Microsoft KB Archive/135000

= Keyboard Shortcuts in Word 7.0 for Windows 95 =

Article ID: 135000

Article Last Modified on 11/1/2006

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APPLIES TO


 * Microsoft Word 95 Standard Edition

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This article was previously published under Q135000



SUMMARY
The following is a list of keyboard shortcuts available in Word 7.0.

This list is a compilation of the individual keyboard shortcut lists, which are available in Word Help.

For more information about shortcut keys in Word, open the Answer Wizard and see the "Shortcut Keys" topic.

Function Key Shortcuts
                                         CTRL+                  ALT+ SHIFT+     CTRL+       SHIFT+      ALT+       SHIFT+ Key Key Only     Key         Key         Key         Key        Key -- F1  Get Online   Reveal                              Next       Previous Help or the Formatting                          Field      Field Answer Wizard -- F2  Move text    Copy text   Print                              Save or graphics             preview                            command command                           (File                              (File Menu)                        Menu) -- F3  Insert an    Change the  Cut to     Insert AutoText    case of     spike      contents of     entry        letters                the spike -- F4  Repeat the   Repeat a    Close the               Exit last action Find or     window GoTo action -- F5  Carry out    Move to a   Restore    Edit a     the GoTo     previous    the        bookmark command     revision    window (Edit menu)             size -- F6  Go to next   Go to       Go to      Go to     pane         previous    next       previous pane       window     window -- F7  Carry out    Carry out   Carry out  Update       Find next the         the         the Move   linked       misspelling Spelling    Thesaurus   command    information  (Automatic     command      command     (Control   on a Word    Spell (Tools      (Tools      menu)      source       Checking     menu)        menu)                  document     enabled) -- F8  Extend a     Shrink a    Carry out  Extend a     selection    selection   the Size   selection command   (or block) (Document                             Control                              menu) -- F9   Update      Switch      Insert an  Unlink a     Switch     Run selected   between a   empty      field        between    GOTO- fields     field code  field                   all field  BUTTON and its                            codes and  or MACRO- result                             all        BUTTON results   from the field that displays the field results -- F10  Activate    Display a   Maximize   Activate     Maximize the menu   shortcut    the        the ruler    the bar        menu        document                application window                 window -- F11  Go to the   Go to the   Lock a     Unlock a      next field  previous    field      field field -- F12  Carry out   Carry out   Carry out  Carry out the Save As the Save   the Open   the Print command    command     command    command (File menu) (File menu) (File menu)(File menu) --

Format Characters Using Shortcut Keys
Change the font                              CTRL+SHIFT+F Change the font size                         CTRL+SHIFT+P Increase the font size                       CTRL+SHIFT+> Decrease the font size                       CTRL+SHIFT+< Increase the font size by 1 point            CTRL+] Decrease the font size by 1 point            CTRL+[ Change the case of letters                   SHIFT+F3 Format letters as all capitals               CTRL+SHIFT+A Apply or remove bold formatting              CTRL+B Apply or remove an underline                 CTRL+U Underline single words                       CTRL+SHIFT+W Double-underline text                        CTRL+SHIFT+D Apply or remove hidden text                  CTRL+SHIFT+H Apply italic formatting                      CTRL+I Format letters as small capitals             CTRL+SHIFT+K Apply subscripts (automatic spacing)         CTRL+EQUAL SIGN Apply superscripts (automatic spacing)       CTRL+SHIFT+EQUAL SIGN Remove formatting (plain text)               CTRL+SHIFT+Z Change the selection to Symbol font          CTRL+SHIFT+Q Display nonprinting characters               CTRL+SHIFT+* (asterisk)

Format Paragraphs Using Shortcut Keys
Single-space lines                           CTRL+1 Double-space lines                           CTRL+2 Set 1.5-line spacing                         CTRL+5 Add one line of space preceding text         CTRL+0 (zero) Remove the space preceding text              CTRL+0 (zero) Center a paragraph                           CTRL+E Justify a paragraph                          CTRL+J Left align a paragraph                       CTRL+L Right align a paragraph                      CTRL+R Indent a paragraph from the left             CTRL+M Remove a paragraph indent from the left      CTRL+SHIFT+M Create a hanging indent                      CTRL+T Reduce a hanging indent                      CTRL+SHIFT+T Remove paragraph formatting                  CTRL+Q Apply a style (with the Formatting              toolbar displayed)             CTRL+SHIFT+S Carry out the Style command (Format menu) (Formatting toolbar not displayed)         CTRL+SHIFT+S Start AutoFormat                             CTRL+K Apply the Normal style                       CTRL+SHIFT+N Apply the Heading 1 style                    ALT+CTRL +1 Apply the Heading 2 style                    ALT+CTRL +2 Apply the Heading 3 style                    ALT+CTRL +3 Apply the List style                         CTRL+SHIFT+L

Copy and Move Text and Graphics Using Shortcut Keys
Copy text or graphics                        CTRL+C Copy formats                                 CTRL+SHIFT+C Move text or graphics                        F2 Paste text or graphics                        CTRL+V Paste formats                                CTRL+SHIFT+V

