Microsoft KB Archive/138334

= Works 95 FAQ: Word Processor Questions (Part 2) =

Article ID: 138334

Article Last Modified on 11/15/2004

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APPLIES TO


 * Microsoft Works 4.0 Standard Edition
 * Microsoft Works 4.5 Standard Edition

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This article was previously published under Q138334



SUMMARY
This article is Part 2 of the Frequently Asked Word Processor Questions series. For more information about Part 1, please see the following article in the Microsoft Knowledge Base:

138339 Works 95 FAQ: Word Processor Questions (Part 1)



MORE INFORMATION
 Q. What types of file formats can I use to save my Works word processing document?

A. Works supplies converters to save files in the following file formats:

 Works 3.0 for Windows (.wps) Works 2.0 for Windows (.wps) Works for MS-DOS (.wps) Text (.txt) Rich Text Format (.rtf) Word 2.x for Windows (.doc)</li> WordPerfect 5.x (.doc)</li> Windows Write 3.0 (.wri)</li> Works 3.0 for Mac (.wp)</li> Word 3.0-6.0 for MS-DOS (.doc)</li> Works 4.0 for Mac (.wp)</li></ul>

If you want to convert the file into a format not listed as a supported format, the file must be converted to a another format understood by both the program writing the file, and the program reading the file.

For example, if the program with which you want to use your Works Word Processor can read text files, you can save your Works document as a text file and use it in the program, even though the program is not on the list of supported formats.</li> Q. What is Easy Text?

A. A new feature in Works versions 4.0 and 4.5, Easy Text allows you to enter frequently typed information with one simple keystroke. For information about how to use Easy Text, see your Works online help.</li> Q. What are Easy Formats?

A. A new feature in Works version 4.0 and 4.5, Easy Formats simplify the process of formatting documents you create. With Easy Formats, you can quickly and easily format multiple paragraphs and documents to have the same look. Works includes some pre-defined Easy Formats. You can use these as they exist, change them, or create your own. For information about how to use Easy Formats, see your Works online help.</li> Q. How do I create header and footer paragraphs in my Works word processor document?

Header and footer paragraphs can contain one or more lines of text, and can include a drawing or other object. By default, headers and footer paragraphs print at the top and bottom of each page, respectively. They typically contain information such as page numbers and document titles. To create header and footer paragraphs, use the following instructions for your version of Works.

NOTE: For information about inserting page numbers, the current date, or other special characters in a header or footer, see your Works printed documentation or online help.

Header and footer paragraphs are automatically available in the word processing module of Works 4.0 or 4.5. If you are in Page Layout view, type your header information in the header and footer boxes.

In Normal view, notice the letters H and F in the upper-left corner of the first page. Whatever you type on a line that begins with an H becomes part of your header paragraph and whatever you type on a line that begins with an F becomes part of your footer paragraph.</li> Q. How do I remove the header and footer in my Works 4.0 or 4.5 word processor document?

When you create a new word processor document in Works 4.0 or 4.5, the document is created with a header and footer that cannot be removed. Works sets the header and footer size to the margin size in Page Setup, or the point size of the font, whichever is larger.

To shrink the header to the smallest size allowed, do the following:

<ol> Click the header space.</li> Change the font size to 4. This is the minimum font size allowed by Works. NOTE: In most cases the number 4 is not on the drop-down list, so you must go to the Format menu, click Font & Style, and manually enter the number.</li> On the File menu, click Page Setup.</li> Click the Margins tab.</li> Set the top margin to zero, and then click OK.NOTE: Works takes into account the unprintable region of a printer. This information is supplied to Works by the printer driver, and can be different for each printer.</li></ol> </li> Q. How do I change the formatting of the header and footer in my Works Word Processor document?

A. You can format them just like regular text. To format the header or footer text, highlight the text, and then select a font, font size, and style.</li> <li> Q. When I try to print or preview my document, I receive the error message "Header Too Tall," or "Footer Too Tall." Why?

A. In Works, the error messages appears under one of the three following conditions:

Condition 1
The margins have been set in a way that does not allow enough room between the header or footer and the body of the document.

To solve this problem, do the following three step procedure:

<ol> <li>On the File menu, click Page Setup.</li> <li>Click the Margins tab.</li> <li>To correct the header, increase the top margin or decrease the header margin. To correct the footer, increase the bottom margin and the footer margin.NOTE: In Works 4.0 and 4.5, the maximum size of a header or footer is one-third of the total page size.</li></ol>

Condition 2
The font size of the header or footer is too large for the room allotted to it, causing it to overlap the text in the body of the document.

To resolve this problem, reduce the font size of the header or footer, using the following two-step procedure:

<ol> <li>Select the paragraph text.</li> <li>On the Format menu, click Font & Style to change the font size.</li></ol>

Condition 3
Too many lines of text have been entered for the header or footer, causing it to overlap the text in the body of the document.

To resolve this problem, reduce the amount of text in the header or footer. </li> <li>Q. How do I place my footnotes at the end of each page instead of at the end of the document?

A. In Works, you can have footnotes printed either at the bottom of each page, or at the end of the document. To specify where you want footnotes printed, use the following three-step procedure:

<ol> <li>On the File menu, click Page Setup.</li> <li>Click the Other Options tab.</li> <li>Select or clear the Print Footnotes At End check box.</li></ol> </li></ol>

Additional query words: 4.00 4.50 kbhowto w_works

Keywords: kbinfo kbfaq KB138334

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