Microsoft KB Archive/179358

= OL98: No Option for Printing All Appointment Text =

Article ID: 179358

Article Last Modified on 9/7/2001

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APPLIES TO


 * Microsoft Outlook 98 Standard Edition

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This article was previously published under Q179358





SYMPTOMS
Microsoft Outlook does not have a printing option comparable to the All Text option in Microsoft Schedule+ 7.0. In Schedule+, this option is for printing extra long appointment descriptions.



WORKAROUND
To work around this limitation, use either of the following methods.

Method 1
In Outlook, you can store your appointment details in the large note window and print them using either the Memo style or the Table style with the AutoPreview option.

Example 1
To print appointment details of fewer than 120 characters in length, follow these steps:
 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) On the View menu, click AutoPreview.
 * 3) Click to select the appointments that you want to print, and click Print on the File menu.
 * 4) Under Print Style, click Table Style.
 * 5) Under Print Range, click Only Selected Rows.
 * 6) Click OK.

NOTE: This will print about the first 120 characters of the appointment's note window field.

Example 2
To print appointment details of more than 120 characters in length, follow these steps:
 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) Click to select the appointments you want to print, and on the File menu, click Print.
 * 3) Under Print Style, click to select Memo Style.
 * 4) Under Print Options, click to clear the "Start each item on a new page" check box.
 * 5) Click OK.

NOTE: This will print all of the details from the appointment's note window field.

Method 2
To create a new view using the Card style, follow these steps:
 * 1) On the View menu, point to Current View, and then click Define Views. Click New.
 * 2) Type a name such as Card in the "Name of new view" box, and under Type Of View, click Card, and then click OK.
 * 3) Click Fields.
 * 4) Under "Show these fields in this order," click Start. Then click Move Up until Start appears at the top of the list, and then click OK.
 * 5) Click Filter.
 * 6) On the Appointments and Meetings tab, click "ends" in the Time list, click "in the next 7 days" in the list to the right. Click OK and OK.
 * 7) Click Apply View.
 * 8) On the File menu, click Print, select Card Style. Click OK.

NOTE: This will print the details from the appointment up to about 255 characters, but not the text in the note window field.

Additional query words: 98

Keywords: kbhowto kbprint kbprb KB179358

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