Microsoft KB Archive/155192

Mac Works 4.0: Database Report Missing Information

PSS ID Number: Q155192 Article last modified on 10-22-1998

4.00

MACINTOSH

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= SYMPTOMS =

When you view information in a Database report, you may notice information at the bottom of each page is missing.

This may be caused when all of the following are true:

  The information in the data section contains multiple lines of information. You may have the data fields arranged like this: [Field 1] [Field 3] [Field 2]   You move the data line so only the first level of information appears on the report. Using the example above,only data in Fields 1 and 3 will appear in the report; data in Field 2 will be hidden. 

= RESOLUTION =

To workaround this problem, you can either delete the unwanted fields or remove and then re-insert the fields. Each procedure is discussed below:

NOTE: Before proceeding, you may want to copy your report and work with the copy.

To Delete Fields in the Report

 * 1) In your report choose Report Options Layout from the Tools menu.
 * 2) Move the data line down so you can see any fields that are beneath it.
 * 3) Delete the fields that you do not want to appear on the report.
 * 4) Move the data line back to its original position.
 * 5) Choose Report Options Layout from the Tools menu to view your data.
 * 6) You should see all the information appear in your report.

To Remove and the Reinsert Fields in the Report

 * 1) In your report choose Report Options Layout from the Tools menu.
 * 2) Move the data line down so you can see any fields that are beneath it.
 * 3) Delete the fields that you want to hide in the report.
 * 4) Save your document by choosing Save from the File menu.
 * 5) To re-insert fields into a report, choose Report Options from the Tools menu and slide over to Display Options.
 * 6) The report generator will open to the Fields tab.
 * 7) Select the field to insert and press the Add button.
 * 8) Repeat these steps for all the fields you wish to add or re-insert.
 * 9) Press Done.
 * 10) The newly inserted field(s) will appear in the left side of the report layout just above the data line.
 * 11) Move the field to its original location.
 * 12) Move the data line back to its original position.
 * 13) Choose Report Options Layout from the Tools menu to view your data
 * 14) You should see all the information appear in your report.

= STATUS =

Microsoft has confirmed this to be a problem in Works 4.00, all versions. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

KBCategory: KBSubcategory:

= Additional reference words: 4.00 mac m_works =

Version : 4.00 Platform : MACINTOSH ============================================================================= Copyright Microsoft Corporation 1998.