Microsoft KB Archive/179701

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{| The information in this article applies to:
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 * Microsoft Word 98 Macintosh Edition

SUMMARY
MS Word Readme is a text file that contains supplemental information about installing and using Microsoft Word 98 Macintosh Edition. The "More Information" section of this article contains the complete text of this file, which is located in the Office folder on your Microsoft Office 98 Macintosh Edition or Microsoft Word 98 Macintosh Edition CD-ROM. It is also located in the Microsoft Office 98:Readme folder on your hard disk after you install Microsoft Word 98 on your computer.

MORE INFORMATION
MICROSOFT WORD 98 README FILE

(c) 1998 Microsoft Corporation. All rights reserved.

This document provides late-breaking or other information that supplements the Microsoft Word 98 documentation. You will get the best results while viewing tables in this document if you open it in Microsoft Word.

Supplemental information for Visual Basic for Applications and Forms 2.0 is available in the MS VBA Readme file, which is located in the More Help folder in the Value Pack folder on your Microsoft Office 98 CD.

CONTENTS

INSTALLING MICROSOFT WORD 98 Minimum System Requirements for Microsoft Word 98 and Microsoft Office 98 Performance with System 7.5.2 and 7.5.3 Using Punctuation Characters in Folder Names May Cause Problems Microsoft Word Installer Overwrites 128-bit Version of Internet Explorer File MS Internet Library (PPC) Microsoft Word Installer Doesn't Upgrade Previous Versions Other Than English MICROSOFT WORD 98 HELP Using the Keyboard to Select Options in the Office Assistant Welcome Balloon Help Topics Graphics Don't Appear Help Topics Graphics Don't Print Clearly Correction to MS Word Help Topics Correction to MS Word Upgrade Help Topics Correction to MS Clip Gallery Help Topics WORKING WITH DOCUMENTS Increase Performance of Check Grammar As You Type Option Cannot Undo Edit After Attaching a Template Microsoft Graph 5.0 Custom Chart Types Don't Appear in Graph 98 Microsoft Graph 97 Object Formatting Appears Incorrectly Document with Far East Fonts Causes Memory Message Saving a Document as HTML That Contains Far East Characters Memory Message When Opening Complex Web Page Drawing Objects in Far East Word Document Are Not Converted WORKING WITH MICROSOFT WORD 98 Printing Envelopes to a Printer That Has an Envelope Feeder How Word 98 Upgrades the Word 5.1 Address Book Shortcut Keys May Not Work with Non-U.S. Keyboard Layouts Show the Font Names and List of Styles on the Font Menu and Style Box in a System Font MICROSOFT OFFICE 98 VALUE PACK Cannot Install Value Pack Components if Running Office Programs from the CD or a Network Can Only Run Value Pack:Clip Art:Overview File from CD

Minimum System Requirements for Microsoft Word 98 and Microsoft Office 98
To use Word 98 or Office 98, you need:


 * Any PowerPC processor-based, Mac OS-compatible system.
 * Apple System 7.5 or later.
 * 16 MB of RAM required to run Word individually (with virtual memory turned on); more memory is required to run additional programs simultaneously.
 * 25 MB of RAM required to run Word individually from a network (with virtual memory turned on); more memory is required to run additional programs simultaneously.
 * 33-78 MB of available hard disk space to install the Word standalone program; approximately 55 MB required for Easy Install, depending on the configuration.
 * 48-148 MB of available hard disk space to install Microsoft Office; approximately 90 MB required for Easy Install, depending on the configuration.
 * CD-ROM drive required (or connection to a Local Area Network if installing over network).
 * Monitor or display supporting 16 grays or 256 colors and 640x400 or greater resolution.

To use Word 98 or Office 98, it is *recommended* that you have:
 * A PowerPC processor with a clock speed of at least 120 MHz.
 * Apple System 7.5.5 or later.
 * 32 MB of RAM (with virtual memory turned on).
 * Color monitor or display supporting greater than 256 colors and 640x480 resolution.

