Microsoft KB Archive/306472

= WD2002: Sending a Word 2002 Document for Review Using E-mail =

Article ID: 306472

Article Last Modified on 7/27/2006

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APPLIES TO


 * Microsoft Word 2002 Standard Edition

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This article was previously published under Q306472



SUMMARY
The information covered in this article is provided by: Microsoft Press.

This article explains how to send a Microsoft Word document for review by using e-mail. This information is an excerpt from the Microsoft Word Step-by-Step book, Chapter 8: &quot;Collaborating with Others.&quot; Learn More About Microsoft Word 2002 Step-by-Step.



MORE INFORMATION
After you finish making changes to a document, you can quickly send it to another person for review using e-mail. Word allows you to distribute documents for review using e-mail from within Word so that you do not have to start your e-mail program. To share your documents with others, on the File menu, point to Send To. The Send To submenu includes the Mail Recipient (for Review) and Mail Recipient (as Attachment) commands. Click one of these commands to open a message window with the current document as an attachment. If you use the Mail Recipient (for Review) command, the message also includes the text Please review the attached document. To send the document, enter the destination e-mail address for anyone who should receive a copy of the message and its attachments. The subject line of the e-mail will already contain the name of the document that you are sending.

IMPORTANT: To complete this procedure, you need to have an e-mail program installed on your computer and an e-mail account set up. Microsoft Outlook 2002 or later is recommended. You can use another e-mail program, but the functionality and settings might be different. To send a document for review attached to an e-mail message, follow these steps:
 * 1) On the Standard toolbar, click the Open button.

The Open dialog box appears.
 * 1) Locate and open the file you want to send for review attached to an e-mail message.
 * 2) On the File menu, point to Send To, and then click Mail Recipient (for Review).

The Choose Profile dialog box might appear, showing information about your Internet or network profile.
 * 1) Click OK, if necessary, to accept the profile and display the message window.

TIP: To send a copy of the current document as the message body in an e-mail message, click the E-Mail button on the Standard toolbar. A toolbar appears in the Word document with e-mail commands from which you can send the current document.
 * 1) Click in the To box, if necessary, and then type the e-mail address of the recipient. For example, type someone@microsoft.com.
 * 2) Click the Insert File button. Locate and select the file you want to attach to your e-mail message. If you have multiple files that you want to attach to your message, press CTRL and then select the additional files. For example, click the first file, hold down CTRL, and click the second file.
 * 3) If you want to set this message for delivery with the Importance: High flag, click the Importance: High button on the Message toolbar.
 * 4) On the Message toolbar, click the Send button. When you try this with a real e-mail address, the e-mail message with the attached documents is sent out for review. In this case, the e-mail message is sent to an e-mail account at Microsoft, which automatically sends a response to the sender. You'll receive an e-mail response in your Inbox. The document appears in the document window.
 * 5) On the Standard toolbar, click the Save button to save the document.
 * 6) Click the Close Window button in the document window.

The document closes.

