Microsoft KB Archive/107556

{| 3.10 3.11 WINDOWS kbfile kbdisplay kbappnote kbtlc The information in this article applies to:
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 * Microsoft Windows for Workgroups versions 3.1, 3.11

This Application Note, "Customizing Windows for Workgroups for Individuals with Disabilities" (WG0788) provides information about products and services available for computer users with special needs:

You can obtain this Application Note from the following sources:


 * Microsoft's World Wide Web Site on the Internet
 * The Internet (Microsoft anonymous ftp server)
 * Microsoft Download Service (MSDL)
 * Microsoft FastTips Technical Library
 * Microsoft Product Support Services

For complete information, see the "To Obtain This Application Note" section at the end of this article.

THE TEXT OF WG0788
Microsoft(R) Product Support Services Application Note (Text File) WG0788: CUSTOMIZING WINDOWS(TM) FOR WORKGROUPS FOR INDIVIDUALS WITH DISABILITIES Revision Date: 5/94 No Disk Included The following information applies to Microsoft Windows for Workgroups, versions 3.1 and 3.11. | INFORMATION PROVIDED IN THIS DOCUMENT AND ANY SOFTWARE THAT MAY    |
 * ACCOMPANY THIS DOCUMENT (collectively referred to as an Application |
 * Note) IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER     |
 * EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED     |
 * WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR      |
 * PURPOSE. The user assumes the entire risk as to the accuracy and   |
 * the use of this Application Note. This Application Note may be     |
 * copied and distributed subject to the following conditions: 1) All |
 * text must be copied without modification and all pages must be     |
 * included; 2) If software is included, all files on the disk(s)     |
 * must be copied without modification (the MS-DOS(R) utility         |
 * diskcopy is appropriate for this purpose); 3) All components of    |
 * this Application Note must be distributed together; and  4) This   |
 * Application Note may not be distributed for profit.                |
 * Copyright (C) 1993-1994 Microsoft Corporation. All Rights          |
 * Reserved.                                                          |
 * BallPoint, Microsoft, and MS-DOS are registered trademarks and     |
 * Windows is a trademark of Microsoft Corporation.                   |
 * TrueType is a registered trademark of Apple Computer, Inc.         |
 * TrueType is a registered trademark of Apple Computer, Inc.         |

CUSTOMIZING WINDOWS FOR WORKGROUPS FOR INDIVIDUALS ==================================================                          WITH DISABILITIES ================= This Application Note provides information about the following products and services available for computer users with special needs:  Support services for people who are deaf or hard-of-hearing Access Pack for Microsoft Windows, a product that makes Windows more accessible for people with movement or hearing disabilities Keyboard layouts designed for people who type with a single hand or wand Microsoft Mouse driver version 9.0 Microsoft documentation on audio cassettes and floppy disks Products available for individuals who are blind or have low vision Help installing Windows for Workgroups Customizing Windows for Workgroups without additional hardware or software</li>  More information about products and services for people with disabilities NOTE: The information in this Application Note applies to Windows for Workgroups users in the United States only. If you are outside the United States, your Windows for Workgroups package contains a   subsidiary information card listing product support telephone numbers and addresses. Contact your subsidiary to find out whether the types of products and services described in this Application Note are available in your area. MICROSOFT SUPPORT SERVICES FOR PEOPLE WHO ARE DEAF OR HARD-OF-HEARING ===================================================================== </li></ul>

Through text telephone (TTY) services, Microsoft provides people who are deaf or hard-of-hearing with the same technical product support and customer service as hearing customers. For sales information and nontechnical customer service, you can contact Microsoft Consumer Sales on a text telephone at (800) 892-5234 between 6:30 A.M. and 5:30 P.M. Pacific time. For technical assistance, you can contact Microsoft Product Support Services (PSS) on a text telephone at (425) 635-4948 between 6:00 A.M. and 6:00 P.M. Pacific time. Microsoft support services are subject to Microsoft prices, terms, and conditions in place at the time the service is used.

