Microsoft KB Archive/157935

= WD97: Keyboard Shortcuts for Word 97 =

Article ID: 157935

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q157935





SUMMARY
The following is a list of keyboard shortcuts available in Word 97. This list is a compilation of the individual keyboard shortcut lists available in Word 97 Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Word you are using, you may have to make adjustments when using shortcut keys.



Function Key Shortcuts
 CTRL+              ALT+      CTRL+ SHIFT+    CTRL+     SHIFT+     ALT+     SHIFT+    ALT+ KEY Key Only   Key        Key       Key        Key      Key       Key -- F1  Get Help   Context                         Go to    Go to    Display or the    Sensitive                       next     previous  the MS      Office     Help or                         field    field     Office Assistant Reveal                                             System Formatting                                        Info

-- F2  Move       Copy text  Print                         Save      Open text or              Preview                       command command graphics             command                       (File     (File (File                        menu)     menu)                             menu) -- F3  Insert an  Change     Cut to    Insert     Create AutoText  the        the       the        an      entry      case of    Spike     contents   Auto letters             of the     Text Spike     entry -- F4  Repeat     Repeat a   Close                Quit     Quit the       Find or    the                  Word     Word last      Go To      Window action    action -- F5  Go To      Move to a  Restore   Edit a     Restore command   previous   the       bookmark   the (Edit     revision   document             program      menu)                 window               window size                size -- F6  Go to      Go to the  Go to     Go to      next       previous   the       the pane      pane       next      previous window   window -- F7  Spelling   Thesaurus  Move      Update     Find the command   command    command   linked     next mis- (Tools    (Tools     (Control  inform-    spelling      menu)      menu)      menu)     ation in   (Automatic                                      a Word     Spelling                                      source     Checking                                      document   enabled) -- F8  Extend a   Shrink a   Size      Extend a   Run a      selection  selection  command   selection  macro (document (or control  block)                            menu) -- F9  Update     Switch     Insert    Unlink a   Switch   Run selected  between    an        field      between  GOTOBUTTON fields    a field    empty                all      or                 code and   field                field    MACROBUTTON its result                     codes    from the and     field that their   displays results the field results -- F10 Activate   Display a  Maximize  Activate   Maximize the menu  shortcut   the       the        the bar       menu       document  ruler      program window              window -- F11 Go to      Go to      Lock a    Unlock a   Display the next  the        field     field      Visual field     previous                        Basic field                          code -- F12 Save As    Save       Open      Print command   command    command   command (File     (File      (File     (File menu)     menu)      menu)     menu)

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Keys for Working with Documents
 Create a new document                           CTRL+N Open a document                                 CTRL+O Close a document                                CTRL+W Split a document                                ALT+CTRL+S Save a document                                 CTRL+S Quit Word                                       ALT+F4 Find text, formatting, and special items        CTRL+F Repeat find                                     ALT+CTRL+Y Replace text, specific formatting, and special items                            CTRL+H Go to a page, bookmark, footnote, table, comment, graphic, or other location          CTRL+G Go back to a page, bookmark, footnote, table, comment, graphic, or other location          ALT+CTRL+Z Browse a document                               ALT+CTRL+HOME Cancel an action                                ESC Undo an action                                  CTRL+Z Redo or repeat an action                        CTRL+Y Switch to page layout view                      ALT+CTRL+P Switch to outline view                          ALT+CTRL+O Switch to normal view                           ALT+CTRL+N Move between a master document and its subdocuments                         CTRL+/

Keys for Formatting Characters and Paragraphs
Format Characters:  Change the font                                 CTRL+SHIFT+F Change the font size                            CTRL+SHIFT+P Increase the font size                          CTRL+SHIFT+> Decrease the font size                          CTRL+SHIFT+< Increase the font size by 1 point               CTRL+] Decrease the font size by 1 point               CTRL+[ Change the formatting of characters (Font command, Format menu)                  CTRL+D Change the case of letters                      SHIFT+F3 Format letters as all capitals                  CTRL+SHIFT+A Apply bold formatting                           CTRL+B Apply an underline                              CTRL+U Underline words but not spaces                  CTRL+SHIFT+W Double-underline text                           CTRL+SHIFT+D Apply hidden text formatting                    CTRL+SHIFT+H Apply italic formatting                         CTRL+I Format letters as small capitals                CTRL+SHIFT+K Apply subscript formatting (automatic spacing)                          CTRL+EQUAL SIGN Apply superscript formatting (automatic spacing)                          CTRL+SHIFT+PLUS SIGN Remove manual character formatting              CTRL+SPACEBAR Change the selection to Symbol font             CTRL+SHIFT+Q Display non-printing characters                 CTRL+SHIFT+* (asterisk) Review text formatting                          SHIFT+F1 (then click the                                                  text whose formatting you                                                  want to review)