Performance with System 7.5.2 and 7.5.3
Updates are available for versions 7.5.2 and 7.5.3 of the system software that contain substantial performance enhancements and improvements. These updates are strongly recommended by Apple for all Macintosh computers running previous releases of System 7.5 because they contain bug fixes and allow Power Macintosh programs to launch significantly faster when virtual memory is on. The updates to System 7.5.3 and System 7.5.5 are available in the Value Pack folder on your Microsoft Office 98 CD. For more information about installing components from the Value Pack, see the About the Value Pack file in the Value Pack folder on the CD-ROM or on the network you installed Word from.

Using Punctuation Characters in Folder Names May Cause Problems
If the name of the folder you install Microsoft Office 98, Microsoft Excel 98, Microsoft PowerPoint 98, or Microsoft Word 98 into includes a comma, single quotation mark ('), or exclamation point (!), you may have problems when you use the programs. To avoid problems, use the default folder or use only letters and numbers in folder names.

File MS Internet Library (PPC)
If you have the 128-bit version of Microsoft Internet Explorer installed on your Macintosh when you install Microsoft Office 98 or Microsoft Word 98, the file MS Internet Library (PPC) is replaced by a 40-bit version of the file with the same file name.

To see if there is a new 128-bit version of Internet Explorer that is compatible with Microsoft Office 98, to replace the 40-bit version of the file MS Internet Library (PPC), you can visit the Internet Explorer Download Web site at

http://www.microsoft.com/ie/download/128bit.htm

English
If you have a previous version of Word other than English installed(such as Norwegian) when you install Microsoft Office 98 or Microsoft Word 98, Word 98 does not use the previous Normal template, custom dictionaries, address entries, or glossary entries.

Balloon
When you start Microsoft Word for the first time, the Office Assistant shows a Welcome balloon with three options. You cannot start using Word until you select the third option, or press ESC to close the balloon. To select an option by using the keyboard, press COMMAND+1 to select the first option, COMMAND+2 to select the second option, or COMMAND+3 to select the third option.

NOTE: You may not be able to use the keyboard to select these options on a non-U.S. keyboard, such as Italian, if the numeric keys are available only when you hold down the SHIFT key.

Help Topics Graphics Don't Appear
Help topics that contain graphics may display the message "Unable to display picture." if there is not enough memory available to display the graphic. To display graphics in the Help file, increase the memory requirements for Word by doing the following:


 * 1) From the desktop, double-click the hard disk icon. 2. Double-click the folder you installed Office 98 in, usually Microsoft Office 98. 3. Click the Microsoft Word icon. 4. On the File menu, click Get Info. 5. Under Memory Requirements, increase the value shown in the Preferred Size box by 725K.

Help Topics Graphics Don't Print Clearly
When you print a Help topic that contains a graphic, the graphic may not print clearly. In particular, this occurs when you print a topic with grayscale colors by using a printer driver that does not have options to control dithering.

Correction to MS Word Help Topics
The "Encapsulated PostScript (EPS) graphics filter" topic in the MS Word Help file incorrectly states that the filter supports Encapsulated PostScript images with Windows Metafile (WMF) embedded previews. Although the image prints correctly, the embedded Windows Metafile (WMF) preview does not appear on the screen when you insert the graphic.

Correction to MS Word Upgrade Help Topics
The "What's installed with Word 98" topic in the MS Word Upgrade Help file contains a table with the components installed during an Easy installation and others available when you use the Custom Installer. The following table contains corrections to the table in the "What's installed with Word 98" topic:

Installed with               Office Installer and Word Component  Easy? Word Installer option --

Reports         Yes                 :Microsoft Word:Wizards and Templates Address Book    Yes                 :Microsoft Word

Text Converters: (all)           Yes                 :Converters and Filters:Text Converters Office Tools: Popular Clipart Yes                 :Office Tools

Graphics Filters: (all)           Yes                 :Converters and Filters:Graphic Filters

Correction to MS Clip Gallery Help Topics
The "Clip Gallery databases" topic in the MS Clip Gallery Help file incorrectly states that the Clip Gallery database -- called the primary database -- is stored in Macintosh HD:Microsoft Office 98:Office:Art Gallery. The Clip Gallery database is actually stored in Macintosh HD:System Folder:Preferences:Clip Gallery User Database.

