Microsoft KB Archive/196554

= WD97: Table of Contents Shows Wrong Formatting =

Article ID: 196554

Article Last Modified on 1/23/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q196554





SYMPTOMS
Formatting applied directly (that is, manually) to heading text appears in the table of contents, even though the TOC style does not include that formatting in its style definition.

By contrast, the table of contents does not use any formatting defined in the text's style and uses only the formatting defined in the TOC styles.

For example, if you select a portion of a Heading 1 paragraph and apply bold formatting to that text, the corresponding entry in the table of contents also appears in bold. However, if you instead modify the attributes of Heading 1 style to include bold formatting, this formatting does not appear in the table of contents. The table of contents shows only the formatting that is defined in the TOC 1 style.

NOTE: The only exception to this behavior is All Caps formatting. If All Caps formatting is applied through any means to text in the body of the document, the table of contents uses All Caps formatting when it includes the text.



CAUSE
Word considers direct formatting to be deliberate; thus, Word retains direct formatting when it formats the entries in the table of contents. Similarly, Word considers style definitions to be deliberate and adheres to the settings in the TOC styles.



WORKAROUND
If you do not want to accept the reformatting that was applied from the Heading style changes, use either of the following methods to work around this.

Method 1
Select the table of contents and press CTRL+SPACEBAR to force Word to revert to the built-in TOC styles.

When you update fields and Word asks whether you want to update only page numbers in the table of contents or the entire table, do not update the entire table. Updating the entire table causes any changes to the Heading styles to be reapplied to the table of contents text.

Be sure you clear the Update Fields check box before printing the document, or the TOC field will be updated automatically. (To change this option, on the Tools menu, click Options. Select the Print tab, and under Printing Options, clear Update Fields.)

NOTE: This method works in all cases of direct formatting or style redefinition, except for All Caps formatting.

Method 2
If you have completed work on the table of contents, select the table of contents and press CTRL+SHIFT+F9 to unlink the TOC field and cause the TOC results to become normal text.

NOTE: After the TOC field is unlinked, it becomes normal text instead of a field and you cannot update it.

Select the text to manually apply any formatting changes you want. Note that reapplying the appropriate TOC styles does not correct the formatting changes.

Additional query words: tab underlining bold italic allcaps smallcaps strikethrough superscript subscript hidden kerning toc field manual table of contents direct

Keywords: kbbug kbfield kbpending KB196554

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