Microsoft KB Archive/913569

= How to configure Accounting Professional or Small Business Accounting so that you can compare the profitability of jobs =

Article ID: 913569

Article Last Modified on 10/25/2007

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APPLIES TO


 * Microsoft Office Accounting Professional 2008
 * Microsoft Office Accounting Professional 2007
 * Microsoft Office Small Business Accounting 2006
 * Microsoft Office Small Business Management Edition 2006

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INTRODUCTION
This article describes how to configure Microsoft Office Accounting Professional or Microsoft Office Small Business Accounting so that you can compare the profitability of jobs.



MORE INFORMATION
You can use the job functionality in Accounting Professional or in Small Business Accounting to compare the profitability of different jobs. To compare the profitability of different jobs, you must enable the job functionality and then set up the jobs.

When you enter a transaction, you can select a job or add new jobs. You can also set up job groups so that the job groups are available as a filter when you create reports. You can use the Profitability by Job Detail report and the Profitability by Job Summary report to track the jobs.

To configure Accounting Professional or Small Business Accounting so that you can compare the profitability of jobs, follow these steps.

Part 1: Enable the job functionality

 * 1) On the Company menu, click Preferences.
 * 2) On the Company tab, click to select the Use job check box, and then click OK.

Note After you set up job groups, you can assign jobs to a job group so that job groups are available as a filter when you create reports. Job groups are optional.

Part 2: Set up job groups (optional)

 * 1) On the Company menu, point to Manage Support Lists, and then click Job Group List.
 * 2) In the Modify Job Group dialog box, click Add.
 * 3) In the Job Group dialog box, type a job group name in the Job group name box, and then click OK.
 * 4) Repeat step 4 and step 5 for each job group that you want to create.
 * 5) After you create the job groups that you want, click Close.

Part 3: Set up jobs
You can set up jobs when you enter a transaction or after you enter a transaction. To do this, follow these steps:
 * 1) On the Customer menu, point to New, and then click New Job.
 * 2) In the Job dialog box, type a job name in the Job name box. In the Customer name box, type the customer name.
 * 3) Enter additional information as necessary. If you are using job groups, select the job group from the Job group list. To set up a new job group, select Add a new Job Group in the Job group list.

Note Only one customer can be assigned to a job, but a customer can have multiple jobs.
 * 1) Click Save and Close.

Part 4: Select a job
When you enter a transaction that lets you select a job, the Job Name field is available. If you want the transaction to appear in the profitability reports, you must select a job. You can select an existing job, or you can create a new job. Remember that only one customer can be assigned to a job, but a customer can have multiple jobs.

Note You can also use jobs in customer documents, in vendor documents, and in journal entries.

Part 5: View the Profitability by Job Detail report and the Profitability by Job Summary report

 * 1) On the Reports menu, point to Jobs and Time, and then click Profitability by Job Detail.
 * 2) On the Reports menu, point to Jobs and Time, and then click Profitability by Job Summary.

Note The reports calculate the profit and loss for individual jobs by currency amount and by percentage.

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