Microsoft KB Archive/26239

Renumbering Deletes Numbers/Letters Before Paragraphs

PSS ID Number: Q26239 Article last modified on 03-07-1997

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= SUMMARY =

When renumbering a document, Word versions 3.x and 4.00 delete characters at the beginning of a paragraph. Specifically, if Word encounters an alphanumeric character with a nonnumeric character before and/or after it at the beginning of a paragraph, these characters are deleted.

For example, suppose the following is in a paragraph by itself:

(Y/N) test

In this example, renumbering leaves the following:

 test

This situation occurs because Word recognizes this format as part of a numbering scheme. When Renumbering is applied to paragraphs that are already numbered, Word updates the numbers (that is, replaces them with new ones) instead of adding a new number to the first paragraph.

To keep Word from deleting this format from the beginning of your paragraphs, do the following:


 * 1) Put a placeholder (for example, ***) before the characters in question.
 * 2) Globally remove these placeholders after Renumbering by using the Change command under the Search menu.

= MORE INFORMATION =

Alternatively, you can globally place an OPTION+SPACEBAR between the alphanumeric character and the nonnumeric character at the beginning of each paragraph if a pattern exists that allows this. In the above example, if you place an OPTION+SPACEBAR between “(Y/N)” and “test”, the renumber procedure works correctly. To do this, globally find all “)” (that is, find all right parentheses followed by a space) and replace them with “)” (that is, replace them with right parentheses followed by an OPTION+SPACEBAR).

KBCategory: kbusage KBSubCategory: Additional reference words: macword macword5

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Copyright Microsoft Corporation 1997.