Microsoft KB Archive/111887

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Labels Lose Paragraph Indent Formatting

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Q111887

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a

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SYMPTOMS
When you apply paragraph indent formatting to the Label Address text in the Tools Envelopes And Labels dialog box, Word for Windows may not retain that formatting when you print the labels or add them to a new document.

CAUSE
Word fails to retain the indent formatting when you apply it to a paragraph other than the first paragraph in the Label Address box. For example, if you apply a .5-inch left indent to the second paragraph, it displays indented in the Tools Envelopes And Labels dialog box, but when you print the label or choose the New Document button, Word removes the indent formatting.

STATUS
Microsoft has confirmed this to be a problem in Word for Windows. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

WORKAROUND
Method 1: Insert tabs (by pressing CTRL+TAB) to manually indent lines in your labels.

Method 2: Apply some kind of paragraph indent formatting to the first paragraph in the Label Address box. When you do this, Word retains the paragraph formatting in subsequent paragraphs. To apply paragraph formatting in the Tools Envelopes And Labels dialog box, click the right mouse button in the Address box, or press SHIFT+F10, to open the shortcut menu and then choose Paragraph.