Microsoft KB Archive/906864

= How to change the time zone without changing the times of your appointments in Outlook 2003 =

Article ID: 906864

Article Last Modified on 11/30/2005

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APPLIES TO


 * Microsoft Office Outlook 2003

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For a Microsoft Outlook 2002 version of this article, see 290835.



For a Microsoft Outlook 2000 version of this article, see 197480.



INTRODUCTION
When you change the time zone setting in Microsoft Office Outlook 2003, the times of your appointments are adjusted to the new time zone.

This article describes how to change the time zone setting in Outlook 2003 without changing the times of your appointments.



MORE INFORMATION
Outlook 2003 automatically adjusts the times of your appointments when you change the time zone setting. For example, if you have an appointment at 09:00 on your calendar, and you change the time zone from Eastern Time to Pacific Time, the appointment is changed to 06:00. This feature is useful if you travel with your computer.

However, you may want to change the time zone setting in Outlook 2003 without changing the times of your appointments. This is useful if Outlook 2003 was set to an incorrect time zone when you began to enter appointments in your calendar.

To change the time zone setting in Outlook 2003 without changing the times of your appointments, you must export the data in your Calendar folder, change the time zone setting, and then import your data into Outlook 2003. Follow these steps to change the time zone setting in Outlook 2003 without changing the times of your appointments.

How to export the appointments

 * 1) On the File menu, click Import And Export.
 * 2) In the Import and Export Wizard, click Export to a file, and then click Next.
 * 3) Click Comma Separated Values (Windows), and then click Next.
 * 4) Click the Calendar folder, and then click Next.
 * 5) Type the full path and the name of the file to which you want to temporarily export the calendar data. For example, type c:\calendar.csv.
 * 6) Click Next.
 * 7) Verify that the Export Appointments from folder: Calendar check box is selected, and then click Finish.
 * 8) Enter a date range for appointments to be exported, and then click OK.

Important Any recurring appointments in this date range are permanently converted to individual appointments.

How to delete the existing appointments

 * 1) On the View menu, point to Arrange By, point to Current View, and then click Active Appointments.
 * 2) On the View menu, point to Arrange By, point to Current View, and then click Customize Current View.
 * 3) Click Filter.
 * 4) Click Clear All, and then click OK to close the Filter dialog box.

Note This allows for all appointments to be displayed by their start date.
 * 1) Click OK to close the Customize View: Active Appointments dialog box.
 * 2) Select and then delete all the items in the date range that you selected in the &quot;How to export the appointments&quot; section.
 * 3) On the View menu, point to Arrange By, point to Current View, and then click Define Views.
 * 4) In the View Name column, click Active Appointments, and then click Reset.

This step resets this view back to its original filtering options. Therefore only the appointments that start on or after today are displayed.

How to change the current time zone

 * 1) On the Tools menu, click Options.
 * 2) On the Preferences tab, click Calendar Options.
 * 3) Click Time Zone.
 * 4) In the Time Zone box, click the time zone that you want.
 * 5) Click OK to close the Time Zone dialog box.
 * 6) Click OK to close the Calendar Options dialog box.
 * 7) Click OK to close the Options dialog box.

How to import the appointments

 * 1) On the File menu, click Import and Export.
 * 2) In the Import and Export Wizard, click Import from another program or file, and then click Next.
 * 3) Click Comma Separated Values (Windows), and then click Next.
 * 4) Type the full path and the name of the file that you imported, and then click Next.
 * 5) Click the Calendar folder, and then click Next.
 * 6) Click Finish.

Outlook imports the calendar data that has the original appointment times into the Calendar folder.

Additional query words: outlook2003 outlook2k3 ol2003 ol2k3 CWG2006

Keywords: kbexport kbimport kbcalendar kbprb kbhowto KB906864

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