Microsoft KB Archive/196739

= OL2000: How to Color-Code Contacts by Category =

Article ID: 196739

Article Last Modified on 9/29/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q196739





SUMMARY
Microsoft Outlook 2000 provides a new feature that enables you to color-code items that meet certain criteria. By using this feature, you can visually identify a set of items without having to group or sort them. This article describes how to color-code your contacts by Category.



MORE INFORMATION
You must first assign a common Category code to each Contact you wish to assign to a color group, and then you can apply a color to that category group.

To Assign Categories to Your Contacts

 * 1) In the Contacts folder on the Tools menu, click Organize.
 * 2) In the Organizer, click Using Views, and then click to select By Category. The (none) group contains those Contacts to which you have not assigned a category.
 * 3) In the Organizer, click Using Categories.
 * 4) In "Add contacts selected below to," click to select the category you want to add the Contacts to.
 * 5) Hold down the CTRL key and click to select each contact that you wish to add to the category.
 * 6) After selecting all Contacts you wish to add to the category, click Add.

This adds the category code to each selected contact. Repeat steps 4 through 6 for each category group you wish to define.

To Apply Color-Coding to Your Category Groups

 * 1) In the Organizer, click Using Views, and then click to select the view you wish to see your Contacts in.

NOTE: You can only see the color-coding you are about to apply in this selected view. If you want color-coding in other views, you must set them up separately using these procedures.
 * 1) Click "Customize current view," and then click Automatic Formatting.
 * 2) Click Add, and then type a name for the new rule. In this case, it may be beneficial to name it after the Category you assign the color to.
 * 3) Click Font, click to select the desired color, and then click OK.
 * 4) Click Condition, and then on the More Choices tab, click Categories.
 * 5) In the Available Categories list, click to select the category being color-coded, and then click OK, OK, OK, and OK to close all dialog boxes.

This will apply the selected color to Contacts with the selected Category code. Repeat steps 2 through 7 for each color group you wish to define.

Additional query words: set moosh

Keywords: kbhowto KB196739

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