Microsoft KB Archive/81101

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{| The information in this article applies to:
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 * Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c
 * Microsoft Windows operating system versions 3.0 and 3.1

SUMMARY
To print a sequence of envelopes using the Print Merge command in Microsoft Word for Windows, use one of the two methods described below.

Method 1

 * 1) In a new document from the Tools menu, choose Create Envelope or choose the Envelope button on the tool bar.
 * 2) In the Create Envelope dialog box, type the return address in the Return Address group box. In the Envelope Size box, select the envelope size you want to use.
 * 3) Choose the Add To Document button.
 * 4) From the File menu, choose Print Merge.
 * 5) In the Print Merge Setup dialog box, choose the Attach Data File button.
 * 6) From the Attach Data File dialog box, open an already existing data file or choose the Create Data File button (if you create a new data document you will need to return to your main document before you continue on to step 7).
 * 7) Using the Insert Merge Field button on the Print Merge toolbar, insert the MERGEFIELD fields in the envelope as you want them to print.
 * 8) To make sure you haven't made any print merge errors, choose the Check button on the Print Merge tool bar.
 * 9) From the File menu, choose Print Merge.
 * 10) In the Print Merge helper dialog box, choose the Merge button.
 * 11) In the Print Merge dialog box, confirm that Merge to Printer is selected, and then choose the OK button.
 * 12) In the Print dialog box, under Range, type the number 0 (zero) in the From and To boxes.
 * 13) Choose the OK button.

Note: Steps 9 through 13 allow for continuous envelope printing. This method merges the information to be printed on the envelope directly to the printer.

Method 2
In this method you create a separate page for each envelope. The procedure is similar to the procedure for creating a document merge.

 In a new document from the Tools menu, choose Create Envelope, or choose the Envelope button on the tool bar. In the Create Envelope dialog box, type the return address in the Return Address group box. In the Envelope Size box, select the envelope size you want to use. Choose the Add To Document button. From the Format menu, choose Page Setup. In the Page Setup dialog box, select the Margins option and note the settings. Choose the Size And Orientation option and note the settings. Choose the OK button. Delete the section break below the envelope.  From the Format menu, choose Page Setup. Reformat the document using the envelope's original settings (the settings you noted in step 5). Note: For further information on how to delete a section break and maintain section formatting, query on the following words in the Microsoft Knowledge Base: deleting and section and break and settings and winword  From the File menu, choose Print Merge.</li> Choose the Attach Data File button.</li> In the Attach Data File dialog box, open an already existing data file or choose the Create Data File button (if you create a new data file you will need to return to the envelope document before you continue on to step 11).</li> Using the Insert Merge Field button on the Print Merge toolbar, insert the MERGEFIELD fields in the envelope as you want them to print.</li> To make sure you haven't made any print merge errors, choose the Check button on the Print Merge tool bar.</li>  From the Print Merge tool bar, choose one of the following: - Merge To Printer button. -or- - Merge To Document button, and then choose Print from the File menu. </li></ol>

Reference(s): &quot;Microsoft Word for Windows User's Guide,&quot; version 2.0, pages 121, 609-656
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Last reviewed: July 30, 1997

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