Microsoft KB Archive/105915

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WD: Vertical Cell Alignment Lost Pasting to Word for Windows

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Q105915

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
 * Microsoft Word for Windows, versions 7.0, 7.0a

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SYMPTOMS
In Microsoft Excel, if you copy cells that are formatted for center or bottom vertical alignment, and you paste the cells into a Word document, the height of the cell remains the same, but Word places the text at the top of the cell. In other words, the vertical alignment formatting is lost.

CAUSE
The versions of Word for Windows listed above do not support vertical alignment for table cells.

WORKAROUND
To simulate bottom vertical alignment in a Word table, use the following steps:


 * 1) Select the cell that contains the text you want to align vertically at the bottom of the cell.
 * 2) On the Format menu, click Font.
 * 3) Select the Character Spacing tab.
 * 4) In the Position list, select Lowered.
 * 5) In the Position By box, type a value that is slightly less than the height of the table cell.

For example, to bottom-align a single line of text in a 2-inch-high cell, type 1.8 in or 1.9 in. You may need to adjust this number to achieve the desired alignment.

NOTE: Word converts all units in the By box to points. For example, if you type 2 in in the By box, Word converts the value to 144 points.

The disadvantage of this workaround is that the text does not remain bottom- aligned if you edit the table row so the cell height changes. This workaround is best suited to fixed-height cells.