Microsoft KB Archive/64171

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WD: How to Insert the File Name of a Document Automatically

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Q64171

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The information in this article applies to:


 * Microsoft Word for the Macintosh, versions 3.0, 3.01, 3.02, 4.0, 5.0, 5.1

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SUMMARY
In Word 5.1 and earlier, to automatically insert the name of a document in a Word file, you must use PostScript commands and a graphics box to automatically insert the name of the document in the text of that document.

NOTE: In Word versions 6.x and later, you can use the FileName field to automatically include the name of the file in your document. For more information about using fields in Word, see Word Help.

MORE INFORMATION
To insert the name of a document in the document, use the following steps:

Position the insertion point directly above the paragraph where you want the name of the document to appear and type the following PostScript commands:

     .pic. /Times-Roman findfont 12 scalefont setfont 0 0 moveto statusdict /jobname get (document: ) search {pop pop show} if NOTE: There should be a space before the closing parenthesis after &quot;document:&quot;.

Select the lines of text you typed in step 1, then do one of the following:


 * In Word 3.x and 4.0, hold down the SHIFT key and choose All Styles or Define All Styles from the Format menu. This command will display all of Word's &quot;automatic&quot; styles in addition to the styles you've defined. Select PostScript from the list and choose the OK button.
 * In Word 5.0 and 5.1, choose Style from the Format menu and select the All Styles option. Select PostScript from the list and choose the OK button.

Position the insertion point where you want the title of your document to appear (this should be in the paragraph directly following the PostScript instructions) and insert a graphics box by doing one of the following:


 * In Word 3.0, choose Insert Graphics from the Edit menu.
 * In Word 4.0, choose Insert Graphics from the Document menu.
 * In Word 5.0 and 5.1, choose Picture from the Insert menu and choose the New Picture button.

NOTE: The resulting graphics box can be resized to fit the document name.

The name of your document will appear in the lower-left corner of the graphics box that you inserted in the first non-PostScript paragraph following the PostScript instructions.

To insert either the file name or the file name with its path into a Word 5.0 or 5.1 document without using PostScript commands, insert the Glossary Entry instead.


 * 1) From the File menu choose Save and name the document.
 * 2) Position the insertion point at the place in the document file name is to be referenced.
 * 3) From the Edit menu select Glossary (or press Command+K).
 * 4) From the Standard Entries list, select either &quot;file name only&quot; or &quot;file name with path,&quot; then click on Insert (or press &quot;return&quot;).

The following list describes some of the PostScript commands used in this article:

/Times-Roman  Specifies which font will be used. This command can be              changed to any installed LaserWriter font. Make sure that the name is preceded by a forward slash. Note that even though Apple uses the Times font, the PostScript interpreter only recognizes the command Times-Roman.

12 scalefont  Specifies the size of the font (in points). Any number size can be substituted for the number 12.

0 0 moveto    Defines where the name will appear within the graphic. The first number indicates the horizontal distance from the lower-left corner, and the second number indicates the vertical distance from the lower-left corner. The position of the document name within the graphic can be adjusted by              changing these numbers. Additional query words: Post Script filename header footer title

Keywords : kbprint kbfield winword macword

Issue type : kbhowto

Technology :