Delete Text and Graphics Using Shortcut Keys
Delete one character to the left             BACKSPACE Delete one word to the left                  CTRL+BACKSPACE Delete one character to the right            DELETE Delete one word to the right                 CTRL+DELETE Cut selected text to the Clipboard           CTRL+X Undo the last action                         CTRL+Z Cut to the Spike                             CTRL+F3

Insert Special Characters
Field                                        CTRL+F9 AutoText entry                               Type AutoText entry name, and then press ALT+CTRL+V Line break                                   SHIFT+ENTER Page break                                   CTRL+ENTER Column break                                 CTRL+SHIFT+ENTER Optional hyphen                              CTRL+HYPHEN Nonbreaking hyphen                           CTRL+SHIFT+HYPHEN Nonbreaking space                            CTRL+SHIFT+SPACEBAR Copyright symbol                             ALT+CTRL+C Registered trademark symbol                  ALT+CTRL+R Trademark symbol                             ALT+CTRL+T Ellipsis                                     ALT+CTRL+PERIOD Single opening quotation mark                CTRL+`'` Single closing quotation mark                CTRL+`'` Double opening quotation mark                CTRL+`"` Double closing quotation mark                 CTRL+`"` Mark a table of contents entry               ALT+SHIFT+O View Spike contents                          CTRL+SHIFT+F3

Select Text and Graphics Using Shortcut Keys
Note: Select text by holding down SHIFT and pressing keys that move the insertion point. One character to the right                   SHIFT+RIGHT ARROW One character to the left                    SHIFT+LEFT ARROW To the end of a word                         CTRL+SHIFT+RIGHT ARROW To the beginning of a word                   CTRL+SHIFT+LEFT ARROW To the end of a line                         SHIFT+END To the beginning of a line                   SHIFT+HOME One line down                                SHIFT+DOWN ARROW One line up                                  SHIFT+UP ARROW To the end of a paragraph                    CTRL+SHIFT+DOWN ARROW To the beginning of a paragraph              CTRL+SHIFT+UP ARROW One screen down                              SHIFT+PAGE DOWN One screen up                                SHIFT+PAGE UP To the end of a document                      CTRL+SHIFT+ END To the beginning of a document               CTRL+SHIFT+ HOME To include the entire document               CTRL+A To a vertical block of text                  CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a specific location in a document         F8+arrow keys; press ESC to                                                cancel selection mode Tip: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.

Select Text and Graphics in a Table Using Shortcut Keys
Select a column                              ALT and hold it down while you click the column Extend a selection (or block)                CTRL+SHIFT+F8, and then use the arrow keys Reduce the selection size                    SHIFT+F8 Select an entire table                       ALT+5 on the numeric keypad

Extend a Selection Using Shortcut Keys
Select the nearest character                 F8+character Turn extend mode on or off                   F8 Reduce the size of a selection                SHIFT+F8

Move to a Character, Word, Paragraph, Column, or Object Using Shortcut keys
One character to the left                    LEFT ARROW One character to the right                   RIGHT ARROW One word to the left                         CTRL+LEFT ARROW One word to the right                        CTRL+RIGHT ARROW One paragraph up                             CTRL+UP ARROW One paragraph down                           CTRL+DOWN ARROW To the previous frame or object              ALT+UP ARROW To the next frame or object                  ALT+DOWN ARROW One column to the left (in a table)          SHIFT+TAB One column to the right (in a table)         TAB To the next misspelling (Automatic Spell Checking enabled)           SHIFT+BACKSPACE

Move to a Line, a Page, a Screen, the Beginning or End of a Document, or the Previous Revision Using Shortcut Keys
Up one line                                  UP ARROW Down one line                                DOWN ARROW To the end of a line                         END To the beginning of a line                   HOME Up one page                                  ALT+CTRL+PAGE UP Down one page                                 ALT+CTRL+PAGE DOWN Up one screen                                PAGE UP Down one screen                               PAGE DOWN To the bottom of a screen                    CTRL+PAGE DOWN To the top of a screen                       CTRL+PAGE UP To the end of a document                      CTRL+END To the beginning of a document               CTRL+HOME To a previous revision                       SHIFT+F5 To the location of the insertion point when the document was last closed          SHIFT+F5

Move Around in a Table Using Shortcut Keys
Next cell in a row                           TAB Previous cell in a row                       SHIFT+TAB First cell in a row                          ALT+HOME First cell in a column                       ALT+PAGE UP Last cell in a row                            ALT+END Last cell in a column                        ALT+PAGE DOWN Previous row                                 UP ARROW Next row                                     DOWN ARROW

Insert Paragraphs and Tab Characters Using Shortcut Keys
New paragraphs in a cell                     ENTER Tab characters in a cell                     CTRL+TAB

Merge Documents Using Shortcut Keys
Preview a mail merge                         ALT+SHIFT+K Merge a document                             ALT+SHIFT+N Print the merged document                    ALT+SHIFT+M Edit a mail merge data document              ALT+SHIFT+E Insert a merge field                         ALT+SHIFT+F

Print and Preview a Document Using Shortcut Keys
<pre class="fixed_text">Print command (File menu)                    CTRL+P

