Microsoft KB Archive/22688

Word: Headers from 1.0x Shift When Opened in 3.0x or 4.0 PSS ID Number: Q22688 Article last modified on 08-17-1993 PSS database name: APpsConV

3.00 3.01 3.02 4.00

MACINTOSH

Summary:

Headers and footers (or running heads) in Microsoft Word versions 1.0 and 1.05 convert to having a left indent of -0.75 inch when brought into Word versions 3.x or 4.0. Since the ruler starts out at “0” inch, text (or a picture) looks as if it has been cut off on the left side.

Running heads in Word 1.x do not use the margin settings set in Page Setup, and they are initially indented 0.5 inch (thus 0.5 inch from the edge of the paper). In Word 3.x and 4.0, headers and footers use the margin settings. When converting Word 1.05 documents, Word 3.x or 4.0 will look at the left margin and left indent that were set in the Word 1.05 document. Word 3.x or 4.0 will then adjust the left indent when converting running heads so the header starts in the same place on the page in the converted document.

More Information:

For example, assume that a running head in Word 1.05 had the default indent (0.5 inch) and the document had the default left margin of 1.25 inches. The header thus would print 0.5 inch from the left edge of the paper.

When this document is converted to Word 3.x or 4.0, the conversion process calculates the starting place of the original indent of the header (0.5 inch) and adjusts the paragraph format of the header to end up 0.5 inch from the edge of the paper. Since the left margin is set at 1.25 inches, to get the header back to 0.5 inch from the edge of the page, the program sets the new left indent at -0.75 inch (you can scroll over to see where the left indent is by holding down the SHIFT key and scrolling to the left).

Additional reference words: 1.00 3.0 3.00 3.01 3.02 4.00

Copyright Microsoft Corporation 1993.