Microsoft KB Archive/64278

Converting Files from Mac Word 4.0 to WinWord 1.0 PSS ID Number: Q64278 Article last modified on 08-08-1993 PSS database name: APpsConV

4.00

MACINTOSH

Summary:

The following is a description of how to transfer files from Microsoft Word for the Macintosh 4.0 to Microsoft Word for Windows through version 1.10a, as well as a listing of document formats supported in conver between these two Word versions.

An application note title “Microsoft Word Cross-Platform Conversions” explains the best methods of transfer between the current versions of Word for DOS, Macintosh, Windows, and OS/2. It includes a comprehensive listing of which formats will convert, which will not convert, and explanations. To obtain this application note, contact Microsoft Product Support Services at (206) 454-2030.

More Information:

Word for the Macintosh 4.0 to Word for Windows 1.0 File Conversion

 * 1) Open the document in Word for the Macintosh and from the File menu, choose Save As.
 * 2) Click the File Format button (available in full menus only).
 * 3) Choose the Interchange Format (RTF) option.
 * 4) Click OK.
 * 5) Give the file a short name with an “.RTF” extension (cannot exceed eight characters, not including the extension).
 * 6) Click the Save button to save the file to disk.
 * 7) Transfer the file to the DOS environment.
 * 8) Start Word for Windows. From the File menu, choose Open.
 * 9) Type the document name with a pathname in the File Name box.
 * 10) Press ENTER to load the file.
 * 11) When asked what you want to convert from, click on RTF, then click OK.

Items that Transfer
The following is a list of items that transfer when moving files between Macintosh and Word for Windows:

Character Formatting

 * All caps
 * Bold
 * Color
 * Double underline
 * Hidden
 * Italic
 * Single underline
 * Small caps
 * Strikethrough
 * Subscript
 * Superscript
 * Condensed
 * Expanded

Please note the following:


 * 1) Double underline may not be visible if line spacing is negative.
 * 2) Most fonts do not transfer between Word for Windows and Word for the Macintosh due to differences in the way the programs map fonts. However, a few do transfer: Avante Garde, Palatino, Zapf Chancery, London, and Symbol.
 * 3) Superscript and Subscript transfer only at the 6-point size.

Paragraph Formatting

 * All tabs
 * Bottom border
 * Centered
 * Double border
 * Flush left
 * Flush right
 * Indenting
 * Justified
 * Keep lines together
 * Keep with next paragraph
 * Left border
 * Line spacing
 * Outside bar
 * Paragraph spacing
 * Plain box
 * Positioned paragraphs
 * Right border
 * Single border
 * Tab leaders
 * Thick border
 * Top border
 * Border between paragraphs
 * Page break before

Section Formatting

 * Column spacing
 * Even and odd headers/footers
 * First page headers/footers
 * First page special
 * Normal headers and footers
 * Header and footer position
 * Section/division formats
 * Line numbering
 * Line numbers count by
 * Line numbers from text
 * Page number header and footer
 * Page number style
 * Page number restart
 * Page number field
 * Number of columns
 * Section start

Note: Page numbers placed in Print Preview or in Format Section in Word for the Macintosh do not transfer to Word for Windows. Page numbers placed in Format Division in Word for DOS are placed according to their position into the appropriate position in a header or footer in Word for Windows. Page number fields in Word for DOS and Word for Windows transfer to static numbers based on last pagination.

Document Formatting

 * Footnote position
 * Default tab stops
 * Gutters
 * Numbers lines from
 * Margins
 * Mirror even/odd margins
 * Orientation
 * Number pages from
 * Widow control

Other Items

 * Date stamp
 * Footnote reference marks
 * Footnotes
 * Hard spaces
 * International quotation marks
 * Manual page breaks
 * Nonbreaking hyphens
 * Optional hyphens
 * Page number stamp
 * Section marks
 * Soft returns
 * Time stamps
 * Style sheets
 * Outlining
 * Separators
 * Index entries
 * Table of contents entries
 * Tables

Methods of Transferring Files
The following are several methods of transferring files between Macintosh and DOS machines:

  Use the Apple File Exchange utility to transfer the files. (This utility comes with all Macintosh computers.) When Apple File Exchange is running, you can place a 3.5-inch DOS-formatted disk in the machine and transfer the files without any extra hardware or software. For more information on transferring files using Apple File Exchange, see the “Macintosh Utilities User’s Guide.”   Send the files over telephone lines using a modem. To do this, each machine must have an operating modem and a communications package that supports Xmodem data transfers. For more information on using the Xmodem protocol, see the manual for your communications program.   Directly connect the Macintosh to the PC with a null modem cable. To do this, you must use the proper cabling pin-outs between the two machines. You can find this information in the reference manual supplied with your computer, or you can purchase it at most computer dealers or bookstores. Once the two computers are correctly hooked up, you need to transfer the files using a communications program, as described in the previous method.   Save the MS-DOS files to an external disk drive that reads MS-DOS formatted disks and hooks up to your Macintosh’s SCSI port. Two such disk drives are the Apple 5.25-inch drive and the DaynaFile from Dayna Communications. For more information about these products, contact your Apple dealer or call Dayna Communications at  531-0600.   Use the DOS Mounter INIT program to read and write to DOS-formatted disks. For more information about this program, call Dayna Communications at (801) 531-0600.   Install an AppleTalk card in your PC to transfer the files over a network. You also need a software package, such as Microsoft Mail or TOPS, that allows the computers to communicate. </li></ul>

Additional reference words: 4.00 textconv

Copyright Microsoft Corporation 1993.