Microsoft KB Archive/273719

= WD2001: What's New in Word 2001 for Mac =

Article ID: 273719

Article Last Modified on 1/29/2007

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APPLIES TO


 * Microsoft Word 2001 for Mac

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This article was previously published under Q273719



SUMMARY
This article describes some of the new features in Microsoft Word 2001 for Mac.

This article has the following sections:




 * What's new with creating documents?
 * What's new with automating your tasks?
 * What's new with editing tools?
 * What's new with proofing tools?
 * What's new with table tools?
 * What's new with border and shading tools?
 * What's new with graphics and drawing tools?
 * What's new with Web tools?
 * What's new with Mail Merge?
 * What's new with multilingual support?



Project Gallery
The Project Gallery is your one-stop source for all your document creation needs. Here you'll find a collection of document templates, designs, and wizards to help you create documents quickly and easily, all organized in easy-to-follow categories to get you working on your documents quickly.

Formatting Palette
Microsoft Word 2001 introduces the Formatting Palette, which consolidates commonly-used commands for easy access. Additionally, the Formatting Palette dynamically adapts to display appropriate tools for text, tables, and pictures.

For example, if you select text, the Formatting Palette provides common text-formatting commands. If you then select a picture, the Formatting Palette dynamically changes to provide common picture-editing commands.

New templates and wizards
Document templates: Microsoft Word 2001 provides hundreds of different designs and templates to help you easily create great-looking documents. Templates are organized in common, everyday categories to help you find the one best suited for your task.

New wizards: In addition to the Letter, Envelope, and Label wizards, Microsoft Word 2001 provides an all-new wizard design to help you quickly and easily create brochures, catalogs, and menus.

AutoCorrect
You can use the AutoCorrect feature to detect and correct typos, misspelled words, grammatical errors, and incorrect capitalization. Word comes with a list of built-in corrections (called AutoCorrect entries), but you can easily add or remove entries.

AutoCorrect now has more power to detect and correct common spelling errors. This is because AutoCorrect now uses the spelling checker's main dictionary rather than a predefined list of spelling corrections.

You can maintain a separate list of AutoCorrect entries for each language. Word switches to the appropriate list based on the language formatting in the document. To obtain the AutoCorrect list for a specific language, you might need to obtain the Microsoft Proofing Tools Kit.

You can use the AutoCorrect exceptions list to prevent unwanted spelling corrections.

AutoFormat As You Type
Word can format text automatically as you type. Word automates the lead-in emphasis - that is, detects the formatting applied in the first list item and applies it to the next item. For example:
 * 1) Word 2001 is smart! It does the work for you.
 * 2) Word 2001 is cool! It makes your document look amazing.

Word translates common typing patterns to richer formatting - for example, Word changes *Bold* to Bold, and _Italic_ to Italic.

When you type +++, Word creates a table with a column for each pair of + signs.

Word detects leading spaces that correspond to the left margin of the bulleted or numbered paragraph above and changes your left indentation for you.

AutoComplete
Word can automatically offer suggestions for the rest of the word or phrase you are typing, including dates and AutoText entries.

AutoSummarize
You can use the AutoSummarize feature to automatically summarize the key points in a document. Word analyzes your document statistically and linguistically to determine the most important sentences and gives you a custom summary based on this analysis. By using AutoSummarize, you can highlight the key points in an online document and view those points at different levels of detail. You can also automatically create a separate summary or abstract of any length.

Automatic style creation and style preview
Word 2001 includes several style improvements.
 * It automatically creates a style for you when you apply new formatting to your text.
 * It can automatically redefine styles to reflect your recently applied changes.
 * It gives you an instant preview of each style from the Style list on the Formatting Palette.

Letter Wizard
The Letter Wizard in Word 2001 can help you write a new letter quickly and easily, or it can help you change and add to elements in your existing letter.

The Letter Wizard includes the following features:

Letter Wizard dialog box: Accessible from the Tools menu, this dialog box provides letter element choices to help you create your letter. If you've already started a letter, this dialog box displays the appropriate information from your letter so that you get an instant snapshot of what you have and what you need. In addition, Word remembers the persons you've sent letters to and stores all related information, such as contact names, addresses, and titles, in a list. When you send a letter to a previous recipient, all you have to do is select that person's name from a list, and Word automatically fills in the rest of the information for you.

Step-by-step Help through the Office Assistant: When you type a common letter opening, such as &quot;Dear Joe,&quot; Word recognizes the text as a letter opening and immediately offers to step you through the letter creation process by using the Office Assistant. The Office Assistant is fully integrated with the Letter Wizard dialog box and provides hints and details on all the letter elements.

Easy text reuse: After you use the Letter Wizard, Word automatically adds structure and styles to your letter by converting letter elements into AutoText List fields. For example, the closing text &quot;Sincerely&quot; is converted to a Closing field. When you hold down CONTROL and click the word &quot;Sincerely,&quot; a contextual menu appears that offers alternative closings, such as &quot;Best regards&quot; and &quot;Cordially.&quot; You can easily replace &quot;Sincerely&quot; with any of these letter closings by clicking the closing you want.

