Microsoft KB Archive/208548

= ACC2000: How to Filter a Report Using a Form's Filter =

Article ID: 208548

Article Last Modified on 12/12/2002

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APPLIES TO


 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q208548



Moderate: Requires basic macro, coding, and interoperability skills.

This article applies only to a Microsoft Access database (.mdb).



SUMMARY
This article describes how to create a command button on a filtered form that, when clicked, opens a report and applies the filter that is on the form to the report.

NOTE: This article explains a technique demonstrated in the sample file, RptSmp00.mdb. For information about how to obtain this sample file, please see the following article in the Microsoft Knowledge Base:

231851 Microsoft Access 2000 Sample Reports Available in Download Center



MORE INFORMATION
This example uses the sample database Northwind.mdb. The technique involves creating a new form and a new report. The form uses event procedures to apply a filter and to open the new report. The report uses the Filter property to apply the same filter that is used in the form.  Open the sample database Northwind.mdb. In the Database window, click Reports under Objects, and then click New. In the New Report dialog box, click AutoReport: Tabular, select Customers from the Choose the table or query where the object's data comes from list, and click OK. Close and save the report as rptCustomers. In the Database window, click Forms under Objects, and then click New. In the New Report dialog box, click AutoForm: Tabular, select Customers from the Choose the table or query where the object's data comes from list, and click OK.</li> Close and save the form as frmFilterForm.</li> Open frmFilterForm in Design view.</li> Increase the size of the form footer section so that it can hold three command buttons.</li>  Create a command button in the form footer and set its properties as follows: <pre class="fixed_text">  Name: cmdOpenReport Caption: Open Report OnClick: [Event Procedure] </li>  Set the OnClick property of the command button to the following event procedure: Private Sub cmdOpenReport_Click If Me.Filter = "" Then MsgBox "Apply a filter to the form first." Else DoCmd.OpenReport "rptCustomers", acViewPreview,, Me.Filter End If End Sub </li>  Create a second command button in the form footer and set its properties as follows: <pre class="fixed_text">  Name: cmdClearFilter Caption: Clear Filter OnClick: [Event Procedure] </li>  Set the OnClick property of the second command button to the following event procedure: Private Sub cmdClearFilter_Click Me.Filter = "" End Sub </li>  Create a third command button in the form footer and set its properties as follows: <pre class="fixed_text">  Name: cmdClose Caption: Close OnClick: [Event Procedure] </li>  Set the OnClick property of the third command button to the following event procedure: Private Sub cmdClose_Click DoCmd.Close acForm, Me.Form.Name End Sub </li>  Set the following properties for the frmFilterForm form: <pre class="fixed_text">  OnOpen: [Event Procedure] OnClose: [Event Procedure] </li>  Set the OnOpen property of the form to the following event procedure: Private Sub Form_Open(Cancel as Integer) Me.Filter = "" End Sub </li>  Set the OnClose property of the form to the following event procedure: Private Sub Form_Close DoCmd.Close acReport, "rptCustomers" End Sub </li> Switch the form to Form view.</li> On the toolbar, click the Filter By Form button to set a filter, and then click the Apply Filter button to apply the filter.</li> Click the Open Report button on the form. A report should appear with the same filter that was applied to the form.</li></ol>

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