Microsoft KB Archive/170745

= XL97: How to Create PivotTable from Word =

Article ID: 170745

Article Last Modified on 1/20/2007

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APPLIES TO


 * Microsoft Excel 97 Standard Edition
 * Microsoft Word 97 Standard Edition

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This article was previously published under Q170745





SUMMARY
This article includes a sample Microsoft Visual Basic for Applications macro. The macro uses Automation to build a PivotTable in Microsoft Excel 97 and returns the data back to Microsoft Word.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

The following example, when run from Microsoft Word 97, creates a Microsoft Excel 97 PivotTable, inserts the data into a new Microsoft Word document, and then arranges the data in a table format. If the GetObject function returns error 429, the example uses the CreateObject function to start a new session of Microsoft Excel. If the CreateObject function is used, the example uses the Quit method to close the new instance of Microsoft Excel. To use this example, do the following:

  Create a worksheet in Microsoft Excel with data similar to the following:      A1: Region    B1: Office    C1: Sales A2: North    B2: Alpha     C2: 100 A3: East     B3: Beta      C3: 120 A4: West     B4: Alpha     C4: 130 A5: North    B5: Beta      C5: 100 A6: East     B6: Beta      C6: 140 A7: West     B7: Alpha     C7: 110 Then, save the workbook in the My Documents folder with the name Sales.xls.   In Microsoft Word 97, point to Macro on the Tools menu and click Visual Basic Editor. On the Insert menu, click Module and type the following macro: Sub Create_PivotTable

Dim xlObj As Excel.Application Err.Number = 0

On Error GoTo notLoaded Set xlObj = GetObject(, "Excel.Application.8")

notLoaded: If Err.Number = 429 Then Set xlObj = CreateObject("Excel.Application.8") theError = Err.Number End If        xlObj.Visible = True xlObj.Workbooks.Open FileName:="C:\My Documents\Sales.xls"

With xlObj .Range("A1").Select .ActiveSheet.PivotTableWizard SourceType:=xlDatabase, _ SourceData:= "Sheet1!R1C1:R5C3", TableDestination:="", _ TableName:="PivotTable1" .ActiveSheet.PivotTables("PivotTable1").AddFields _ RowFields:="Office", ColumnFields:="Region" .ActiveSheet.PivotTables("PivotTable1"). _            PivotFields("Sales").Orientation = xlDataField End With

xlObj.ActiveSheet.UsedRange.Select Documents.Add

With xlObj For Each newCell In .Selection With Selection .InsertAfter Text:=newCell.Value mCount = mCount + 1 If mCount Mod xlObj.Selection.Columns.Count = 0 Then .InsertAfter Text:=vbCr Else .InsertAfter Text:=vbTab End If              End With Next newCell

ActiveDocument.Range.ConvertToTable _ Separator:=wdSeparateByTabs ActiveDocument.Tables(1).AutoFormat _ Format:=wdTableFormatClassic1 End With

If theError = 429 Then xlObj.DisplayAlerts = False xlObj.Quit Endif Set xlObj = Nothing

End Sub  On the Tools menu, click References. Click "Microsoft Excel 8.0 Object Library." This step allows you to use the Microsoft Excel 97 objects, properties, and methods in Visual Basic macros. On the File menu, click "Close and Return to Microsoft Word." To run the macro, point to Macro on the Tools menu and click Macros. Click Create_PivotTable and click Run.

