Microsoft KB Archive/138946

= PPT7: Errors Saving PowerPoint 95 File in PowerPoint 4.0 Format =

Article ID: 138946

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft PowerPoint 95 Standard Edition

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This article was previously published under Q138946



SYMPTOMS
When you try to save a PowerPoint 7.0 file into PowerPoint 4.0 format, you receive the following error message:

Sorry, either the file name is too long or PowerPoint cannot find or run the Viewer, which it needs to save in PowerPoint 4.0 format. If the file name is correct, you should run setup and reinstall to get the Viewer.

Although the error message indicates that long file names cannot be used to save a file in PowerPoint 4.0, this is incorrect. You can use long file names when you run PowerPoint 4.0 under Windows 95.



CAUSE
This error occurs if either of the following are true:  The following two files are missing or incorrectly registered.

Pp7trans.dll

Pptview.dll



 The following Windows files are missing or damaged:

Compobj.dll

Ole2.dll

Ole2disp.dll

Ole2nls.dll

Storage.dll

Typelib.dll

These files are installed when you install Windows 95 or Windows NT; they are not installed by PowerPoint or PowerPoint Viewer.



WORKAROUND
To work around this problem, complete the steps 1-2 and then choose the appropriate method below:  Make sure that the Pp7trans.dll and Pptview.dll files are installed on your computer and that they are both located in the same folder where you installed PowerPnt.exe.  Make sure the files are the correct size: <pre class="fixed_text">     File name        Size Pp7trans.dll      101KB Pptview.dll     1,619KB Both of these files are installed by default when you select a typical installation of either Microsoft Office or Microsoft PowerPoint. </li></ol>

Method 1: Run PowerPoint Viewer Setup
<ol> On the Windows Start menu, click Run.</li> In the Open box, type the following:



where is the floppy disk drive that contains the disk.</li> Click OK.</li> Click to select the "PowerPoint Viewer" and "Translator To Open PowerPoint 95 Files in PowerPoint 4.0" check boxes.</li> Make sure the installation path points to the folder that contains PowerPnt.exe.</li> Follow the instructions on the screen.</li></ol>

Method 2: Reinstall PowerPoint Viewer
Use the following steps if the files are corrupt or missing, or if they were deleted:
 * 1) On the Start menu, point to Settings, and then click Control Panel.
 * 2) Double-click the Add/Remove Programs icon.
 * 3) In the list of installed programs, click Microsoft PowerPoint 7.0 or Microsoft Office.
 * 4) Click Add/Remove.
 * 5) Click Reinstall.
 * 6) Click Continue.

Method 3: Reregister PowerPoint Viewer
If both files are present on your computer, and if the files are the correct size, reregister PowerPoint Viewer: <ol> On the Windows Start menu, click Run.</li> Insert the first disk of the PowerPoint or Office setup disks or the compact disc in the appropriate disk drive.</li> In the Open box, type the following, and then click OK.



where is the disk drive that contains the disk or CD-ROM.

Select the same options you chose during the original installation. Although the setup program seems like it is installing the program for the first time, setup will not ask for any disks (unless you select a component that you did not originally install) and it does not copy files to the hard disk. Instead, it reregisters all of the PowerPoint or Office components.</li></ol>

Method 4: Check/Configure Virtual Memory Settings

 * 1) Right-click the My Computer icon, and then click Properties.
 * 2) Click the Performance tab.
 * 3) Click Virtual Memory.
 * 4) If the swap file is not set to a hard disk with sufficient hard disk space (at least 5-10 megabytes), free up some space. Or, if you have more than one hard disk, set the swap file to the hard disk that has the most available free space.

<div class="moreinformation_section">

MORE INFORMATION
Note that if the file has already been saved as a PowerPoint 7.0 file, you must type a different file name to save it in PowerPoint 4.0 format. If you do not, you will receive an error similar to the following:

The file C:\Path\File.ppt is currently in use. PowerPoint cannot modify it at this time.

The Pp7trans.dll file translates the PowerPoint 95 presentation into PowerPoint 4.0 format. Because Pp7trans.dll is a 16-bit file, PowerPoint 7.0 cannot communicate directly with it. Instead, PowerPoint uses the PowerPoint Viewer (Pptview.dll) to communicate with Pp7trans.dll.

Pp7trans.dll must be located in the PowerPoint directory where the PowerPnt.exe file resides or the correct path information must be in the [MS PowerPoint Translators] section of the PowerPnt.ini file, which is located in the Windows folder. If a PowerPnt.ini file does not exist, the file will be created when the Pp7trans.dll file is installed. At the same time, the following statements, which will include the correct path information, are written to the PowerPnt.ini file: <pre class="fixed_text">  [MS PowerPoint Translators] PP7TRANS1=,C:\OFFICE95\POWERPNT\PP7TRANS.dll,PP7 PP7TRANS2=PowerPoint 7.0 Presentations,C:\OFFICE95\POWERPNT \pp7trans.dll,PPT PP7TRANS3=PowerPoint 7.0 Templates,C:\OFFICE95\POWERPNT \pp7trans.dll,POT NOTE: If you installed PowerPoint to a directory other than Office95\PowerPnt, your PowerPnt.ini file will show a different path. If the Pp7trans.dll file is located in the same directory as the PowerPnt.exe, these lines are not necessary in the PowerPnt.ini file; nevertheless, setup adds these statements. If the path is incorrectly written in any of these statements, you will receive the error described in the "Symptoms" section of this article.

Additional query words: 7.00 down revision downrev PPT 95 backwards compatibility backward

Keywords: kberrmsg kbinterop kbconversion kbprb KB138946

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