Microsoft KB Archive/120507

PowerPoint: Inserting Sound into a Presentation PSS ID Number: Q120507 Article last modified on 11-01-1994 PSS database name: POWERPT

3.00 4.00 MACINTOSH

= SUMMARY =

In PowerPoint, you can insert System 7.x sounds into your presentation. The steps for this are not documented in the “Microsoft PowerPoint User’s Guide” or in the Help file.

= HOW TO INSERT SOUNDS =

To insert sounds into your PowerPoint presentation, follow these steps:


 * 1) In PowerPoint 4.0, choose Movie from the Insert menu. In PowerPoint 3.0, choose Insert Movie from the Edit menu.
 * 2) Select the sound that you would like to insert and choose Convert.
 * 3) Type a name for the movie and click Save. PowerPoint converts the sound to a Quicktime Movie.
 * 4) PowerPoint inserts the converted movie into the presentation.
 * 5) In PowerPoint 4.0, choose Scale from the Draw menu, and select 200%. In PowerPoint 3.0, choose Scale from the Object menu, and select 200%.

NOTE: The movie appears on the screen as a very small object with grab handles. Because it is so small, it can be difficult to double-click it and play it in Edit mode. If you lose track of where the object is, choose Select All from the Edit menu. This allows you to see all grab handles and locate the movie.

RECOMMENDATION: If you want to click the movie to play it during the Slide Show rather than have it play upon the transition, you should place a picture or icon on the movie object so that it is easy to identify and click during the slide show.

= MORE INFORMATION =

Sounds or movies are played on a slide in the order that they are inserted. If you want to change the order in which sounds are played, choose Send Backward or Send Forward from the Draw (PowerPoint 4.0) or Arrange (PowerPoint 3.0) menu. Sounds are played from back to front. In PowerPoint 4.0, you have more control over the timing of objects playing on a slide. By setting timings, you can control the order in which the sounds are played.

To change the timing of a sound on a slide in PowerPoint 4.0: 1. Click the sound object on your slide to select it. 2. From the Tools menu, choose Play Settings. 3. Under Start Play, select When Transition Ends, Plus, and type the number of seconds of delay before the sound should start. 4. Click OK.

By setting different timings on each sound, you do not need to worry about the order they are layered on the slide.

Additional reference words: 3.00 4.00 power point powerpt mac ppt sounds quick time m_powerpt 3.0 4.0 3.x 4.x

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================================================================ Copyright Microsoft Corporation 1994.