Microsoft KB Archive/183611

= XL98: Show Pages Does Not Use Sheet Template for Worksheets =

Article ID: 183611

Article Last Modified on 6/17/2005

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APPLIES TO


 * Microsoft Excel 98 for Macintosh

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This article was previously published under Q183611



SYMPTOMS
If you use the Show Pages shortcut menu command to create separate worksheets for all of the items for a page field in a PivotTable, the worksheets that are created are not based on any template files that may be on the computer.

To use an existing worksheet template when you use the Show Pages menu command to create new worksheets, create and run a macro that simulates the Show Pages functionality. For a sample macro that simulates the command, see the "More Information" section in this article.

NOTE: There is no way to manually force the Show Pages command to create new worksheets that use an existing worksheet template.



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.



MORE INFORMATION
The following example creates a sample worksheet template, a PivotTable, and a Visual Basic for Applications macro that simulates the Show Pages command.

Creating the Worksheet Template
To create a sample worksheet template, follow these steps:  Close and save any open workbooks, and then create a new workbook. Delete all but one worksheet in the workbook. On the File menu, click Page Setup. In the Page Setup dialog box, click the Header/Footer tab. In the Header/Footer tab, click Custom Header. In the Left Section box type this is a test, and then click OK. Click OK in the Page Setup dialog box. On the File menu, click Save.</li> In the Save As dialog box, click Template in the Save File as Type list.</li> In the Save as box, type Sheet .</li> In the Save In list, locate and click the Excel folder to select it.

This folder is located in the following default location:

Microsoft Office 98:Office:Startup:Excel

</li> Click Save.</li> On the File menu, click Close.</li></ol>

Creating the PivotTable
To create a sample PivotTable, follow these steps: <ol>  Create a new workbook, and then enter the following data in Sheet1: <pre class="fixed_text">     A1: Name    B1: Amount   C1: Area A2: Bob    B2: 1        C2: e      A3: Sue     B3: 1        C3: w      A4: Sue     B4: 1        C4: e      A5: Bob     B5: 1        C5: n      A6: Tom     B6: 1        C6: e      A7: Sue     B7: 1        C7: n      A8: Tom     B8: 1        C8: n      A9: Bob     B9: 1        C9: w </li> Click cell A1. Then, click PivotTable Report on the Data menu.</li> In step 1 of the PivotTable Wizard, click Next.</li> In step 2 of the PivotTable Wizard, verify that the specified range is $A$1:$C$9, and then click Next.</li> In step 3 of the PivotTable Wizard, drag the Name button onto the ROW field, drag the Amount button onto the DATA field, and then drag the Area button onto the PAGE field.</li> Click Finish.</li></ol>

A PivotTable is created in a new worksheet in the workbook.

Sample Visual Basic for Applications Macro
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To create the macro that simulates the Show Pages command, follow these steps: <ol> On the Tools menu, point to Macro, and then click Visual Basic Editor. Or, press OPTION+F11.</li> On the Insert menu, click Module.</li>  Enter the following code in the module: Sub Show_Pages

Dim mysheet As String

' Reduce the amount of screen flickering. Application.ScreenUpdating = False

' Set the name of the worksheet with the PivotTable. mysheet = ActiveSheet.Name

With Sheets(mysheet).PivotTables(1)

' Loop through all items in the "Area" page field. For Each x In .PageFields("Area").PivotItems

.PivotFields("Area").CurrentPage = x.Name

' Insert a new worksheet using Sheet in the Startup ' folder. Sheets.Add Type:="Worksheet" ActiveSheet.Name = x.Name

' Activate the worksheet that contains the PivotTable. Sheets(mysheet).Select

' Select the PivotTable and copy it. .PivotSelect "", xlDataAndLabel Selection.Copy

' Activate the worksheet with the name from the item ' in the page field and paste the PivotTable with this ' page field item displayed. Sheets(x.Name).Select ActiveSheet.Paste

Next End With

End Sub </li> On the File menu, click "Close and Return to Microsoft Excel."</li> Save your workbook.</li></ol>

Running the Macro
To use the sample macro, follow these steps:
 * 1) Switch to the worksheet that contains the PivotTable.
 * 2) Run the Show_Pages macro.

For the sample PivotTable that you created, the macro creates three new worksheets. Each worksheet uses a name that corresponds to an item in the Area page field and contains a view of the PivotTable that is set to the corresponding page field value.
 * 1) Switch to any of the newly created worksheets.
 * 2) On the File menu, click Page Setup.
 * 3) Click the Header/Footer tab in the Page Setup dialog box.

Note that the header is the same header that is specified in the sheet template.

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