Microsoft KB Archive/187898

= WD: Field in Table Heading Row May Not Update on Second Page =

Article ID: 187898

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 Standard Edition

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This article was previously published under Q187898





SYMPTOMS
In a table, if your Table Heading rows contain fields whose results change on each page (such as PAGE or SEQ fields), Microsoft Word may not update these fields on the second and subsequent pages of your document.



CAUSE
When you add Table Heading rows to your table, Word repeats the table heading rows at the top of each page. The table heading rows on the second and subsequent pages have special properties; for example, you cannot select them, and, if you select the entire document and press F9 to update fields, Word does not update any fields in the table heading rows.



Method 1: Insert Same Fields on Each Page
Avoid inserting fields in your table heading rows that have a different result from page to page.

Method 2: Manually Create Table Headings
Use the following instructions to manually create table headings in a multiple-page table. This procedure creates two tables, one in the header (at the top of each page) and one in the document body. They appear as one table when you print the document. 

a. In your document, cut the table rows that you want to appear at the top of each page. b. On the View menu, click Header And Footer. In the header, paste the table rows that you cut in step a.   c. On the File menu, click Page Setup, and then click the Margins tab.

d. Type a minus sign (-) before the Top margin setting to make it a      negative number. For example, if your Top margin setting is 1 inch, change it to -1 inch. The minus sign sets a fixed top margin that is      not pushed down by the header. e. Under From Edge, in the Header box, type the top margin minus .19 inch, and click OK. For instance, type .81" for a 1-inch top      margin. This measurement is usually correct when you add a single       row table to the header that contains a single row of 12-point or       smaller text. For a table with additional lines, rows or larger       text, you must adjust the value that you subtract from the top       margin setting. You can adjust this setting as necessary.

The following table lists Header From Edge settings for common margin values: Header From Top Margin     Change to       Edge Setting --     -                 2.0"           -2.0"                1.81"          1.5"           -1.5"                1.31"          1.0"           -1.0"                 .81"          0.5"           -0.5"                 .31"

NOTE: You can specify the Header From Edge setting to the hundredths place (for example, .73 inch).

f. Select the paragraph following the table in the header.

g. On the Format menu, click Paragraph and click the Indents And Spacing tab.

h. In the Line Spacing list, click Exactly. In the At box, type "4 pt" (without the quotation marks), and click OK. This minimizes the space between the table in the header and the table in the body of      your document.

i. On the Header And Footer toolbar, click Close.

j. If the header table contains border formatting, remove the bottom portion of the border; follow these steps:

1) Select the table.

2) On the Format menu, click Borders And Shading.

3) On the border diagram (under Preview), click the bottom           border to remove the border from the table.

4) Click OK.

k. Switch to page layout view so you can check the relationship of the table in the header to the table in the body of the document. Adjust the Header From Edge value as necessary, using the instructions in      step e.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