ACCESS PACK FOR MICROSOFT WINDOWS ================================= Microsoft distributes Access Pack for Microsoft Windows, which provides people who have movement or hearing disabilities with better access to computers running Windows or Windows for Workgroups. With Access Pack for Microsoft Windows, you can configure your Windows system to do the following: <ul> Allow easier use of SHIFT, CTRL, and ALT key combinations for people who type with a single finger, a mouthstick, or a wand.</li> Ignore accidental key presses.</li> Adjust or disable the rate at which a character is repeated on the screen when you hold down a key.</li> Prevent extra characters if you unintentionally press a key more than once.</li>  Allow you to use the keyboard to control the mouse cursor. NOTE: If you use this feature with Microsoft Paintbrush, your system stops responding (hangs). To work around this problem, use Paintbrush keyboard commands. For more information, run Paintbrush and press F1--each specific task help topic has information on the keyboard equivalent for the mouse action. </li> Allow you to use an alternate input device to control the computer's keyboard and mouse.</li> Provide a visual cue when a computer makes sounds.</li> Enable you to turn off these services for people who do not need them.</li></ul>

Access Pack for Microsoft Windows, which was developed by the Trace R&D Center at the University of Wisconsin at Madison, is available on the Microsoft Windows Driver Library in the file ACCP.EXE. If you have a modem, you can download Windows Driver Library components from network services, various user-group bulletin board services (BBSs) (including BBSs on the Association of PC User Groups [APCUG] network), and the Microsoft Download Service (MSDL). The MSDL is available seven days a week from 2:30 A.M. to 1:00 A.M. at (425) 936-MSDL (936-6735). The modem settings are:

1200,n,8,1 2400,n,8,1 9600,n,8,1 (V.32, V.32bis, V.42, V.42bis) 14,400,n,8,1 (V.32, V.32bis, V.42, V.42bis)

NOTE: If you cannot connect at 14,400, lower the bits per second to 9600 and try again. For more information about the WDL, see the following articles in the Microsoft Knowledge Base. ARTICLE-ID: Q135314 TITLE    : Windows 95 Driver Library

ARTICLE-ID: Q82006 TITLE    : Windows Driver Library Information

Customers who do not have a modem can obtain disks by calling PSS at (425) 637-7098 (voice telephone) or (425) 635-4948 (text telephone). KEYBOARD LAYOUTS FOR SINGLE-HANDED COMPUTER USERS ================================================= Microsoft distributes software to modify your keyboard layout. These keyboard layouts can be useful for people who have difficulty using the standard QWERTY layout. You can use this software to change your keyboard configuration without adjusting your physical keyboard. Windows for Workgroups has built-in support for the two-handed Dvorak keyboard layout, which may be useful for preventing or coping with some types of repetitive motion injuries associated with typing. To use this layout, choose the International icon in Control Panel. Two additional layouts are designed for people who type with the left hand only or with the right hand only. These layouts can also be useful for people who type with a single finger or a wand.

The single-handed layouts are included with the PSS Application Note GA0650, "Dvorak Keyboard Layouts." If you have a modem, you can download GA0650 from the network services listed in the previous section. The filename is GA0650.ZIP, except on MSDL, where this Application Note is available in the self-extracting file GA0650.EXE.

Customers who do not have a modem can obtain GA0650 by calling Microsoft Consumer Sales at (800) 426-9400 (voice telephone) or (800) 892-5234 (text telephone).

