Microsoft KB Archive/60315

Word: Assigning Commonly Used Words to a Keystroke

PSS ID Number: Q60315 Article last modified on 11-02-1994

5.00 5.50 6.00

MS-DOS

= SUMMARY =

To assign a commonly used word or words (for example, a company name or address) to a glossary entry that can be accessed with one or two keystrokes, follow these steps:

Word Version 5.00

 * 1) Highlight the word or words and select the Copy command.
 * 2) In the “to:” field, type a name to refer to the glossary entry, followed by a caret (^), which is entered by pressing SHIFT+6. After the caret, press the key sequence that will be used to refer to the word (for example, the F2 key or the CTRL+K keys). Then press the ENTER key to carry out the command.
 * 3) Choose the Transfer Glossary Save command to save this action in the active glossary.
 * 4) To insert the word(s), press the appropriate key sequence assigned to it in Step 2.

Word Version 5.50

 * 1) Highlight the word or words and select the Edit Glossary command.
 * 2) In the “Glossary Name:” field, type a name to refer to the glossary entry. In the “Optional Keys:” field, press the key sequence that will be used to refer to the word (for example, the F2 key or the CTRL+K keys). Then press the ENTER key, or click the Define command with the mouse to carry out the command.
 * 3) Select the Edit Glossary command, then select the Save Glossary command by pressing ALT+S or clicking the Save Glossary command with the mouse. In the Save Glossary menu, either press ENTER to save to the currently loaded glossary, select another glossary file using the “Files:” and “Directories:” boxes, or type the new name of the glossary to be saved.
 * 4) To insert the word(s), press the appropriate key sequence assigned to it in Step 2.

When a function key that Word uses for a specific task has been reassigned to a glossary entry, the word (or group of words) will be inserted into the document when the reassigned function key is pressed. The specific task that was originally assigned to the function key will not be completed as long as the active glossary file contains a reassigned keystroke.

To use the original Word key assignments, load a glossary file that contains no function key assignments, or press CTRL+X for Word 5.00 or CTRL+A for Word 5.50 before pressing the function key.

KBCategory: kbother KBSubcategory: Additional reference words:

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================================================================ Copyright Microsoft Corporation 1994.