Microsoft KB Archive/113625

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How to Insert a Word Table in PowerPoint

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Q113625

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a
 * Microsoft PowerPoint for Windows, version 4.0

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SUMMARY
This article describes how you can insert a Word for Windows table in a Microsoft PowerPoint 4.0 for Windows presentation. It includes the following sections:


 * Create a New Word Table from PowerPoint (PowerPoint as Container)
 * Copy an Existing Table from Word and Paste It in PowerPoint
 * Edit a Word Table Embedded in a PowerPoint Presentation

This article assumes you are familiar with the table feature in Word but that you are not familiar with PowerPoint.

Create a New Word Table from PowerPoint (PowerPoint as Container)
Note: This information is from page 124 of the "Microsoft PowerPoint User's Guide."

Use the following instructions to create and insert a table from Word 6.0:

 Start Word from PowerPoint by doing one of the following:

 From the Insert menu, choose Microsoft Word Table. Double-click an empty object placeholder on the current slide. When the Insert Object dialog box appears, select the Create New option button and select Microsoft Word Table from the Object Type list. Choose the Table AutoLayout and double-click the Table placeholder. Click the Insert Microsoft Word Table button on the Standard toolbar.  Choose OK. The Word application menus and tools appear (in other words, you are editing in place [in situ] in PowerPoint). Use the Word tools and menus to create the table.</li> When you are finished, click anywhere on the slide to return to PowerPoint.

The table you created in Word is inserted in the current slide of your presentation. You can move it, resize, recolor it, add a shadow, add a frame, and crop it.</li></ol>

Copy an Existing Table from Word and Paste It in PowerPoint
Use the instructions below to copy an existing table from Word and paste it in PowerPoint:


 * 1) In Word, create or open the table.
 * 2) Select the table (to do this, choose Select Table from the Table menu).
 * 3) From the Edit menu, choose Copy.
 * 4) Switch to PowerPoint.
 * 5) Activate the slide and view where you want to paste the Word table.
 * 6) From the Edit menu, choose Paste.

Below is a list that describes how a Word table pastes into each PowerPoint view. To switch to each view in PowerPoint, choose it from the View menu. To switch to a master view, choose Master from the View menu, then from the View Master cascading menu, choose the view you want.

<pre class="FIXEDTEXT">  PowerPoint View       Word Table Pastes As   ---

Slide View           Table (table object)

Outline View         Text

Slide Sorter View    Cannot paste (Paste command unavailable)

Slide Show View      Cannot paste (Paste command unavailable)

Notes Page View      Table (table object)

Master Views         Table (table object)--all Master views Slide Master Outline Master Notes Master Handout Master

Edit a Word Table Embedded in a PowerPoint Presentation
Note: This information is from page 124 of the "Microsoft PowerPoint User's Guide."

Use the following steps to edit a Word table that is embedded in a PowerPoint presentation:


 * 1) Double-click the Word table in PowerPoint.

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Select the table and, from the Edit menu, choose Edit Microsoft Table Object.

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From the Edit Table cascading menu, choose Edit Microsoft Table.

The Word tools and menus appear, and you can edit the table.
 * 1) When you are finished, click anywhere on the slide to return to PowerPoint.