Microsoft KB Archive/125508

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Tips and Tricks for Microsoft Office 4.2 - Part 5 of 5

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ID: Q125508

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The information in this article applies to:


 * Microsoft Office for the Macintosh, version 4.2

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SUMMARY
The following information was published as part five of a five-part series in the 1.30.94 issue of MacWeek.

TIPS AND TRICKS FOR MICROSOFT OFFICE VERSION 4.2
Dear Mac User:

This is part 5 of a five-part series on tips and tricks about Microsoft(R) Office Standard version 4.2 (which includes Microsoft Excel 5.0, Word 6.0, PowerPoint 4.0 and a Microsoft Mail 3.1 workstation license.) We hope you will find this information useful as you upgrade your organization to Microsoft Office 4.2.

                                                  - The Microsoft Mac Team

Common Questions about Word 6.0
Microsoft Word 6.0 is the most full-featured version of the most popular word processing software ever developed for Macintosh. Word 6.0 is more than just an upgrade. It's an entirely new code base - almost two upgrades' worth - with more than 160 improvements over Word 5.1.

WHY DOES WORD 6.0 LOOK DIFFERENT FROM WORD 5.1? A top request of Word 5.1 users was to make Word more consistent with Microsoft Excel and PowerPoint, and across the Macintosh and Windows operating systems.


 * Tip: If you want to use the Word 5.1 toolbar, press CONTROL and click on any toolbar to access the Toolbars dialog box. Then choose the version 5.1 toolbar.
 * Tip: If you want to return to the familiar "black on white" look, choose Options from the Tools menu, click the General tab and clear the 3D Dialog check box.

WHY DOES WORD 6.0 BOOT OR TYPE SLOWLY ON MY MAC? Conflicts with various "inits" (system extensions) or a large number of installed fonts can result in Word booting or typing slowly.


 * Tip: Try removing fonts you don't use very often from your System folder.
 * Tip: To test if a problem is caused by an init, reboot while pressing the SHIFT key.
 * Tip: If you are a Power Macintosh user and want to insure you are using the native version, choose About Microsoft Word from the Apple menu. The Power Macintosh version will say Word 6.0 for Power Macintosh.

WHAT TOOLS ARE THERE FOR UPGRADERS FROM WORD 5.1? Word 6.0 comes with a variety of tools and information to help users upgrade easily.


 * Tip: The Word 5.1 upgrade template, which must be installed separately from the "typical" install, will add a font menu to the menu bar (like Word 5.1) and convert addresses from the Word 5.1 address book.
 * Tip: See the Help topic "Upgrades to Word 6.0" for information on how to convert your Word 5.1 settings and glossary files.
 * Tip: Microsoft offers a free converter so you can read Word 6.0 files from Word 5.1, for organizations who retain Word 5.1 on older Macintosh computers.

What's in Word 6.0a?
Microsoft plans to ship a maintenance release of Word 6.0 for Macintosh in the first quarter of 1995. To be sure you're notified as soon as it is available, make sure you return your registration card to Microsoft. Word 6.0a will include the following:


 * Improved boot time, especially when many fonts are installed
 * Solutions to common init conflict problems
 * Improvement for Word 5.1 to 6.0 upgraders
 * Improved speed of the Word Count function

Word Saves You Time!
These new features help you save more time than ever:


 * AutoFormat: Analyzes your document and applies formatting and styles automatically.
 * Improved Tables: You have more than 30 table formats from which to choose.
 * 100 levels of undo and redo.
 * AutoCorrect: Your common typos can be fixed on the fly and abbreviations can be expanded with a press of the SPACEBAR.
 * Support for System 7.5 technologies: AppleScript, PowerTalk and QuickDraw GX printing. A new QuickTime server improves multimedia capabilities for all Office 4.2 programs.

CUSTOMER'S TIP
Microsoft Word 6.0 is far superior to WordPerfect in its cross-platform capabilities. You don't have to be a software expert to perform basic functions in Word 6.0 because its user-interface is much more user-friendly than WordPerfect. In our business, editing is a critical component. Microsoft Word 6.0 has an impressive on-line editing function that identifies multiple authors while enhancing the concept of team productivity."

-Amy Hampel

Graphic Design Supervisor

CH2M Hill

Need More Information?
 By Phone: To get the best possible performance from Word, you may need to optimize your Macintosh system. These documents offer additional tips and tricks:

 Optimizing Your Macintosh System Configuration for Word 6.0

(Part No. 098-57856) Summary of Known Third-Party Extension Conflicts

(Part No. 098-58307) Word 6.0 Tips and Tricks

(Part No. 098-56609) Word 6.0 Product Enhancements

(Part No. 098-56066) What's in Word 6.0a

(Part No. 098-58306)

Please call the Microsoft Sales Information Center at (800) 426-9400 in the United States or (800) 563-9048 in Canada to request the above part numbers. By Fax: You can call the Microsoft Sales Fax Service at (800) 727-3351 and request data sheets for any of the programs in Microsoft Office.</li> On-line: See our AppleLink forum - Third Parties (H-O): Microsoft: Word. You can find all of the above documents, plus the Word 6.0 to Word 5.1 file converter.</li> To order this Five-part Ad Series: Call the Microsoft Sales Information Center (Part No. 098-58301), or check our AppleLink forum.</li></ul>