Click and Type
Now with the new Click and Type feature, you can quickly insert text, graphics, tables, or other items in a blank area of a document. Click and Type automatically applies the formatting necessary to position the item where you double-clicked. For example, to create a title page, double-click in the middle of a blank page, and then type a centered title.

Spelling and grammar checking
Microsoft Word 2001 offers improved spelling and grammar checkers. For example, the spelling checker now recognizes a much broader range of names for people, organizations and companies, cities and countries, Internet and file addresses, and more. The grammar checker now flags mistakes and offers more effective, user-friendly grammar, and rewrite suggestions.

In addition, Word provides several ways to check spelling and grammar:

Automatically correct spelling and grammar: To correct spelling and grammatical errors without having to confirm each correction, use the AutoCorrect feature. In Word 2001, AutoCorrect has more power to automatically fix common spelling errors.

Automatically check spelling and grammar as you type: To check for spelling and grammatical errors &quot;behind the scenes,&quot; use automatic spelling and grammar checking. As you type, the spelling and grammar checkers check the text and then mark possible errors with wavy underlines. To correct an error, display a shortcut menu and select the correction you want.

Check spelling and grammar at the same time: You can check for spelling and grammatical errors in one pass, and then confirm each correction. This method is useful if you want to postpone proofing a document until after you finish editing it.

Check the spelling and grammar of text in another language: To check text in another language, you need to install the spelling and grammar tools for that language. In Word 2001, you then make sure the language is enabled for editing.

Find (and replace) all word forms
You can use Word to find and replace all grammatically inflected forms of a word. For example, if you want to replace the word &quot;saw&quot; with the word &quot;hammer&quot; throughout a document, Word intelligently changes not only &quot;saw&quot; to &quot;hammer,&quot; but also &quot;sawing&quot; to &quot;hammering&quot; and &quot;sawed&quot; to &quot;hammered.&quot; Additionally, you can find and replace words in all open documents.

Thesaurus
Word 2001 has a new thesaurus developed for Microsoft by Bloomsbury Publishing Plc. To choose a word from the synonyms list, hold down CONTROL and click a word, and then point to Synonyms on the contextual menu.

Hyphenation
Hyphenation works with documents written in many languages. When a different language is detected, hyphenation is done correctly for that language.

Dictionary definitions
Microsoft Office provides a new Encarta World English Dictionary, which you can use with Microsoft Word to easily look up definitions of words or phrases. To quickly view the definition of a word, point to the word that you want to look up, hold down CONTROL and click the selection, and then click Define on the contextual menu.

Draw and erase table tools
Draw tool: You use this intuitive drawing tool much the same way you use a pen to draw a table - just click and drag to draw the table boundaries and cell partitions, in any height and width you want.

Eraser tool: You can use this tool to remove any cell, row, or column partition or block of partitions so that they merge. In earlier versions of Word, you could only merge cells if they were in the same row. In Word 2001, you can merge any adjacent cells - vertically or horizontally.

Nested tables
In Word 2001, you can create nested tables - tables inside other tables. Click and drag to draw a nested table just as you would any table.

Vertical and horizontal alignment
You can align text both vertically and horizontally from convenient alignment toolbar buttons. If your text is oriented vertically, the buttons automatically adjust to give you the correct alignment.

Vertical text direction
You can make your text flow vertically (rotated 90 degrees) in table cells, text boxes, and frames. This is a useful feature for creating labels and also for publishing oriented documents where credits or copyrights are printed sideways.

Table resizing
In-table row resizer: You can adjust any row's height directly in your table by dragging the row border up or down, just as you adjust column widths. If you hold down OPTION while you drag, the new vertical ruler shows you the exact row height.

Table move handle: You can use the mouse to move your table to another position on the page.

Table resize handle: You can change the size of the entire table while maintaining the same row and column proportions.

New border styles
Microsoft Word 2001 includes more than 150 new border styles, including three-dimensional (3-D) styles and several publishing-oriented styles that allow multiple line borders.

Page borders: Word provides 150 new border line styles for page borders. Page borders are also highly customizable.

Text borders: You can literally &quot;block out&quot; pieces of text by applying any of the available border styles. Text borders also make it easier to put borders around headings.

Text shading: Just as you apply shading to paragraphs, now you can apply it to selected words or characters within a paragraph. Choose any shading color or gradation.

Office Art
Office Art: You can easily embellish your text and graphics using the 100 adjustable AutoShapes, 4 types of fill effects - multicolored gradient, textured, transparent, and picture - right-shadow effects, and 3-D effects. Office Art is a rich and sophisticated drawing layer that replaces the Word drawing layer and is shared by all Microsoft Office applications.

Office Art picture objects: You can easily place pictures anywhere in your document, including inline with text, by dragging them. You can modify the Z-order or picture objects, or choose Send Behind Text to create a background graphic or watermark effect.

Text boxes
Text boxes: A replacement for text frames, text boxes offer the full set of Office Art capabilities, such as 3-D effects, fills, backgrounds, rotation, sizing, and cropping.

Linked text boxes: You can link text boxes for desktop publishing use - for example, you can flow an article from page 1 to page 4 in a newsletter.

