Microsoft KB Archive/115610

Direct Formatting to Heading Style Affects TOC Results PSS ID Number: Q115610 Article last modified on 11-14-1994 PSS database name: WORD6

6.00 6.00a WINDOWS

= SYMPTOMS =

If you manually format text that has a heading style applied or you modify one of Word’s Heading styles, unexpected formatting changes to the table of contents may result. (This behavior does not occur in Word 2.x for Windows.) For example, if you change the Heading 1 style to All Caps, and then update the TOC field, all the first-level headings in the table of contents will appear in all caps, even though the TOC1 style does not specify All Caps formatting. The character formats that will exhibit this effect are all caps, bold, italics, underline, double underline, dotted underline, small caps, and strikethrough.

= CAUSE =

Word incorrectly applies direct formatting and Heading style modifications to the TOC styles when the table of contents is built.

= STATUS =

Microsoft is researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

= WORKAROUND =

If a you do not want to accept the reformatting that was applied from the heading style changes, do one of the following:

Method 1: Select the table of contents and press CTRL+SPACEBAR to force Word to revert to the built-in TOC heading styles. Do not update the entire table of contents, as this will cause any changes to the Heading styles to be reapplied to the table of contents text. Be sure you clear the Update Fields check box before printing the document, or the TOC field will be automatically updated. (To change this option, choose Options from the Tools menu. Select the Print tab, and under Printing Options, clear Update Fields.) NOTE: This method works in all cases of direct formatting or style redefinition, EXCEPT when all caps formatting is applied.

Method 2: If the table of contents is finalized, select the table of contents and press CTRL+SHIFT+F9 to unlink the TOC field and cause the TOC results to become normal text. (Note: Once the TOC field is unlinked, it becomes normal text instead of a field and you will not be able to update it.) Select the text to manually apply any formatting changes you want. Note that reapplying the appropriate TOC styles will not correct the formatting changes.

= REFERENCES =

“Microsoft Word User’s Guide,” version 6.0, pages 455-458

KBCategory: kbusage KBSubcategory: kbfield Additional reference words: 6.00 6.00a tab underlining bold italic allcaps winword smallcaps strikethrough superscript subscript hidden position spacing kerning s

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================================================================ Copyright Microsoft Corporation 1994.