Move around the page when zoomed in          Arrow keys Move by one page when zoomed out             PAGE UP or PAGE DOWN Move to the first page when zoomed out       CTRL+UP ARROW or                                                CTRL+LEFT ARROW Move to the last page when zoomed out        CTRL+DOWN ARROW or                                                CTRL+RIGHT ARROW

Work with Fields Using Shortcut Keys
<pre class="fixed_text">Insert DATE field                            ALT+SHIFT+D Insert PAGE field                            ALT+SHIFT+P Insert TIME field                            ALT+SHIFT+T Insert Empty field                           CTRL+F9

Update linked information in a Word source document                            CTRL+SHIFT+F7 Update selected fields                       F9 Unlink a field                                CTRL+SHIFT+F9 Switch between a field code and its result   SHIFT+F9 Switch between all field codes and all results                                ALT+F9 Run a GOTOBUTTON or MACROBUTTON from the field that displays the field results      ALT+SHIFT+F9 Go to the next field                         F11 Go to the previous field                     SHIFT+F11 Lock a field                                 CTRL+F11 Unlock a field                               CTRL+SHIFT+F11

Work with Menus Using Shortcut Keys
You can choose any menu command with the keyboard. Press ALT+ the letter underlined in the menu name, and then press the letter underlined in the command name. <pre class="fixed_text">Display the shortcut menu                    SHIFT+F10 Display the application Control menu         SPACEBAR (when the menu bar                                                        is active) Select the next or previous command on the menu                                DOWN ARROW or UP ARROW (with the menu displayed) Select the menu to the left or right; or, with a submenu displayed, toggle the selection between the main menu and the submenu                            LEFT ARROW or RIGHT ARROW

Work on an Outline Using Shortcut Keys
<pre class="fixed_text">Promote a paragraph                          ALT+SHIFT+LEFT ARROW Demote a paragraph                           ALT+SHIFT+RIGHT ARROW Demote to body text                          CTRL+SHIFT+N Move selected paragraphs up                  ALT+SHIFT+UP ARROW Move selected paragraphs down                ALT+SHIFT+DOWN ARROW

Expand text under a heading                  ALT+SHIFT+PLUS SIGN Collapse text under a heading                ALT+SHIFT+MINUS SIGN Show all text or headings                    ALT+SHIFT+A Display all text                             Asterisk (*) key on the numeric keypad Hide or display character formatting         Slash (/) key on the numeric keypad Show the first line of body text or all body text                               ALT+SHIFT+L Show all headings with the Heading 1 style   ALT +SHIFT+1 Show all headings up to Heading n            ALT +SHIFT+n

Work in Windows
<pre class="fixed_text">Next application                             ALT+TAB Previous application                         ALT+SHIFT+TAB Start menu                                   CTRL+ESC Close the window                             CTRL+F4 Restore the window size                      CTRL+F5 Switch to the next window                    CTRL+F6 Switch to the previous window                CTRL+SHIFT+F6 Carry out the Move command (Control menu)    CTRL+F7 Carry out the Size command (Control menu)    CTRL+F8 Maximize the window                          CTRL+F10 Select a folder in the Open or Save As dialog box (File menu)              ALT+0, and then use the arrow keys Choose a toolbar button in the Open or Save As dialog box (File menu)              ALT+ number (1 is the                                                leftmost button, 2 is the                                                next, and so on) Refresh the Open or Save As dialog box (File menu)                                F5

Work in Dialog Boxes Using Shortcut Keys
<pre class="fixed_text">Switch to the next tab in a tab dialog box   CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a tab dialog box                                 CTRL+SHIFT+TAB or                                                CTRL+PAGE UP Move to the next option or group of  option buttons                              TAB Move to the previous option or group of option buttons                          SHIFT+TAB Move within the active list box or group of option buttons                          Arrow key Select the active command button or check box                                   SPACEBAR Move to the next item beginning with that letter in an active list box               Letter key Select the item with that underlined letter  ALT+ letter key Display a drop-down list box                 ALT+DOWN ARROW Close a drop-down list box                   ESC Choose the default command button            ENTER Cancel the command and close the dialog box  ESC

Within the File Save As dialog box
<pre class="fixed_text">File List                                     ALT+0 (zero) Up One Level                                  ALT+1 Look in Favorites                             ALT+2 New Folder                                    ALT+3 List View                                     ALT+4 Details View                                  ALT+5 Properties View                               ALT+6 Commands and Settings                         ALT+7 Note that some of these shortcut keys work differently in the File Open folder. ALT+0 and ALT+3 cause different actions in File Open.

Within a Text Box
<pre class="fixed_text">Move to the beginning or end of the entry    HOME or END Move one character to the left or right      LEFT ARROW or RIGHT ARROW Select from the insertion point to the beginning of the entry                     SHIFT+HOME Select from the insertion point to the end of the entry                           SHIFT+END Select the character to the left             SHIFT+LEFT ARROW Select the character to the right            SHIFT+RIGHT ARROW

Additional query words: 7.0 word95 word7 winword

Keywords: KB135000

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