Microsoft KB Archive/193976

= WD: Automatic Envelope Return Address/Graphic Using AutoText =

Article ID: 193976

Article Last Modified on 8/18/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh

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This article was previously published under Q193976





SYMPTOMS
When you use the AutoText entries of EnvelopeExtra1 or EnvelopeExtra2, one or both of the following results may occur:
 * Text appears to the right of the recipient's address. -or-


 * The graphic or object is in the wrong position when used with no address.



The Text Appears to the Right of the Recipient's Address
Clear any text in the Envelopes And Labels dialog box or remove text from the user's Mailing Address. To do this, follow these steps:
 * 1) On the Tools menu, click Envelopes And Labels and select the Envelopes tab.
 * 2) Click to select the Omit check box of the Return Address. -or-


 * 1) On the Tools menu, click Options, and select the User Info tab.
 * 2) Delete the text in the Mailing Address text box, press the SPACEBAR once, and then click OK.

The Graphic or Object Is in the Wrong Position When Used with No Address
If you use EnvelopeExtra1 or EnvelopeExtra2 with Envelopes And Labels (on the Tools menu), and you omit an address, the graphic or object will adopt the style of EnvelopeAddress rather than EnvelopeExtra1 or EnvelopeExtra2 and the graphic or object will be positioned incorrectly.

If you do not want a return address, enter a space in the Return Address area and the correct formatting will be applied to the envelope.



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.



MORE INFORMATION
In Word, you can use two AutoText entries (EnvelopeExtra1 and EnvelopeExtra2) to add additional information to an envelope. The AutoText entries can be helpful for automatically including a company logo or other object or text to the return address on each envelope.

The AutoText entries for EnvelopeExtra1 and EnvelopeExtra2 will always be placed in the envelope at the position left of or above the return address. EnvelopeExtra2 will precede EnvelopeExtra1 on the envelope if both are used.

AutoText entries that you add to the Normal template are available to all documents.

To prevent Word from using the AutoText entries EnvelopeExtra1 and EnvelopeExtra2 rename them prior to printing the envelope by doing the following:
 * 1) On the Format menu, click Style.
 * 2) Click the Organizer button, and then click the AutoText tab.
 * 3) Click the AutoText entry of EnvelopeExtra1 or EnvelopeExtra2 and then click Rename.
 * 4) Remove the number (1 or 2), and then click OK.
 * 5) Click Close in the Organizer dialog box.

