Microsoft KB Archive/119334

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{| The information in this article applies to: - Microsoft Word for the Macintosh, version 6.0
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SUMMARY
This article contains questions and answers about menu changes in Microsoft Word 6.0 for the Macintosh.

MORE INFORMATION
1. Q. In Word 5.1, I have a Font menu, but it's missing in Word 6.0. How can I get a Font menu in Word 6.0?

A. The Word 5.1 Font menu commands are located in the Format Character dialog box in Word 6.0. If you want to add a Font menu to Word 6.0, use the following procedure:

1. From the Tools menu, choose Customize.

2. Click the Menus tab.

3. Choose the Menu Bar button.

4. In the Position On Menu Bar box, select Format.

5. In the Name On Menu Bar box, type "font" (without quotation            marks).

6. Choose the Add After button, and then choose the Close button. Word returns to the Menus tab of the Tools Customize dialog box.

7. In the Categories box, select Fonts.

8. Choose the Add All button.

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In the Fonts box, select the font you want to appear on your Font menu and then choose the Add button. Repeat this step until you have added all the fonts you want on your Font menu.

9. Choose the Close button.

2. Q. On the Format menu in Word 6.0, the Document, Section, and Character commands are missing. Where do I find these commands?

A. The former Document and Section commands have been combined into a single Word 6.0 command called Document Layout, which is         located on the File menu. The former Character command is now called the Font command and is located on the Format menu. For more information about the changes in Word 6.0, see Chapter 2, "What's New in Word 6.0?" in the "Microsoft Word Quick Results" guide. For online information, double-click the Help button on         the Standard toolbar and then type "new features" (without          quotation marks).

3. Q. In Word 6.0, the Envelope button no longer appears on any of my         toolbars. How can I add it?

A. To add a button to a toolbar, you must first display that toolbar using the Toolbars command on the View menu. Then use the following procedure to add the Create Envelope button to         one of your toolbars:

1. From the Tools menu, choose Customize.

2. Click the Toolbars tab.

3. In the Categories list, select Tools.

4. Under Buttons, click the Create Envelope Button and drag it            to the position on the toolbar where you want to add the button.

5. Choose the Close button.

4. Q. When I press the NUM LOCK or CLEAR key on my numeric keypad, Word does not toggle the numeric keypad on and off. Why not?

A. In Word 6.0, the functionality of the NUM LOCK or CLEAR key has been changed to make it consistent with other applications and computer systems. When you press only that key, you are pressing CLEAR, which deletes characters to the right of the insertion point. To use the key to toggle the numeric keypad on         and off, press SHIFT+NUM LOCK. For more information, double- click the Help button on the Standard toolbar and then type "num         lock" (without quotation marks).

5. Q. In Word 6.0, I want to use the glossary entries I created in         Word 5.x, but I can't find them. Where are they?

A. In Word 6.0, glossaries are now called AutoText. To use glossary entries you created in an earlier version of Word, be         sure to preserve your existing glossary files, such as the Standard Glossary, when you install Word 6.0. To convert your glossary entries from an earlier version of Word to AutoText entries, simply open the old glossary files in Word 6.0. Word 6.0 stores the new AutoText entries in the template attached to         the active document--usually the Normal template. For information about converting glossary entries from an earlier version of Word for the Macintosh, double-click the Help button on the Standard toolbar and then type "glossary" (without         quotation marks).

6. Q. Where is my Work menu from Word 5.x for the Macintosh, and how can I get it back?

A. You can customize Word 6.0 much more extensively than earlier versions of Word for the Macintosh. As a result, you can add items to any menu--not just a Work menu. Nonetheless, if you want to use your Word 5.x Work menu in Word 6.0, you must first open your Word Settings (5) and Standard Glossary files in Word 6.0. After you open both files and merge their contents into your Normal Document Template, the Work menu will appear in         Word 6.0.

To add your Word 5.x Work menu to Word 6.0, use the following procedure:

1. In Word 6.0, choose Open from the File menu.

2. Select your Word Settings (5) file, located in the Preferences subfolder of the System folder, and choose OK.

3. When Word displays the message "Would you prefer to merge            the settings and styles...," choose the Merge To Current button.

NOTE: Word merges only the custom glossary entries from your Word Settings (5) file. Word does not merge the built-in glossary entries, such as Date and Time, because Word 6.0 includes fields for these operations.

4. From the File menu, choose Open.

5. Select your Standard Glossary (or other user-defined            glossary), located in the Word 5.x program folder, and then choose OK.

6. Choose OK when Word displays the "...user-defined glossary            entries..." message. The Work menu should now appear in Word 6.0.
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Last reviewed: July 10, 1998

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