Microsoft KB Archive/812506

= SharePoint Portal Server Does Not Retain Custom Properties in Word and Excel Files =

Article ID: 812506

Article Last Modified on 2/12/2007

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APPLIES TO


 * Microsoft SharePoint Portal Server 2001 Service Pack 1
 * Microsoft Office 2000 Standard Edition

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SYMPTOMS
In Microsoft Word and Microsoft Excel documents, you can create fields that are linked to custom document properties. When you enter information in the fields, the custom document properties are automatically updated. You can put these documents in the SharePoint Portal Server document library. You can also create a custom document profile that uses the same field names as those that are in the custom document properties. However, when you check out a file, change the file, and then check the file in by using your custom document profile, if the fields that are in the custom document properties are empty, the fields are removed.

NoteThis problem only occurs in Microsoft Office 2000. This problem does not occur in Microsoft Office XP.



RESOLUTION
This problem was first fixed in a hotfix that is now contained in a service pack. If you have installed SharePoint Portal Server 2001 Service Pack 3 or a later service pack, you do not have to apply the hotfix.

Service pack information
This problem was first corrected in SharePoint Portal Server 2001 Service Pack 3.

To resolve this problem, obtain the latest service pack for Microsoft SharePoint Portal Server 2001. For additional information, click the following article number to view the article in the Microsoft Knowledge Base:

312963 How to obtain the latest SharePoint Portal Server 2001 service pack

Hotfix information
A supported hotfix is now available from Microsoft, but it is only intended to correct the problem that is described in this article. Only apply it to systems that are experiencing this specific problem. This hotfix may receive additional testing. Therefore, if you are not severely affected by this problem, we recommend that you wait for the next SharePoint Portal Server 2001 service pack that contains this hotfix.

To resolve this problem immediately, contact Microsoft Product Support Services to obtain the fix. For a complete list of Microsoft Product Support Services phone numbers and information about support costs, visit the following Microsoft Web site:

http://support.microsoft.com/contactus/?ws=support

NOTE: In special cases, charges that are ordinarily incurred for support calls may be canceled if a Microsoft Support Professional determines that a specific update will resolve your problem. The typical support costs will apply to additional support questions and issues that do not qualify for the specific update in question.

The English version of this fix has the file attributes (or later) that are listed in the following table. The dates and times for these files are listed in coordinated universal time (UTC). When you view the file information, it is converted to local time. To find the difference between UTC and local time, use the Time Zone tab in the Date and Time tool in Control Panel. Date       Time     Version        Size     File name - 16-Jan-2003 13:21 10.145.6011.4  237,568   Promdemo.dll Note Because of file dependencies, this update requires SharePoint Portal Server 2001 Service Pack 1.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

This problem was first corrected in SharePoint Portal Server 2001 Service Pack 3.

Keywords: kbhotfixserver kbqfe kbshareptportalsvr2001sp3fix kbqfe kbshareptportalsvr2001presp2fix kbfix kbbug KB812506

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