Microsoft KB Archive/177184

= WD98: Character Formatting Keyboard Commands in MacWord =

Article ID: 177184

Article Last Modified on 7/13/2007

-

APPLIES TO


 * Microsoft Word 98 for Macintosh

-



This article was previously published under Q177184



SUMMARY
This article contains a list of keyboard shortcuts available in Microsoft Word 98 Macintosh Edition. This list is a compilation of the individual keyboard shortcut lists available in Word Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using keyboard layout different from the version of Word you are using, you may have to make adjustments when using shortcut keys.



Function Key Shortcuts
                                                        OPTION   COMMAND SHIFT    CONTROL   OPTION    COMMAND   +SHIFT   +SHIFT KEY Key only   +Key       +Key      +Key      +Key      +Key     +Key -- F1  Edit Undo -- F2  Edit Copy  Copy                           File Print Text                          Preview -- F3  Edit Copy  Change               Create    Spike              Insert Case                AutoText                     Spike -- F4  Edit Paste                                Close              Repeat Active            Find Document -- F5  Go To      Go         Restore             Document           Edit command   Back       the                 Restore            Bookmark (Edit                document      menu)                 window size -- F6  Other      Other      Go to     Go to               Go to    Go to      Pane       Pane       the       the                 the      the next     next                previous previous window   window              window   window -- F7  Tools      Tools                Next                         Update Proofing  Thesaurus            Misspelling                  Source -- F8  Extend a   Shrink a             Tools                        Column selection selection            Macro                        Select -- F9  Update     Switch               View      Insert selected  between              Field     Field fields    a field              Codes     Character code and its result -- F10 Activate                                                    WW2 the menu                                                   Ruler bar                                                        Mode -- F11 Go to      Go to                View      Lock              Unlock the next  the                  VB Code   fields            fields field     previous field -- F12 Save As      command (File     menu) --

Keys for Working with Documents
 Create a new document                           COMMAND+N Open a document                                 COMMAND+O Print a document                                COMMAND+P Close a document                                COMMAND+W Split a document                                OPTION+COMMAND+S Save a document                                 COMMAND+S Save a document with a different name           F12 Quit Word                                       COMMAND+Q

Find text, formatting, and special items        COMMAND+F Repeat find                                     OPTION+COMMAND+Y Replace text, specific formatting, and special items                            COMMAND+H Go to a page, bookmark, footnote, table, comment, graphic, or other location          COMMAND+G Go back to a page, bookmark, footnote, table, comment, graphic, or other location          OPTION+COMMAND+Z Browse a document                               OPTION+COMMAND+HOME

Cancel an action                                COMMAND+ESC Undo an action                                  COMMAND+Z Redo or repeat an action                        COMMAND+Y

Switch to page layout view                      OPTION+COMMAND+P Switch to outline view                          OPTION+COMMAND+O Switch to normal view                           OPTION+COMMAND+N Move between a master document and its subdocuments                         CONTROL+\ Activate Thesaurus                              SHIFT+OPTION+R or                                                  SHIFT+F7 View VB Code                                    OPTION+F11 Word 5 Menus                                    CONTROL+5 or                                                  CONTROL+8 Toggle Track Changes for active document        COMMAND+SHIFT+E Insert Annotation                               COMMAND+OPTION+A

Keys for Formatting Characters and Paragraphs
 Format Characters:

Format font                                     COMMAND+D Change the font                                 COMMAND+SHIFT+F Change the font size                            COMMAND+SHIFT+P Increase the font size                          COMMAND+SHIFT+> Decrease the font size                          COMMAND+SHIFT+< Increase the font size by 1 point               COMMAND+] Decrease the font size by 1 point               COMMAND+[

