Microsoft KB Archive/914718

= Description of the Forms tool search functions =

Article ID: 914718

Article Last Modified on 3/5/2007

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APPLIES TO


 * Groove Workspace 2.5 Standard Edition
 * Groove Workspace 2.5 Project Edition
 * Groove Workspace 2.5 Professional Edition
 * Groove Workspace 2.5 Preview Edition
 * Groove Virtual Office 3.0 File Sharing Edition
 * Groove Virtual Office 3.0 Professional Edition
 * Groove Virtual Office 3.0 Project Edition
 * Groove Virtual Office 3.0 Trial Edition
 * Groove Virtual Office 3.1 File Sharing Edition
 * Groove Virtual Office 3.1 Professional Edition
 * Groove Virtual Office 3.1 Project Edition
 * Groove Virtual Office 3.1 Trial Edition
 * Microsoft Office Groove 2007

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INTRODUCTION
This article describes the Forms tool search functions in Microsoft Office Groove 2007 and in earlier versions of Groove.



MORE INFORMATION
The search capabilities of the Groove Forms tool depend on your version of the tool.

In the Groove Workspace 2.x Forms tool
You can only search a drop-down list field for one value. For example, if you have a Status field that has the following options:
 * New
 * Open
 * Pending
 * Resolved

You can search for records in which Status is set to New or records in which Status is set to Open. However, you cannot test both values in one search.

You cannot search for records that have a particular check box cleared.

In the Groove 2007 or Groove Virtual Office 3.x Forms tool
You can search a drop-down list field for matches to multiple values. For example, consider a Status field that has the following options:
 * New
 * Open
 * Pending
 * Resolved

To search for records in which Status is set to New or to Open, follow these steps:
 * 1) On the Edit menu, click Advanced Search.
 * 2) Click to select the check box for each form that you want to included in the search.
 * 3) Click Any of the following conditions (Logical OR).
 * 4) In the first box at the left, click to open the menu, and then click Status.
 * 5) Leave the operator set to an equal sign (=).
 * 6) In the box at the right, click to open the menu, and then click New. If the menu is not populated, type the value New.
 * 7) Click the button that has the plus sign (+) to add the expression to the search criteria.
 * 8) In the first box at the left, click to open the menu, and then click Status.
 * 9) Leave the operator set to an equal sign (=).
 * 10) In the box at the right, click to open the menu, and then click Open. If the menu is not populated, type the value Open.
 * 11) Click the button that has the plus sign (+) to add the expression to the search criteria.
 * 12) Click Search.

You can search for records that have a particular check box cleared. To create an expression that does this in Advanced Search, click the check box field, click the equal sign operator (=), leave the value field blank, and then click Add Condition.

Additional query words: TCN-01027

Keywords: kbexpertiseinter kbtshoot KB914718

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