Microsoft KB Archive/77796

= Money: How to Categorize or Classify a Transfer Transaction =

Article ID: 77796

Article Last Modified on 11/16/2006

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APPLIES TO


 * Microsoft Money 2004 Deluxe Edition
 * Microsoft Money 2003 Deluxe Edition
 * Microsoft Money 2003 Deluxe and Business Edition
 * Microsoft Money 2003 Standard Edition
 * Microsoft Money 2002 Standard Edition
 * Microsoft Money 2001 Standard Edition
 * Microsoft Money 2000 Standard Edition
 * Microsoft Money 99 Standard Edition
 * Microsoft Money 98 Standard Edition
 * Microsoft Money 97 Standard Edition
 * Microsoft Money 2000 Business & Personal Edition
 * Microsoft Money 98 Deluxe Edition
 * Microsoft Money 98 Financial Suite Edition

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This article was previously published under Q77796



SUMMARY
When you create a transaction to transfer funds from one account to another, Microsoft Money uses the Transfer category in the Category box. As a result, you cannot categorize a transfer transaction.



MORE INFORMATION
This article describes how to use alternate methods to categorize or classify transfer transactions in your Money file. To do this, use one of the following methods.

Use Classifications for Transfer Transactions
To create a Classification field and use this field to categorize transfer transactions, use the appropriate method for your version of Money.

Limitations of this workaround:
 * When you generate a report, you cannot group your categories and classifications together to create a lump sum total.
 * You must always use the classification field to classify your transactions. If the transaction is not a transfer, you must classify it as a non-transfer transaction.
 * You cannot assign budget amounts to classifications.

Money 98 or later
 The first step varies depending on what version of Money you use.  For Money 2001 or later: On the Money navigation bar, click Accounts & Bills, click Categories & Payees, and then click either Classification 1 or Classification 2 in the left pane. For Money 2000: On the Money navigation bar, click More, click Categories & Payees, and then click Classification 1 or Classification 2 in the left pane. For Money 98 and Money 99: On the Money navigation bar, click Categories, and then click Classification 1 in the left pane.

If Classification 1 is already defined, click Classification 2.  Under Type, click a classification name such as the name of the account to which you are transferring funds. You can also type a name in the blank text box. Click OK.</li></ol>

Money 97

 * 1) On the Categories And Payees screen, click either Classification 1 or Classification 2.
 * 2) Under Type, click a classification name such as the name of the account to which you are transferring funds. You can also type a name in the blank text box.
 * 3) Click OK.

Example:

If you create a Home Maintenance classification that includes a Home Improvement class with a Fireplace subclass, and then record a transaction for the purchase of a new fireplace, the following example shows how you record the check in the account register. To track the cost of the fireplace, transfer the funds to the Our House asset account. To classify the transfer, click Home Improvement in the first Home Maintenance classification box, and then click Fireplace in the second box.

<pre class="fixed_text">                                                    Number: 102 Date : 10/11/91 Pay to         :   Ace Hardware                  Amount: $200 Category       :   Transfer        : Our House Home Maintenance:  Home Improvement: Fireplace Memo           :   New Fireplace

Use a Split to Categorize a Transfer Transaction
Split the transaction to record the transaction as a transfer to the other account, as a categorized non-transfer transaction, and add an adjustment transaction to balance the amount of the main transaction. To do this, follow these steps:

Limitations of this workaround:
 * Money includes the Bogus category when you run a report.


 * You cannot categorize the transaction in the account that receives the transaction.


 * 1) Create a new transaction in your account register.
 * 2) In the Category box, type split or press the Split button, and then press ENTER.
 * 3) On the Split Transaction screen, on the first row under Category, click Transfer in the first box, and then click the account you want to receive the funds in the second box.

Under Description, type a memo, and then under Amount, type the amount for the transaction.
 * 1) On the second row under Category, click the category and subcategory you want to use for the transaction, type a memo under Description, and then under Amount, type the same amount for the transaction that you typed on the first row.
 * 2) On the third row under Category, click Bogus, type a memo under Description, and then under Amount, type the negative of the number you typed on the first two rows.

NOTE: If Bogus is not in the list of categories, type Bogus in the first box, press ENTER, and then follow the instructions on the screen to create the new category.

Example:

If you record the transaction as both a transfer to the Our House asset account and as an expense transaction in the Household: Home Improvement category, you also record a negative value transaction in the Bogus category to correct the split total.

Transaction in the account register:

<pre class="fixed_text">                                                    Number: 102 Date : 10/11/91 Pay to         :   Ace Hardware                  Amount: $200 Category       :   Split Memo           :   New Fireplace

Split Transaction screen:

<pre class="fixed_text">  Category                        Description      Amount

Transfer To: Our House         New Fireplace    $200.00 Household : Home Improvement   New Fireplace    $200.00 Bogus     : Bogus                              -$200.00

Total:   $200.00

Additional query words: accct class ctgy rpt trnsfr money97 money98 money99 planet transfers money2000 money2001 money2002 money2003

Keywords: kbhowto kbui KB77796

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