MICROSOFT MOUSE DRIVER VERSION 9.0 ================================== If you have trouble seeing the mouse when you are moving it and you are using the Microsoft Mouse or the Microsoft BallPoint(R) Mouse, you can upgrade to version 9.0 of the Microsoft Mouse driver. The optional utilities included with the 9.0 Microsoft Mouse driver offer the following features: <ul> Larger pointer sizes--You can choose a small, medium, or large pointer size.</li> Larger I-beam pointer--The I-beam pointer is larger than the regular I-beam.</li> Pointer growth--You can make the pointer increase to the large pointer size when you begin to move the mouse.</li> Cursor color choice--You can choose a white, black, or transparent mouse pointer.</li> Snap-To--You can configure the mouse pointer to jump to the default button when a dialog box opens.</li> Locate--You can make the mouse pointer jump to the middle of the screen when you press a specified control key and mouse button.</li> Sensitivity--You can independently adjust the vertical and horizontal sensitivity. This can be useful for people whose control or range differs for vertical and horizontal movement.</li> <li> Orientation--You can customize the mouse orientation. This can be useful for people who need or want to hold the mouse at a particular angle. NOTE: Mouse driver version 9.0 and the optional utilities mentioned above are included with Microsoft Mouse version 2.0. </li></ul>

If you own a Microsoft Mouse, you can order the version 9.0 driver by calling Microsoft Consumer Sales at (800) 426-9400 (voice telephone) or (800) 892-5234 (text telephone). There is a charge for the version 9.0 driver. DOCUMENTATION ON AUDIO CASSETTES AND FLOPPY DISKS ================================================= People who cannot use printed documentation can obtain many of Microsoft's publications from Recording for the Blind, Inc. (RFB). RFB distributes these documents on audio cassettes and floppy disks to registered members of its distribution service. RFB's collection contains more than 80,000 titles, including Microsoft product documentation and books from Microsoft Press. You can contact Recording for the Blind at the following address and phone and fax numbers: Recording for the Blind, Inc.  20 Roszel Road Princeton, NJ 08540

(800) 221-4792    Voice telephone (609) 987-8116    Fax

PRODUCTS FOR INDIVIDUALS WHO ARE BLIND OR HAVE LOW VISION ========================================================= If you are blind or have low vision, many products are available to help you use Windows. For persons with low vision, there are several screen-enlargement utilities. For blind individuals, there are screen readers that provide alternative output by synthesized voice or refreshable Braille displays. For more information on the products available, see the "Getting More Information" section of this Application Note. For more information about customizing Windows for Workgroups for individuals with low vision, see the "Customizing Windows for Workgroups Without Additional Hardware or Software" section below.

HELP INSTALLING WINDOWS FOR WORKGROUPS ====================================== Individuals who rely on some types of accessibility software may have difficulty installing Windows for Workgroups because the accessibility software is not loaded during the graphical portion of Setup. If this presents a problem, you can bypass the graphical portion of Setup by using the /h switch. The /h switch allows you to specify a text file that provides answers to all the questions that you would be prompted for during the graphical portion of Setup. For example, if you create a text file called MYSETUP.SHH, you would then run Setup with the following command: a:\setup /h:c:\mysetup.shh For more information on the format of the setup response file, see the SETUP.SHH file provided on your Windows for Workgroups installation disks. CUSTOMIZING WINDOWS FOR WORKGROUPS WITHOUT ==========================================                   ADDITIONAL HARDWARE OR SOFTWARE =============================== There are many ways you can adjust the appearance and behavior of Windows for Workgroups to suit varying eyesight and motor skills without any additional software or hardware. For example, by changing settings in your WIN.INI and SYSTEM.INI files, you can control screen colors, font sizes, and mouse behavior. You can change these settings in Control Panel or by directly modifying the files. The following sections describe how to identify which settings to modify to achieve the desired results and how to safely modify the WIN.INI, SYSTEM.INI, and other Windows initialization files.

Modifying Initialization Files
Windows initialization files (.INIs) contain information about your system environment. For example, the WIN.INI file contains settings about your Windows environment, and the SYSTEM.INI file contains settings that tell Windows about your system's hardware needs. MSMAIL.INI and SCHEDPLUS.INI contain settings that control the appearance of text and screen colors within the Mail and Schedule+ applications.

You can configure Windows and Windows-based applications to meet your needs and preferences by modifying the information stored in these files. For more information about WIN.INI and SYSTEM.INI, refer to the WININI.WRI and SYSINI.WRI files located in your Windows directory. You can print or view these files from Microsoft Windows Write.

