Microsoft KB Archive/213697

= XL2000: How to Create PivotTable from Word =

Article ID: 213697

Article Last Modified on 10/11/2006

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APPLIES TO


 * Microsoft Excel 2000 Standard Edition

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This article was previously published under Q213697





SUMMARY
This article includes a sample Microsoft Visual Basic for Applications macro. The macro uses Automation to build a PivotTable in Microsoft Excel and returns the data back to Microsoft Word.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

The following example, when run from Microsoft Word, creates a Microsoft Excel PivotTable, inserts the data into a new Microsoft Word document, and then arranges the data in a table format. If the GetObject function returns error 429, the example uses the CreateObject function to start a new session of Microsoft Excel. If the CreateObject function is used, the example uses the Quit method to close the new instance of Microsoft Excel. To use this example, follow these steps:

  Create a worksheet in Microsoft Excel with data similar to the following:

     A1: Region    B1: Office    C1: Sales A2: North    B2: Alpha     C2: 100 A3: East     B3: Beta      C3: 120 A4: West     B4: Alpha     C4: 130 A5: North    B5: Beta      C5: 100 A6: East     B6: Beta      C6: 140 A7: West     B7: Alpha     C7: 110

Then, save the workbook in the My Documents folder with the name Sales.xls.   In Microsoft Word, point to Macro on the Tools menu and click Visual Basic Editor. On the Insert menu, click Module and type the following macro: Sub Create_PivotTable

Dim xlObj As Excel.Application Err.Number = 0

On Error GoTo notLoaded Set xlObj = GetObject(, "Excel.Application.9")

notLoaded: If Err.Number = 429 Then Set xlObj = CreateObject("Excel.Application.9") theError = Err.Number End If        xlObj.Visible = True xlObj.Workbooks.Open FileName:="C:\My Documents\Sales.xls"

With xlObj .Range("A1").Select .ActiveSheet.PivotTableWizard SourceType:=xlDatabase, _ SourceData:= "Sheet1!R1C1:R5C3", TableDestination:="", _ TableName:="PivotTable1" .ActiveSheet.PivotTables("PivotTable1").AddFields _ RowFields:="Office", ColumnFields:="Region" .ActiveSheet.PivotTables("PivotTable1"). _            PivotFields("Sales").Orientation = xlDataField End With

xlObj.ActiveSheet.UsedRange.Select Documents.Add

With xlObj For Each newCell In .Selection With Selection .InsertAfter Text:=newCell.Value mCount = mCount + 1 If mCount Mod xlObj.Selection.Columns.Count = 0 Then .InsertAfter Text:=vbCr Else .InsertAfter Text:=vbTab End If              End With Next newCell

ActiveDocument.Range.ConvertToTable _ Separator:=wdSeparateByTabs ActiveDocument.Tables(1).AutoFormat _ Format:=wdTableFormatClassic1 End With

If theError = 429 Then xlObj.DisplayAlerts = False xlObj.Quit Endif Set xlObj = Nothing

End Sub

 On the Tools menu, click References. Click to select the Microsoft Excel 9.0 Object Library check box. Click OK.

This step allows you to use the Microsoft Excel objects, properties, and methods in Visual Basic macros. On the File menu, click Close and Return to Microsoft Word. To run the macro, point to Macro on the Tools menu and click Macros. Click Create_PivotTable and click Run.

