Microsoft KB Archive/246528

= Works: How to Format Merged Data in a Works Word Processor Document =

Article ID: 246528

Article Last Modified on 1/25/2007

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APPLIES TO


 * Microsoft Works 2000 Standard Edition
 * Microsoft Works 6.0

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This article was previously published under Q246528



SUMMARY
This article describes how to format merged data in a Microsoft Works Word Processor document.



MORE INFORMATION
When you insert database fields into a Works Word Processor document, the data from the database is represented in the document by a placeholder with the name of the merged database field.

Works does not transfer character formatting or paragraph formatting from a database file to a merged document. To apply character formatting or paragraph formatting to a merged database field, apply the formatting to the placeholder in the document.

If you attempt to use the SPACEBAR or the default tabs to arrange merged data in columns in a Works Word Processor document, the columns may not be properly aligned. To align merged data in columns in a Works Word Processor document, define and use custom tab settings. To do this:
 * 1) Select the paragraph or paragraphs for which you want to define custom tab settings.
 * 2) On the Format menu, click Tabs.
 * 3) Under Alignment, click the tab alignment that you want to use.
 * 4) Under Leader, click the tab leader that you want to use.
 * 5) In the Tab stop position box, the position for the tab stop, and then click Set.
 * 6) To define additional tab stops for the selected paragraphs, repeat steps two through five.
 * 7) When you finish defining tab stops, click OK.

The following rules apply to custom and default tab stops:
 * Default tab stops apply to an entire document.
 * Custom tab stops apply only to the paragraph for which you set them.
 * You cannot change the alignment of a default tab stop.
 * You can change the alignment of a custom tab stop to Left, Right, Center, or Decimal.
 * A custom tab stop overides a default tab stop in the same position.
 * A custom tab stop overrides all default tab stops located before the custom tab stop.

Additional query words: w_works works2k w2001 mail print merge

Keywords: kbhowto kbprint kbui KB246528

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