Placeholders: You can use text and picture placeholders in documents and document templates to easily layout and update frequently changing documents.

Wrapping around irregular objects
You can wrap text around objects of any shape and size, straight to the edge of an irregular object.

Picture bullets
You can use any graphical image or picture as a bullet in a document or Web page. Insert clip art or a picture from the Clip Gallery, or insert a picture or a scanned photo that you import from other programs or locations. You can edit any picture bullet after you've inserted it.

The new Clip Gallery
By using the new Clip Gallery, you can organize pictures into custom categories, assign keywords to pictures, drag images into your office documents, and leave the Clip Gallery open in a smaller window while you're working on your documents. The new Clip Gallery can also store sounds and movies. You can find more clips at Design Gallery Live.

Web page authoring
Save your document as a Web page: Easily save your Word documents for use on the Web with the Save as Web page command on the File menu.

Hyperlinks: You can link to any Office file, Web page, or other file on any internal or external Web site or any file server.

Preview your Web page: Without saving your file, you can quickly preview your Web page in your browser with the Web Page Preview command on the File menu.

Optimize your Web pages: You can choose to save only those elements in your Web pages that will display in Web browsers, allowing you to reduce the size of your files for quicker and easier loading in Web browsers.

Customize your Web pages
Control Web options: Quickly change how Office 2001 generates and formats Web pages through the Web Options dialog box (on the Edit menu, click Preferences, and then click the General tab). For example, you can specify what format graphics are saved in for use on Web pages. When possible, the options are shared across all Microsoft Office programs.

Create an international presence: If you create Web pages for international use, Office 2001 saves files by using the appropriate international text encoding so that users on any language system are able to view the correct characters.

Add visual effects
Add a theme: Themes contain unified design elements and color schemes for background images, bullets, fonts, horizontal lines, and other document elements to create consistency for your Web pages.

Use graphics and objects: Add a picture to a Web page, just as you do with a Word document. Even after you save your document as a Web page, you can still edit graphics and objects when you open your Web page in an Office program. Office 2001 automatically generates alternative text for graphics based on an image's file name.

Make your page easy to read: Use bullets to make your information more easily discernible. Word provides a collection of colorful, graphical images that can be used as bullets on your Web pages.

Create a division: Add Web-specific horizontal lines that can be colorful and graphical additions to your Web pages. These lines are an extension of the built-in borders and shading functionality in Word.

Adding other Web effects
Sound: Incorporate background sound seamlessly on Web pages if your Web browser supports it. You can specify the location of the sound file to be played and the number of times to play it.

Video: Choose a video clip to play, specify playback options - such as &quot;on open&quot; or &quot;on mouse-over&quot; or both - and, as in the case of sound, specify how often to play the clip. You can specify alternative images and text for browsers that don't support video.

Scrolling text: Add scrolling text to your Web pages. Type the text you want in this style, and you have full control over the animation type, direction, speed, background color, and size.

HTML forms: Produce consistent results with both HTML and non-HTML forms. All interface elements are similar, except where they are extended for HTML-tag-specific controls.

Creating a high-tech Web
Make creating your Web pages easier: Word provides WSIWYG (&quot;what you see is what you get&quot;) support for authoring Web pages with commonly used tags, such as tables, fonts, and background sound. You don't ever have to look at the HTML code that creates the Web page. But if you want to see the HTML code, just click HTML Source on the View menu.

Manage your files and links: Office programs automatically manage companion files, such as graphics. When you create a Web page, all supporting files are stored in a folder with the same name as the file.

What's new with Mail Merge?
The new Data Merge Manager replaces Mail Merge, simplifying the process to create form letters, labels, envelopes, catalogs, and similar documents. To use the Data Merge Manager, click Data Merge Manager on the Tools menu.

Opening and saving multilingual files
If you receive a document that contains text in an Asian language, you can display, edit, and print it. In addition, you can use Asian-language features, such as line and character grids for text layout, half-width and full-width characters, typography options for line breaks and character spacing, and proofing and conversion tools.

Entering multilingual text
Use multiple languages: You can enter, display, and edit text in all supported languages in any language version of Office 2001.

AutoFormat: When you type text such as ordinals, nonbreaking spaces, memo and letter formats, and names of days, Word can automatically format what you type in the formats used by the current language.

AutoComplete: When you type dates, a day of the week, or other entries in the AutoText list, Word displays the AutoComplete tip for the current language.

Insert the euro symbol: You can enter the symbol for European currency by using the Symbol command on the Insert menu.

Insert dates and times in many languages
When you insert the date or time by clicking Date and Time on the Insert menu, Word displays a list of date and time formats that match the language of the current text. Word also provides a choice of calendar types for some Asian and right-to-left languages.

Formatting multilingual documents
Sort a list or table: You can sort a list or table according to the rules of the current language.

Format an index or table of authorities for the current language: You can have Word can apply the correct sort order to indexes in different languages. You can also create a table of authorities for documents in U.S. English, Dutch, and French (Canadian).

Printing multilingual documents
Word 2001 provides support for more European and Japanese envelope and mailing label sizes, and support for more Unicode printer drivers.

