Microsoft KB Archive/128971

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{| The information in this article applies to: - Microsoft Word for the Macintosh, versions 6.0, 6.0.1
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SUMMARY
This article describes how to print envelopes correctly from Word to the Apple StyleWriter II from both the Envelope And Labels dialog box and from the Mail Merge dialog box.

NOTE: This information applies to the StyleWriter 1200 using the Color SW 1200 driver version 2.1.1.

To Print Envelopes from the Envelope Dialog Box
 From the Tools menu, choose Envelopes And Labels. Select the Envelope tab. Type the delivery address and the return address. Choose the Options button. Select the Printing Options tab. Choose the Center Portrait icon (second from the left), making sure that the Face Up option is selected and the Clockwise Rotation check box is checked. Select the Envelope Options tab. Under Envelope Size, select Size 10 (4 1/8 x 9 1/2 in). If desired, add bar codes and change the font of the return and/or destination addresses. Choose OK. Choose the Print button. The Print dialog box appears. Remove all paper from the printer tray and move the paper guide out to accommodate the envelope's width. On the back of the printer, move the paper selector lever to the envelope icon. In the Print dialog box, select your settings (Print Quality, Color or Black & White, and so forth). Choose the Print button.</li>  The following message appears: The StyleWriter is out of paper. Please add paper, then choose Continue. Place the envelope in the guide tray making sure to push it in firmly (so that it is only partially visible). NOTE: Feed the envelope face up, with the flap against the back of the paper guide and with the top of the envelope feeding into the printer first. </li> Choose the Continue button.</li></ol>

The envelope will now print.

To print envelopes using Mail Merge
<ol> From the Tools menu, choose Mail Merge.</li> In the Mail Merge Helper dialog box, under Step 1: Main Document, choose Create Envelopes. Then select Active Window or New Main Document.</li>  Under Step 2: Data Source, choose Create Data Source. If your data source has already been created, choose the Get Data button and then select Open Data Source from the list that appears. Select your data file in the Open dialog box and choose Open. NOTE: Skip steps 4, 5, and 10 if you opened an existing data file in Step 3. </li> Choose the desired fields (for example, Title, First Name, Last Name, Address, and so forth) and choose OK.</li> Give the Data Source (data document) a name in the Save Current Document As box and save the document.</li> In the next dialog box, select the Set Up Main Document button, which will open the Envelope Options dialog box.</li> Choose the Envelope Options tab and select the envelope size (Size 10).</li> Choose the Printing Options tab and select the Center Portrait icon for the Feed Method (second from the left). Also make sure that Face Up and Clockwise Rotation are selected. Choose OK.</li> In the Envelope Address dialog box, insert the merge fields for the destination address. Choose the Insert Postal Bar Code button if you want to add a postal bar code or an FIM-A courtesy reply mail bar code to your envelopes. Choose OK.</li> In the Mail Merge Helper dialog box, under Step 2: Data Source, select Edit Data: < > and enter your data in the data form. Choose OK.</li>  The Main Document is now set up properly to print envelopes and be merged with the Data Source (data file). Choose the Merge To Printer button on the Mail Merge toolbar. Or, if you are still in the Mail Merge Helper dialog box, choose the Merge button under Step 3: Merge The Data With The Document, select Merge To Printer and choose Merge. NOTE: You can merge to a new document first to check for errors before printing, then simply print the resulting envelope document. </li> In the Print dialog box, select your settings for the Print Quality (Best, Normal, or Draft) and choose Print.</li> Make sure that there is no paper in the sheet feeder and no envelope in the manual feed slot.</li>  The following error message will appear: The StyleWriter is out of paper. Please add paper, then choose Continue. Insert the first envelope in the manual feed slot face up with the top of the envelope entering the printer first. Push the envelope in firmly until it's only partially visible. </li> <li>Choose Continue.</li> <li>The first envelope should print.</li> <li> Repeat steps 14 through 16 until mail merge is complete and all envelopes have printed. NOTE: The following Error message may appear: The paper is shorter than the size selected in Page Setup. Please add the correct paper, choose OK to reprint the page and continue the print job, or Cancel to terminate printing. Ignore the error message by choosing the OK button. </li></ol>