Microsoft KB Archive/302941

= PUB2000: You Cannot Automatically Substitute All Instances of a Font =

Article ID: 302941

Article Last Modified on 1/7/2006

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APPLIES TO


 * Microsoft Publisher 2000 Standard Edition

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This article was previously published under Q302941



SYMPTOMS
When you open your publication in Microsoft Publisher 2000, a Load Fonts dialog box appears that lists some fonts as &quot;Unavailable.&quot; When you view your publication, the fonts that were listed as unavailable are substituted by another font. If you want to specify a new font in place of the substituted font, there is no option to perform this change globally for the entire publication.



CAUSE
This behavior occurs when the computer in which you are viewing the publication does not have the fonts that are used in your publication. When this occurs, Publisher displays a Load Fonts dialog box that lists the fonts in the publication which are unavailable. When you click OK in the Load Fonts dialog box, Publisher substitutes a font that is installed on the system for the missing font.

If you want to replace the font, there is no option in Publisher 2000 to automatically replace all instances of a given font in your publication.



WORKAROUND
To work around this behavior, use the method appropriate for your situation.

Method 1
To replace all occurrences of a specific font, select the text in the publication, and then specify a new font for each occurrence of the font that you want to change. To do this, follow these steps:
 * 1) Start Publisher, and then open your publication.

The fonts in your publication that are unavailable are listed in the Load Fonts dialog box.
 * 1) Click OK to close the Load Fonts dialog box.
 * 2) To select text in the publication, do one of the following:
 * 3) * To change the font of a single word, place the insertion point in that word.
 * 4) * To change the font for several words or characters, select the text to highlight it.
 * 5) * To change the font for a paragraph, click anywhere in the paragraph.
 * 6) * To change the font for more than one paragraph, select the paragraphs to highlight them.
 * 7) * To change the font of an entire text frame or several connected frames, click in the text frame or frames, and then press CTRL+A.
 * 8) To specify a new font, do one of the following:
 * 9) * On the Formatting toolbar, click the font that you want in the Font box.
 * 10) * On the Format menu, click Font, select the options that you want in the Font dialog box, and then click OK.
 * 11) * Right-click your selection, point to Change Text, and then click Font. Select the options that you want in the Font dialog box, and then click OK.
 * 12) Click Save on the File menu to save your publication.

Method 2
For this method, you need Microsoft Publisher 2002. Open your publication in Publisher 2002, and then specify a new font for the font that is unavailable in the Load Fonts dialog box. To do this, follow these steps:
 * 1) Start Publisher 2002, and then open your publication.

The fonts in your publication that are unavailable are listed in the Load Fonts dialog box.
 * 1) In the Load Fonts dialog box, click Font Substitution.
 * 2) In the Font Substitution dialog box, under Substituted font, click the font that you want for the substituted font.
 * 3) Specify whether you want to temporarily or permanently substitute the font that you selected.
 * 4) Repeat steps 4 and 5 for each font that is unavailable.
 * 5) Click OK twice to close the dialog boxes.



MORE INFORMATION
To see which fonts are used in your publication, point to Commercial Printing Tools on the Tools menu, and then click Fonts. All the fonts that are used in your publication are displayed in the Fonts dialog box.

Font substitution occurs when Windows or your printer uses a font similar to the one that you used in your publication to display or print your publication. When you open your publication on a computer that does not have the same fonts that you used, and the fonts are not embedded with your file, Windows substitutes the fonts so that you can read the text in your publication. Although the substitute font may be similar to the original font, line breaks, column breaks, or page breaks may be different. As a result, your publication may not look exactly as you intended. To ensure that fonts are not substituted, verify that the other computer already has the same fonts installed that you used in your publication, or to embed the TrueType fonts you used with your file.

For more information about working with fonts in Microsoft Publisher, click Microsoft Publisher Help on the Help menu, type font in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: OFF2000

Keywords: kbprb KB302941

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