Change the formatting of characters (Font command, Format menu)                  COMMAND+D Change the case of letters                      SHIFT+F3 or                                                  COMMAND+OPTION+C Format letters as all capitals                  COMMAND+SHIFT+A Apply bold formatting                           COMMAND+B Apply an underline                              COMMAND+U Underline words but not spaces                  COMMAND+SHIFT+W Double-underline text                           COMMAND+SHIFT+D Apply hidden text formatting                    COMMAND+SHIFT+H Apply italic formatting                         COMMAND+I Format letters as small capitals                COMMAND+SHIFT+K Apply subscript formatting (automatic spacing)                          COMMAND+EQUAL SIGN Apply superscript formatting (automatic spacing)                          COMMAND+SHIFT+PLUS SIGN Remove manual character formatting              CONTROL+SPACEBAR or                                                  COMMAND+SHIFT+Z Change the selection to Symbol font             COMMAND+SHIFT+Q Copy formats                                    COMMAND+SHIFT+C Paste formats                                   COMMAND+SHIFT+V

Format Paragraphs:

Format Paragraph dialog box                     COMMAND+OPTIONS+M Single-space lines                              COMMAND+1 Double-space lines                              COMMAND+2 Set 1.5-line spacing                            COMMAND+5 Add one-line spacing preceding a paragraph      COMMAND+0 (zero--not                                                    numeric keyboard) Remove one-line spacing preceding a paragraph   COMMAND+0 (zero--not                                                    numeric keyboard) Center a paragraph                              COMMAND+E Justify a paragraph                             COMMAND+J Left align a paragraph                          COMMAND+L Right align a paragraph                         COMMAND+R Indent a paragraph from the left                COMMAND+M Remove a paragraph indent from the left         COMMAND+SHIFT+M Create a hanging indent                         COMMAND+T Reduce a hanging indent                         COMMAND+SHIFT+T Remove paragraph formatting                     OPTION+COMMAND+Q

Apply a style                                   COMMAND+SHIFT+S Start AutoFormat                                OPTION+COMMAND+K Apply the Normal style                          COMMAND+SHIFT+N or                                                  OPTION+SHIFT+CLEAR Apply the Heading 1 style                       OPTION+COMMAND+1 Apply the Heading 2 style                       OPTION+COMMAND+2 Apply the Heading 3 style                       OPTION+COMMAND+3 Apply the List style                            COMMAND+SHIFT+L Autoformat a document                           COMMAND+OPTION+K

Keys for Editing and Moving Text and Graphics
 Delete Text and Graphics:

Delete one character to the left                DELETE Delete one word to the left                     COMMAND+DEL Delete one character to the right               DELETE(FORWARD) Delete one word to the right                    COMMAND+DELETE(FORWARD) or COMMAND+OPTION+G Cut selected text to the Clipboard              COMMAND+X Undo the last action                            COMMAND+Z Edit Bookmark                                   COMMAND+SHIFT+F5

Copy and Move Text and Graphics:

Copy text or graphics                           COMMAND+C Move text or graphics                           F2 (then move the                                                  insertion point and                                                  press ENTER) Create AutoText                                 OPTION+F3 Paste the Clipboard contents                    COMMAND+V Deletes a selection and adds it to the Spike AutoText Contents                      COMMAND+F3 Paste the Spike contents and empties the Spike AutoText Contents      COMMAND+SHIFT+F3

Insert Special Characters:

A field                                         COMMAND+F9 A line break                                    SHIFT+RETURN A page break                                    SHIFT+ENTER A Section break                                 COMMAND+ENTER A column break                                  COMMAND+SHIFT+RETURN An optional hyphen                              COMMAND+HYPHEN A non-breaking hyphen                           COMMAND+SHIFT+HYPHEN A non-breaking space                            CONTROL+SHIFT+SPACEBAR

Select Text and Graphics:

NOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point.

One character to the right                      SHIFT+RIGHT ARROW One character to the left                       SHIFT+LEFT ARROW To the end of a word                            COMMAND+SHIFT+RIGHT ARROW To the beginning of a word                      COMMAND+SHIFT+LEFT ARROW To the end of a line                            SHIFT+END To the beginning of a line                      SHIFT+HOME One line down                                   SHIFT+DOWN ARROW One line up                                     SHIFT+UP ARROW To the end of a paragraph                       COMMAND+SHIFT+DOWN ARROW To the beginning of a paragraph                 COMMAND+SHIFT+UP ARROW One screen down                                 SHIFT+PAGE DOWN One screen up                                   SHIFT+PAGE UP To the end of a window                           OPTION+COMMAND+PAGE DOWN To the beginning of a document                  COMMAND+SHIFT+HOME To include the entire document                  COMMAND+A To a vertical block of text                     COMMAND+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a specific location in a document            F8+arrow keys; press ESC to cancel selection mode

