Microsoft KB Archive/180265

= WD98: Saving File As Text with Line Breaks Excludes Line Feed =

Article ID: 180265

Article Last Modified on 10/4/2002

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APPLIES TO


 * Microsoft Word 98 for Macintosh

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This article was previously published under Q180265



SYMPTOMS
When you save a document in Word 98 Macintosh Edition as Text Only with Line Breaks or MS-DOS Text With Line Breaks, then open it on a VAX system or Bulletin Board Service, the paragraph marks that signify returns will appear, but there will be no line feed character. The text will appear as one long continuous string and will be unusable by the VAX or BBS.



CAUSE
The line feed character is not automatically inserted following a paragraph mark.



WORKAROUND
In Word 98 Macintosh Edition, save the document as Text Only With Line Breaks, Text With Layout, or MS-DOS Text With Line Breaks. To do this, follow these steps:  Save as Text Only with Line Breaks

 On the File menu, click Save As. In the Save File as Type box, scroll and select Text Only with Line Breaks. Type a file name under "Save Current Document as," and then click Save.  Use the Replace command to find the paragraph marks (^13) and change them to a paragraph mark, line feed character, (^13^10) by doing the following:

 On the Edit menu, click Replace.</li> In Find What, type ^13, and in Replace With, type ^13^10 .</li> Click Replace All.</li></ol> </li> Then save the document as Text Only and transfer the file to the VAX or BBS by doing the following:

 On the File menu, click Save As.</li> In the Save File As Type box, scroll and select Text Only, click Save.</li> See your administrator for instructions on uploading files to BBS.</li></ol> </li></ol>

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STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

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MORE INFORMATION
Most word processors on the Macintosh and Windows platform recognize a paragraph mark as an end of line mark and a line feed character. Text editors on the VAX or BBS do not automatically insert a line feed character when they see a paragraph mark. Most Unix mail systems require that there be no more than 256 characters before a carriage return. In order to keep files Word saved from exceeding that limitation, files should be saved in Text Only With Line Breaks format.

Line Feeds are ASCII value ^10 and are required by printers to trigger the mechanism to advance the paper. Paragraph marks, line breaks, and carriage returns are ASCII value ^13, the value that triggers the print head to RETURN to the left side of the CARRIAGE (thus the phrase "Carriage Return").

Additional query words: filename pulldown textbox 5.1 6.0

Keywords: kbprb kblayout KB180265

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