Microsoft KB Archive/95259

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WD: How Annotations Converted Between MacWord and WinWord

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Q95259

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The information in this article applies to:


 * Microsoft Word for the Macintosh, versions 5.1, 5.1a
 * Microsoft Word for Windows, version 2.0c

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SUMMARY
The following is an overview of how textual annotations, voice annotations, and related formats convert between Word version 2.0c for Windows and Word version 5.1 for the Macintosh. Results obtained with different versions of either Word product may differ.

Table Key
 Y  - Supported in conversion

N  - Not supported in conversion

E  - Emulated in appearance with loss of actual format, or emulated with similar formatting feature

P  - Partially retained, or only retained in one of the two possible conversion avenues (opening from Word for Windows format in Word      for the Macintosh versus saving directly to Word for the       Macintosh format from within Word for Windows).

N/A - Not applicable: The source product does not have this feature.

Mac  Win Annotation     to    to Format          Win   Mac   Comments --     ---   ---

Text            - See -    Text annotations are a new feature in Word Annotation      Comments   version 5.1 for the Macintosh. Word for Windows has supported text annotations since the release of version 2.0.

When you open a document from Word for Windows format into Word 5.1 for the Macintosh, annotations are retained.

If you instead open the same document into Word version 5.0 for the Macintosh or earlier, annotations are lost.

If you save the same document in Word for the Macintosh format from within Word for Windows, annotations are emulated as footnote entries with coinciding custom footnote reference marks that match the initials of the author of                            the original annotations. This emulation applies when the converted document is                            subsequently opened in Word versions 4.0, 5.0, 5.1, and 5.1a for the Macintosh.

When you open a document into Word for Windows from Word 5.1 for the Macintosh format, annotations are lost.

If you instead save the same document to Word for Windows format from within Word for the Macintosh, no annotation marker appears as                            hidden text in the body of the converted document. The Annotations option does appear on the View menu, but if you choose this command, Word may stop responding.

Microsoft has identified this to be a problem in the Word 2.0 for Windows converter supplied with Word for Macintosh. We are researching this problem and will post additional information here in the Microsoft Knowledge Base as it becomes available.  Locking        N/A    N    Locking documents for annotations is a feature Documents for              unique to Word 2.0 for Windows. Document Text                       locking is lost when converting to Word for the Macintosh.

Annotations Voice (Sound)   N     N    Currently, Word for the Macintosh voice Annotations                annotations whether saved in SoundWave, Audio IFF, Audio IFF-C, or Resource formats are not supported for conversion to Word for Windows regardless of which conversion avenue is used.

NOTE: When you save a document in Word for Windows format from within Word 5.1 for Macintosh, the voice annotation logo is                            retained as a graphic. However, as indicated above, the voice annotation itself is lost.

.WAV sound files supported by Word for Windows and Bookshelf Multimedia Edition as embedded annotation objects are not supported for conversion to Word for the Macintosh. Additional query words: textconv

Additional query words:

Keywords : kbinterop winword macword wordconvert

Issue type : kbbug kbinfo

Technology : kbWordSearch kbWordWSearch kbWordMSearch