Microsoft KB Archive/123205

PowerPoint Prints Discontinuous Ranges on Separate Pages

PSS ID Number: Q123205 Article last modified on 05-16-1998

windows:4.0,4.0a,4.0c

WINDOWS

================================================================ ==

The information in this article applies to:

 == Microsoft PowerPoint for Windows, versions 4.0, 4.0a, 4.0c == 

= SYMPTOMS =

If you print handout pages or outlines from PowerPoint and specify a discontinuous range of slides to print, PowerPoint starts a new page for each range selected. For example, if you choose to print handouts (six per page) of slides 1 through 3, slide 5, and slides 8 through 10, you will get slides 1 through 3 on the first page, slide 1 through 5 on the second page, and slides 8 through 10 on the third page.

= STATUS =

Microsoft has confirmed this to be a problem in PowerPoint versions 4.0, 4.0a, and 4.0c for Windows. This problem was corrected in PowerPoint version 7.0 for Windows 95.

= WORKAROUND =

To print handouts of a discontinuous range of slides without starting a new page for each range, hide the slides you don’t want to print, and print the entire presentation:


 * 1) Open your presentation and choose Slide Sorter from the View menu.
 * 2) Hold down the SHIFT key and click each slide that you don’t want to appear on your handouts.
 * 3) From the Tools menu, choose Hide Slide.
 * 4) From the File menu, choose Print.
 * 5) Under Pages, select the All option.
 * 6) Under Print What, select Handouts (2, 3, or 6 per page).
 * 7) Make sure that Print Hidden Slides is not selected.
 * 8) Choose OK.

Your handouts will print contiguously without the undesired slides.

The above workaround will not work for printing outlines. The option to Print Hidden Slides is unavailable (dimmed), so you cannot turn it off. Currently, there is no workaround.

Additional query words: 4.00 4.00a 4.00c power point powerpt gap gaps spaces blank slide images separate individual outline hand out grayed out greyed out gray grey ====================================================================== Keywords : kbbuglist Version : windows:4.0,4.0a,4.0c Platform : WINDOWS Hardware : x86 Issue type : kbbug Solution Type : kbfix ============================================================================= Copyright Microsoft Corporation 1998.