Microsoft KB Archive/20376

Word: Creating a Print Merge Data File from OverVue

PSS ID Number: Q20376 Article last modified on 03-07-1997

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========================================================= 1.00 1.05 3.00 3.01 3.02 4.00 5.00 MACINTOSH kbother ——————————————————————– The information in this article applies to:

 Microsoft Word for Windows, version 6.0, 6.0a, 6.0c == Microsoft Word for the Macintosh, version 6.0 == 

= SUMMARY =

To create a print merge data file for Microsoft Word for the Macintosh from a data file created in OverVue, a database program by ProVue, use OverVue’s option to print a file.

The following two problems can occur when a file is brought from OverVue into Word versions 1.x and 3.x:


 * 1) OverVue does not place quotation marks around fields that contain commas. Therefore, if you have a field that contains commas, you receive the error message “Data Record Too Long.” This problem can be solved by placing quotation marks around those fields containing commas.
 * 2) If there is a paragraph return on the last line of the data file, you will get the error message “Data Record Too Short.” This problem can be solved by deleting the extra paragraph return.

= MORE INFORMATION =

These problems should not occur with Word version 4.0 or 5.0 because commas within fields are ignored when the header record and all the records in the data file are delimited by tabs. Both Word 4.0 and 5.0 ignore blank paragraphs as described in problem 2 above.

KBCategory: kbother KBSubCategory: kbmerge Additional reference words: macword winword macword5 1.0 1.00 1.05 3.0 3.00 3.01 3.02 4.00 5.00 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.