Microsoft KB Archive/49867

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WD: Word Menu Commands Unavailable If Locked for Annotations

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Q49867

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
 * Microsoft Word for Windows NT, version 6.0
 * Microsoft Word for Windows, versions 7.0, 7.0a
 * Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

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SUMMARY
When your Microsoft Word document is locked for annotations, certain Word commands are not available.

NOTE: Unavailable commands appear grayed or dimmed on the Word menus. Keyboard commands that edit or format text and graphics are also unavailable.

Word for Windows 7.0
  Menu           Unavailable Commands

File          Templates, Page Setup

Edit          All commands except Go To

View          Outline, Master Document, Header and Footer, Footnotes, Annotations

Insert        All commands except Hyperlink

Format        All commands

Tools         All commands except Unprotect Document, Options

Table         All commands except Gridlines

Word for Windows 6.0, Word 6.0 for Windows NT
  Menu           Unavailable Commands

File          Page Setup

Edit          Undo, Cut, Paste, Paste Special, Clear AutoText, Bookmark, Links and Object

View          Footnotes, and Annotations

Insert        All commands except Annotation

Format        All commands

Tools         All commands except AutoCorrect, (Un)Protect Document Revisions, Macro, Customize, and Options

Table         All commands except Gridlines

Word for the Macintosh 6.0, 6.0.1, 6.0.1a
  Menu           Unavailable Commands

File          Document Layout, Page Setup

Edit          All commands except Select All, Find, Replace, Go To, Publishing

View          Footnotes, Annotations

Insert        All commands except Annotations

Format        All commands

Tools         All commands except AutoCorrect, Unprotect Document, Revisions, Macro, Customize, Options

Table         All commands except Gridlines

Word for Windows 1.x and 2.0
  Menu           Unavailable Commands

File          Lock For Annotations option in the Save As dialog box Summary Info Update** Template** Print Merge

Edit          Undo, Repeat, Cut, Paste, Paste Link, Paste Special** Replace, Summary Info, Header/Footer, Glossary, Table Links** and Object**

View          Footnotes, Annotations and Header/Footer**

Insert        All commands except Annotation

Format        All commands

Tools**       All commands except Record Macro, Macro, and Options

Utilities     Customize

Macro         Assign to Menu and Assign to Key have Template context unavailable

Table**       All commands except Gridlines

NOTE: The ** denotes that these commands are Word for Windows version 2.x commands only.

MORE INFORMATION
To lock a Word document for comments or annotations, follow the procedure appropriate for your version of Word.

Word 7.0 for Windows
On the Tools menu, click Protect Document, click Annotations, and then click OK.

Word 6.0 for Windows or Macintosh
On the Tools menu, click Protect Document, click Annotations, and then click OK.

Word 2.0 for Windows
On the File menu, click Save As, click the File Sharing button, click the Lock for Annotation check box, and then click OK.

Word 1.x for Windows
On the File menu, click Save As, click the Options button, click to select the Lock For Annotations check box, and then click OK.