Microsoft KB Archive/23688

Indexing a Range of Pages, Including Linked Documents

PSS ID Number: Q23688 Article last modified on 03-07-1997

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Summary;

When using the indexing feature in Microsoft Word for the Macintosh versions 3.0x, 4.0, or 5.0, you can create an index range that spans a page range, including a range across linked documents. If the “.i(.” index entry is placed in one page of a document and the “.i).” index entry is placed at the end of the page range to be indexed (for linked documents, in the appropriate page in the desired linked document), Word will compile an index entry that reflects the correct page range.

For example, if you have two linked documents that are each six pages long, and the second document numbers consecutively from the end of the first document, the following steps will create a ranged index entry:

  Enter “.i(.test text;” on page 5 in document 1.   Link the first document to the next document in the series.

Word 5.0 and 4.0
  From the Format menu, choose Document   Click the File Series button. (Word 5.0 only.)   Click the Next File button to select the next document in the series. 

Word 3.0x
 Type “document 2” in the Next File box in the Page Setup dialog box while in document 1. </li>  Enter “.i).test text;” on page 10, which is in document 2. </li>  Compile the index while the first document is active. </li></ol>

The index produced at the end of document 2 will contain the following entry:

test text 5-10

= MORE INFORMATION =

For more information about indexing in Word version 5.0, see pages 551-552 in the “Microsoft Word User’s Guide” version 5.0 manual. For more information about indexing in Word version 4.0, see pages 136-137 in the “Reference to Microsoft Word” version 4.0 manual. For more information about indexing in Word versions 3.0x, see page 143 in the “Reference to Microsoft Word” version 3.0 manual.

KBCategory: kbusage KBSubCategory: kbformat Additional reference words: 3.00 3.01 3.02 4.00 5.00 macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.