Microsoft KB Archive/48071

Word: Setting Glossary Entry to Automatically Update a Date

PSS ID Number: Q48071 Article last modified on 03-07-1997

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= SUMMARY =

In Microsoft Word for the Macintosh versions 3.0x, the standard date glossary entries are not dynamic – that is, once they are inserted into a document, they are not updated again.

To define a dynamic date glossary entry that updates automatically every time a document is opened or printed, follow these steps:


 * 1) From the Document menu, choose Open Header.
 * 2) Click the date icon and select the date that appears.
 * 3) From the Edit menu, choose Glossary.
 * 4) Give the entry a name and click Define.
 * 5) Click Cancel.

When inserted, this glossary entry shows the correct date each time the document is opened or printed.

= MORE INFORMATION =

Word version 5.0 and 5.1 have built-in “Standard Entry” dynamic glossary entries for time and date. These entries begin with “print&quot; (the  is a bullet in Word 5) to distinguish them as dynamic entries. For example”print date short&quot; is a dynamic entry, but &quot;date short&quot; is not.

Word version 4.0 has built-in dynamic glossaries. These entries have the word “print” to flag them as dynamic entries. For example, “date - print - short” is a dynamic entry, while “date - now - short” is not.

For more information about glossary entries, see pages 249-260 of the “Microsoft Word User’s Guide” version 5.0 manual. Also see pages 108-112 of the &quot;Microsoft Word User’s Guide version 4.0 manual.

KBCategory: kbusage KBSubCategory: kbautotext Additional reference words: macword macword5 3.0 3.00 3.01 3.02 4.00 5.00 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.