private Sub GroupHeader0_Format(Cancel As Integer, FormatCount As Integer) ' Set page number to 1 when a new group starts. ' Page = 1 End Sub </li> Click the Page Header section, set the Height property to 0.25, and then set the Back Color property to 8421504 .</li> Move the control that is named Page Number to the Page Header.

The Page Number control displays the page number</li></ol>

When you use either of these methods, each country begins on a new page, and the numbering of each new section begins with the number 1.

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