Microsoft KB Archive/39788

= Microsoft Knowledge Base =

File: Creating a Word Print Merge Document in Version 2.00
Last reviewed: October 27, 1994

Article ID: Q39788

Summary:

Microsoft File version 2.00 easily creates the documents necessary for a print merge in Microsoft Word.

To create form letters or mailing labels, the following two documents are needed:

- A data document created in File that contains names, addresses,

and other data. - A main document that serves as a template document. File creates

this document in &quot;skeleton&quot; form and it is completed in Word. More Information:

To create a data document in File, do the following:


 * 1) Design a form with the fields you desire.
 * 2) Enter the appropriate information to be merged in the data file.
 * 3) While the data file window is active, choose Save Records As from the File menu.
 * 4) Click the Text (Microsoft Word Merge) option and type a name for the data file.
 * 5) Click Save.

File will save two documents. One document contains all of the records in the data file, and the other document is a &quot;skeleton&quot; text document that will be used in Word as a basis for the main document.

The data document will have the extension &quot;Data&quot; attached to the name. In Word, enter the desired text in the main document (the previously saved skeleton document) and position the fields appropriately. Perform a normal print merge. Do not make any changes in the data document.