Microsoft KB Archive/285422

= Pictures that are pasted from an Excel table do not scale correctly, and the table is misaligned in PowerPoint =

Article ID: 285422

Article Last Modified on 3/6/2007

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APPLIES TO


 * Microsoft Office PowerPoint 2007
 * Microsoft Office PowerPoint 2003
 * Microsoft PowerPoint 2002 Standard Edition

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This article was previously published under Q285422



SYMPTOMS
When you paste a combination of cells and other objects, such as pictures or drawing objects, from Microsoft Excel into Microsoft PowerPoint, the pictures may not retain their original size and position relative to the cells. Additionally, the text in the resulting table rows and columns may not be aligned properly.



CAUSE
This problem occurs because, by default, the group of cells (which are treated as a table) and other objects are pasted as separate elements. The table is resized to fit the slide, and then the other objects are positioned relative to the position and dimensions of the resized table.



WORKAROUND
To work around this problem, change the way the table and pictures are pasted into PowerPoint. To do this, follow these steps, as appropriate for the version of PowerPoint that you are running.

Microsoft PowerPoint 2002 and Microsoft Office PowerPoint 2003

 * 1) Paste the selection from Excel into PowerPoint.
 * 2) Position the mouse pointer over the smart tag Paste Options button, and then click the arrow.
 * 3) On the Paste Options shortcut menu, click Excel Table or Picture of Table.

When you click Excel Table, you embed the entire workbook in the presentation. This procedure enables you to edit the workbook and the AutoShapes later as needed.

When you click Picture of Table, you create a picture of the selected area of the spreadsheet and of the AutoShapes.

Microsoft Office PowerPoint 2007

 * 1) On the Home tab, click the arrow under Paste in the Clipboard group, and then click Paste Special.
 * 2) Click Microsoft Office Excel Worksheet Object.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: PPT kbnoOfficeAlertID PPT2002 PPT2003 PPT2007

Keywords: kbbug kbpending KB285422

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