Microsoft KB Archive/161662

= PUB97: How to Create One or More Upside-Down Pages =

Article ID: 161662

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Publisher 97 Standard Edition

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This article was previously published under Q161662



SUMMARY
Sometimes you want to create a specialty publication that contains one or more pages printed upside down and in reverse order from the rest of the publication. This article deals with special problems associated with creating this style of publication.



MORE INFORMATION
Creating a specialty publication with one or more upside-down pages requires more than a little preplanning, and setting up layouts.

There are two basic methods for creating this style of publication:
 * 1) Create two separate publications of equal length.
 * 2) Create a single publication with one or more pages in the upside down orientation.

These methods assume that you are printing the publication using the bookfold page layout scheme.

Method 1: Creating Two Separate Publications
In this method you create two separate publications of equal length. One is the "right-side up" portion of your publication, usually the portion that has the most pages, and the other is the upside-down portion of the publication.

For Example: Suppose the total length of a bookfold publication is 12 pages long. The right-side up section is 7 pages long, the upside-down section is 5 pages long. Next, create two bookfold publications, both 12 pages long, using the first 7 pages in one publication, and the first 5 pages in the other publication.

Using this method there is no need to rotate any frames upside-down, and you can make use of all of Publisher's features when creating these publications. On those pages that are left intentionally blank, click Ignore Background on the View menu. This prevents these pages from having any background text or images appear on screen or print.

Once the documents are set up to your liking, use the following steps to print them out and assemble the final publication.

Steps to Print:
 * 1) Open the first publication, then print it out. Note of how the paper is fed through the printer.

On most laser printers, the paper is fed into the printer face up- top first and comes out face down-top first. Some printers, however, have the pages come out face up. This stacks the pages in reverse page order, and you have to resort the pages into the correct order.
 * 1) Pick up the pages and hold them face up with their tops in the same direction in which they are fed into the printer. Usually, this is with the top facing the printer. Now rotate the pages, keeping them face up, so that the tops of the pages are now pointing in the opposite direction.
 * 2) Put the paper back into the paper tray.
 * 3) Close the first publication and open up the second, "upside down" publication and print it out.

The publication now has the pages in the proper order and orientation. If your printer supports duplex printing, the publication should now be in it's final form, otherwise you can use the single-sided pages as masters and have the final form photocopied on both sides.

The downside to this method is that the format is not one that readily lends itself for printing at a service bureau from a file. You can create the two print files, but to have a service bureau merge them together is more expensive than printing two normal documents of the same length.

Also any changes in the length of the final document have to be duplicated perfectly in both master documents. In addition, special effects such as having a page that is half right-side up and half upside down, require several test pages to insure that the two sections line up correctly. You also cannot flow text from the right side up section into the upside down section, thus increasing the amount of retyping and copying and pasting of text between the two documents.

Method 2: Creating a Single Document
Creating a single document gives you more flexibility, but it requires special handling of the sections.

The main thing to remember about creating this kind of document is that the first page of the upside down section will be the last page of the document. It is best to create the first half of the document, and use the steps below to finish off the rest of the document.

For example, suppose your publication will be 12 pages long. The first 7 pages are the right side up portion. The last 5 pages are the upside down portion. The first page of the upside down section is on page 12 of the document. The second page is on page 11, the third page is on page 10, the fourth page is on page 9, and the fifth page is on page 8.

It's best to work with the upside down sections right side up initially. Trying to type upside down is very difficult. Also, these pages cannot use the background pages, so for each page click Ignore Background on the View menu.

For each of these pages you must place on the page any header or footer items, such as title, page number, date, etc.

Simple Method to Put Header and Footer on Pages

 * 1) Go to the last page of the first section.
 * 2) On the Insert menu, click Page.
 * 3) Create a single blank page.
 * 4) On the new page, place the master elements, that is, those items you wish to appear on every page in the same location, such as a watermark or header title. Then click Ignore Background on the View menu.

This does not include frames for text, and so on. Initially, you are setting up just the master elements for duplication.
 * 1) Once you finish laying out the master elements, click Page on the Insert menu.
 * 2) In the Insert Page window, click Duplicate All Objects On Page Number, which should already list the current page number. Type the number of pages needed. If you want 5 upside down pages, you must insert 4 more pages, since you already created one of the five pages.

Publisher creates the new pages with the master elements in place. You must number them in descending order, counting down to one for the last page.

Work with these pages as you normally would, except for flowing text from one page to another. Remember, you are seeing the pages in reverse order. While you may be on page 11 of the publication, you might be on page 2 of the upside down section.

Once you finish laying out and putting together your publication, go to the last page of the document and follow these steps:

Turning the Pages Upside Down

 * 1) On the edit menu, and click Select All. This should select everything on the page.
 * 2) Next, on the Arrange menu, click Rotate/Flip, then click Custom Rotate.
 * 3) In the Customer Rotate window, type 180 in the Angle box, then click Close. The page should now be rotated 180 degrees.
 * 4) Repeat steps 1 to 3 for each page you want upside down.

Once you finish, you can print normally to your printer, with the upside down pages printing in the correct location for a bookfold publication.

Additional query words: 97 4.00 pub4 pub97 kbprint

Keywords: kbhowto kbprint kbusage KB161662

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