Select Text and Graphics in a Table:

Select Table                                    COMMAND+OPTION+T or                                                  OPTION+CLEAR Select the next cell's contents                 TAB Select the preceding cell's contents            SHIFT+TAB Extend a selection to adjacent cells            Hold down SHIFT and press an arrow key repeatedly Select a column                                 Click in the column's top or bottom cell. Hold down SHIFT and press the UP                                                 ARROW or DOWN ARROW key repeatedly Extend a selection (or block)                   COMMAND+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Reduce the selection size                       SHIFT+F8 Select an entire table                          OPTION+5 on the numeric keypad (with NUM LOCK                                                 off)

Extend a Selection:

Turn extend mode on                             F8 Select the nearest character                     F8, and then press the LEFT ARROW or RIGHT ARROW key Increase the size of a selection                F8 (press once to select                                                  a word, twice to select a                                                  sentence, and so forth) Reduce the size of a selection                  SHIFT+F8 Turn extend mode off                            ESC

Move the Insertion Point:

One character to the left                       LEFT ARROW One character to the right                      RIGHT ARROW One word to the left                            COMMAND+LEFT ARROW One word to the right                           COMMAND+RIGHT ARROW One paragraph up                                COMMAND+UP ARROW One paragraph down                              COMMAND+DOWN ARROW One cell to the left (in a table)               SHIFT+TAB One cell to the right (in a table)              TAB Up one line                                     UP ARROW Down one line                                   DOWN ARROW To the end of a line                            END To the beginning of a line                      HOME To the top of the window                        OPTION+COMMAND+PAGE UP To the end of the window                         OPTION+COMMAND+PAGE DOWN Up one screen (scrolling)                       PAGE UP Down one screen (scrolling)                      PAGE DOWN To the top of the next page                     COMMAND+PAGE DOWN To the top of the previous page                 COMMAND+PAGE UP To the end of a document                         COMMAND+END To the beginning of a document                  COMMAND+HOME

Move Around in a Table:

Next cell in a row                              TAB Previous cell in a row                          SHIFT+TAB First cell in a row                             OPTION+HOME Last cell in a row                              OPTION+END First cell in a column                          OPTION+PAGE UP Last cell in a column                            OPTION+PAGE DOWN Previous row                                    UP ARROW Next row                                        DOWN ARROW

Insert Paragraphs and Tab Characters in a Table:

Insert rows into a table                        COMMAND+CONTROL+V New paragraphs in a cell                        ENTER or RETURN or                                                  CONTROL+OPTION+M Tab characters in a cell                        CONTROL+TAB

Keys for Reviewing Documents
 Turn revision marks on or off                   COMMAND+SHIFT+E Go to the beginning of a comment                COMMAND+HOME Go to the end of a comment                      COMMAND+END

Keys for Performing a Mail Merge
 A mail merge check                              CONTROL+SHIFT+K Merge to a new document                         CONTROL+SHIFT+N Print the merged document                       CONTROL+SHIFT+M Edit a mail-merge data document                 CONTROL+SHIFT+E Insert a merge field                            CONTROL+SHIFT+F

Keys for Printing and Previewing Documents
 Print a document                                COMMAND+P Switch to Print Preview                         OPTION+COMMAND+I Move around the preview page when zoomed in     Arrow keys Move by one preview page when zoomed out        PAGE UP or PAGE DOWN Move to the first preview page when zoomed out  COMMAND+HOME Move to the last preview page when zoomed out   COMMAND+END

Keys for Working with Fields
 A DATE field                                    CONTROL+SHIFT+D A LISTNUM field                                 OPTION+COMMAND+L A PAGE field                                    CONTROL+SHIFT+P A TIME field                                    CONTROL+SHIFT+T An empty field                                  COMMAND+F9 Lock field                                      COMMAND+F11 or                                                  COMMAND+3 Unlock field                                    COMMAND+SHIFT+F11 or                                                  COMMAND+4 Update linked information in a Word source document                              COMMAND+SHIFT+F7 Update selected fields                          F9 Unlink a field                                   COMMAND+SHIFT+F9 Next field                                      F11 Previous field                                  SHIFT+F11

