Microsoft KB Archive/137706

WD5x: Fields in Header in MacWord 5.x Do Not Convert Properly

PSS ID Number: Q137706 Article last modified on 12-09-1998

MACTINTOSH: 6.0, 6.0.1, 98; WINDOWS: 6.0, 6.0a, 6.0c, 7.0, 7.0a, 97

MACINTOSH WINDOWS

================================================================ ==

The information in this article applies to:

 == Microsoft Word for the Macintosh, versions 5.1 == 

= SYMPTOMS =

Fields in the header or footer used in a print merge in Microsoft Word for the Macintosh, version 5.1, are not converted to fields in later versions of Microsoft Word. Instead, the fields remain in the header but are not converted to fields (they still have the chevrons around them).

= CAUSE =

This problem occurs only if there are no other fields used in the body of the document. If you use a data field or any other field (listed later in this article) in the body of the document, all fields in the header are converted correctly.

= WORKAROUND =

To work around this problem, convert the chevron items into fields. To do this, follow these steps:


 * 1) In Word, click Header and Footer on the View menu.
 * 2) On the Edit menu, click Select All. (This selects everything in the header.)
 * 3) On the Edit menu, click Cut.
 * 4) Close the Header.
 * 5) Paste the Clipboard’s contents into the document by clicking Paste on the Edit menu.
 * 6) On the File menu, click Close. When prompted to save the changes, click Yes. When the Save Format dialog box prompts you to save this document in Word 5.x format or Word format, click Word 5.x format. If you have already saved this document as a Word document, click Save As on the File menu and change the File Type to Word 5.1 for the Macintosh.
 * 7) Reopen the document.
 * 8) The fields are now converted correctly; you can select, cut, and paste them into the Header.

= STATUS =

Microsoft has confirmed this to be a problem in versions of Word listed earlier in this article.

= MORE INFORMATION =

Microsoft Word 5.x for the Macintosh does not support fields; therefore, to achieve the same effect as the ASK and SET fields, use the print merge fields ASK and SET.

The following list contains the merge fields available in Word 5.x that are affected by the symptoms described earlier in this article:

IF…ENDIF ASK SET INCLUDE NEXT DATA Calculations

= REFERENCES =

For more information on creating fields in Microsoft Word 6.0, see “Chapter 32: Inserting Information with Fields” in the “Microsoft Word User’s Guide” for version 6.0.

Additional query words: print merge mail merge field fields braces brackets codes code convert converted converts conversion translate translated translates translation transfer transferred transfers transferring open opening saving as save as 8.0 ====================================================================== Keywords : kbinterop wordnt word8 kbfield macword98 winword kbmerge ntword macword word6 word7 word95 Version : MACTINTOSH: 6.0, 6.0.1, 98; WINDOWS: 6.0, 6.0a, 6.0c, 7.0, 7.0a, 97 Platform : MACINTOSH WINDOWS Issue type : kbbug ============================================================================= Copyright Microsoft Corporation 1998.