Microsoft KB Archive/98213

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WD: Text with &quot;Keep&quot; Formats Lost Saving as Text with Layout

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Q98213

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 2.0c-CD
 * Microsoft Word for the Macintosh, versions 5.0, 5.0a, 5.1, 5.1a

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SYMPTOMS
When you save a document that contains the Keep Lines Together or Keep With Next paragraph formats, text at the location of these formats may be lost when you save as the Text With Layout or DOS Text With Layout file formats. This problem may not be evident at first in short documents, but it becomes more prevalent as documents grow in size.

WORKAROUND
To avoid any loss of text, follow these steps prior to saving as Text With Layout or DOS Text With Layout:


 * 1) On the Edit menu, click Select All.
 * 2) On the Format menu, click Paragraph.
 * 3) Under Pagination, click to clear the Page Break Before, Keep With Next, and Keep Lines Together check boxes, and then click OK.

You can now save the document as Text With Layout or DOS Text With Layout without any loss of text. Removing these formats has no adverse effect on layout in the exported file as the Text With Layout converter does not emulate page break locations.

STATUS
Microsoft has confirmed this to be a problem with the Text With Layout converter supplied with Word for the Macintosh and Word for Windows. This problem was corrected in Microsoft Word 6.0x for Windows and Macintosh.