Microsoft KB Archive/64293

Word: Print Merge INCLUDE Statement May Not Import Formatting

PSS ID Number: Q64293 Article last modified on 03-07-1997

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= SUMMARY =

In Microsoft Word, using the INCLUDE statement in a print merge imports the document named in the INCLUDE statement into the document containing the instruction.

During this process, documents that contain distinct styles or character formatting will retain their formatting characteristics when merged with the main document. However, formatting may be lost if a style (or styles) used in the included document are defined with the same name but contain different formatting definitions in the main document.

For example, if the Normal style in a document to be included in a merge is defined using the Helvetica font, but the Normal style in the main document is defined with the Times font, the text from the included document will change from Helvetica to Times.

= MORE INFORMATION =

To ensure all formatting is retained for all documents to be included, either make sure that all the styles have distinct names or that character formatting has been applied manually.

Manual character formatting is any type of formatting that has been applied by choosing a format from the Character dialog box, such as a font, a font size, a character format, or any combination of these.

KBCategory: kbprint KBSubCategory: kbmerge Additional reference words: macword macword5 3.00 3.01 3.02 4.00 5.00 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.