Microsoft KB Archive/181996

= WD: How to Show Access Check Boxes During a Mail Merge =

Article ID: 181996

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a

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This article was previously published under Q181996





SUMMARY
When you perform a mail merge using data from a Microsoft Access 97 database, Microsoft Word displays fields from the database with a Yes/No Data Type as a 0 or -1, rather than as a check box.

This article explains how to display a check box that is either cleared or selected (checked) instead of a 0 or -1.



MORE INFORMATION
To receive a check box instead of a 0 or -1 when mail merging from an Access database, follow these steps:


 * 1) Open the main document for the mail merge and place the insertion point where you want the check box to appear.
 * 2) On the Mail Merge Toolbar, click the drop-down arrow next to Insert Word Field and then click If...Then...Else.
 * 3) Under If, in the Field Name list, click to select the field name that is the check box column in Microsoft Access.
 * 4) In the Comparison list, click to select Equal To.
 * 5) In the Compare To box, type 0 (zero).
 * 6) In the Insert This Text box, hold down ALT and on the numeric keypad, make sure NUM LOCK is turned on, and type 0168 (ALT+0168).
 * 7) Select the symbol that appears in the Insert This Text box, and press CTRL+D.
 * 8) In the Font list, click Wingdings, and then click OK. You should now see an empty check box.
 * 9) Under "Otherwise insert this text", press ALT and on the numeric keypad, type 0254 (ALT+0254).
 * 10) Select the symbol that appears in the Insert This Text box, and press CTRL+D.
 * 11) In the Font list, click Wingdings, and then click OK. You should now see a check box that is selected (checked).
 * 12) Click OK.

A check box will appear at the insertion point of the main document.

NOTE: In Microsoft Word for Windows 95 version 7.0, a selected check box will appear. In Word 6.x, an empty check box will appear.
 * 1) Continue with the mail merge.

Keywords: kbhowto kbinterop kbmerge KB181996

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