Microsoft KB Archive/122837

Mac Works 4.0: How to Move Fields in a Report

PSS ID Number: Q122837 Article last modified on 10-22-1998

4.0 4.0a

MACINTOSH

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= SUMMARY =

By default, the Report feature in Microsoft Works, prints a maximum of five fields per page. This article details the steps involved in adding more fields to a page or several pages of the database report.

= MORE INFORMATION =

How to Add More Fields to a Page
  Open the database in which you want to create a report.   From the Insert menu, choose Report.   Select any options in the Report Name section that you would like to use.   Click the Next button to go to the Fields section.   Double-click each of the first five fields you would like on your report.   Choose any of the display options you would like and then click the Next button.   Continue to set up the report as normal and then click the Done button.   From the File menu, choose Page Setup. </li>  Select the Orientation option you prefer. </li>  Click the Document button to make changes to the margins. </li>  Choose OK twice. You will now be viewing your report with its five fields. </li>  From the Format menu, choose Report Options and select Layout. </li>  From the Format menu, choose Report Options and select Display Options. </li>  Double-click the next field to add to the report, then choose Done. The field will be on the far-left side of the report. Drag the field to the right and position it in the appropriate location. </li>  Repeat steps 13 and 14 to add each of the fields you want to appear on the report. </li></ol>

NOTE: It might be necessary to resize the fields so more can fit on the page, or change Orientation under Page Setup. To resize a field, drag a handle to increase or decrease the length or width of the field.

For more information, please see pages 293-295 of the “Microsoft Works User’s Guide” for version 4.0.

How to Change Number of Fields After Report Has Been Created
If you need to change the number of fields per page after a report has already been created, do the following:


 * 1) Open the database and choose the report.
 * 2) From the File menu, choose Page Setup. Change the orientation from portrait to landscape.
 * 3) From the Format menu, choose Report Options, then select Layout.
 * 4) Go to the second page of the report layout. Select the fields you want to appear on the first page.
 * 5) From the Edit menu, choose Cut.
 * 6) Return to the first page. From the Edit menu, choose Paste. The fields will be pasted on top of the current fields. They will need to be moved to the correct location and sized to fit on the wider landscaped page.

Repeat steps 4-6 for moving fields from any additional pages to the right in the Report Layout view and continue moving those fields to previous pages if desired. Any blank pages in the Report Layout view should not show in Print Preview or when the document is printed.

KBCategory: kbusage kbprb KBSubcategory: macworkskb

Additional reference words: kbhowto 4.00 4.00a mac m_works report modify add adds adding field fields more moving move ====================================================================== Version : 4.0 4.0a Platform : MACINTOSH Issue type : kbprb ============================================================================= Copyright Microsoft Corporation 1998.