Microsoft KB Archive/255752

= Works Suite: Using the Windows Address Book and Word 2000 to Create a Mail-Merge Document =

Article ID: 255752

Article Last Modified on 1/27/2007

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APPLIES TO


 * Microsoft Works Suite 2000
 * Microsoft Works Suite 2001

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This article was previously published under Q255752



SUMMARY
This article describes how to use the Microsoft Windows Address Book and Microsoft Word 2000 to create a mail-merge document in Microsoft Works Suite.



MORE INFORMATION
To use the Windows Address Book and Word 2000 in Works Suite to create a mail-merge document:  Start Works Suite. In the Works Task Launcher, click Tasks, and then click Letters & Labels. Click Mail-merge documents, and then click Start. Under Select document type for mail merge, click one of the following document types, and then click OK:

 Form Letter Mailing Labels Envelopes</li> Catalog</li></ul>

NOTE: In this example, Form Letter is selected.</li> Click Merge from the Address Book.</li> In the document, double-click the insertion point to position the cursor where you want to place the field name.</li> On the Mail Merge toolbar, click Insert Merge Field, and then click a field that you want to merge into your document.</li> Repeat the previous two steps to place all of the fields that you want to merge.</li> On the Mail Merge toolbar, click Merge.</li> In the Merge to box, click one of the following destinations: <ul> New Document</li> Printer</li> Electronic mail</li> Electronic fax</li></ul>

</li> Under Records to be merged, select the records that you want to merge.</li> Click Merge.</li></ol>

NOTES:

If you click New Document, a new document is created that shows all of the fields on individual pages.

If you click Printer, the merged records are sent directly to the printer without creating a new document.

If you click Electronic mail, the document is sent to the recipient as an attachment to an e-mail message. To send the document as an attachment to an e-mail message, you must merge the Email_Address field into the document.

If you click Electronic fax, the document is sent to the recipient as a fax. To send the document as a fax, you must merge the Business_Fax_Number or the Home_Fax_Number field into the document.

Additional query words: w_works wkssuite works2k w2001 mailmerge wab

Keywords: kbaddin kbhowto kbui KB255752

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