Microsoft KB Archive/48402

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Accessing the Ruler from the Keyboard in Windows Word

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Q48402

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

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SUMMARY
You can perform all ruler functions except for setting table column widths and page margins from the keyboard in Microsoft Word for Windows. Column widths and page margins must be set with a mouse or through the menus.

MORE INFORMATION
The following is a list of how to access the ruler functions from the keyboard:

  Function                   Key(s) to Press ---  Access the ruler           CTRL+SHIFT+F10 Move on ruler             LEFT and RIGHT ARROW After moving, use the following keys to set indents and tabs:

  Function                   Key(s) to Press ---

Indents Left indent            L      First line              F      Right indent            R

Tabs Left                   1 Center                 2 Right                  3 Decimal                4 To accept tab          INS To remove tab          DEL under ruler cursor The following are active only while in the text of the document:

  Function                   Key(s) to Press ---

Paragraph Alignment Flush left             CTRL+L Centered               CTRL+C Right                  CTRL+R Justified              CTRL+J

Line Spacing Single spacing         CTRL+1 1.5 spacing            CTRL+5 Double spacing         CTRL+2

Paragraph Spacing Space before           CTRL+O (the letter &quot;O&quot;) Remove space before    CTRL+E The ruler view cannot be selected with a default keystroke. Assigning a keystroke combination to a macro accomplishes the same function. To do this, follow these steps:


 * 1) From the Macro menu, choose Assign to Key.
 * 2) Under the Assign Macro Name section, select ChangeRulerMode.
 * 3) Press the keystroke to which you want to assign this function. For example, CTRL+SHIFT+R.
 * 4) Choose the Assign button.
 * 5) Choose the OK button.

For more information on how to assign macros to keys, refer to the macro sections in &quot;Microsoft Word for Windows User's Reference&quot; and &quot;Microsoft Word for Windows Technical Reference.&quot;

Additional query words: 1.x 2.0 winword2 word6 winword 6.0

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