Microsoft KB Archive/123994

Mac Works 4.0: Converting Works 3.0 Templates into Works 4.0

PSS ID Number: Q123994 Article last modified on 10-22-1998

4.0 4.0a 4.0b

MACINTOSH

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The information in this article applies to:

 == Microsoft Works for the Macintosh, versions 4.0, 4.0a, and 4.0b == 

= SUMMARY =

When you create a Works 3.0 stationery document, such as a Word Processor(WP), Database (DB), Spreadsheet(SS), Draw(DR), or Communications (CM)file, and convert it to Works 4.0, you must save the file with a different name or to a different folder. If you attempt to save the file with the same name into the same folder, the message “File Already Open” appears.

= TO SAVE WITH A DIFFERENT NAME =

  Create a Works 3.0 stationery document.   Close Works 3.0 and open the stationery document in Works 4.0. See “To open an existing document from within Works” on page 32 of the “Microsoft Works User’s Guide.” The message “Converting Works 3.0 document” appears. The document opens as untitled.   Try to save the document with the original document name. The message “Replace Existing ?” appears.   Select Replace. The message “File Already Open” appears.   Choose OK, which brings you back to step 3.   To save the file as a Stationery document in Works 4.0, choose Save As under the File menu, change the name of the document, select Stationery under the File Format section, and choose Save. </li>  If you want to delete the Works 3.0 stationery document, close Works 4.0 or the following message appears: The item <Works 3.0 file name> could not be deleted because it contains items that are in use. Do you want to continue? Stop? Continue? </li>  If you choose continue it will take you to step 7. Choose Stop. </li>  When you close Works 4.0, choose Empty Trash from the Special menu and your file will be deleted from the trash can. </li></ol>

= TO SAVE TO A DIFFERENT FOLDER =


 * 1) Refer to steps 1 and 2 in the “To Save with a Different Name” section above to create a Works 3.0 stationary document and open it in 4.0.
 * 2) From the File menu, choose Save As and select a different folder on your hard drive or a floppy disk, and save the document.
 * 3) If you want to delete the original Works 3.0 Stationery document, refer to steps 7-9 in the “To Save with a Different Name” section above.

= MORE INFORMATION =

If you save the untitled document in Works 4.0 as a normal document first and then save it again as a stationery document, the message “Please save to another file name” appears.

= Additional query words: kbhowto 4.00 m_works =

Version : 4.0 4.0a 4.0b Platform : MACINTOSH Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.