Microsoft KB Archive/944625

= Message when you convert an Outlook calendar meeting item to a Live Meeting 2005 session: &quot;Outlook will cancel the original meeting&quot; =

Article ID: 944625

Article Last Modified on 11/28/2007

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APPLIES TO

 Microsoft Office Live Meeting 2005, when used with:  Microsoft Office Live Meeting Add-in for Microsoft Outlook

 Microsoft Office Live Meeting Add-in for Microsoft Outlook and Windows Messenger 

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SYMPTOMS
Consider the following scenario. You schedule a meeting and then reserve a meeting room. You add a meeting item to the Microsoft Office Outlook calendar. Then, you send invitations for the meeting to all participants. Later, you decide to convert the existing physical meeting to a Microsoft Office Live Meeting 2005 session. When you try to convert the Outlook calendar item to a Live Meeting 2005 session, you receive the following message in Outlook:

Outlook will cancel the meeting and invite the attendees to a new Live Meeting. If you want to, you can modify the cancellation notice before it is sent.



CAUSE
This issue occurs because the requirements for a physical meeting differ from the requirements for a Live Meeting 2005 session. For a Live Meeting 2005 session, the attendees and the presenters receive different instructions to join the meeting depending on their roles. However, for a physical meeting, all participants receive the same instructions to join the meeting.



RESOLUTION
To resolve this issue, follow these steps:
 * 1) In the Outlook calendar, locate the existing meeting.
 * 2) Double-click the meeting to edit it, and then click Make this a Live Meeting.
 * 3) When you receive the message that is mentioned in the &quot;Symptoms&quot; section, click OK to continue.
 * 4) Click one of the following options as appropriate for your situation:
 * 5) * Click Send cancellation and delete meeting if all invitees will attend the meeting by using Live Meeting 2005.
 * 6) * Click Delete without sending a cancellation if some invitees will attend the meeting in person.
 * 7) Add all the attendees and the presenters to your invitation list, and then send the invitations.

Keywords: kbexpertisebeginner kbtshoot kbprb kbwinliveportal KB944625

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