Microsoft KB Archive/79810

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WinWord: Separate Paragraphs Promote Together in Outline View

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Q79810

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

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SYMPTOMS
In Microsoft Word for Windows, if you insert a paragraph return using the Edit Replace command while working in outline view, the resulting two paragraphs promote together in outline view, as if they were still one paragraph.

WORKAROUND
When breaking a paragraph into two separate paragraphs, press the ENTER key; or, if you use the Edit Replace command to insert the paragraph mark, first verify you are not in outline view.

Word for Windows Version 2.0
  From the File menu, choose New, and choose the OK button. On one line in the new document, type the following: "This is para1 - This is para2" From the View menu, choose Outline. From the Edit menu, choose Replace. In the Find What field, type - (SPACEBAR, HYPHEN, SPACEBAR). In the Replace With field, type ^p. Choose the Replace button, then choose the Cancel button. Position the insertion point in the first paragraph. Choose the Promote Heading Level button on the outline bar (or press ALT+SHIFT+LEFT ARROW) to apply the Heading 1 style to the first paragraph.</li></ol>

Word for Windows Version 1.x
<ol>  From the File menu, choose New, and choose the OK button. On one line in the new document, type the following: "This is para1 - This is para2"</li> From the View menu, choose Outline.</li> From the Edit menu, choose Replace.</li> In the Search for field, type - (SPACEBAR, HYPHEN, SPACEBAR).</li> In the Replace With field, type ^p.</li> Choose the OK button.</li> Position the insertion point in the first paragraph.</li> Choose the Promote Heading Level button on the outline bar (or press ALT+SHIFT+LEFT ARROW) to apply the Heading 1 style to the first paragraph.</li></ol>

Only the first paragraph should be promoted; the second paragraph should retain the Normal style. Word for Windows promotes both paragraph 1 and paragraph 2, even though they display as two separate paragraphs.

STATUS
Microsoft is researching this problem and will post new information here as it becomes available.