Microsoft KB Archive/182851

PPT98: Contents of the Microsoft PowerPoint 98 Readme File

PSS ID Number: Q182851 Article last modified on 06-26-1998

MACINTOSH:98

MACINTOSH

================================================================ ==

The information in this article applies to:

 == Microsoft PowerPoint 98 Macintosh Edition == 

= SUMMARY =

Microsoft Office 98 Macintosh Edition includes a file called MS PowerPoint Readme. This file includes information that supplements the Microsoft PowerPoint 98 documentation. This article includes the complete text of the MS PowerPoint Readme file.

= MORE INFORMATION =

Contents
INSTALLING MICROSOFT POWERPOINT 98 Minimum System Requirements for Microsoft PowerPoint 98 and Microsoft Office 98 Performance with System 7.5.2 and 7.5.3 Using Punctuation Characters in Folder Names May Cause Problems Microsoft PowerPoint Installer Overwrites 128-bit Version of Internet Explorer File MS Internet Library (PPC)

MICROSOFT POWERPOINT 98 HELP Using the Keyboard to Select Options in the Office Assistant Welcome Balloon Help Topics Graphics Don’t Print Clearly Correction to MS PowerPoint Help Topics Correction to MS Clip Gallery Help Topics

MICROSOFT POWERPOINT 98 MEMORY AND PERFORMANCE ISSUES WORKING WITH PRESENTATIONS Sounds and Movies Don’t Play When You Open a Microsoft PowerPoint 3.0, 4.0, or 95 for Windows File in PowerPoint 98 Clip Gallery Doesn’t Preserve Graphic Image Transparency Microsoft Graph 5.0 Custom Chart Types Don’t Appear in Graph 98 Microsoft Graph 97 Object Formatting Appears Incorrectly Install Tahoma Font from the Value Pack for Sharing Presentations Between a Windows-based Computer and the Macintosh

WORKING WITH MICROSOFT POWERPOINT 98 Printing to a Color Printer Restart PowerPoint to Add or Load an Add-in After Removing or Unloading Internet Explorer Using Netscape Navigator and Hyperlinks in Office Shortcut Keys May Not Work with Non-U.S. Keyboard Layouts Using Microsoft Office 98 with Symantec AntiVirus for Macintosh

MICROSOFT OFFICE 98 VALUE PACK Cannot Install Value Pack Components if Running Office Programs from the CD or a Network Correction to Phone Number for Palo Alto Software

INSTALLING MICROSOFT POWERPOINT 98

Minimum System Requirements for Microsoft PowerPoint 98 and Microsoft Office 98
To use PowerPoint 98 or Office 98, you need:


 * Any PowerPC processor-based, Mac OS-compatible system.
 * Apple System 7.5 or later.
 * 16 MB of RAM required to run PowerPoint individually (with virtual memory turned on); more memory is required to run additional programs simultaneously.
 * 24 MB of RAM required to run PowerPoint individually from a network or from the CD; more memory is required to run additional programs simultaneously.
 * 33-78 MB of available hard disk space to install the PowerPoint stand-alone program; approximately 55 MB required for Easy Install, depending on the configuration.
 * 48-148 MB of available hard disk space to install Microsoft Office; approximately 90 MB required for Easy Install, depending on the configuration.
 * CD-ROM drive required (or connection to a Local Area Network if installing over network).
 * Monitor or display supporting 16 grays or 256 colors and 640x400 or greater resolution.

To use PowerPoint 98 or Office 98, it is -recommended- that you have:


 * A PowerPC processor with a clock speed of at least 120 MHz.
 * Apple System 7.5.5 or later.
 * 32 MB of RAM.
 * Color monitor or display supporting greater than 256 colors and 640x480 resolution.

Performance with System 7.5.2 and 7.5.3
Updates are available for versions 7.5.2 and 7.5.3 of the system software that contain substantial performance enhancements and improvements. These updates are strongly recommended by Apple for all Macintosh computers running previous releases of System 7.5 because they contain bug fixes and allow Power Macintosh programs to launch significantly faster when virtual memory is on. The updates to System 7.5.3 and System 7.5.5 are available in the Value Pack folder on your Microsoft Office 98 CD. For more information about installing components from the Value Pack, see the About the Value Pack file in the Value Pack folder on the CD-ROM or on the network you installed PowerPoint from.

