Microsoft KB Archive/63202

Word: Compiling an Index or TOC with Linked Documents

PSS ID Number: Q63202 Article last modified on 03-07-1997

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= SUMMARY =

If you compile an index or table of contents that includes entries for a series of linked documents, you must give the command to compile with the insertion point in the first document. If you give the command to compile with the insertion point in any document other than the first, Microsoft Word for the Macintosh skips entries in the previous documents.

Word scans a series of linked documents for index entries or table of contents entries if it is generating an index or table of contents. The index is placed at the end of the series of linked documents and the table of contents is placed at the beginning.

= MORE INFORMATION =

A previous index or table of contents compilation can affect the placement of the final index or table of contents. To place the index in a new location, you must remove all paragraph marks resulting from a compilation before you give another command to compile.

A new index replaces the previous index if the final paragraph mark (formatted as the Index style) was not deleted with the previously compiled index. Word searches for paragraph marks formatted for the Index style. If Word finds one of these marks, the index is placed at this point. If Word encounters none of these marks, the index is placed at the end of the document or at the end of a series of linked documents.

The same process applies to a table of contents. The table of contents is placed at the beginning of the series of documents unless a paragraph mark formatted with the table of contents style is found elsewhere.

For example, to move the table of contents to another location, follow the steps below:


 * 1) Open the first document and generate a table of contents.
 * 2) Select Show Paragraph Markers, and select the last paragraph mark in the newly generated table of contents.
 * 3) Choose Cut and either position the cursor where you want the table of contents in the first document, or open the linked document and position the cursor where you want to place the table of contents.
 * 4) Choose Paste.
 * 5) Return to the original table of contents and delete it.
 * 6) Generate a new table of contents.
 * 7) Place the second table of contents in the location of the pasted paragraph marker, and verify all page references are accurate.

Reference(s):

“Microsoft Word: Reference to Microsoft Word,” version 4.0, pages 136, 138, and 168.

KBCategory: kbusage KBSubCategory: kbformat Additional reference words: macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.