Microsoft KB Archive/23558

Word 3.x: Sorting with Blank Fields

PSS ID Number: Q23558 Article last modified on 11-02-1994

3.x

MS-DOS

Question:

I have a table of information set up, and I want to sort based on the first character in a certain field of each record. Some of the fields are blank and I want them to be sorted to the beginning of the table, but Word does not recognize the blank field and refuses to sort it. What can I do?

Response:

In Word, alphanumeric text is text containing letters or both letters and numbers. Blanks created by spaces or tabs are not sorted. Instead of leaving the field blank in a record where you do not have the field information but you still want it sorted, type the lowercase letter “a” in the field to mark the fact that it is blank. Then the record will be sorted to the beginning of the sort area. Page 236 of the “Using Microsoft Word” manual has more information on alphanumeric text sorting.

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