Using Punctuation Characters in Folder Names May Cause Problems
If the name of the folder you install Microsoft Office 98, Microsoft Excel 98, Microsoft PowerPoint 98, or Microsoft Word 98 into includes a comma, single quotation mark (’), or exclamation point (!), you may have problems when you use the programs. To avoid problems, use the default folder or use only letters and numbers in folder names.

Microsoft PowerPoint Installer Overwrites 128-bit Version of Internet Explorer File MS Internet Library (PPC) ———————————————————–

If you have the 128-bit version of Microsoft Internet Explorer installed on your Macintosh when you install Microsoft Office 98 or Microsoft PowerPoint 98, the file MS Internet Library (PPC) is replaced by a 40-bit version of the file with the same file name.

To see if there is a new 128-bit version of Internet Explorer that is compatible with Microsoft Office 98, to replace the 40-bit version of the file MS Internet Library (PPC), you can visit the Internet Explorer Download Web site at

http://www.microsoft.com/ie/download/128bit.htm

MICROSOFT POWERPOINT 98 HELP

Using the Keyboard to Select Options in the Office Assistant Welcome Balloon
When you start Microsoft PowerPoint for the first time, the Office Assistant shows a Welcome balloon with three options. You cannot start using PowerPoint until you select the third option, or press ESC to close the balloon. To select an option using the keyboard, press COMMAND+1 to select the first option, COMMAND+2 to select the second option, or COMMAND+3 to select the third option.

NOTE: You may not be able to use the keyboard to select these options on a non- U.S. keyboard, such as Italian, if the numeric keys are available only when you hold down the SHIFT key.

Help Topics Graphics Don’t Print Clearly
When you print a Help topic that contains a graphic, the graphic may not print clearly. In particular, this occurs when you print a topic with grayscale colors using a printer driver that does not have options to control dithering.

Correction to MS PowerPoint Help Topics
The “Encapsulated PostScript (EPS) graphics filter” topic in the MS PowerPoint Help file incorrectly states that the filter supports Encapsulated PostScript images with Windows Metafile (WMF) embedded previews. Although the image prints correctly, the embedded Windows Metafile (WMF) preview does not appear on the screen when you insert the graphic.

Correction to MS Clip Gallery Help Topics
The “File formats the Clip Gallery can import” topic in the MS Clip Gallery Help file incorrectly states that the Clip Gallery supports the QuickTime MPEG File Format. The Clip Gallery cannot import this file format.

The “Clip Gallery databases” topic in the MS Clip Gallery Help file incorrectly states that the Clip Gallery database – called the primary database – is stored in Macintosh HD:Microsoft Office 98:Office:Art Gallery. The Clip Gallery database is actually stored in Macintosh HD:System Folder:Preferences:Clip Gallery User Database.

The “Create a shared Clip Gallery database and configure a user’s computer to access it” topic in the MS Clip Gallery Help file gives the incorrect name and location for the Clip Gallery database file. The corrected steps in this topic should read as follows:

Create a shared Clip Gallery database


 * 1) To use the existing Clip Gallery database file, Clip Gallery User Database, as a shared database, go directly to step 8. To create a shared Clip Gallery database from scratch, from the desktop, open the Macintosh HD:System Folder:Preferences folder.
 * 2) Click the Clip Gallery User Database icon, and then type a new name for this file, such as Clip Gallery User Database Old, to keep as a backup.
 * 3) Open the Clip Gallery from within any program. The Clip Gallery creates a new empty Clip Gallery database file named Clip Gallery User Database.

Step 7 should read as follows:

 From the desktop, copy the new Clip Gallery User Database file to a central location on the shared disk.