Copy formats                                    CTRL+SHIFT+C Paste formats                                   CTRL+SHIFT+V Format Paragraphs:  Single-space lines                              CTRL+1 Double-space lines                              CTRL+2 Set 1.5-line spacing                            CTRL+5 Add one-line spacing preceding a paragraph      CTRL+0 (zero) Remove one-line spacing preceding a paragraph   CTRL+0 (zero) Center a paragraph                              CTRL+E Justify a paragraph                             CTRL+J Left align a paragraph                          CTRL+L Right align a paragraph                         CTRL+R Indent a paragraph from the left                CTRL+M Remove a paragraph indent from the left         CTRL+SHIFT+M Create a hanging indent                         CTRL+T Reduce a hanging indent                         CTRL+SHIFT+T Remove paragraph formatting                     CTRL+Q Apply a style                                   CTRL+SHIFT+S Start AutoFormat                                ALT+CTRL+K Apply the Normal style                          CTRL+SHIFT+N Apply the Heading 1 style                       ALT+CTRL+1 Apply the Heading 2 style                       ALT+CTRL+2 Apply the Heading 3 style                       ALT+CTRL+3 Apply the List style                            CTRL+SHIFT+L

Keys for Editing and Moving Text and Graphics
Delete Text and Graphics:  Delete one character to the left                BACKSPACE Delete one word to the left                     CTRL+BACKSPACE Delete one character to the right               DELETE Delete one word to the right                    CTRL+DELETE Cut selected text to the Clipboard              CTRL+X Undo the last action                            CTRL+Z Cut to the Spike                                CTRL+F3 Copy and Move Text and Graphics: Copy text or graphics                           CTRL+C Move text or graphics                           F2 (then move the                                                  insertion point and                                                  press ENTER) Create AutoText                                 ALT+F3 Paste the Clipboard contents                    CTRL+V Paste the Spike contents                        CTRL+SHIFT+F3 Insert Special Characters:  A field                                         CTRL+F9 An AutoText entry                               ENTER (after typing the                                                  first few characters of                                                  the AutoText entry name                                                  and when the ScreenTip                                                  appears) A line break                                    SHIFT+ENTER A page break                                    CTRL+ENTER A column break                                  CTRL+SHIFT+ENTER An optional hyphen                              CTRL+HYPHEN A non-breaking hyphen                           CTRL+SHIFT+HYPHEN A non-breaking space                            CTRL+SHIFT+SPACEBAR The copyright symbol                            ALT+CTRL+C The registered trademark symbol                 ALT+CTRL+R The trademark symbol                            ALT+CTRL+T An ellipsis                                     ALT+CTRL+period Select Text and Graphics:

NOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point.  One character to the right                      SHIFT+RIGHT ARROW One character to the left                       SHIFT+LEFT ARROW To the end of a word                            CTRL+SHIFT+RIGHT ARROW To the beginning of a word                      CTRL+SHIFT+LEFT ARROW To the end of a line                            SHIFT+END To the beginning of a line                      SHIFT+HOME One line down                                   SHIFT+DOWN ARROW One line up                                     SHIFT+UP ARROW To the end of a paragraph                       CTRL+SHIFT+DOWN ARROW To the beginning of a paragraph                 CTRL+SHIFT+UP ARROW One screen down                                 SHIFT+PAGE DOWN One screen up                                   SHIFT+PAGE UP To the end of a window                           ALT+CTRL+PAGE DOWN To the beginning of a document                  CTRL+SHIFT+HOME To include the entire document                  CTRL+A To a vertical block of text                     CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a specific location in a document            F8+arrow keys; press ESC to cancel selection mode TIP: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.

