Microsoft KB Archive/120109

= WD: Merged Documents Do Not Start on a New Page =

Article ID: 120109

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh

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This article was previously published under Q120109



SYMPTOMS
Your new mail merge document does not start each form letter on a new page. Word merges each record immediately after the previous record, and does not insert a page break between each form letter. Instead, Word inserts a soft page break when each page of the resulting merge is full.

This behavior differs from Word version 2.x, which disregarded the Section Start setting and always used a Next Page section break.



CAUSE
Your main document is one section, defined as Continuous.

By default, the Section Start is set to New Page. If this setting is changed to Continuous, Word will use Continuous section breaks to separate the merged documents instead of Next Page section breaks.



WORKAROUND
Modify your main document so that the section starts on a new page. To do this, follow these steps:


 * 1) Open the main document.
 * 2) On the File menu, click Page Setup in Word versions 6.0 and 7.0 for Windows or Document Layout in Word for the Macintosh.
 * 3) Click the Layout tab.
 * 4) From the Section Start list, select New Page. Click OK.
 * 5) Repeat your merge.

NOTE: In Word 6.0 or 7.0, if you want to create a merged document that contains multiple records per page, choose the Catalog option when creating your mail merge main document.



STATUS
We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available. This problem was corrected in Microsoft Word 97 for Windows.

