Microsoft KB Archive/113261

= Unexpected Results with Mixed Text and Numbers in Lookup Table =

Article ID: 113261

Article Last Modified on 10/11/2006

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APPLIES TO


 * Microsoft Excel 95 Standard Edition
 * Microsoft Excel 5.0 Standard Edition
 * Microsoft Excel 4.0 Standard Edition
 * Microsoft Excel 4.0 for Macintosh
 * Microsoft Excel 5.0 for Macintosh

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This article was previously published under Q113261



For a Microsoft Excel 97 and later version of this article, see 213476.

For a Microsoft Excel 98 version of this article, see 200855.



SYMPTOMS
In Microsoft Excel 7.0 and earlier, when you create a lookup table, the lookup functions may return the #N/A error value, or, if you are using the functions in a Microsoft Visual Basic for Applications procedure or macro, you may receive a "type mismatch" error, even though the values in the lookup table are sorted in ascending order and the value being looked up appears to fall within the range of the lookup table values.



CAUSE
When you look up a text value, Microsoft Excel looks only at the text values in your table. Similarly, when you look up a numeric value, Microsoft looks only at the numeric values.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. If the first column (VLOOKUP) or row (HLOOKUP) of your lookup table contains both text and numeric values, you can use Microsoft Excel to sort your table in ascending order. In this case, the numeric values will appear at the beginning of the table and the text values will appear at the end of the table. Both text and numbers are then sorted as expected. For example, the following values:

A1: 3

A2: 1

A3: c

A4: 2

A5: d

A6: b

will be sorted as:

A1: 1

A2: 2

A3: 3

A4: b

A5: c

A6: d

However, if you attempt to use a lookup function to locate a text value that is less than the first text value, the lookup the function returns the #N/A error value.

It may appear that =VLOOKUP("a",A1:A6,1) should return the value 3, which is the largest value that is less than the lookup value a. However, the formula returns the #N/A error value instead. This behavior also occurs with HLOOKUP, LOOKUP, and MATCH with Match Type arguments of 1 or negative one -1.

The same behavior also holds true if you attempt to look up a numeric value that is less than the first numeric value in your lookup table.

Sample Visual Basic Macro Using VLookup
Sub test MsgBox Application. _     VLookup("a", Workbooks("book1.xls"). _      Worksheets("sheet1").Range("hi"), 1, False) End Sub Note that in order to test this sample macro, you must create a range on sheet1 in book1 similar to the sample range above, and you must give the range the defined name hi.

Method 1: Include Minimum and Maximum Values for Both Text and Numbers
If you want your lookup table to be split into separate tables for text and numbers (the default), you must include minimum values for both the text and the numeric values in your lookup table.

Zero is the lowest positive integer and the blank space character is the lowest printable text character.

Method 2: Format All Cells as Text
If you want the table to behave the way it appears after it is sorted by Microsoft Excel, such that it returns the highest numeric value if a text value is looked up, then you must treat your table as text only. The following are two ways to do this:

 Enter every cell in your table as text. Numeric values can be entered as text by typing an apostrophe before the value (versions of Microsoft Excel earlier than 5.0) or by formatting the cells as text (Microsoft Excel version 5.0). -or-

  Convert the lookup table and the value you are looking up to text by entering your formula into an array formula. The following is an example that assumes the value to be looked up is located in cell B1: =VLOOKUP(TEXT(B1,"@"),TEXT(A1:A6,"@"),1) NOTE: The above formula must be entered as an array formula. To enter a formula as an array formula in Microsoft Excel for Windows, press CTRL+SHIFT+ENTER and press COMMAND+RETURN in Microsoft Excel for the Macintosh. 

