Microsoft KB Archive/319821

= How to create table of contents entries without a page number in Microsoft Office Word =

Article ID: 319821

Article Last Modified on 2/1/2007

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APPLIES TO


 * Microsoft Office Word 2003
 * Microsoft Word 2002 Standard Edition
 * Microsoft Office Word 2007

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This article was previously published under Q319821



IN THIS TASK
SUMMARY
 * How to Create a TOC Entry with No Page Number
 * How to Make Changes to a TOC Entry with No Page Number



SUMMARY
This step-by-step article describes how to create table of contents entries that contain no page number, without affecting the numbering of the rest of your table of contents.

This article assumes that you understand how to create a table of contents in Microsoft Word. For more information about how to create a table of contents, click the following article number to view the article in the Microsoft Knowledge Base:

212346 WD: How to create a table of contents and index with field codes in Word 2000 and Word 2002

This article describes how to add table of content entries that contain no page numbers, similar to the following example. You may want to use this method to prevent multiple table of contents entries from appearing with the same page number.   Baseball............................................................1 Origins and Early History Development of Baseball Leagues Professional Baseball Government Current Major and Minor Leagues.....................................2 American League..................................................2 National League..................................................3 NOTE: By default in Microsoft Word, you hold CTRL and then click the table of contents entry to move to that page in the document. This action works the same way, regardless of whether or not the TOC entry has a page number.

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How to Create a TOC Entry with No Page Number
 Create your Word document and table of contents the way that you typically do. Put the insertion point at the beginning of the text that you want to appear in the table of contents without a page number, and then select the text. In Word 2003 and 2002, click Copy on the Edit menu. In Word 2007, click Copy on the Home group. Put the insertion point at the end of the text that you selected and copied in steps 2 and 3. In Word 2003 and 2002, click Field on the Insert menu. In Word 2007, click Quick Parts in the Insert group, and then click Field. In the Field dialog box, select TC in the Field names box.</li> Put the insertion point in the Text entry box, under Field properties.</li> To insert your copied text into the Text entry box, press SHIFT+INSERT or press CTRL+V.</li> Under Field options, follow these steps: <ol style="list-style-type: lower-alpha;"> Select the Outline level check box.</li> In the Outline level text box, type the indentation level that you want for the text in the table of contents. For example, if you want the text to appear as second-level text, type 2.

NOTE: If you leave the Outline level text box blank, the text appears left-aligned in your table of contents.</li> Select the Suppresses page number check box.</li> Click OK to close the Field dialog box.</li></ol> </li> Select your existing table of contents.</li> In Word 2003 and Word 2002, point to Reference on the Insert menu, and then click Index and Tables. In Word 2007, click Table of Contents in the References group, and then click Insert Table of Contents.</li> On the Table of Contents tab, click Options.</li> In the Table of Contents Options dialog box, select the Table entry fields check box.</li> Click OK to close the Table of Contents Options dialog box.</li> Click OK to close the Index and Tables dialog box.</li> To replace your existing table of contents, click OK in the following message:

Do you want to replace the selected table of contents?

</li></ol>

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How to Make Changes to a TOC Entry with No Page Number
<ul> If you use Word 2003 and 2002 <ol> On the Tools menu, click Options.</li> <li>On the View tab, select the All check box under Formatting marks.</li> <li>Click OK to close the Options dialog box.</li> <li>You now see a TC field, similar to the following example, next to the text that appears in your table of contents without a page number:

Origins and Early History{ TC &quot;Origins and Early History&quot; \l 2 \n }

</li> <li>Select the TC field, including the opening { bracket and the closing } bracket.</li> <li>On the Insert menu, click Field.</li> <li>For information about how to use the Field dialog box for a table of contents entry that contains no page number, see steps 5 through 9 of the How to Create a TOC Entry with No Page Number section of this article.</li> <li>On the View menu, click Options.</li> <li>Clear the All check box, under Formatting marks.</li> <li>Click OK to close the Options dialog box.</li> <li>Select your existing table of contents.</li> <li>Press F9 to update your table of contents.</li> <li>If you receive the following message, select Update entire table, and then click OK.

Word is updating the table of contents. Select one of the following options:

</li></ol> </li> <li>If you use Word 2007 <ol> <li>Click the Microsoft Office Button, and then click Word Options.</li> <li>On the Display tab, click to select the Show all formatting marks check box, and then click OK.

Note Next to the text that appears in the table of contents, you now see a TC field without a page number. The TC field is similar to the following example:

Origins and Early History{ TC &quot;Origins and Early History&quot; \l 2 \n }

</li> <li>Select the TC field. Make sure to include the opening bracket and the closing bracket.</li> <li>In the Insert group, click Quick Parts, and then click Field.

Note For information about how to use the Field dialog box for a table of contents entry that contains no page number, see steps 5 through 9 of the How to Create a TOC Entry with No Page Number section of this article.</li> <li>Click the Microsoft Office Button, and then click Word Options.</li> <li>On the Display tab, click to clear the Show all formatting marks check box, and then click OK.</li> <li>Select the existing table of contents.</li> <li>Press F9 to update the table of contents.</li> <li>If you receive the following message, select Update entire table, and then click OK.

Word is updating the table of contents. Select one of the following options:

</li></ol> </li></ul>

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