Microsoft KB Archive/118318

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Protect for Annotations Causes Fields to Revise Continuously

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Q118318

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a

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SYMPTOMS
When you work on a document that is protected for annotations and that contains field codes (specifically the following fields: PAGE, SEQ, STYLEREF, INDEX (single column), TOC, and DATE), the following symptoms will appear:


 * The field code results will revise continuously. If revision marking is turned on, the field codes may appear with strikethrough or underline marks.
 * The number of pages in the document may rapidly increase, and the page size may appear to change to accommodate the revised fields.

This behavior is most noticeable in larger documents when you switch to, or work in, print preview or page layout view. In both page layout and normal views, the status bar may indicate the page numbers incrementing as the document is repaginated.

STATUS
Microsoft is researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

WORKAROUNDS
Method 1:

 From the Tools menu, choose Unprotect Document. Enter the password and choose OK. Edit the document.

Method 2: Use the following macro to unprotect the document, allow the user to give the password, print the document, and protect it again for annotations.

         ToolsUnprotectDocument FilePrint ToolsProtectDocument .DocumentPassword = "test", .NoReset = 0, .Type = 1 WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT YOUR OWN RISK. Microsoft provides this macro code "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

Method 3: Unlink the fields before protecting the document. The drawback to this is that once the fields are unlinked, they become normal text and they can no longer be updated.

Additional query words: 6.00a annotation annotations protect winword unprotect page number duplicate digits print fields update revise revised revision marks strikethrough underline underlined protected seq word6 styleref index toc table of contents date

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