Microsoft KB Archive/220980

= XL97: Not All Workbooks Print When Printing from Windows Explorer =

Article ID: 220980

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q220980





SYMPTOMS
When you right-click a group of Microsoft Excel workbooks in Windows Explorer and then click Print, some of the files are not printed.



WORKAROUND
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For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

To work around the problem, use one of the follow methods:

Method 1

 * 1) On the Start menu, point to Programs and click Excel.
 * 2) Switch back to Windows Explorer and select the workbooks you wish to print.
 * 3) On the File menu, click Print.

Method 2
 Create a Visual Basic for Applications procedure that will print all open workbooks. The following steps illustrate how to create this procedure so that it is available to you every time that you start Excel.  Save and close any open workbooks and then open a new workbook. Start the Visual Basic Editor (press ALT+F11). On the Insert menu, click Module.  Type the following code into the module sheet: Sub PrintAllOpenFiles Dim x as Workbook ' Loop through all open workbooks. For Each x In Application.Workbooks

' You don't want to print this workbook. If x.Name <> ThisWorkbook.Name Then ' Activate the workbook. x.Activate

'Print the active worksheet in the current workbook. x.SelectedSheets.PrintOut copies:=1

' Close the current workbook. x.Close End If  Next x

'Remove the apostrophe from the next line of code if you 'want to exit Excel when this process has completed. 'Application.Quit End Sub  On the File menu, click Close and Return to Microsoft Excel.</li> On the File menu, click Save As.</li> Browse to your Xlstart folder (usually located at C:\Program Files\Microsoft Office\Office\Xlstart). In the File name box, type PrintAllFiles.xls and then click Save.

Saving this file to your Xlstart folder ensures that the macro is available to you every time that you start Excel. If you save this file to another location, then you must open this file when you want to print all open documents.</li> On the Window menu, click Hide.</li> On the File menu, click Exit. Click Yes when you are prompted to save PrintAllFiles.xls.</li></ol> </li> In Windows Explorer, select the files that you want to print.</li> Right-click the selected files and then click Open on the shortcut menu.

Excel opens all of the selected files.</li> On the Tools menu, point to Macro and then click Macros. Click PrintAllFiles.xls!PrintAllOpenFiles, and then click Run.

Excel prints the active worksheet in each open workbook, and then closes the workbook.</li></ol>

Repeat steps 2-4 each time that you want to print multiple files without having to open Excel and print them individually.

<div class="status_section">

STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: XL97 batch

Keywords: kbbug kbpending KB220980

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