Microsoft KB Archive/141685

= How to Return Data from a Dialog Box to a Worksheet =

Article ID: 141685

Article Last Modified on 10/11/2006

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APPLIES TO


 * Microsoft Excel 97 Standard Edition
 * Microsoft Excel 95 Standard Edition
 * Microsoft Excel 5.0 Standard Edition
 * Microsoft Excel 98 for Macintosh

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This article was previously published under Q141685





SUMMARY
In Microsoft Excel, each type of control on a custom dialog box (a drop- down list, an edit box, and others) has a distinct return value that can be returned to a worksheet. This article describes how to create a custom dialog box and contains a sample Microsoft Visual Basic for Applications macro that retrieves data from a dialog box control and places that data on a worksheet.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

Creating the Dialog Box and Worksheet
Before you create the Visual Basic macro, create the sample workbook and dialog box. To do this, follow these steps:

 Create a new workbook. (The workbook must contain a sheet named "Sheet1.") In Microsoft Excel 5.0 or 7.0, point to Insert on the Macro menu, and then click Dialog.

In Excel 97 for Windows, right-click any sheet tab, click Insert, and then click MS Excel 5.0 Dialog.

In Excel 98 Macintosh Edition, press and hold the CONTROL key and then click any sheet tab. Click Insert, and then click MS Excel 5.0 Dialog.

Note The name of the inserted sheet must be "Dialog1."  On the dialog sheet, create one of each type of control. To create a control, click the appropriate button on the Forms toolbar. To name a control, select it, and then type the name in the Name box (left of the formula bar). Use the following table as a guide for creating and naming each dialog box element.   Control type                 Control name

Label                       Label 4 Edit box                    Edit Box 5 Button                      Button 6 Check box                   Check Box 7 Option button               Option Button 8 List box                    List Box 9 Drop-down (or Combo Box)    Drop Down 10 Scroll bar                  Scroll Bar 11 Spinner                     Spinner 12 

Creating the Sample Macro
To create the sample macro, use the following steps:

 In Microsoft Excel 5.0 or 7.0, insert a Visual Basic module by clicking Module on the Insert menu.

In Excel 97 for Windows and Excel 98 Macintosh Edition, press ALT+F11 to start the Visual Basic Editor. On the Insert menu, click Module.  On the module sheet, type the following code: Sub test

' Dimension variables. Dim diag As Object Dim wkst As Object Dim x As Integer Dim counter As Integer

' Set objects. Set diag = DialogSheets("Dialog1") Set wkst = Worksheets("Sheet1")

' Clear edit box, drop-down list, and list box. diag.EditBoxes("Edit Box 5").Text = "" diag.ListBoxes("List Box 9").RemoveAllItems diag.DropDowns("Drop Down 10").RemoveAllItems

' Set spinner and scrollbar back to 0. diag.ScrollBars("Scroll Bar 11").Value = 0 diag.Spinners("Spinner 12").Value = 0

' Insert data into list box and drop-down list. myarray = Array("Tom", "Fred", "Sam", "Wilma", "Sandy") For x = 0 To 4 diag.ListBoxes("List Box 9").AddItem myarray(x) diag.DropDowns("Drop Down 10").AddItem myarray(x) Next x

' Clear the edit box. diag.EditBoxes("Edit Box 5").Text = ""

' Set spinner and scrollbar back to 0 diag.ScrollBars("Scroll Bar 11").Value = 0 diag.Spinners("Spinner 12").Value = 0

