Microsoft KB Archive/210586

= ACC2000: How to Convert Currency or Numbers into English Words =

Article ID: 210586

Article Last Modified on 10/11/2006

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APPLIES TO


 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q210586



Moderate: Requires basic macro, coding, and interoperability skills.



SUMMARY
This article shows you how to create a sample, user-defined function named ConvertCurrencyToEnglish to convert a numeric value to an English word representation. For example, the function will return the following words for the number 1234.56:

One Thousand Two Hundred Thirty Four Dollars And Fifty Six Cents



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To create the ConvertCurrencyToEnglish function, follow these steps:   Create a new module and type the following line in the Declarations section if the line is not already there: Option Explicit   Type the following four procedures: Function ConvertCurrencyToEnglish (ByVal MyNumber) Dim Temp Dim Dollars, Cents Dim DecimalPlace, Count

ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion "

' Convert MyNumber to a string, trimming extra spaces. MyNumber = Trim(Str(MyNumber))

' Find decimal place. DecimalPlace = InStr(MyNumber, ".")

' If we find decimal place... If DecimalPlace > 0 Then ' Convert cents Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2) Cents = ConvertTens(Temp)

' Strip off cents from remainder to convert. MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If

Count = 1 Do While MyNumber <> "" ' Convert last 3 digits of MyNumber to English dollars. Temp = ConvertHundreds(Right(MyNumber, 3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(MyNumber) > 3 Then ' Remove last 3 converted digits from MyNumber. MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If     Count = Count + 1 Loop

' Clean up dollars. Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select

' Clean up cents. Select Case Cents Case "" Cents = " And No Cents" Case "One" Cents = " And One Cent" Case Else Cents = " And " & Cents & " Cents" End Select

ConvertCurrencyToEnglish = Dollars & Cents End Function

Private Function ConvertHundreds (ByVal MyNumber) Dim Result As String

' Exit if there is nothing to convert. If Val(MyNumber) = 0 Then Exit Function

' Append leading zeros to number. MyNumber = Right("000" & MyNumber, 3)

' Do we have a hundreds place digit to convert? If Left(MyNumber, 1) <> "0" Then Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred " End If

' Do we have a tens place digit to convert? If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & ConvertTens(Mid(MyNumber, 2)) Else ' If not, then convert the ones place digit. Result = Result & ConvertDigit(Mid(MyNumber, 3)) End If

ConvertHundreds = Trim(Result) End Function

Private Function ConvertTens (ByVal MyTens) Dim Result As String

' Is value between 10 and 19? If Val(Left(MyTens, 1)) = 1 Then Select Case Val(MyTens) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' .. otherwise it's between 20 and 99. Select Case Val(Left(MyTens, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select

' Convert ones place digit. Result = Result & ConvertDigit(Right(MyTens, 1)) End If

ConvertTens = Result End Function

Private Function ConvertDigit (ByVal MyDigit) Select Case Val(MyDigit) Case 1: ConvertDigit = "One" Case 2: ConvertDigit = "Two" Case 3: ConvertDigit = "Three" Case 4: ConvertDigit = "Four" Case 5: ConvertDigit = "Five" Case 6: ConvertDigit = "Six" Case 7: ConvertDigit = "Seven" Case 8: ConvertDigit = "Eight" Case 9: ConvertDigit = "Nine" Case Else: ConvertDigit = "" End Select End Function   To test this function, type the following line in the Immediate window, and then press ENTER: ? ConvertCurrencyToEnglish(1234.56) 

How to Use the ConvertCurrencyToEnglish Function on a Form
To demonstrate the use of the ConvertCurrencyToEnglish function on a form, follow these steps:

 Open the sample database Northwind.mdb.  Open the Orders form in Design view and add a text box to the form. Set the text box's ControlSource property as follows: <pre class="fixed_text">  =ConvertCurrencyToEnglish([Total]) </li> Open the Orders form in Form view. Note that the text box displays an English word representation of the total order amount computed in the form's Total field.</li></ol>

Additional query words: inf how to check writing numbers words report printing checks change into turn

Keywords: kbhowto kbprogramming KB210586

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