Microsoft KB Archive/175300

= OL97: Changing the "File As" Order of Contacts =

Article ID: 175300

Article Last Modified on 1/22/2007

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APPLIES TO


 * Microsoft Outlook 97 Standard Edition

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This article was previously published under Q175300





SUMMARY
Contacts are listed in the Address Book in "Firstname, Lastname" order by default. You must create a new view or use programming to change this order. A new feature in an updated Contab32.dll file allows users to sort the entire Contacts Address Book using the "File As" field.



MORE INFORMATION
This problem was corrected in Microsoft Office 97 Service Release 2 (SR-2).

For additional information about SR-2, please see the following article in the Microsoft Knowledge Base:

151261 OFF97: How to Obtain and Install MS Office 97 SR-2

To Add the Outlook Address Book
To add the Outlook Address Book and configure as an e-mail address book, follow these steps:
 * 1) On the Tools menu, click Services. Click Add. Click Outlook Address Book, and then click OK.
 * 2) On the Services tab, click OK.
 * 3) On the File menu, click "Exit and Log Off."
 * 4) Restart Outlook.
 * 5) Right-click the Contacts icon in the Outlook Bar, then click Properties on the shortcut menu.
 * 6) Click the Outlook Address Book tab; then click to select the "Show this folder as an e-mail Address Book" check box and click OK.

To Sort Based on the File As Field
To configure the Outlook Address Book to sort based on the Contacts "File As" field, follow these steps:
 * 1) On the Tools menu, click Services.
 * 2) Click Outlook Address Book, then click Properties.
 * 3) Click "File As (Smith, John)." Click Close, and then click OK to close the Services.
 * 4) On the File menu, click Exit and Log Off.
 * 5) Restart Outlook.
 * 6) On the Tools menu, click Address Book; then click to select Contacts in the Show Names list.

The Contacts in the Outlook Address Book are sorted and displayed based on each contact's File As field.