' Show Custom Dialog Box. diag.Show counter = 1

' Loop through controls on dialog and return name ' and value or caption to Sheet1. ' OK button is 1 and Cancel button is 2. For x = 3 To 11 ' Place name of control in column A.              wkst.Cells(counter, 1) = diag.DrawingObjects(x).Name Select Case diag.DrawingObjects(x).Name Case "Label 4" wkst.Cells(counter, 2) = diag.Labels("Label 4").Caption Case "Edit Box 5" ' Check control to see if it is blank. If it                 ' is blank, change the font to red. If diag.EditBoxes("Edit Box 5").Text = "" Then wkst.Cells(counter, 2) = "You Left This Control Empty" wkst.Range("B" & counter).Font.ColorIndex = 3 Else wkst.Cells(counter, 2) = _ diag.EditBoxes("Edit Box 5").Text End If              Case "Button 6" wkst.Cells(counter, 2) = diag.Buttons("Button 6").Caption Case "Check Box 7" ' If the value is 1, option was selected. ' If the value is not 1, it is blank. If diag.CheckBoxes("Check Box 7").Value = 1 Then wkst.Cells(counter, 2) = "On" Else wkst.Cells(counter, 2) = "Off" End If              Case "Option Button 8" ' If the value is 1, option was selected. ' If the value is not 1, it is blank. If diag.OptionButtons("Option Button 8").Value = 1 Then wkst.Cells(counter, 2) = "On" Else wkst.Cells(counter, 2) = "Off" End If              Case "List Box 9" ' Check control to see if it is blank. If so, change font

' to red. If diag.ListBoxes("List Box 9").ListIndex = 0 Then wkst.Cells(counter, 2) = "You Left This Control " _ & "Empty." wkst.Range("B" & counter).Font.ColorIndex = 3 Else wkst.Cells(counter, 2) = _ diag.ListBoxes("List Box 9").List _ (diag.ListBoxes("List Box 9").ListIndex) End If              Case "Drop Down 10" ' Check control to see if it is blank. If so, change the ' font to red. If diag.ListBoxes("List Box 9").ListIndex = 0 Then wkst.Cells(counter, 2) = "You Left This Control " _ & "Empty." wkst.Range("B" & counter).Font.ColorIndex = 3 Else wkst.Cells(counter, 2) = diag. _                       DropDowns("Drop Down 10").List _ (diag.DropDowns("Drop Down 10").ListIndex) End If              Case "Scroll Bar 11" wkst.Cells(counter, 2) = _ diag.ScrollBars("Scroll Bar 11").Value Case "Spinner 12" wkst.Cells(counter, 2) = _ diag.Spinners("Spinner 12").Value End Select ' Increment counter. counter = counter + 1 Next x

' Select Sheet1. wkst.Activate

' Autofit columns. Columns("A:B").Select Selection.Columns.AutoFit Range("a1").Select

End Sub </li> To run the macro, place the insertion point in the "Sub test" line, and then press F5.

The dialog box appears.</li></ol>

Returning the Data to the Worksheet
 Display the dialog box that you created (run the macro to do this), and select each of the dialog box controls.</li> In the dialog box, press ENTER or click OK.</li> In Microsoft Excel 5.0 or 7.0, switch to Sheet1 by clicking the sheet tab.

In Microsoft Excel 97, click Microsoft Excel on the taskbar or press ALT+Q to switch to Microsoft Excel 97 and switch to Sheet1.</li>  On Sheet1, the name of each control is displayed in column A, and the value that is returned by the control appears in column B. For example, Sheet1 contains the following data: <pre class="fixed_text">     A1:   Label 4           B1:   Label 4 A2:  Edit Box 5        B2:   You Left This Control Empty. A3:  Button 6          B3:   Button 6 A4:  Check Box 7       B4:   On      A5:   Option Button 8   B5:   On      A6:   List Box 9        B6:   Wilma A7:  Drop Down 10      B7:   Fred A8:  Scroll Bar 11     B8:   1 A9:  Spinner 12        B9:   1 </li></ol>

<div class="references_section">

Microsoft Excel 97
For more information about returning data from a control, click the Index tab in Microsoft Excel Help, type the following text

controls

and then double-click the selected text to go to the "About control properties for check boxes and option buttons" topic.

Microsoft Excel 5.0 or 7.0
For more information about returning data from a control, choose Index from the Help menu, and type:

returning data from a control

Additional query words: xl97 dialog dialogsheet worksheet controls combobox dropdown listbox editbox optionbutton scrollbar XL

Keywords: kbdtacode kbhowto kbprogramming KB141685

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