Microsoft KB Archive/31680

Works: Printing the Database Form View Screen

PSS ID Number: Q31680 Article last modified on 10-16-1998

1.00 1.05 2.00 3.00

MS-DOS

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========================================================= 1.00 1.05 2.00 3.00 MS-DOS kbprint

Summary:

To print a document similar to a Works Database module document in form view, follow the appropriate procedure below.

Works Versions 2.0 and 3.0
To print the complete form view screen:


 * 1) From the View menu, choose Form.
 * 2) From the Print menu, choose Print.
 * 3) Under Print Which Record, select the All Records option to print all records in the database, or select Current Record Only to print just the selected record.

Works Versions 1.0 and 1.05
There is no command in these versions of Works to print the entire form view screen. However, you CAN print the current screen by pressing SHIFT+PRINT SCREEN, or you can create a word processor document similar to your database form and merge it with your database document.

To set up a template that resembles your database document in form view, merge it with the appropriate records from your database, and print it, follow the procedure below:


 * 1) Create a new word processor document and type the same field names that appear in your database form. Position the field names so that they appear in approximately the same position as they do in your database form.
 * 2) At the end of each field name, press ALT+E+F. This will display the Edit Field dialog box, which will allow you to insert the appropriate field after each typed field name.
 * 3) In the Edit Field dialog box, select the database that you want to use (position the insertion point over the database name and press the SPACEBAR).
 * 4) Move the insertion point to the appropriate field name and press the ENTER key. This will insert the appropriate field after the field name you typed in the word processor document.
 * 5) When you finish typing the field names and inserting the appropriate fields in your document, return to the database document (press ALT+W and type the number next to the database).
 * 6) Perform a query to select the desired records.
 * 7) Return to the Word Processor module. From the Print menu, choose Print Merge (ALT+P+M).

This procedure will print the selected records in a format similar to the form you created in the Database form screen.

KBCategory: kbprint KBSubcategory: dworkskb

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Version : 1.00 1.05 2.00 3.00 Platform : MS-DOS ============================================================================= Copyright Microsoft Corporation 1998.