Microsoft KB Archive/827396

= How to Perform a Mail Merge to Fax Recipients in Office 2003 =

PSS ID Number: 827396

Article Last Modified on 10/25/2003

-

The information in this article applies to:


 * Microsoft Office 2003, All Editions

-





SUMMARY
This article discusses how to perform a mail merge to fax recipients in Microsoft Office 2003.



MORE INFORMATION
To perform a mail merge to fax recipients from Microsoft Office Word 2003, follow these steps:  On the Tools menu, click Letters and Mailings, and then click Mail Merge. In the Mail Merge task pane, click E-mail messages under Select document type. Click Next: Starting document. Under Select starting document, use one of the following options:  Click Use the current document if you want the body of the fax message to be the currently open document. Click Start from a template, and then click Select template if you want the body of the fax message to be created from an existing template. Click Start from existing document, and then either select from the list of file names or click Open if you want the body of the fax message to be an existing document.</li></ul> </li> Click Next: Select recipients.</li> Under Select recipients, use one of the following options: <ul> Click Use an existing list, and then click Browse if you want the recipient information to come from an existing data file.</li> Click Select from Outlook contacts, and then click Choose Contacts Folder if you want the recipient information to come from names in a Microsoft Outlook contacts folder.</li> Click Type a new list, and then click Create to type the recipient names in the New Address List dialog box.</li></ul> </li> In the Mail Merge Recipients dialog box, make any adjustments to the list of recipients, and then click OK.

You can select Outlook recipients who have a fax number, or you can create your own data source where there is a field that represents the fax number of the recipient. The fax e-mail format is @ .com--for example:

14254587993@adatum.com

Contact your fax service provider for details about the fax e-mail format.</li> Click Next: Write your e-mail message.</li> Click to insert any of the listed items into the body of the fax message.

Or click More items to insert items from the full list of merge fields in the Insert Merge Field dialog box.</li> Click Next: Preview your e-mail message.</li> Click the left-arrow and the right-arrow buttons to preview the message, and then make any final changes to the recipient list.</li> Click Next: Complete the merge.</li> Click Fax.</li> In the Merge To Fax dialog box, select the merge field that contains the fax number from the Fax number list.</li> Select the records that you want to merge, and then click OK to complete the mail merge.</li></ol>

Keywords: kbhowto KB827396

Technology: kbOffice2003Search kbOfficeSearch

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© 2004 Microsoft Corporation. All rights reserved.