IMPORTANT: Errors made when editing initialization files can lead to undesirable results when you run Windows. Before changing any entry, make a backup copy of your original file. Also, some text editors can damage characters that have ANSI values greater than 127. To avoid these problems, we recommend that you use Control Panel or Setup whenever possible to make changes. If you must edit the file, use a text editor such as Microsoft Windows Notepad, System Configuration Editor (SYSEDIT.EXE), or MS-DOS Editor. To change .INI file entries with a text editor:
 * 1) Create a backup copy of the .INI file you want to edit. For example, run File Manager and copy WIN.INI to WIN.BAK.
 * 2) Open the .INI file with a text editor, such as Notepad.
 * 3) Edit the specific entries and save the file.
 * 4) Restart Windows so that the changes take effect.

The next five sections of this Application Note discuss the initialization file entries you can change to achieve the specific results you want. Many of the initialization file entries discussed below are not present in the WIN.INI file by default but you can easily add them with a text editor.

Changing Colors
<ul> <li>If you have trouble differentiating the system colors, or if they cause eyestrain, you can adjust them in the Colors dialog box of Control Panel.</li> <li> If you have trouble reading full-screen messages displayed by Windows in 386 enhanced mode, you can adjust the colors by using the MessageBackColor and MessageTextColor entries in the [386Enh] section of the SYSTEM.INI file. For example, the following entries generate bright yellow text on a black background in message screens (such as the screen that appears when you press CTRL+ALT+DEL): MessageTextColor=E MessageBackColor=0

The following table defines the color values you can use for the MessageBackColor and MessageTextColor entries:

0 - Black 4 - Red            8 - Gray           C - Bright red 1 - Blue  5 - Magenta        9 - Bright blue    D - Bright magenta 2 - Green 6 - Yellow/brown   A - Bright green   E - Bright yellow 3 - Cyan  7 - White          B - Bright cyan    F - Bright white </li> <li>If the desktop pattern or wallpaper causes eyestrain, you can adjust them in the Desktop dialog box of Control Panel.</li> <li> If you have trouble differentiating the colors used by Windows Help, you can adjust them by using the IFJumpColor, IFPopupColor, JumpColor, MacroColor, and PopupColor entries in the [Windows Help] section of the WIN.INI file. The syntax for these entries is      =red green blue where the is a number from 000 to 999, with 999 giving the highest intensity. You must include three digits for each value, and you must include each color value. You can experiment with this setting to create a color that works best for you. The following table lists some colors you can work with: Setting         Resulting color </li></ul>

Changing Fonts
<ul> <li> If you have trouble reading the Windows for Workgroups system fonts (which are used to display window titles, menus, and dialog boxes), you can increase the font size using the FIXEDFON.FON, FONTS.FON, and OEMFONTS.FON entries in the [boot] section of the SYSTEM.INI file. However, you should replace the default fonts only with other system font files supplied with Windows for Workgroups. These fonts include 8514FIX.FON, 8514SYS.FON, and 8514OEM.FON. For example, if you are using a VGA video driver, your .FON files are probably set as follows: fixedfon.fon=vgafix.fon fonts.fon=vgasys.fon oemfonts.fon=vgaoem.fon To increase the size of the system font, expand 8514FIX.FON, 8514SYS.FON, and 8514OEM.FON from the original Windows for Workgroups disks to your Windows program directory (usually C:\WINDOWS). For example, type the following command at the MS-DOS command prompt, and then press ENTER: expand a:\8514fix.fo_ c:\windows\system\8514fix.fon Then, edit the [boot] section of your SYSTEM.INI file to read: fixedfon.fon=8514FIX.FON fonts.fon=8514SYS.FON oemfonts.fon=8514OEM.FON WARNING: Do not use font files other than the system .FON fonts supplied with Windows for Workgroups. For example, you cannot use TrueType(R) (.TTF) fonts. </li> <li> If you have trouble reading the titles of icons, you can adjust the appearance of these titles with the IconTitleFaceName and IconTitleSize entries in the [desktop] section of the WIN.INI file. For example: [desktop] IconTitleFaceName=Arial IconTitleSize=12 </li> <li> If you have trouble reading small fonts used by some applications and do not want to install a screen enlarger utility, you can restrict the fonts available to Windows-based applications by removing the fonts you do not want in the Fonts dialog box of Control Panel. You do not need to actually delete the font files. If you remove all the fonts, only the system fonts remain available to applications. NOTE: You may also need to adjust the icon spacing in the Desktop dialog box of Control Panel and choose Arrange Icons from the Window menu in Program Manager to make all your icon titles visible. </li> <li>If you have trouble reading the file and directory names in File Manager, you can adjust the font settings by choosing Font from the Options menu.</li> <li>If you have trouble locating the text-selection cursor (also known as the caret or insertion bar) in your applications, you can adjust the rate at which it flashes. To do this, choose the Desktop icon in Control Panel.</li></ul>

