Microsoft KB Archive/154137

= XCLN: How to View, Print MS Exchange Personal Address Book Files =

Article ID: 154137

Article Last Modified on 9/11/1999

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APPLIES TO


 * Microsoft Schedule+ 97 Standard Edition

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This article was previously published under Q154137



SYMPTOMS
You cannot view or print the Personal Address Book (PAB) from Microsoft Exchange.



RESOLUTION
You can use the Personal Address Book as a Mail Merge data source in Word 7.0. There are two methods that can be used to view and/or print the PAB.

Method 1: View or print the entire PAB

 * 1) Start a new Word document. On the Tools menu, click Mail Merge.
 * 2) Click Create and then click Form Letters.
 * 3) Click Active Window.
 * 4) Click Get Data, and then click Use Address Book.
 * 5) In the Use Address Book dialog box, click Personal Address Book, and then click OK.

If the Choose Profile dialog box appears, select your profile, and then click OK.
 * 1) In the message box that instructs you to click Edit Main Document to insert merge fields, click Cancel.
 * 2) In the Mail Merge Helper, under Data Source, click Edit, and then click Data: Personal Address Book.
 * 3) In the Data Form dialog box, click View Source.

The data source opens in a Word document. The information from your PAB file is stored in a Word table. Some of the columns may not be visible and the text may wrap oddly.
 * 1) Select the entire table. With the insertion point in a table cell, click Select Table on the Table menu.
 * 2) On the Edit menu, click Copy.
 * 3) Start Microsoft Excel.
 * 4) On the Edit menu, click Paste.
 * 5) Select the entire worksheet. On the Format menu, point to Column, and then click AutoFit Selection.

The columns expand making it easier to read the text.
 * 1) To print the worksheet, click Print on the File menu.

Method 2: View or print selected fields and/or records in the PAB:

 * 1) Start a new Word document. On the Tools menu, click Mail Merge.
 * 2) Click Create and then click Catalog.
 * 3) Click Active Window.
 * 4) Click Get Data, and then click Use Address Book.
 * 5) In the Use Address Book dialog box, click Personal Address Book, and then click OK.

If the Choose Profile dialog box appears, select your profile, and then click OK.
 * 1) Click Edit Main Document.

You can now insert the merge fields you want, you can filter or sort the data, and you can send the data to a new document or to the printer.

Additional query words: personal address book PAB view print

Keywords: kbhowto KB154137

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