Select Text and Graphics in a Table:  Select the next cell's contents                 TAB Select the preceding cell's contents            SHIFT+TAB Extend a selection to adjacent cells            Hold down SHIFT and press an arrow key repeatedly Select a column                                 Click in the column's top or bottom cell. Hold down SHIFT and press the UP                                                 ARROW or DOWN ARROW key repeatedly Extend a selection (or block)                   CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Reduce the selection size                       SHIFT+F8 Select an entire table                          ALT+5 on the numeric keypad (with NUM LOCK                                                 off) Extend a Selection:  Turn extend mode on                             F8 Select the nearest character                     F8, and then press LEFT ARROW or RIGHT ARROW Increase the size of a selection                F8 (press once to select                                                  a word, twice to select a                                                  sentence, and so forth) Reduce the size of a selection                  SHIFT+F8 Turn extend mode off                            ESC Move the Insertion Point:  One character to the left                       LEFT ARROW One character to the right                      RIGHT ARROW One word to the left                            CTRL+LEFT ARROW One word to the right                           CTRL+RIGHT ARROW One paragraph up                                CTRL+UP ARROW One paragraph down                              CTRL+DOWN ARROW One cell to the left (in a table)               SHIFT+TAB One cell to the right (in a table)              TAB Up one line                                     UP ARROW Down one line                                   DOWN ARROW To the end of a line                            END To the beginning of a line                      HOME To the top of the window                        ALT+CTRL+PAGE UP To the end of the window                         ALT+CTRL+PAGE DOWN Up one screen (scrolling)                       PAGE UP Down one screen (scrolling)                      PAGE DOWN To the top of the next page                     CTRL+PAGE DOWN To the top of the previous page                 CTRL+PAGE UP To the end of a document                         CTRL+END To the beginning of a document                  CTRL+HOME To a previous revision                          SHIFT+F5 To the location of the insertion point when the document was last closed                 SHIFT+F5 Move Around in a Table:  Next cell in a row                              TAB Previous cell in a row                          SHIFT+TAB First cell in a row                             ALT+HOME Last cell in a row                              ALT+END First cell in a column                          ALT+PAGE UP Last cell in a column                            ALT+PAGE DOWN Previous row                                    UP ARROW Next row                                        DOWN ARROW Insert Paragraphs and Tab Characters in a Table:  New paragraphs in a cell                        ENTER Tab characters in a cell                        CTRL+TAB

Keys for Reviewing Documents
<pre class="fixed_text"> Insert a comment                                ALT+CTRL+M Turn revision marks on or off                   CTRL+SHIFT+E Go to the beginning of a comment                CTRL+HOME Go to the end of a comment                      CTRL+END

Keys for Performing a Mail Merge
<pre class="fixed_text"> Preview a mail merge                            ALT+SHIFT+K Merge a document                                ALT+SHIFT+N Print the merged document                       ALT+SHIFT+M Edit a mail-merge data document                 ALT+SHIFT+E Insert a merge field                            ALT+SHIFT+F

Keys for Printing and Previewing Documents
<pre class="fixed_text"> Print a document                                CTRL+P Switch to Print Preview                         ALT+CTRL+I Move around the preview page when zoomed in     Arrow keys Move by one preview page when zoomed out        PAGE UP or PAGE DOWN Move to the first preview page when zoomed out  CTRL+HOME Move to the last preview page when zoomed out   CTRL+END

Keys for Working with Fields
<pre class="fixed_text"> A DATE field                                    ALT+SHIFT+D A LISTNUM field                                 ALT+CTRL+L A PAGE field                                    ALT+SHIFT+P A TIME field                                    ALT+SHIFT+T An empty field                                  CTRL+F9 Update linked information in a Word source document                              CTRL+SHIFT+F7 Update selected fields                          F9 Unlink a field                                   CTRL+SHIFT+F9

Keys for Working with a Document Outline
<pre class="fixed_text"> Promote a paragraph                             ALT+SHIFT+LEFT ARROW Demote a paragraph                              ALT+SHIFT+RIGHT ARROW Demote to body text                             CTRL+SHIFT+N Move selected paragraphs up                     ALT+SHIFT+UP ARROW Move selected paragraphs down                   ALT+SHIFT+DOWN ARROW Expand text under a heading                     ALT+SHIFT+PLUS SIGN Collapse text under a heading                   ALT+SHIFT+MINUS SIGN Expand or collapse all text or headings         ALT+SHIFT+A or the asterisk (*) key on the numeric keypad Hide or display character formatting            The slash (/) key on the numeric keypad Show the first line of body text or all body text                             ALT+SHIFT+L Show all headings with the Heading 1 style      ALT+SHIFT+1 Show all headings up to Heading n               ALT+SHIFT+n

Keys for Menus
<pre class="fixed_text"> Show the shortcut menu                          SHIFT+F10 Make the menu bar active                        F10 Show the program icon menu (on the program title bar)                   ALT+SPACEBAR Select the next or previous command on the menu or submenu                       DOWN ARROW or UP ARROW (with the menu or submenu                                                 displayed) Select the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu                LEFT ARROW or RIGHT ARROW Select the first or last command on the menu or submenu                                   HOME or END Close the visible menu and submenu at the same time                 ALT Close the visible menu; or, with a   submenu visible, close the submenu only       ESC TIP: You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

NOTE: The following shortcut is not in Help. <pre class="fixed_text"> Remove Items from menu (MRU, Commands, etc.)     CTRL+ALT+Hyphen (-) Pointer turns to minus sign when keys are pressed, then open menu and click item to   be removed.

