Microsoft KB Archive/132127

= PRJ41: MS Project 4.1 for Windows 95 Frequently Asked Questions =

Article ID: 132127

Article Last Modified on 6/23/2005

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APPLIES TO


 * Microsoft Project 4.1 Standard Edition

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This article was previously published under Q132127



SUMMARY
This article contains a list of frequently asked questions for Microsoft Project for Windows 95, version 4.1 and 4.1a.



Upgrading from Earlier Versions of Microsoft Project
Q. What are the new features in Microsoft Project for Windows 95?

A. Microsoft Project for Windows 95 is a 32-bit program designed specifically for Microsoft Windows 95 and Microsoft Windows NT version 3.51. The following is a list of the new features in Microsoft Project for Windows 95:
 * Support for long file names
 * A new Open dialog box that uses Find Fast Indexer (an application that creates an index of the files on your hard disk to speed up file searches)
 * AutoCorrect (on the Tools menu)
 * Answer Wizard (on the Help menu)
 * Customizable workgroup messages (click Customize on the Tools menu, and then click Workgroup)
 * ODBC-compliant Save To Database and Open From Database commands (click Multiple Projects on the Tools menu)

Q. When I upgrade from Microsoft Project version 4.0, how do I update to the new menu structure in Microsoft Project for Windows 95?

A. If you have modified your Microsoft Project version 4.0 Global.mpt file, in order to use the new menu structure, you must update to the Global.mpt file that comes with Microsoft Project for Windows 95.

To determine whether you are currently using a Microsoft Project 4.0 Global.mpt file, click the File menu. If the Summary Info command is available, then Microsoft Project is currently using a version 4.0 Global.mpt file, and you must update the Global.mpt by following the appropriate method below.

 If You Have Not Modified Your Global.mpt File from Microsoft Project version 4.0 or If You Do Not Need to Save Your Modifications

 Quit Microsoft Project. Rename your current Global.mpt file (from version 4.0). Copy the Backup.mpt file in your Microsoft Project folder to Global.mpt. Start Microsoft Project.

You will now be able to use the new menu and macro changes in Microsoft Project for Windows 95. If You Have Modified Your Global.mpt File and You Want to Save Your Modifications

 Start Microsoft Project for Windows 95 (it will automatically use the Microsoft Project 4.0 Global.mpt file).</li> On the View menu, click More Views, and then click Organizer.</li> For the Views, Reports, Forms, Tables, Filters, and Calendars tabs, click only those entries in the 'GLOBAL.MPT' list that you have modified and that you want to be available in the new Global.mpt file. Click Copy to add these items to the 'Project1' list. Click OK or Yes in any messages that are displayed.</li> Click the Toolbars tab. In the 'GLOBAL.MPT' list, click any Toolbars that you have created, and click Copy to add the item to the 'Project1' list. Do not add the Workgroup, Resource Management, or Visual Basic toolbars to the 'Project1' list.</li> Click the Modules tab and copy any modules that you created to the 'Project1' list. The following modules were installed by Microsoft Project and should not be copied to the 'Project1' list: Database, Mail_Utilities, Auxiliary, PivotTable, and Schedule.</li> Click the Menu Bars tab, and copy any menus that you created to the 'Project1' list. Do not copy the Standard or Standard (no file) menu bars. If you want to retain the modifications, you will need to re-create them in the new Global.mpt file.</li> In the Organizer dialog box, click Close, and then close the More Views dialog box.</li> On the File menu, click Save, and enter the name Information Transfer.mpp in the File Name box. Click OK. On the File menu, click Exit.</li> Using My Computer or Windows Explorer, rename the existing Global.mpt file in the Microsoft Project folder to Global4.mpt. Copy the Backup.mpt file to Global.mpt.</li> Restart Microsoft Project for Windows 95.</li> Open the "Information Transfer.mpp" file. On the View menu, click More Views, and then click Organizer.</li> For each of the tabs in the Organizer dialog box, in the Information Transfer.mpp list, use the SHIFT key to select each of the items that you want to copy, and click Copy to add the items to the 'GLOBAL.MPT' list. Click OK or Yes if you receive any messages.</li> In the Organizer dialog box, click Close, and then close the More Views dialog box.</li></ol>

The Microsoft Project for Windows 95 menu structure and macros will be available.</li></ul>

Q. Can I share my Microsoft Project for Windows 95 files with other Microsoft Project users?

A. Microsoft Project for Windows 95 files are completely compatible with Microsoft Project version 4.0. This includes Microsoft Project version 4.0 for Windows and Microsoft Project version 4.0 for the Macintosh. Any file created in version 4.0 of Microsoft Project can be opened in Microsoft Project for Windows 95 and vice versa.

General Information
'''Q. I am receiving the error message: "Cannot save to Global.mpt. This is a read-only file." What does this error message mean?'''

A. This error message appears when the Global.mpt file that Microsoft Project is using is opened as a read-only file and you make changes to the default settings, formatting options, and macros for Microsoft Project. This file is a template only and does not contain any data from the project that you are working on.

After you receive this error message, the Save As dialog box prompts you to save the Global information to a new location. Do not overwrite any of your existing Microsoft Project (.mpp) files when you save this information. Save this information with the Global.mpt file name to a location that you have read- write access to. If you have not made any formatting changes that you would like to save, you can click Cancel in this dialog box. Your project data will not be lost.

The Global.mpt file might be opened as a read-only file for any of the following reasons:


 * You are sharing the Global.mpt file with other users from a network location.
 * You opened the Global.mpt file from a read-only network location.
 * The Global.mpt file itself is marked as a read-only file.

