Microsoft KB Archive/209646

= WD2000: Not All Text Selected for Marking Index Entry Appears in the Main Entry Box =

Article ID: 209646

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q209646



SYMPTOMS
When you attempt to create an index by marking the index entry, the text that you select for the index may not all appear in the Main entry box in the Mark Index Entry dialog box.

To mark an index entry:
 * 1) Select the text.
 * 2) On the Insert menu, click Index and Tables.
 * 3) In the Index and Tables dialog box, click the Index tab, and then click Mark Entry.



CAUSE
This behavior can occur if either of the following conditions is true:
 * The selected text for the index spans a line feed.

-or-
 * The selected text for the index spans a paragraph marker.



WORKAROUND
To work around this behavior, do not select text that spans a line feed or a paragraph marker.



MORE INFORMATION
You can manually mark each index entry, or you can automatically mark each occurrence of the index entry. To speed up indexing, you can also use a concordance file to automatically mark multiple index entries at the same time.

A concordance file is an index file with two columns: The first column lists the text in the document that you want to index, and the second column lists the index entries to generate from the text in the first column.