Keys for Toolbars
<pre class="fixed_text"> Make the menu bar active                        F10 Select the next or previous toolbar             CTRL+TAB or                                                  CTRL+SHIFT+TAB Select the next or previous button or menu on the toolbar                       TAB or SHIFT+TAB (when a                                                  toolbar is active) Open the menu                                   ENTER (when a menu on a                                                  toolbar is selected) Perform the action assigned to a button         ENTER (when a button is                                                  selected) Enter text in a text box                        ENTER (when the text box                                                  is selected)

Keys for Windows and Dialog Boxes
<pre class="fixed_text"> Switch to the next program                      ALT+TAB Switch to the previous program                  ALT+SHIFT+TAB Show the Windows Start menu                     CTRL+ESC Close the active document window                CTRL+W Restore the active document window              CTRL+F5 Switch to the next document window              CTRL+F6 Switch to the previous document window          CTRL+SHIFT+F6 Carry out the Move command (document icon menu, menu bar)               CTRL+F7 Carry out the Size command (document icon menu, menu bar)               CTRL+F8 Maximize the document window                    CTRL+F10 Select a folder in the Open or Save As dialog box (File menu)            ALT+0 to select the folder list; arrow keys to select a folder Choose a toolbar button in the Open or Save As dialog box (File menu)            ALT+ number (1 is the                                                  left most button, 2 is                                                  the next, and so on) Update the files visible in the Open or Save As dialog box (File menu)            F5 Switch to the next tab in a dialog box           CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box      CTRL+SHIFT+TAB or                                                  CTRL+PAGE UP Move to the next option or option group          TAB Move to the previous option or option group     SHIFT+TAB Move between options in the selected drop-down list box or between some options in a group of options                        Arrow keys Perform the action assigned to the selected button; select or clear the check box        SPACEBAR Move to the option by the first letter in the option name in a drop-down list box          Letter key for the first letter in the option name you want (when a drop-                                                 down list box is                                                  selected) Select the option or select or clear the check box by the letter underlined in the option name                           ALT+ letter key Open a drop-down list box                       ALT+DOWN ARROW (when a                                                  drop-down list box is                                                  selected) Close a drop-down list box                      ESC (when a drop-down                                                  list box is selected) Perform the action assigned to the default button in the dialog box                     ENTER Cancel the command and close the dialog box     ESC Move to the beginning of the entry              HOME Move to the end of the entry                    END Move one character to the left or right         LEFT ARROW or                                                  RIGHT ARROW Move one word to the left or right              CTRL+LEFT ARROW or                                                  CTRL+RIGHT ARROW Select from the insertion point to the beginning of the entry                       SHIFT+HOME Select from the insertion point to the end of the entry                                 SHIFT+END Select or deselect one character to the left    SHIFT+LEFT ARROW Select or deselect one character to the right   SHIFT+RIGHT ARROW Select or deselect one word to the left         CTRL+SHIFT+LEFT ARROW Select or deselect one word to the right        CTRL+SHIFT+RIGHT ARROW

Keys for Working with Web Pages
<pre class="fixed_text"> Insert a hyperlink                              CTRL+K Go back one page                                ALT+LEFT ARROW Go forward one page                             ALT+RIGHT ARROW Refresh                                         F9

Keys for Working with Cross-References, Footnotes, and Endnotes
<pre class="fixed_text"> Mark a table of contents entry                  ALT+SHIFT+O Mark a table of authorities entry               ALT+SHIFT+I Mark an index entry                             ALT+SHIFT+X Insert a footnote                               ALT+CTRL+F Insert an endnote                               ALT+CTRL+E

Keys for Using the Office Assistant
<pre class="fixed_text"> Make the Office Assistant balloon active        ALT+F6 Select a Help topic from the topics the Office Assistant displays                    ALT+number (1 is the                                                  first topic, 2 is the                                                  second, and so on) Select a Help topic from the topics the Office Assistant shows                       ALT+ number (1 is the                                                  first topic, 2 is the                                                  second, and so on) See more Help topics                            ALT+DOWN ARROW See previous Help topics                        ALT+UP ARROW Close an Office Assistant message               ESC Get Help from the Office Assistant              F1 Display the next tip                             ALT+N Display the previous tip                        ALT+B Close tips                                      ESC Show or hide the Office Assistant in a wizard   TAB to select the Office Assistant button; SPACEBAR to show the Assistant or turn off Help with the wizard For more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view "Shortcut Keys."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802 Office: How to Add/Remove a Single Office Program or Component

Additional query words: 97 8.0 keyboard

Keywords: kbfaq kbinfo kbualink97 KB157935

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