Microsoft KB Archive/41298

= Microsoft Knowledge Base =

File: The Two Views of a Form
Last reviewed: October 27, 1994

Article ID: Q41298

Summary:

Every Microsoft File form has two views in order to make it easy to quickly manipulate data output.

When a form is initially designed, it consists of two views in List Helper form. Each view can be redesigned by deselecting List Helper and rearranging, adding, and subtracting information on the form.

The following are four ways to alternate between views of a form:


 * 1) Double-click in a record number in the data file window.
 * 2) Double-click in the ruler in the form window.
 * 3) Click the view indicator in the bottom-left corner of the screen.
 * 4) Press COMMAND+T.

File saves both views and any changes made along with the form. Forms can be saved as separate documents on disk or with a data file. Only one form can be saved with a data file, but forms saved separately or with other data files can be used by doing the following:


 * 1) From the Format menu choose Show Form.
 * 2) From the File menu choose Open Form.
 * 3) Answer the prompt &quot;Save the form with the datafile...?&quot; (This prompt may not come up.)
 * 4) Locate and select a previously saved form.
 * 5) Click Open.

The form opened will have two previously saved views. any views open before doing this procedure will either be lost or saved with the data file depending on the answer given to the prompt.