Microsoft KB Archive/209641

= ACC2000: How to Set the LayoutForPrint Property So That the Screen and Printed Output Match =

Article ID: 209641

Article Last Modified on 7/16/2004

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APPLIES TO


 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q209641



Novice: Requires knowledge of the user interface on single-user computers.

This article applies to a Microsoft Access database (.mdb) and to a Microsoft Access project (.adp).



SUMMARY
Screen fonts and printer fonts can be different. When you create a new form or report, you can use the LayoutForPrint property to set whether the controls on the form or report are formatted with screen fonts or printer fonts. If you use printer fonts, you can be sure that what you see on the screen and what you get in print are close to an exact match. If you use TrueType fonts, the screen view and printed output also match. For reports, the LayoutForPrint property is set to Yes by default. For forms, the LayoutForPrint property is set to No by default. Therefore, forms that have been saved as reports may need to be modified to ensure correct output.



MORE INFORMATION
When you choose a font for a form or report, the characters on the screen may not appear exactly like those that appear on the printed page because printer fonts and screen fonts can differ. If you select a scaleable font, such as a TrueType font, the screen and printer characters are the same.

The LayoutForPrint property determines whether a screen font or printer font is used. When you design a form or report, if you set the LayoutForPrint property to Yes, you see only printer fonts listed on the toolbar. If LayoutForPrint is set to No, you see both screen fonts and printer fonts on the toolbar.

If LayoutForPrint is set to Yes, the fonts and point sizes on the toolbar correspond to the fonts and sizes available on the printer that you selected in the Print Setup command from the File menu.

In Microsoft Access, you can design a form and save it as a report. If LayoutForPrint is set to No when the form is originally designed, you may need to change the font from a screen font to a TrueType or printer font in the report's Design view.

To convert a form to a report, open the Database window, right-click the form that you want to save as a report, and then click the Save As option on the menu that appears. In the Save As dialog box, type the name of the report in the Save Form ' ' To box, select Report in the As box, and then click OK.

Keywords: kbhowto kbinfo kbprint KB209641

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