Microsoft KB Archive/922142

= How to recover disk space that is used by a Groove workspace =

Article ID: 922142

Article Last Modified on 11/30/2007

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APPLIES TO


 * Groove Virtual Office 3.1 Professional Edition
 * Groove Virtual Office 3.1 File Sharing Edition
 * Groove Virtual Office 3.1 Project Edition
 * Groove Virtual Office 3.1 Trial Edition
 * Groove Virtual Office 3.0 Project Edition
 * Groove Virtual Office 3.0 Professional Edition
 * Groove Virtual Office 3.0 Trial Edition
 * Groove Virtual Office 3.0 File Sharing Edition
 * Groove Workspace 2.5 Preview Edition
 * Groove Workspace 2.5 Professional Edition
 * Groove Workspace 2.5 Project Edition
 * Groove Workspace 2.5 Standard Edition
 * Microsoft Office Groove 2007

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Introduction
This article discusses how to recover disk space that is used by a Groove workspace.



MORE INFORMATION
The workspace properties displays the disk space that is currently allocated to that workspace. Groove periodically deletes data that is no longer needed. To maintain workspace integrity, Groove retains the data that members remove from the workspace on a disk until it has received acknowledgement that every member of the workspace has received the changes. For example, if you delete files from the Files Tool, or you remove a tool, Groove will save this data on a disk.

For example, consider the following scenarios:
 * You are in a workspace that has two other members, and the members are both online in Groove. You delete data from the workspace. Both other members receive the deletions. Groove can remove the deleted data from the internal workspace record.
 * You are in a workspace that has two other members, but one or both of the members is offline. You delete data from the workspace. Until the offline member comes online, Groove cannot remove the deleted data from the internal workspace record, and the the disk space is not reclaimed.

Note For processing and network efficiency, these deletions are grouped. Therefore, there are typically some deletions waiting for a batch to be completed. If you have large deletions that have not been processed, more space activity may resolve the problem.

If a member does not come online for three weeks, Groove generates a synchronization alert. When a workspace manager acknowledges the alert by uninviting the member, Groove deletes any data that was waiting to be sent to that member. For more information about synchronization alerts, see the Groove Help.

If you archive the workspace, the unsynchronized data is included. However, the duplicates of active data that are used in the workspace to help protect data integrity are not included. Therefore, the archive will be typically smaller than the unarchived space.

Sometimes, it may be most efficient to create a new workspace with only the active members. This makes sure that only the latest files are added to the space. To do this, create a new workspace and copy data into this workspace.

When you delete a workspace, all the disk space that the workspace was using is released. This behavior occurs immediately or the next time that you start Groove.

Note This process had many failure points in shared workspaces that were created by using Groove 1.0x versions. If you have a shared workspace that was created in a version before Groove 1.1, we recommend that you migrate the data to a new workspace. For more information about how to migrate workspace data, click the following article number to view the article in the Microsoft Knowledge Base:

915573 How to migrate data from an older Groove workspace to a new workspace

Additional query words: HOW-00021

Keywords: kbhowto kbexpertiseinter KB922142

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