Microsoft Project searches for the Global.mpt file in the following locations in the following order:
 * 1) The Working directory (Windows NT) or the folder specified by the shortcut Start In field (Windows 95).
 * 2) If a Global.mpt file is not found in the Working directory or Start In folder, Microsoft Project looks next in the folder that contains the Winproj.exe file (the Microsoft Project folder).
 * 3) If a Global.mpt file is not found in the Microsoft Project folder, Microsoft Project creates a new Global.mpt file.

Q. Where can I find other information about Microsoft Project for Windows 95 in addition to the information in the "User's Guide" or online Help?

A. Microsoft Project for Windows 95 ships with several text files that contain information that is not covered in the "User's Guide" or in the online Help system. The files in the following table are located in your Microsoft Project folder; these files provide additional information about using specific features in Microsoft Project.

<pre class="fixed_text">        This text file   Contains information about --        Database.wri     Using the Save To Database feature Setup.wri       Installing Microsoft Project Plotters.wri    Setting up and configuring a plotter for use in Microsoft Project Mpxfile.wri     The complete description of the MPX file format Samples.wri     The sample files included with Microsoft Project Tmpltwiz.wri    Using the Template Wizard Convert.wri     Converting Microsoft Project for MS- DOS files to Microsoft Project for Windows 95

Q. Why can't I get the Open From Database and Save To Database commands to work?

A. The following information describes reasons why these commands may not work and tells how to correct each problem:

If you receive the "VBA Error in Procedure DoSaveToDatabase Error in loading DLL" error message, you do not have all the necessary files installed.

<ul> If you selected the Typical or Compact installation option during Setup, the ODBC component of the Save To Database feature did not get installed. To install this portion of the program, follow these steps:

<ol> <li>Run Microsoft Project Setup again, and click Add/Remove.</li> <li>Click the Tools option to select it, and then click Change Option.</li> <li>Select the Database Utility option, and then click OK.</li> <li>Click Continue to complete Setup.</li></ol>

The Database Utility files are now installed and the Save To Database command should work properly. For more detailed information about how to use this feature, please see the Database.wri file, which is located in the Microsoft Project folder.</li> <li>If your computer stops responding (hangs) when you click Save To Database, you may be using a Global.mpt file from version 4.0 of Microsoft Project. To determine if you are using a version 4.0 Global.mpt file, click the File menu. If the Summary Info command is available on the File menu, then you are using a Global.mpt file from version 4.0 of Microsoft Project.</li> <li>If you installed Microsoft Project for Windows 95 over an existing copy of Microsoft Project version 4.0, you need to update your Global.mpt file to the version of this file that is shipped with Microsoft Project for Windows 95 because the Save To Database feature (along with other menu commands and macros) has changed. For more information about updating your Global.mpt file, see Question 2 in the "Upgrading from Earlier Versions of Microsoft Project" section of this document.</li> <li>If you are receiving the error message "Cannot find the macro 'SaveToDatabase'" or "Cannot find the macro 'OpenFromDatabase'," the Global.mpt file has been deleted and Microsoft Project has re-created the file. Microsoft Project cannot re-create the macros that are stored in the Global.mpt file when it re-creates this file.</li> <li>To restore the Global.mpt file with the SaveToDatabase macro code, copy the Backup.mpt file in the Microsoft Project folder to Global.mpt and start Microsoft Project again. The Backup.mpt file is a copy of the default Global.mpt file that is installed with Microsoft Project.</li></ul>

Customizing Microsoft Project
'''Q. I would like to add a new calendar to my schedule. How should I do this?'''

A. Microsoft Project for Windows 95 includes two new calendars: a Night Shift calendar and a 24 Hours calendar. These new calendar choices are available in the Project Info dialog box (File menu). In the Project Info dialog box, you can click Standard, 24 Hours, or Night Shift in the Calendar list. These new calendars are also available in the Base Calendar list in the Resource Information form.

To edit one of these calendars without making it the default calendar for your project or assigning the calendar to a resource, you can copy the calendar into your specific project file using the Organizer. To display the Organizer, click More Views on the View menu, and then click Organizer.

If these new calendars do not fit your needs, you can always create a new calendar using the Change Working Time dialog box (Tools menu).

Q. Can I define custom calculated fields in Microsoft Project for Windows 95?

A. Microsoft Project for Windows 95 includes Microsoft Visual Basic for Applications. Using this powerful programming language, you can create simple macros to calculate custom data on a task-by-task basis. All you need to do is run the macro each time you want to update the data. Using this method, you can create a macro to calculate almost any value you need and have it placed in a number field.

For example, the following macro subtracts the start date from the finish date for each task in the active project and places the result in the Number1 column for that task: Sub Macro1 For Each t In ActiveProject.Tasks If Not (t Is Nothing) Then t.Number1 = t.Finish - t.Start End If  Next t End Sub Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

Using Microsoft Project with Other Programs
Q. Which electronic mail systems can I use with Microsoft Project?

A. Microsoft Project for Windows 95 works with the following electronic mail systems:


 * Microsoft Exchange running on Windows 95, Windows NT, and Windows for Workgroups
 * Microsoft Mail running on Windows 3.1 or Windows for Workgroups
 * Microsoft Mail running on Windows NT
 * Lotus cc:Mail or Lotus Notes Mail running on Windows 3.1, Windows for Workgroups, or Windows 95

Q. How can I add fields to my Workgroup Messages in Microsoft Project?

A. In Microsoft Project for Windows 95, you can add custom fields to your workgroup messages. When you send a workgroup message, the resource can view or modify the information in a custom field that you have added, and any new information they add can be automatically updated back into the original project.

To add a custom field to your workgroup messages, click Customize on the Tools menu, and then click Workgroup. For more information about the options in the Customize Workgroup dialog box, click the Help button in the Customize dialog box.

Additional query words: 4.10 faq

Keywords: kbinfo KB132127

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