Microsoft KB Archive/42052

Box Borders Around Multiple Paragraphs

PSS ID Number: Q42052 Article last modified on 03-07-1997

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= SUMMARY =

In versions 3.x of Microsoft Word for the Macintosh, to put a box around more than one paragraph and not get a separate box around each paragraph, separate the paragraphs with newline characters instead of carriage returns. Word versions 4.0, 5.0 and 5.1 can add borders above, below, and between selected paragraphs.

Use one of the following two methods to change carriage returns to new lines:

Method 1 – Search and Replace

 * 1) From the Edit menu, choose Show Paragraphs.
 * 2) Select all the text that you want to go in the box, except the last line containing the final paragraph mark.
 * 3) From the Format menu, choose Change. In the Find What box, type “^p” (without the quotation marks); in the Change To box, type “^n” (without the quotation marks).
 * 4) Choose the Change All button to change all the selected paragraph marks to new lines.

Method 2 – Manual Change

 * 1) From the Edit menu, choose Show Paragraphs.
 * 2) Select an end-of-paragraph mark.
 * 3) Hold down the SHIFT key and press RETURN on the main keyboard; a newline character will be substituted for the paragraph mark.
 * 4) Repeat steps 1-3 for all the paragraphs that are supposed to go in the box, except for the last one.

= MORE INFORMATION =

For more information about borders in Word versions 3.x and 4.0, see pages 5-7 of the Word 3.0 or 4.0 “Reference to Microsoft Word” manual.

For more information about borders in Word 5.0, see pages 365-366 in the “Microsoft Word User’s Guide.”

KBCategory: kbusage KBSubCategory: Additional reference words: 3.00 3.01 3.02 4.00 5.00 5.10 macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.