Microsoft KB Archive/824833

= PSVR2002: Actual Work Is Applied to Nonworking Days =

Article ID: 824833

Article Last Modified on 1/7/2006

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APPLIES TO


 * Microsoft Project Server 2002

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SYMPTOMS
When you enter actual work time on a weekly basis by using the Hours Per Time Period method in a Microsoft Project Web Access timesheet, the actual work may be applied to nonworking days.



CAUSE
This problem occurs because Saturday and Sunday are included in the week regardless of the calendar in use.



WORKAROUND
To work around this issue, use one of the following methods.

Method 1: Change the Timesheet View
Change the Timesheet view in Microsoft Project Web Access to enter time by day instead of by weeks. To do this, follow these steps:
 * 1) On the Timesheet view in Microsoft Project Web Access, click the View Options tab.
 * 2) In the Units list, click Days.
 * 3) Enter your actual time.

With this method, you can enter the actual hours for the day that they were performed. Microsoft Project assumes an eight-hour day. Therefore, if you enter fewer than eight hours on a work day, the scheduled finish for the assignment may extend beyond the initial end date.

Method 2: Configure the Tracking Method
Configure the Tracking Method for the project to Actual work done and work remaining, and then configure a manual process so that actual work is reported by your resources on a weekly basis.

The administrator of Microsoft Project Server can set the tracking method and then lock down the tracking method. This way, all projects use the same tracking method. If the tracking method is not locked down, Project Managers can configure the tracking method by using Microsoft Project Professional.

To configure the tracking method, use one of the following methods.

Method 2A: Configure the Default Tracking Method in Microsoft Project Web Access

 * 1) Log on to Microsoft Project Web Access as Administrator, and then click the Admin tab.
 * 2) Click Customize Microsoft Project Web Access.
 * 3) On the Tracking Methods page, click the Actual work done and work remaining: Resources report the actual work done and the work remaining to be done on each task option.

Method 2B: Configure the Tracking Method in Microsoft Project Professional

 * 1) Log on to Microsoft Project Professional with Project Manager permissions.
 * 2) On the Tools menu, point to Customize, and then click Published Fields.
 * 3) Click the Actual Work Done and Work Remaining option.

With method 2A or method 2B, the Project Manager must republish assignments for the change to take effect on tasks that have already been published. The change only affects tasks that have no actual hours reported. Tasks in progress are not affected.



MORE INFORMATION
When the actual hours are reported for a task, the Start Date is adjusted to the first date when hours were posted. For example, if on a weekly basis you report 20 actual hours on a five-day task with 40 hours of planned work, Microsoft Project Web Access reports the 20 actual hours starting with the first day of the period. The first day of the period is always Sunday. Microsoft Project distributes the hours evenly over the seven-day week. Depending on your settings, Microsoft Project automatically reschedules remaining work and extends the duration of the task.

Additional query words: actuals effort

Keywords: kbprb kbusage KB824833

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