Microsoft KB Archive/80612

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WinWord: Replace Command Doesn't Change Table Formatting

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Q80612

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

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SUMMARY
If you create a table that does not contain any text in Microsoft Word for Windows and then apply paragraph formatting to it, the Edit Replace command does not replace the formatting. Formatting in an empty table cell is retained in the end-of-cell marker rather than the paragraph mark. The Replace command identifies formatting contained only in text or paragraph markers.

To work around this problem, you can manually select the table and change the formatting characteristics.

Word for Windows Version 2.0

 * 1) From the File menu, choose New, and choose the OK button.
 * 2) From the Tools menu, select Options. From the Category list, select the View icon, and select the Table Gridlines and All options. Choose the OK button.
 * 3) Type some text in the document, and press ENTER.
 * 4) From the Table Menu, choose Insert Table. Accept the default values, and choose the OK button.
 * 5) Select the entire document by pressing CTRL+Keypad 5.
 * 6) From the Format menu, choose Character, select Bold, and choose the OK button. The entire document has bold formatting.
 * 7) From the Edit menu, choose Replace. In the Find What box, press the CTRL+B key combination to search for bold formatting. The word &quot;Bold&quot; appears below the selection box. In the Replace With box, press the CTRL+I key combination to replace with italic formatting. The word &quot;Italic&quot; appears below the selection box. Choose the Replace All button and then the Close button.
 * 8) All of your text and paragraph marks now have italic formatting; however, if you type text within one of the blank table cells, the text has bold formatting.

Word for Windows Version 1.x

 * 1) From the File menu, choose New, and choose the OK button.
 * 2) From the View menu, choose Preferences. Select the Table Gridlines and Show All options. Choose the OK button.
 * 3) Type some text in the document, and press ENTER.
 * 4) From the Insert Menu, choose Table. Accept the default values, and choose the OK button.
 * 5) Select the entire document by pressing CTRL+Keypad 5.
 * 6) From the Format menu, choose Character, select Bold, and choose the OK button. The entire document has bold formatting.
 * 7) From the Edit menu, choose Replace. In the Search For box, press the CTRL+B key combination to search for bold formatting. The word &quot;Bold&quot; appears below the selection box. In the Replace With box, press the CTRL+I key combination to replace with italic formatting. The word &quot;Italic&quot; appears below the selection box. Clear the Confirm Changes option, and choose the OK button.
 * 8) All of your text and paragraph marks have italic formatting; however, if you type text within one of the blank table cells, the text has bold formatting.

This problem does not occur if text or paragraph marks previously exist in the table cell. Text or a paragraph mark provide a recognizable search item for the Replace command.