Microsoft KB Archive/197209

= WD97: Calculation Form Field Is Not Updated =

Article ID: 197209

Article Last Modified on 1/23/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q197209





SYMPTOMS
After you create a form to calculate a total, the Calculation form field is not updated automatically.



CAUSE
A possible cause is that the Calculate on exit option is not set for the form fields that are referenced by the expression contained in the Calculation form field.



RESOLUTION
IMPORTANT NOTE: In some earlier versions of Microsoft Word, to update a Calculation form field, you had to use a macro. However, in Microsoft Word 97, you should use the Calculate on exit option to update your form fields. If you have an Entry or Exit macro assigned to your form fields, you need to remove the macro in the form field options of each of the form fields that the calculation form field calculates.

To correct this problem, use the Calculate on exit option to update the Calculation form field. To do this, follow these steps:

NOTE: The Calculate on exit option is set only on the form fields that you type information into that are referenced by the expression of the Calculation form field. The Calculate on exit check box has no effect if you set it in the Text Form Field Options of a Calculation form field.


 * 1) Unprotect your form. To do this, click Unprotect Document on the Tools menu.
 * 2) Click to select a form field that is referenced in the expression of the Calculation form field.

For example, if the expression of your Calculation form field is "Item1*Price1", click to select the form field named "Item1."
 * 1) Right-click the selected form field, and click Properties on the shortcut menu that appears.
 * 2) In the Text Form Field Options dialog box, select the Calculate on exit check box.

NOTE: If you have an Entry or Exit macro assigned to this form field, clear the Entry or Exit macro. To do this, in either the Entry or Exit box, click the down arrow and click to select (none).
 * 1) Click OK to close the Text Form Field Options dialog box.
 * 2) Repeat steps 2-5 for each form field referenced in the expression of your Calculation form field.
 * 3) On the Tools menu, click Protect Document.
 * 4) In the Protect Document dialog box, click to select Forms and click OK.



MORE INFORMATION
For additional information, click the article number below to view the article in the Microsoft Knowledge Base:

157463 WD97: How to Use Calculate on Exit in a Forms Document

Additional query words: update updating field fields form forms bookmarks formfield

Keywords: kbprb KB197209

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