Microsoft KB Archive/216387

= WD2000: How to Print a Range of Pages in a Merged Document =

Article ID: 216387

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q216387



SUMMARY
When you merge a data source and a form letter to a document, each record is created in its own section in the merged document. That is, Word inserts a section break before it merges each subsequent record and restarts the page numbering in each section at 1. After merging the data source and form letter into a single document, you can print the entire document or selected letters.

This article describes how to print selected sections of the merged document.



MORE INFORMATION
To specify a page or a range of pages to print, you must supply both the page and section number of the range you want to print. In a multiple-section document that contains more than a single page 1, Word cannot determine which "page 1" to print unless you also supply a section number.

To print a specific section in a merged document, use the following syntax in the Pages box (to locate the Pages box, click Print on the File menu):

s

For example, to print section 3 in its entirety, type:

s3

To print a specific page within a specific section, use the following syntax in the Pages box:

p s

For example, to print page 1 of section 3, type:

p1s3

To print a range of pages within a specific section, use the following syntax in the Pages box:

p s -p s

For example, to print page 1 of section 3 through page 2 of section 3, type:

p1s3-p2s3

To print a range of pages across multiple sections, use the following syntax in the Pages box:

p s -p s

For example, to print page 1 of section 3 through page 2 of section 4, type:

p1s3-p2s4

