Microsoft KB Archive/44555

= Microsoft Knowledge Base =

File Err Msg: &quot;Cannot Fit Additional Data in Record&quot;
Last reviewed: October 27, 1994

Article ID: Q44555

Summary:

When entering information in a data file, or when converting a data file saved with an earlier version of Microsoft File, you may encounter the error message &quot;Cannot fit additional data in record.&quot;

File version 2.00 allows each record to store only a total of 2K (approximately 2,048 characters) of data in the Number, Text, and Date fields of a record. When attempting to enter data in a Number, Text, or Date field after this limit is reached, File deletes this data when OK is clicked in response to the above error message.

To enter more than 2K of data in a field, use a Memo field. Most fields that do not need to be indexed should be entered as Memo fields to keep from running into this memory limitation.

More Information:

After the error message is displayed, if File does not allow data to be deleted from a Text, Number, or Date field, do the following to delete data from the record:


 * 1) Highlight the record causing the error message.
 * 2) From the Edit menu, choose Copy.
 * 3) Close File and open a word processing application.
 * 4) Paste the record into the word processing application.
 * 5) Delete several characters from the record.
 * 6) Highlight and copy the modified information.
 * 7) Open the File data file.
 * 8) Highlight New at the bottom of the data file.
 * 9) From the Edit menu, choose Paste.