Microsoft KB Archive/161135

= PPT: Sample Code to Extract Text from an Organization Chart =

Article ID: 161135

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft PowerPoint 98 for Macintosh
 * Microsoft PowerPoint 97 Standard Edition
 * Microsoft Word 97 Standard Edition
 * Microsoft Organization Chart 2.0

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This article was previously published under Q161135



SUMMARY
The following sample Microsoft Visual Basic for Applications macro (Sub procedure) extracts the text from an Organization Chart in a PowerPoint slide and then transfers that text into a new Microsoft Word document. Once the text is in Word you can edit it as you would any text.

NOTE: The macro does not modify the original Organization Chart in any way.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

Sample Visual Basic Procedure
Sub OrgMain

' Variables. Dim ShapeType, WhatIsSelected, CurrentView As Integer Dim SlideCount, ObjectCount, SelectCount, i, x As Long Dim Total, NextAvailable, top, BoxCount, LastSlide As Long Dim WordRunning As Boolean Dim word As Object Dim StringTable, OleObjectType, temp As String

' Keeps track of the number of text boxes in the chart. Total = 0 BoxCount = 0

' Used for error trapping. On Error Resume Next Err.Clear

' Check the type of the item selected. WhatIsSelected = ActiveWindow.Selection.Type

' Check to see whether any objects are selected. If WhatIsSelected = ppSelectionNone Then ' No objects are selected, so end the macro. MsgBox "No Organization Chart selected. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation End End If

' Check to see whether a slide is selected. If WhatIsSelected = ppSelectionSlides Then ' A slide is selected, so end the macro. MsgBox "A slide is selected. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation End End If

' Count the selections. SelectCount = ActiveWindow.Selection.ShapeRange.Count

' If multiple objects selected, end the macro. If SelectCount > 1 Then MsgBox "Too many objects selected. " _ & "Please select 1 Organization Chart and run " _ & "the macro again.", vbInformation End End If

' If the selection is not a shape, exit the macro. If WhatIsSelected <> ppSelectionShapes Then MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "Shape Check" End End If

' A shape is selected, so figure out what type of shape. ShapeType = ActiveWindow.Selection.ShapeRange.Type

' Check to see whether the shape is an embedded OLE object. ' If not, exit the macro. If ShapeType <> msoEmbeddedOLEObject Then MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "OLE Object Check" End End If

' Determine type of OLE object. OleObjectType = ActiveWindow.Selection.ShapeRange.OLEFormat.ProgID

' See whether the object selected is an organization chart. If OleObjectType <> "OrgPlusWOPX.4" And _ OleObjectType <> "MSOrgchart.2" Then ' If not an organization, exit the macro. MsgBox "The object selected is not " _ & "an Organization Chart. " _ & "Please select an Organization Chart and run " _ & "the macro again.", vbInformation, _ "OLE Object Class Check" End End If

' Copy the Organization chart. ActiveWindow.Selection.ShapeRange.Copy

' Count the number of slides. SlideCount = ActivePresentation.Slides.Count

' Add a new slide to the end of the presentation. ActivePresentation.Slides.Add (SlideCount + 1), ppLayoutBlank

' Save the current view. CurrentView = ActiveWindow.ViewType

' Switch to slide view if not there already. If CurrentView <> ppViewSlide Then ActiveWindow.ViewType = ppViewSlide End If

' Switch to the proper slide. LastSlide = ActivePresentation.Slides.Count ActiveWindow.View.GotoSlide Index:=LastSlide

' Paste the Organization chart to the temp slide. ActiveWindow.View.Paste

' Ungroup the Organization chart. ActiveWindow.Selection.ShapeRange.Ungroup.Select ActiveWindow.Selection.Unselect

' Count the Organization chart objects. With ActivePresentation.Slides(LastSlide).Shapes ObjectCount = .Count

' Check all of the objects for text. For x = ObjectCount To 1 Step -1

' See whether object has a text frame. If .Item(x).HasTextFrame Then ' See whether object has text.

If .Item(x).TextFrame.HasText Then ' Increase the size of the array ' and save the contents. ReDim Preserve StringTable(Total) StringTable(Total) = .Item(x).TextFrame.TextRange.Text Total = Total + 1 BoxCount = BoxCount + 1 Else ' See whether object has a fill. If .Item(x).Fill.Visible = msoTrue Then NextAvailable = Total - BoxCount

If BoxCount = 2 Or BoxCount = 3 Then ' Swap first and third Total. temp = StringTable(NextAvailable) StringTable(NextAvailable) = StringTable(Total - 1) StringTable(Total - 1) = temp End If

If BoxCount > 3 Then top = 0

For i = BoxCount To 0 Step -1 ' Set temp = to last item in array. temp = StringTable(top) StringTable(top) = StringTable(i) StringTable(i) = temp top = top + 1

If top = i Then Exit For End If                       Next i                     End If

' Add an extra Total to the end of the list. ReDim Preserve StringTable(Total) StringTable(Total) = "" Total = Total + 1 BoxCount = 0

End If              End If            End If         Next x

' Checks to see if Word is running. Set word = GetObject(, "Word.Application.8")

If Err.Number <> 0 Then WordRunning = False Else WordRunning = True End If

' Reset the error variable. Err.Clear

' Create a Word object. If WordRunning = False Then Set word = CreateObject("Word.Application.8") End If

If Err.Number <> 0 Then MsgBox "Unable to launch Word. " _ & "This Macro requires Microsoft Word 97. " _ & "Make sure Word is running correctly and " _ & "then attempt to run the macro again. " _ , vbCritical _ , "Failed to launch Word" End End If

' Creates a new Word document based on normal. word.Documents.Add

' Copy all the organization chart text to Word. For x = 0 To Total word.Selection.TypeText Text:=StringTable(x) word.Selection.TypeParagraph Next x

End With

' Delete the temp slide. ActiveWindow.Selection.SlideRange.Delete

' Restore the current view. If ActiveWindow.ViewType <> CurrentView Then ActiveWindow.ViewType = CurrentView End If

' Make Word visible if not. If WordRunning = False Then word.Application.Visible = True End If

' A message indicating the macro is finished running. MsgBox "Organization Chart text extracted " _ & "to a Word document"

End Sub

