Microsoft KB Archive/24215

= Microsoft Knowledge Base =

File: Suppressing Blank Lines in Versions 1.0x
Last reviewed: October 26, 1994

Article ID: Q24215

Summary:

Microsoft File versions 1.0x do not automatically suppress blank lines. This functionality is especially important in mailing labels where a certain field, such as "company", does not appear on every label. To suppress blank lines in File 1.0x, do one of the following:

Method 1
Place the addressee's name and the company on the same line of the mailing label.

Method 2
Set up a second view of the form that has the company field in the hide area, and the address, city, and other fields under the name. Two separate print jobs then can be performed: one for those records containing a company and one for those that do not. The specific steps are as follows:


 * 1) Select the view with the company field.
 * 2) From the Organize menu, choose Find.
 * 3) In the company field, type <>""; then click Find.
 * 4) From the File menu, choose Print. (Only those with a company field will print.)
 * 5) From the Organize menu, choose Find.
 * 6) In the company field, type =""; then click Find.
 * 7) Select the other view of the form (the one with the company field in the Hide Area).
 * 8) From the File menu, choose Print. (Only those without a company field will print.)

Method 3
Perform a print merge with Microsoft Word.