Microsoft KB Archive/45773

Word: Controlling Blank Lines in Print Merge

PSS ID Number: Q45773 Article last modified on 03-07-1997

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========================================================= 3.00 3.01 3.02 4.00 5.00 5.10 MACINTOSH kbprint

= SUMMARY =

For every paragraph mark in a main document, Word places a matching paragraph mark in the resulting merge. These paragraph marks may create undesired blank lines in the resulting merge.

= WORKAROUND =

These blank lines can be avoided in one of three ways:

  Group instructions and text on the same line. Put more than one instruction on a line, or surround the instructions by text to be printed. The following is an example: <><><> In the next example, the return character is suppressed at the end of “text to print” if the Late field is blank for any record: <> text to print <><>   Omit the chevron (>>) character at the end of an instruction. If the instruction is ended with a paragraph mark instead of the chevron (>>) character, the extra line can be avoided. The following is an example: <> <><> <><> <  "<<Address>>" In the above example, the DATA statement with File1 will not cause a blank line above the First Name field, but the DATA statement with File2 will. </li>  Format the paragraph mark as Hidden Text. As long as the paragraph mark is formatted as Hidden Text, the paragraph mark will not print in the resulting form letter. </li></ol>

= STATUS =

This functionality was changed in Word version 6.0 for the Macintosh.

KBCategory: kbprint KBSubCategory: kbmerge Additional reference words: macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.