MICROSOFT POWERPOINT 98 MEMORY AND PERFORMANCE ISSUES

The following is a list of symptoms that may occur if there is not enough memory available in PowerPoint. If you are receiving any of these symptoms, you can increase the memory requirements for PowerPoint by doing the following:


 * 1) Quit PowerPoint.
 * 2) From the desktop, double-click the hard disk icon.
 * 3) Double-click the folder you installed Office 98 in, usually Microsoft Office 98.
 * 4) Click the Microsoft PowerPoint icon.
 * 5) On the File menu, click Get Info.
 * 6) Under Memory Requirements, increase the value in the Preferred Size box by the amount listed below for the symptom you are experiencing.


 * When you open a large PowerPoint presentation or a PowerPoint for Windows presentation that contains many graphics, you may receive a memory message. Additionally, if the presentation contains a large graphic, 1.5M or greater, the graphic may not appear. This occurs because PowerPoint does not have enough memory to display or read the file. SOLUTION: Increase the memory requirements for PowerPoint by 5M. Also, make sure that virtual memory is turned on. Increase the memory requirements for PowerPoint until the graphic appears and you no longer receive the memory message.
 * When you use the Visual Basic Editor, you may receive a low-memory message. SOLUTION: Increase the memory requirements for PowerPoint by 1M.
 * Help topics that contain graphics may display the message “Unable to display picture.” SOLUTION: Increase the memory requirements for PowerPoint by 725K.

WORKING WITH PRESENTATIONS

Sounds and Movies Don’t Play When You Open a Microsoft PowerPoint 3.0, 4.0, or 95 for Windows File in PowerPoint 98 ————————————————————

When you open in PowerPoint 98 a PowerPoint 3.0, 4.0, or 95 for Windows file that contains a sound object or movie object, the sound or movie may not play. The icon for the object appears in the file; however, you may receive a message when you double-click the object. To play the sound or movie in your PowerPoint 98 presentation, delete the icon for the object and reinsert the sound or movie object in the presentation.

Clip Gallery Doesn’t Preserve Graphic Image Transparency
When you import a graphic image into the Clip Gallery, alpha channel information is not preserved. A result of this behavior is that when you insert a Clip Gallery image into your Office document, the transparency of the image may be lost. To preserve the transparency of an image, point to Picture on the Insert menu, and then click From File to insert your image.

Microsoft Graph 5.0 Custom Chart Types Don’t Appear in Graph 98
If you created custom chart types in Microsoft Graph 5.0, the custom chart types are not automatically available in Graph 98. To view the custom chart types you created in Graph 5.0 in Graph 98, do the following before you create custom chart types in Graph 98:


 * 1) From the desktop, double-click the hard disk icon.
 * 2) Double-click the System Folder icon.
 * 3) Double-click the Preferences icon.
 * 4) Locate the Graph Chart AutoFormats (5) icon and click its name.
 * 5) Type the new name, “Graph Chart User Gallery” (without the quotation marks,) and then press RETURN.

The custom chart types you created in Graph 5.0 now appear on the Custom Types tab in the Chart Type dialog box when you select the User-defined option in Graph 98.

Microsoft Graph 97 Object Formatting Appears Incorrectly
When you open a PowerPoint presentation that contains a Microsoft Graph 97 object created in Microsoft Windows, some of the chart formatting may appear incorrectly. To correct the formatting, double-click the chart to open it in Microsoft Graph 98.

Install Tahoma Font from the Value Pack for Sharing Presentations Between a Windows-based Computer and the Macintosh —————————————————————————

If you are sharing presentations between a Windows-based computer and the Macintosh, for best results you may want to install the Tahoma font – available in the Value Pack folder on your Microsoft Office 98 CD. The Tahoma font is automatically installed in Office 97 for Windows, but is not available by default in Office 98 for the Macintosh. For more information about installing components from the Value Pack, see the About the Value Pack file in the Value Pack folder on the CD-ROM or on the network you installed PowerPoint from.

WORKING WITH MICROSOFT POWERPOINT 98

Printing to a Color Printer
To print a presentation to a color printer, do the following:


 * 1) On the File menu, click Print.
 * 2) In the pop-up menu, click Microsoft PowerPoint. If the dialog box does not include this pop-up menu, continue to the next step.
 * 3) Clear the Black And White check box.

