Microsoft KB Archive/282588

= Mail merge document type is displayed incorrectly when you run a recorded macro in Word =

Article ID: 282588

Article Last Modified on 12/7/2006

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APPLIES TO


 * Microsoft Office Word 2007
 * Microsoft Office Word 2003
 * Microsoft Word 2002 Standard Edition

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This article was previously published under Q282588





SYMPTOMS
When you run a recorded macro to create a mail-merge main document for envelopes, the mail-merge main document is not displayed as an envelope main document. For Word 2002 and Word 2003, if you click Main document setup on the Mail Merge toolbar, the document type is displayed as Envelope. For Office Word 2007, if you click Start Mail Merge on the Mailings tab, the document type is displayed as Envelope.

NOTE: This same problem occurs when you run a recorded mail-merge macro for labels.



WORKAROUND
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

For Envelopes
To correct the recorded macro for envelopes, add the following macro code after the MainDocumentType statement: ActiveDocument.Envelope.Insert Your recorded macro code should now appear similar to the following sample recorded macro code: Sub MyEnvelopeMerge ' ' MyEnvelopeMerge Macro '  ActiveDocument.MailMerge.MainDocumentType = wdEnvelopes

ActiveDocument.Envelope.Insert '<Add this macro line.

ActiveDocument.MailMerge.OpenDataSource Name:= _ &quot;C:\WINDOWS\Desktop\Address.doc&quot;, ConfirmConversions:=False, _ ReadOnly:=False, LinkToSource:=True, AddToRecentFiles:=False, _ PasswordDocument:=&quot;&quot;, PasswordTemplate:=&quot;&quot;, _ WritePasswordDocument:=&quot;&quot;, WritePasswordTemplate:= _ &quot;&quot;, Revert:=False, Format:=wdOpenFormatAuto, Connection:=&quot;&quot;, _ SQLStatement:=&quot;&quot;, SQLStatement1:=&quot;&quot;, SubType:=wdMergeSubTypeOther

ActiveDocument.Fields.Add range:=Selection.range, _ Type:=wdFieldMergeField, Text:=&quot;&quot;&quot;FirstName&quot;&quot;&quot;

End Sub

For Labels
To correct the recorded macro for labels, add the following macro code after the MainDocumentType statement: Application.MailingLabel.CreateNewDocument Your recorded macro code should now look similar to the following example recorded macro code: Sub MyLabelMacro ' ' MyLabelMacro Macro '  ActiveDocument.MailMerge.MainDocumentType = wdMailingLabels

Application.MailingLabel.CreateNewDocument '<Add this macro line.

ActiveDocument.MailMerge.OpenDataSource Name:= _ &quot;C:\WINDOWS\Desktop\Address.doc&quot;, ConfirmConversions:=False, _ ReadOnly:=False, LinkToSource:=True, AddToRecentFiles:=False, _ PasswordDocument:=&quot;&quot;, PasswordTemplate:=&quot;&quot;, _ WritePasswordDocument:=&quot;&quot;, WritePasswordTemplate:= _ &quot;&quot;, Revert:=False, Format:=wdOpenFormatAuto, Connection:=&quot;&quot;, _ SQLStatement:=&quot;&quot;, SQLStatement1:=&quot;&quot;, SubType:=wdMergeSubTypeOther

ActiveDocument.Fields.Add range:=Selection.range, _ Type:=wdFieldMergeField, Text:=&quot;&quot;&quot;FirstName&quot;&quot;&quot;

ActiveWindow.ActivePane.VerticalPercentScrolled = 0

WordBasic.MailMergePropagateLabel

End Sub



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: WD2002 VBE VBA WD2003 WD2007

Keywords: kbexpertisebeginner kbbug kbenvelope kbmacroexample kbmerge kbnofix KB282588

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