The "Create a shared Clip Gallery database and configure a user's computer to access it" topic in the MS Clip Gallery Help file gives the incorrect name and location for the Clip Gallery database file. The corrected steps in this topic should read as follows:

Create a shared Clip Gallery database


 * 1) To use the existing Clip Gallery database file, Clip Gallery User Database, as a shared database, go directly to step 8. To create a shared Clip Gallery database from scratch, from the desktop, open the Macintosh HD:System Folder:Preferences folder.

2. Click the Clip Gallery User Database icon, and then type a new name for this file, such as Clip Gallery User Database Old, to keep as a  backup. 3. Open the Clip Gallery from within any program. The Clip Gallery creates a new empty Clip Gallery database file named Clip Gallery User Database. Step 7 should read as follows:
 * 1) From the desktop, copy the new Clip Gallery User Database file to a central location on the shared disk.

Increase Performance of Check Grammar as You Type Option
If the Check Grammar As You Type check box is selected on the Spelling & Grammar tab in the Preferences dialog box (Tools menu), you can increase the performance of this feature by doing the following to increase the memory requirements for Word by 1M:


 * 1) From the desktop, double-click the hard disk icon.

2. Double-click the folder you installed Office 98 in, usually Microsoft Office 98. 3. Click the Microsoft Word icon. 4. On the File menu, click Get Info. 5. Under Memory Requirements, enter the value "10000" (without the  quotation marks) in the Preferred Size box.

Cannot Undo Edit After Attaching a Template
When you attach a different template to the active document, the Undo command (Edit menu) is not available. This may occur after running a wizard that attaches a template to the active document.

Microsoft Graph 5.0 Custom Chart Types Don't Appear in Graph 98
If you created custom chart types in Microsoft Graph 5.0, the custom chart types are not automatically available in Graph 98. To view the custom chart types you created in Graph 5.0 in Graph 98, do the following before you create custom chart types in Graph 98:


 * 1) From the desktop, double-click the hard disk icon.

2. Double-click the System Folder icon. 3. Double-click the Preferences icon. 4. Locate the Graph Chart AutoFormats (5) icon and click its name. 5. Type the new name, "Graph Chart User Gallery" (without the quotation  marks), and then press RETURN. The custom chart types you created in Graph 5.0 now appear on the Custom Types tab in the Chart Type dialog box when you select the User-defined option in Graph 98.

Microsoft Graph 97 Object Formatting Appears Incorrectly
When you open a Word document that contains a Microsoft Graph 97 object created in Microsoft Windows, some of the chart formatting may appear incorrectly. To correct the formatting, double-click the chart to open it in Microsoft Graph 98.

Document with Far East Fonts Causes Memory Message
When you open or create a document in Microsoft Word that contains Far East fonts, you may receive a message indicating that there is not enough memory to display the requested font. This message appears because of the size of most Far East fonts. To avoid receiving this message, increase the memory requirements for Word by 1M by doing the following:


 * 1) From the desktop, double-click the hard disk icon.

2. Double-click the folder you installed Office 98 in, usually Microsoft Office 98. 3. Click the Microsoft Word icon. 4. On the File menu, click Get Info. 5. Under Memory Requirements, enter the value "10000" (without the  quotation marks) in the Preferred Size box. NOTE: The amount of memory required to avoid this message will increase if you use multiple Far East fonts in a document.

Saving a Document as HTML That Contains Far East Characters
If you create a document with Far East characters and then save it to HTML format, you may lose some characters from the file because you aren't able to access the HTML Document Properties dialog box before you save the file. To avoid this situation, do the following:


 * 1) Select and copy the text in the document that you want to save as an HTML document.

