Microsoft KB Archive/49821

Calculating Print Reduction: Differences Between 3.x/4.0, 5.0 PSS ID Number: Q49821 Article last modified on 06-30-1993 PSS database name: M_WorD

4.00 5.00

MACINTOSH

Summary:

The following information comes from an application note for Word for the Macintosh version 4.0 titled “Calculating Print Reduction in Word 4.0.” To obtain this application note, call Microsoft Product Support Services at (206) 454-2030. The information that is included also applies to Microsoft Word version 5.0.

This application note can also be found in the Software/Data Library by searching on the word MW0156, the Q number of this article, or S12988. MW0156 was archived using the Compact Pro file-compression utility. You will need Extractor or a licensed copy of Compact Pro to unarchive this file.

More Information:

Print reduction in Word 4.0 and 5.0 differs dramatically from print reduction in Word versions 3.0, 3.01, and 3.02.

In Word 3.0x, indicating a print reduction in Page Setup reduces the entire screen image and moves it to the upper-left corner of the page.

In Word 4.0 and 5.0, print reduction reduces the contents of the page, allowing for more text to fit on the page. The contents of the page, such as the text, indents, margins, tabs, and graphics, decrease in size when a print reduction is indicated in Page Setup. At the same time, Word 4.0 and 5.0 do not reduce the amount of printable area, thus more text can fit on the page to fill the area freed by the reduction.

Margins are reduced by the specified print reduction amount. For example, if the margins before print reduction are set to 1 inch, then the margins are .5 inch after a 50 percent reduction. If you want the margins to be 1 inch after reduction, you must set the margins at 2 inches.

Note: If the margins before print reduction are at the minimum allotment of .5 inch, then a print reduction scales the margins to a margin size of less than .5 inch. At this time, the LaserWriter driver does not support margins less than .5 inch for a letter-size page and .9 inch for a legal-size page.

To have the printed margin at .5 inch, increase the margin size before reduction to be greater than .5 inch.

Note: If larger printer area (fewer downloadable fonts) is selected in Page Setup under Options, the minimum margins can be decreased to .375 inch for letter-size paper, and .75 inch for legal-size paper.

Additional reference words: mswdprint 4.00 5.00 M_Works

Copyright Microsoft Corporation 1993.