Microsoft KB Archive/61322

= Microsoft Knowledge Base =

File: Mailing Labels Not Compressing
Last reviewed: October 27, 1994

Article ID: Q61322

Summary:

Fields will not compress when printing mailing labels in Microsoft File for the following reasons:

 If blank fields are not compressing when printing mailing labels in File version 2.00 (even though Compressed Horizontal And Vertical is checked in the Custom Setup dialog box), make sure that Print Custom is chosen rather than Print Records in the File menu. If Print Records is chosen, the fields will not compress. Blank space will not be horizontally compressed if the field height for one line of the form is a different size. For example, in a mailing label form, if the field heights for first name and last name are different, blank space will not be compressed.  When labels do not compress in File version 2.00, even though the appropriate box has been checked in Custom Setup, check to see what font size has been selected. In almost all circumstances, using a font smaller than 10 points inhibits the horizontal compression, so use a larger font size. Note: It has been reported that using Bookman or Courier 10 may cause this problem. Try using a standard font instead. To quickly change the font, choose Select All from the Edit menu with the Form View on top. From the Form menu, choose Set Font and select a standard font.  Blank fields will not compress vertically if a graphic appears horizontally across from a blank field within the area of the record being printed. Graphics can be placed into a record by designating a &quot;Picture&quot; field or by pasting a graphic directly into the form.