Microsoft KB Archive/26396

Number Sign, Colon, Apostrophe, Tab in Index/TOC Entries

PSS ID Number: Q26396 Article last modified on 03-07-1997

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In Word, the number sign (#), colon, semicolon, and tab characters, have special functions when encountered in index or table of contents (TOC) entries.

For example, the number sign is a code that can be put into an index entry to tell Word you want to put text in place of the page number for that entry. Another example is using the colon as a code that can be put into an index or TOC entry to designate a subentry.

If you want one of these symbols to appear in the index or TOC entry without these special functionalities, do the following:


 * 1) Put a single quotation mark (’) at the start of the entry after the “.i.” or “.c.”. Format the quotation mark as hidden text.
 * 2) Put another single quotation mark at the end of the entry before the semicolon that ends the entry. Format the quotation mark as hidden text.
 * 3) Compile the index or table of contents as usual.

Because the single quote (apostrophe) is designated as a special control character (as exemplified above) the three step procedure outlined above must also be followed if a single quote is desired as part of the index or TOC entry.

For more information about creating an index or table of contents, consult your manual:

“Microsoft Word User’s Guide,” version 5.0 and 5.1 pages 528-552.

“Microsoft Word User’s Guide,” version 4.0, pages 133-140 (index)and 355-360 (table of contents).

“Reference to Microsoft Word,” version 3.x, pages 139-144 (index)and 366-374 (table of contents).

KBCategory: kbusage KBSubCategory: Additional reference words: pound macword macword5 3.00 3.01 3.02 4.00 5.00 5.10 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.