Microsoft KB Archive/108500

= WD97: Envelope Command Fails to Pick Up Print Merge Address Fields =

Article ID: 108500

Article Last Modified on 1/18/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q108500





SYMPTOMS
In Word for Windows, if you create a mail merge main document, and then choose Envelopes And Labels from the Tools menu, the envelope dialog box does not pick up some or all of the merge fields, even if they are selected.



CAUSE
There is a limit to the number of characters the envelope dialog box can support. If the address the envelope feature is trying to read has too many characters, the envelope dialog box will appear blank or will not display all of the address lines.



WORKAROUND
To work around this problem, use either of the following methods.

Method 1: Shorten length of fields
Shorten the length of the print merge fields.

Method 2: Add envelope to document
Add the envelope to the mail merge main document and then copy and paste the address print merge fields from the document to the envelope, or use the Insert Merge Field button to add the address merge fields to the envelope.

Method 3: Directly insert fields
In the Envelopes and Labels dialog box, press CTRL+F9 to insert the field braces and then type the field names.



STATUS
Microsoft has confirmed this to be a problem in the versions of Word listed at the beginning of this article.



MORE INFORMATION
Additional query words: word97

Keywords: kbmerge kbprint kbualink97 KB108500

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