Microsoft KB Archive/197481

= OL2000: (CW) Changing the "File As" Order of Contacts =

Article ID: 197481

Article Last Modified on 9/29/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q197481



NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.



SUMMARY
Contacts are listed in the Address Book in "Firstname, Lastname" order by default. You set this order in the properties of the Outlook Address book.



MORE INFORMATION
To change the File As order to Lastname, Firstname modify the properties of the Outlook Address Book (OAB) service. If the OAB is not installed follow the steps immediately below, otherwise continue to the next section titled "To Sort Based on the File As Field."

To Add the Outlook Address Book
To add the Outlook Address Book and configure as an e-mail address book, follow these steps:


 * 1) On the Tools menu, click Services. Click Add. Click Outlook Address Book, and then click OK.
 * 2) On the Services tab, click OK.
 * 3) On the File menu, click Exit and Log Off.
 * 4) Restart Outlook.
 * 5) Right-click the Contacts icon in the Outlook Bar, and then click Properties on the shortcut menu.
 * 6) Click the Outlook Address Book tab; then click to select the Show this folder as an e-mail Address Book check box, and then click OK.

To Sort Based on the File As Field
To configure the Outlook Address Book to sort based on the Contacts File As field, follow these steps:


 * 1) On the Tools menu, click Services.
 * 2) Click Outlook Address Book, then click Properties.
 * 3) Click "File As (Smith, John)." Click Close, and then click OK to close the Services.
 * 4) On the File menu, click Exit and Log Off.
 * 5) Restart Outlook.
 * 6) On the Tools menu, click Address Book; then click to select Contacts in the Show Names list.

The Contacts in the Outlook Address Book are sorted and displayed based on each contact's File As field.

