Microsoft KB Archive/188665

= WD: Word Ignores First Record in Excel Data Source =

Article ID: 188665

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a

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This article was previously published under Q188665





SYMPTOMS
When you perform a mail merge using a Microsoft Excel data source that does not contain a header row, and you attach a separate header document, Microsoft Word ignores the first row of data from the Excel data file. As a result, if the first row in the Excel worksheet contains a data record, this record is not merged.



CAUSE
This problem occurs when you are performing a mail merge via a DDE connection with a Microsoft Excel Worksheet as your data.



WORKAROUND
In Microsoft Windows, this problem does not occur when you use the Microsoft Excel Worksheet via an Excel Converter method or ODBC method.

This problem also does not occur when you use other types of data sources.

To work around this problem, use any of the following methods.

Method 1

 * 1) In the Mail Merge Helper, when you click Open Data Source (Get Data under Data Source), click Confirm Conversions (Word 6.x) or Select Method (Word 7.x).
 * 2) Select the file you want to Open and then click OK or click Open.
 * 3) When the Confirm Data Source dialog box appears, select Microsoft Excel Worksheet via Converter (*.xls, *.xlw).
 * 4) Click OK.

Method 2
Insert a row above the first record in your Excel data file. Word will ignore this first row and merge all of your records.

Method 3
Instead of using a Header document, insert a row above the first record in your Excel data file and type the header field names in this row.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: excel xl datafile dde dynamic exchange converter field missing one initial

Keywords: kbbug kbmerge kbpending KB188665

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