Microsoft KB Archive/170431

= XL97: How to Convert All Files on a Server to Microsoft Excel =

Article ID: 170431

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q170431





SUMMARY
The Microsoft Excel 97 File Conversion add-in converts all of the files in one folder. This article describes how to use a Visual Basic for Applications macro to convert the files in a folder and all of its subfolders.



MORE INFORMATION
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In Microsoft Excel 97, the Application object now has FileSearch and FoundFiles properties that return an object containing the list of files found in the search. These properties can be used to open another file type and then save it in Microsoft Excel 97 format.

NOTE: If you do not want to see each workbook that is opened and closed, add the following line to the beginning of the macro: Application.ScreenUpdating = False If you convert a large number of files, this line may cause the macro to appear to stop responding.

The following sample Visual Basic for Applications macro converts the files in a folder and its subfolders: Application.ScreenUpdating = False

If you convert a large number of files, this line may cause the macro to appear to stop responding.

The following sample Visual Basic for Applications macro converts the files in a folder and its subfolders:

Sub Converter

'Turns off alerts, allows duplicate files to be overwritten without prompts Application.DisplayAlerts = False

'Initializes conversion conditions. SearchDir = InputBox("Input name of directory to start in") FileExt = InputBox("Input extension of files to convert in the form  *.xxx") SaveDir = InputBox("Input name of directory to save files to") SearchSubs = MsgBox(prompt:="Do you want to include files in  subdirectories?", Buttons:=vbYesNo)

'Initializes the search. With Application.FileSearch .NewSearch .LookIn = SearchDir

'Determines whether to search subdirectories. If SearchSubs = 6 Then .SearchSubFolders = True Else .SearchSubFolders = False End If

'Determines file type to convert. .FileName = FileExt .MatchTextExactly = True

'If the search found files, loops again, opens, and then resaves in the 'Microsoft Excel workbook format If .Execute > 0 Then counter = 0 For i = 1 To .FoundFiles.Count counter = counter + 1 Workbooks.Open FileName:=.FoundFiles(i)

'Builds the new name by deleting the previous extension. ActiveWorkbook.SaveAs FileName:=SaveDir & "\" & _ Left(ActiveWorkbook.Name, Len(ActiveWorkbook.Name) - 4), _ FileFormat:=xlWorkbookNormal ActiveWorkbook.Close savechanges:=False Next i

'Returns how many files were converted. MsgBox prompt:=counter & " files were converted" ElseIf .Execute = 0 then MsgBox "No files were found, no files were converted" End If

End With End Sub