2. On the File menu, click New. 3. Click the Web Pages tab, and then double-click the Blank Web Page icon. 4. On the Edit menu, click Paste. 5. On the File menu, click Properties. 6. Under HTML Encoding, select the options you want for displaying and saving your Far East characters, and then click OK.

Memory Message When Opening Complex Web Page
When you open a complex Web page by using the Open Web Page command (File menu), you may receive a low-memory message. To use the Open Web Page dialog box to open the Web page, you may need to increase the memory requirements for Word by doing the following:


 * 1) From the desktop, double-click the hard disk icon.

2. Double-click the folder you installed Office 98 in, usually Microsoft Office 98. 3. Click the Microsoft Word icon. 4. On the File menu, click Get Info. 5. Under Memory Requirements, enter the value "10000" (without the  quotation marks) in the Preferred Size box.

Drawing Objects in Far East Word Document Are Not Converted
When you open a document that was created in a Far East version of Word, drawing objects, such as text boxes, are not converted.

Printing Envelopes to a Printer That Has an Envelope Feeder
The ToolsAdvancedSettings macro procedure for setting printer heuristics (Flags=4/132), that was required in Word 6 to print envelopes when using an envelope feeder, is not required in Word 98. Instead, you can use a printer that has an envelope feeder by doing the following:


 * 1) On the Tools menu, click Envelopes and Labels.

2. Click the Envelopes tab. 3. Click Options. 4. Click the Printing Options tab. 5. Select the Use Envelope Feeder check box.

How Word 98 Upgrades the Word 5.1 Address Book
If the Word 5.1 address book is installed on your Macintosh, Word 5.1 addresses are added to the new Word 98 address book that is created when you run Word 98 for the first time. In order for your Word 5.1 addresses to be added to the Word 98 book correctly, the following must be true of the addresses in the Word 5.1 book:


 * The first line must be the name.
 * The second line must be the street address, with no punctuation (for example, St instead of St.).
 * The third line must be the City, State and ZIP code, with a comma between the city and state as the only punctuation.

Any parts of a Word 5.1 address that Word 98 does not recognize will, in most cases, appear in the Notes field of the address. You can then move the information to the correct fields.

Shortcut Keys May Not Work with Non-U.S. Keyboard Layouts
Shortcuts keys may not work in Microsoft Word if you are using a keyboard layout other than U.S., such as Arabic. To use shortcut keys, change the keyboard layout to U.S. If you have multiple keyboard layouts selected in the Keyboard dialog box, including U.S., click U.S. on the Keyboard menu. If the Keyboard menu does not appear on the menu bar or U.S. is not listed on the Keyboard menu, do the following:


 * 1) From the desktop, point to Control Panels on the Apple menu, and then click Keyboard.

2. In the list of keyboard layouts, select the U.S. check box. 3. Close the Keyboard dialog box. 4. On the Keyboard menu, click U.S. For information about using shortcut keys in Word, use the Office Assistant or the Help Index to search for "shortcut keys." For more information about changing the keyboard layout, see the documentation that came with your Macintosh.

System Font
By default, the Font menu and the Style box show the font names and list of styles in the actual font. To show the font names and list of styles in a system font instead of the actual font, clear the WYSIWYG Font And Style Menus check box on the General tab in the Preferences dialog box (Tools menu).

or a Network
If you run a Microsoft Office program from the CD or network drive instead of installing it to your hard disk, you cannot use the Value Pack Installer to install the Value Pack components. The Value Pack Installer requires that your Office programs be installed on your Macintosh hard disk because, to work correctly, Value Pack components must be located in specific folders on your hard disk relative to the rest of the Office files.

Can Only Run Value Pack:Clip Art:Overview File from CD
The Overview file located in the Value Pack:Clip Art folder is available to preview and copy clip art files to the Clipboard but you can only use this file on the CD. If you copy the Overview file to your hard disk, it will not function properly. The Overview file searches for the clip art files when both the Overview file and the clip art files are located on the CD.
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Last reviewed: February 17, 1998

© 1998 Microsoft Corporation. All rights reserved. Terms of Use.