Changing Schedule+ and Mail Settings
<ul> <li>If you have trouble reading the text in Schedule+, you can adjust the fonts and colors by choosing Display from the Options menu.</li> <li>If you have trouble reading the text in Microsoft Mail, you can adjust the fonts using the FixedFont, NormalFont, and PrintFont entries in the [Microsoft Mail] section of the MSMAIL.INI file, which is located in your Windows for Workgroups directory. Each entry has four parts separated by commas: the font name, point size, a flag for bold, and a flag for italic. To switch between the normal font and the fixed font, choose Change Font from the View menu. Each entry is described separately in the following paragraphs.</li> <li> FixedFont=, , 0|1, 0|1 The above entry identifies a fixed-pitch font you can substitute for the one supplied with Microsoft Mail. This font serves as an     alternative to the Microsoft Mail default (Helvetica 10 point). This entry affects only the message body text, not the message envelope text or folder lists. In Windows for Workgroups Mail, the default is Courier New, 9, 0, 0 (Courier New, 9-point, not     bold, not italic). </li> <li> NormalFont=, , 0|1, 0|1 The above entry identifies the proportionally spaced default font used to display Mail messages. This entry affects only the message body text, not the message envelope text or folder lists. The default value is Helv, 10, 0, 0. </li> <li> PrintFont=, , 0|1, 0|1 The above entry identifies the default proportionally spaced font used to print Mail messages. The default value is Helv, 10, 0, 0. </li></ul>

Changing Mouse Behavior
<ul> <li>If you have difficulty controlling the Microsoft Mouse, you can adjust its speed in the Mouse dialog box of Control Panel.</li> <li>If you have trouble seeing the mouse when you are moving it, you can try using the Mouse Trails feature in the Mouse dialog box of Control Panel. If your third-party video driver does not support the Mouse Trails option, contact your video card vendor for more information.</li> <li> If you have trouble double-clicking the mouse, you can adjust the sensitivity using the Double-Click Speed setting in the Mouse dialog box of Control Panel. You can further adjust the double- click functionality by adding the DoubleClickHeight and DoubleClickWidth entries to the [Windows] section of the WIN.INI file. For example, if you add the following entries to your WIN.INI file and restart your computer, you no longer have to hold the mouse in exactly the same location when you double-click: DoubleClickHeight=30 DoubleClickWidth=30 </li> <li>If you have trouble positioning the mouse on window frames so that you can adjust the size of the windows, you can increase the window border width setting in the Desktop dialog box of Control Panel.</li></ul>