Restart PowerPoint to Add or Load an Add-in After Removing or Unloading
If you remove or unload (clear the check box next to) an add-in in the Add-Ins dialog box, you must close and restart PowerPoint before you can add or load (select the check box next to) the add-in again.

Internet Explorer
If you currently use Internet Explorer version 4.0, please upgrade to version 4.0a. Internet Explorer version 4.0a is included on the Office CD, or you can download the latest version from the Web at:

http://www.microsoft.com/ie/mac

Using Netscape Navigator and Hyperlinks in Office
If you use Netscape Navigator as your Web browser, you may receive the following message when you click a hyperlink or open a Web page in an Office program: “Office cannot open the URL you specified. Make sure you have a web browser installed and that it is configured correctly.” This message appears because Netscape has not been registered in the Internet Preferences file. To avoid receiving this message, do the following:


 * 1) On the Apple menu, point to Control Panels, and then click Configuration Manager.
 * 2) In the list on the left, under Network, click Protocol Helpers.
 * 3) In the Protocol list, click File, and then click Change.
 * 4) Click Choose Helper.
 * 5) Locate and double-click the Netscape Navigator program file.
 * 6) Repeat steps 3-5 for the following protocols: ftp, gopher, http, and https.
 * 7) In the list on the left, under Network, click Proxies.
 * 8) Make sure that your proxy setting information is the same as in Netscape Navigator.

Note: You must quit and restart any Office programs that are running before this change takes effect.

You can also use the Internet Config application to register Netscape Navigator in the Internet Preferences file. Instructions for obtaining and using Internet Config can be found at:

http://www.stairways.com/ic/index.html

Shortcut Keys May Not Work with Non-U.S. Keyboard Layouts
Shortcuts keys may not work in Microsoft PowerPoint if you are using a keyboard layout other than U.S., such as Arabic. To use shortcut keys, change the keyboard layout to U.S. If you have multiple keyboard layouts selected in the Keyboard dialog box, including U.S., click U.S. on the Keyboard menu. If the Keyboard menu does not appear on the menu bar or if U.S. is not listed on the Keyboard menu, do the following:


 * 1) From the desktop, point to Control Panels on the Apple menu, and then click Keyboard.
 * 2) In the list of keyboard layouts, select the U.S. check box.
 * 3) Close the Keyboard dialog box.
 * 4) On the Keyboard menu, click U.S.

For information about using shortcut keys in PowerPoint, use the Office Assistant or the Help Index to search for “shortcut keys.” For more information about changing the keyboard layout, see the documentation that came with your Macintosh.

Using Microsoft Office 98 with Symantec AntiVirus for Macintosh
Microsoft Office 98 is incompatible with Symantec AntiVirus for Macintosh virus definitions released before February 1998. If you are using one of these older SAM virus definition files and you cannot immediately download the latest update, you should disable the SAM Intercept extension in Extensions Manager before you run any of the Office applications.

For additional information and the latest SAM definitions, check the Symantec Web site at:

http://www.symantec.com MICROSOFT OFFICE 98 VALUE PACK

Cannot Install Value Pack Components if Running Office Programs from the CD or a Network ————————————————

If you run a Microsoft Office program from the CD or network drive instead of installing it to your hard disk, you cannot use the Value Pack Installer to install the Value Pack components. The Value Pack Installer requires that your Office programs be installed on your hard disk because, to work correctly, Value Pack components must be located in specific folders on your hard disk relative to the rest of the Office files.

Correction to Phone Number for Palo Alto Software
The Small Business Pack templates, installed as a component of the Value Pack, were originally developed by Palo Alto Software. The phone number listed for Palo Alto Software is incorrect. The correct number is (541) 683-6162.

Additional query words: read me mac_ppt ppt98 ppt_98 powerpoint 8.00 mac_powerpt powermac powerpt setup readme folder ====================================================================== Keywords : kbreadme kbdta Version : MACINTOSH:98 Platform : MACINTOSH Hardware : MAC Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.