Microsoft KB Archive/313048

= HOW TO: Change the Default &quot;Save Prompt&quot; Text When Users Save an Office XP Document in an Alternate Format =

Article ID: 313048

Article Last Modified on 1/31/2007

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APPLIES TO


 * Microsoft Windows XP Professional
 * Microsoft Windows 2000 Standard Edition
 * Microsoft Office XP Professional Edition
 * Microsoft Office XP Small Business Edition
 * Microsoft Office XP Standard Edition
 * Microsoft Office XP Standard Edition for Students and Teachers
 * Microsoft Office XP Developer Edition
 * Microsoft Access 2002 Standard Edition
 * Microsoft Excel 2002 Standard Edition
 * Microsoft FrontPage 2002 Standard Edition
 * Microsoft Outlook 2002 Standard Edition
 * Microsoft PowerPoint 2002 Standard Edition
 * Microsoft Word 2002 Standard Edition

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This article was previously published under Q313048



IN THIS TASK
SUMMARY
 * Customize the Default &quot;Save Prompt&quot; Text



SUMMARY
You can use a system policy or a group policy (in Microsoft Windows 2000 or Microsoft Windows XP) to enable Microsoft Office XP programs to display a dialog box with customizable text when users save a document in any format other than the default.

Customizing the &quot;Save Prompt&quot; text when a document is saved in a non-default format is a useful way to remind users of the pitfalls of using alternate formats and to provide an extra layer of protection against users accidentally choosing the wrong format.

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Using a System Policy

 * 1) In the System Policy Editor, double-click the Default User icon.
 * 2) Expand the Microsoft Office XP node.
 * 3) Expand the Customizable error messages node.
 * 4) Click the Default save prompt node to select the check box.
 * 5) In the Default save prompt text box, type the text that you want to appear when users try to save in a format other than the default for a program. The text can be up to 255 characters.

Using a Group Policy

 * 1) Click Start, point to Run, and then type MMC in the Open box.
 * 2) On the Console menu, click Add/Remove Snap-In.
 * 3) In the Add/Remove Snap-In dialog box, click Add on the lower left.
 * 4) In the Snap-Ins list, double-click Group Policy, and then click Finish.
 * 5) Click Close to close the Add Standalone Snap-in dialog box, and then click OK in the Add/Remove Snap-In dialog box.
 * 6) In the Console root under Local Computer Policy, expand User Configuration.
 * 7) Expand Administrative Templates, and then examine the templates that are currently installed.
 * 8) Right-click Administrative Templates, and then click Add/Remove Templates.
 * 9) Click Add and then double-click the Office10.adm template.
 * 10) Click Close in the Add/Remove Templates dialog box.
 * 11) Under Administrative Templates, expand Microsoft Office XP.
 * 12) Click Customizable Error Messages.
 * 13) Double-click the Default save prompt text icon on the right.
 * 14) On the Policy tab, click Enabled.
 * 15) Type the text that you want to appear when users try to save in a format other than the default for a program, and then click OK. The text can be up to 255 characters.
 * 16) On the Console menu, click Save to save the policy that you created.

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Keywords: kbhowto kbhowtomaster KB313048

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