Microsoft KB Archive/71480

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Word: Printing Multiple Documents at Once

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Q71480

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The information in this article applies to:


 * Microsoft Word for MS-DOS, versions 4.0, 5.0, 5.5, 6.0

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SUMMARY
There are several methods for printing a group of document files from Microsoft Word. The method you use depends on the location of the document files and how printed pages are to be numbered. The following information explains three different methods for printing multiple documents files from Word:

Method 1:

"All Files Are Located in the Same Directory and Each Document Starts Page Numbering at 1"


 * 1) Choose Library Document-retrieval (ESC, L, D). If using Word versions 5.5, 6.0, choose File File-management (ALT+F, F).
 * 2) If the directory containing the files is not currently displayed, press Q to query on the directory name that contains the files. For versions 5.5, 6.0, press (ALT+S).
 * 3) Press the SPACEBAR to mark/unmark the files you want to print (CTRL+SPACEBAR can be used to mark or unmark all the files at once).
 * 4) Press P (Word 5.0) or ALT+P (Word 5.5, 6.0), to print the selected files (selected files appear with an asterisk beside them). Word will then prompt to print the summary sheets of the marked files, the marked document files only, or both the summary sheet and the document files (Summary Document Both). Select Document to print the document files only.
 * 5) When all of the selected files have been sent to the printer, the Document-retrieval menu will appear or you will be returned to the File management dialog box. Press ESC, E or select Exit to return Word's Command menu. For Word versions 5.5, 6.0, simply hit ESC.

Method 2:

"Files Are Located in Different Directories and Each Document Starts Page Numbering at 1"   On the first line of a blank document, type the following: "< >" and press CTRL+ENTER.  Highlight the entire document (SHIFT+F10) and copy it to the scrap by pressing ESC, C, ENTER. With the cursor below the division break (double dotted line) press the INSERT key to insert another copy of the include statement. Insert one include statement for each file you want to print. For each include statement, a document filename and path need to be added. Put the cursor before the closing chevron and type the filename and path of the file to print. Enter a filename and path for each of the include statements. To merge the files together and send them to the printer, choose Print Merge (ESC, P, M, P). Use ALT+F, M, P to to execute a Print Merge from Word versions 5.5, 6.0.

Method 3:

"Each Document Continues Numbering Pages from the Previous Document"
 * 1) In a blank document, type a list of the filenames you want to print (include the full path if files are located in different subdirectories). Follow each filename with a hard return (ENTER) so that each filename is on a separate line.
 * 2) Save the file by choosing Transfer Save or File Save As, and give it a name (for example, FILES.DOC).
 * 3) Load the MACRO.GLY glossary by pressing ESC, T, G, L, and type &quot;MACRO.GLY,&quot; or press F1 to select from a list. For versions 5.5 and 6.0 Load MACRO.GLY by pressing ALT+E, O, ALT+O, and type MACRO.GLY or select from the list box in the dialog box.
 * 4) Start the CHAINPRINT.MAC macro (CTRL+C, P) or for version 5.5 and 6.0 start the MANYPRINT macro (CTRL+W, 9).
 * 5) When the macro prompts for a filename, enter the name specified in step 2 (FILES.DOC).
 * 6) The macro asks for the position of the page number on the page, then for a value at which to start the page numbering. Once you enter this information, the macro will send the print jobs to the printer in sequence before returning to the Word document.

Additional query words:

Keywords : kbprint

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