Keys for Working with a Document Outline
 Promote a paragraph                             OPTION+SHIFT+LEFT ARROW Demote a paragraph                              OPTION+SHIFT+RIGHT ARROW Move selected paragraphs up                     OPTION+SHIFT+UP ARROW Move selected paragraphs down                   OPTION+SHIFT+DOWN ARROW Expand text under a heading                     CONTROL+SHIFT+PLUS SIGN Collapse text under a heading                   CONTROL+SHIFT+MINUS SIGN Expand or collapse all text or headings         CONTROL+SHIFT+A Show the first line of body text or all body text                             CONTROL+SHIFT+L Show all headings with the Heading 1 style      CONTROL+SHIFT+1 Show all headings up to Heading n               CONTROL+SHIFT+n (n=1-9)

Keys for Menus
 Show the shortcut menu                          SHIFT+F10 Make the menu bar active                        F10 Select the next or previous command on the menu or submenu                       DOWN ARROW or UP ARROW (with the menu or submenu                                                 displayed) Select the menu to the left or right; or, with a submenu visible, switch between the main menu and the submenu                LEFT ARROW or RIGHT ARROW

Keys for Macintosh Operating System Dialog Boxes
 Switch to the next program                      COMMAND+TAB Switch to the previous program                  COMMAND+SHIFT+TAB Close the active document window                COMMAND+W Restore the active document window              COMMAND+F5 Switch to the next document window              COMMAND+F6 Switch to the previous document window          COMMAND+SHIFT+F6 Close active pane                               CONTROL+SHIFT+C

Switch to the next tab in a dialog box          CONTROL+TAB or                                                  CONTROL+PAGE DOWN Switch to the previous tab in a dialog box      CONTROL+SHIFT+TAB or                                                  CONTROL+PAGE UP Move to the next option or option group          TAB Move to the previous option or option group     SHIFT+TAB Move between options in the selected drop-down list box or between some options in a group of options                        Arrow keys Perform the action assigned to the selected button; select or clear the check box        RETURN Move to the option by the first letter in the option name in a drop-down list box          Letter key for the first letter in the option name you want (when a drop-                                                 down list box is                                                  selected) Select the option or select or clear the check box by the letter underlined in the option name                           COMMAND+ letter key list box is selected) Perform the action assigned to the default   button in the dialog box                      RETURN Cancel the command and close the dialog box      ESC

Move to the beginning of the entry              HOME Move to the end of the entry                    END Move one character to the left or right         LEFT ARROW or                                                  RIGHT ARROW Move one word to the left or right              COMMAND+LEFT ARROW or                                                  COMMAND+RIGHT ARROW Select from the insertion point to the beginning of the entry                       SHIFT+HOME Select from the insertion point to the end of the entry                                 SHIFT+END Select or deselect one character to the left    SHIFT+LEFT ARROW Select or deselect one character to the right   SHIFT+RIGHT ARROW Select or deselect one word to the left         COMMAND+SHIFT+LEFT ARROW Select or deselect one word to the right        COMMAND+SHIFT+RIGHT ARROW

Keys for Working with Web Pages
 Insert a hyperlink                              COMMAND+K Go back one page                                OPTION+LEFT ARROW Go forward one page                             OPTION+RIGHT ARROW Refresh                                         F9

Keys for Working with Cross-References, Footnotes, and Endnotes
 Mark a table of contents entry                  COMMAND+OPTION+SHIFT+O Mark a table of authorities entry               COMMAND+OPTION+SHIFT+I Mark an index entry                             COMMAND+OPTION+SHIFT+X Insert a footnote                               OPTION+COMMAND+F Insert an endnote                               OPTION+COMMAND+E For more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view the "Shortcut Keys" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

179216 OFF98: How to Use the Microsoft Office Installer Program

Keywords: kbfaq kbinfo kbui KB177184

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© Microsoft Corporation. All rights reserved.