Microsoft KB Archive/257951

= WD97: Incorrect Results When You Perform Mail Merge with Excel Data Source =

Article ID: 257951

Article Last Modified on 1/27/2007

-

APPLIES TO


 * Microsoft Word 97 Standard Edition

-



This article was previously published under Q257951





SYMPTOMS
When you perform a mail merge with an Excel data source, the results of the mail merge may not be correct. For example, a record that contains a blank field in the data source displays the data from the previous record in the merge results.



CAUSE
Microsoft Word used Dynamic Data Exchange (DDE), which is the default, to connect to your data source.



RESOLUTION
The Select Method check box in the Open Data Source dialog box lets you choose other connection methods, including ODBC.



WORKAROUND
To work around this problem, use the Excel Worksheet Converter to connect to your data source. To do this, follow these steps:
 * 1) On the Tools menu, click Mail Merge.
 * 2) In the Mail Merge Helper dialog box, click Get Data, and then click Open Data Source.
 * 3) In the Open Data Source dialog box, click MS Excel Worksheet (*.xls) in the Files of type list, and then locate and select your Excel data file.
 * 4) Select the Select Method check box, and then click Open.
 * 5) In the Confirm Data Source dialog box, select MS Excel Worksheet via Converter (*.xls, *.xlw), and then click OK.
 * 6) In the Open Worksheet dialog box, click Entire Workbook in the Open Document in Workbook list, and then click OK.

-or-

In the Open Worksheet dialog box, click the appropriate sheet in the Open Document in Workbook list, click the appropriate Name or Cell Range, and then click OK.


 * 1) Follow the Mail Merge Helper prompts to set up your main document, and continue the mail merge.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