Changing Keyboard Behavior
<ul> <li>If you have trouble using the keyboard because of the speed at which it repeats or the delay time before it begins repeating, you can adjust these settings in the Keyboard dialog box of Control Panel. (You can adjust keyboard settings even further using Access Pack for Microsoft Windows, which is described later on in this Application Note.) If you cannot use Control Panel to adjust the keyboard, you can adjust the corresponding KeyboardDelay and KeyboardSpeed entries in the [Windows] section of the WIN.INI file. KeyboardDelay establishes how much time elapses after you hold down a key before the key starts to repeat (the default is 2 milliseconds). KeyboardSpeed establishes how much time elapses between repetitions of a character on the display when you hold down a keyboard key (the default is 31 milliseconds).</li> <li>You can use Windows Recorder to automate common tasks. For more information about using Recorder, run Recorder and choose Contents from the Help menu to open Recorder Help.</li> <li> You can use two methods to reduce the number of keystrokes required to switch between applications. You can use Task List to display a list of all applications currently running, or you can assign a shortcut key to each application. Task List can be invoked by pressing CTRL+ESC, or by choosing Switch To from any application's Control menu. Application shortcut keys can be assigned by creating an icon for the application in Program Manager and using the Properties command on the File menu. For more information on Task List and shortcut keys, see the "Microsoft Windows for Workgroups User's Guide." GETTING MORE INFORMATION ========================

</li></ul>

Information from Microsoft
For more information on Microsoft products and services for people with disabilities, contact Microsoft Consumer Sales at one of the following numbers:

(800) 426-9400      Voice telephone (800) 892-5234      Text telephone

Third-Party Product Information The Trace R&D Center at the University of Wisconsin-Madison produces a book and a compact disc (CD) that describe products that help people with disabilities use computers. The book is titled "ResourceBook" and contains nearly 500 pages of descriptions and photographs of approximately 2,000 aids. The CD provides a database of more than 12,000 products and other information for people with disabilities. It is issued twice a year and is also available in many public libraries. You can contact the Trace R&D Center at the following address and phone and fax numbers:

Trace R&D Center S-151 Waisman Center 1500 Highland Avenue Madison, WI 53705-2280

(608) 263-2309    Voice telephone (608) 263-5408    Text telephone (608) 262-8848    Fax

Assistive Technology Programs
For general information and recommendations about how computers can help specific individuals, customers should consult a trained evaluator who can best match the individual's needs with the available solutions. An assistive technology program in your area can provide referrals to programs and services available to you. To locate the assistive technology program nearest you, contact the Center for Developmental Disabilities at the following address and phone and fax numbers:

National Information System Center for Developmental Disabilities University of South Carolina Benson Building Columbia, SC 29208

(800) 922-9234,  Voice or text telephone, outside South Carolina extension 301 (800) 922-1107   Voice or text telephone, in South Carolina (803) 777-6222   Voice or text telephone, outside the United States (803) 777-6058   Fax

TO OBTAIN THIS APPLICATION NOTE
You can find WG0788.EXE, a self-extracting file, on the following services:

<ul> <li> Microsoft's World Wide Web Site on the Internet On the www.microsoft.com home page, click the Support icon. Click Knowledge Base, and select the product. Enter kbfile WG0788.EXE, and click GO! Open the article, and click the button to download the file. </li> <li> Internet (anonymous FTP) ftp ftp.microsoft.com Change to the Softlib/Mslfiles folder. Get WG0788.EXE </li> <li> Microsoft Download Service (MSDL) Dial (425) 936-6735 to connect to MSDL Download WG0788.EXE </li></ul>

For additional information about downloading, please see the following article in the Microsoft Knowledge Base: ARTICLE-ID: Q119591 TITLE    : How to Obtain Microsoft Support Files from Online Services You can have this Application Note faxed or mailed to you from the automated Microsoft FastTips Technical Library, which you can call 24 hours a day, 7 days a week at (800) 936-4200. NOTE: The FastTips Technical Library is available only to customers within the U.S. and Canada. If you are unable to access the source(s) listed above, you can have this Application Note mailed or faxed to you by calling Microsoft Product Support Services Monday through Friday, 6:00 A.M. to 6:00 P.M. Pacific time at (425) 637-7098. If you are outside the United States, contact the Microsoft subsidiary for your area.
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Last reviewed: June 26, 1998

© 1998 Microsoft Corporation. All rights reserved. Terms of Use.