Microsoft KB Archive/99656

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Contents of What's New in Word 5.1 for the Macintosh?

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Q99656

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The information in this article applies to:


 * Microsoft Word for the Macintosh, version 5.1

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SUMMARY
This is a description of the new features in Microsoft Word version 5.1 for the Macintosh. If you have already upgraded to Word version 5.1, you can find this information in the &quot;What's New in Microsoft Word Version 5.1&quot; manual. If you do not own a previous version of Word for the Macintosh and want general information about the product, call Microsoft Sales Information Center at (800) 426-9400. If you are outside the United States, contact the Microsoft subsidiary for your area. To locate your subsidiary, call Microsoft International Customer Service at (425) 936-8661.

The Toolbar
The Toolbar gives you one-click access to the Word commands you use most often. For example, you can click a button on the Toolbar to open, save, or print a document. You can also click buttons to create envelopes and bulleted lists.

You can position the Toolbar where it is most convenient for your work --horizontally across the top of the screen or vertically along the left or right side of the screen. You can also customize the Toolbar by replacing the original, or default, buttons with the buttons that are most useful for the particular work you do. The Toolbar holds up to 30 buttons that you can customize with your choice of more than 150 button faces and 300 Word commands.

Bulleted List
When you click the Bulleted List button on the Toolbar (or choose Bullet from the Insert menu), Word adds a bullet to any selected paragraphs and applies hanging indent formatting. Each time you want to add an item to a bulleted list, just click the Bulleted List button.

New Table Button on Ribbon
We've added a Table button to the ribbon. You can use the Table button to easily insert a table, convert existing text into a table, or to insert cells, rows, and columns into a table.

Create Envelope
The Create Envelope button on the Toolbar (or the Create Envelope command on the Tools menu) provides an easy way to create envelopes and to store addresses. Word can automatically format and print envelopes in 11 different sizes. Word even inserts your return address automatically.

Find File Command
We've improved the Find File command so you can now search for files in a specified folder instead of searching an entire drive. You can search by filename, keywords, author, or date of creation. You can also preview, sort, and print without opening files, and you can copy text from the Find File preview window and paste it into an open document.

Print Odd or Even Numbered Pages
We've added an odd-only and even-only feature to the Print command to make it easier for you to print on both sides of the paper. You can use the odd-only option to print all the odd-numbered pages and then use the even-only option to print all the even-numbered pages on the backs of the odd pages.

Spelling Checker Enhancements
The spelling checker is more powerful than ever, thanks to these improvements:


 * The spelling checker returns to your document more quickly after you add words to a custom dictionary and close the Spelling dialog box.
 * You can use the Ignore All button to tell the spelling checker to ignore all instances of a selected word during the current spelling check and any other spelling checks you conduct until you quit Word.
 * Word gives you more feedback on the progress of a spelling check by displaying a message stating that Word is loading the spelling dictionaries. Word also indicates the percentage of the spelling check that has been completed in the lower-left corner of the document window.

New or Improved File Converters
Word 5.1 includes a new converter for Microsoft Excel. In addition, Word 5.1 includes the following upgraded converters:


 * WordPerfect(R) version 5.x for MS-DOS
 * MacWrite(R) II
 * Windows(TM) Metafile graphics

Group Tool Added to Picture Window
When you create a picture composed of several elements, you can now group those elements together using the new group tool. The individual elements become in effect a single element that you can easily move or scale. If you later decide to modify the picture, you can ungroup the elements and work on the particular element you want to change.

Creating Drop Caps
You can set off the first letter in a paragraph by creating a &quot;dropped&quot; capital letter, commonly called a &quot;drop cap.&quot; The Drop Cap command in Word 5.1 creates two kinds of drop caps: those that drop into a paragraph, wrapped by text, and those that drop into the margin beside a paragraph.

Text Annotations
Using the new Annotation command, you can add pop-up comments to your document. Annotations are particularly useful for documents that you want to distribute for others to review and comment. Annotations make online reviewing easier for both the reviewer and the author because annotations do not disrupt the original text, and you can view comments and text at the same time. After the author reviews the annotations, he or she can incorporate them into the document or delete them.

Creating Charts with Microsoft Graph
Microsoft Graph is a separate program, supplied with Word 5.1, that you run from within Word. Using Microsoft Graph, you can easily create a chart to embed in your Word document. You can use data from a Word table to create a chart by selecting all or part of the table and then clicking the Graph button on the Toolbar. Microsoft Graph offers 12 types of charts, including area, bar, column, pie, 3D, and line.

"NOTE: You must have Apple(R) System 7(TM) software to run Microsoft Graph."

Checking Battery Usage in the Apple Macintosh PowerBook(R)
When you install Word on an Apple Macintosh PowerBook, Word provides a battery power indicator on the ruler so you can see how much power is available without leaving Word.

Playing Movies in Word
If your Macintosh model supports Apple QuickTime(TM), you can add sound, video, and animation to your Word documents. Using the Movie command, you can insert an existing QuickTime movie in a document as easily as you can copy and paste text and graphics.

Apple System 7 Support
Word 5.1 fully supports System 7, which means you can use TrueType(R) fonts; exchange information using Publish and Subscribe, linking, and embedding; share files over a network; and use the stationery format to create document templates.

System Requirements
To run Word 5.1, you need:


 * Macintosh Plus, SE, Classic(R), Portable, PowerBook, LC, II-family, or Macintosh Quadra(TM) personal computer
 * One 800K disk drive and a hard disk
 * System 6.0.2 to 6.0.8 (Microsoft Graph requires System 7 or later), Finder(TM) 6.1 or higher, minimum of 1 megabyte (MB) of memory (2 MB required for use with the grammar checker)

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System 7, minimum of 3 MB of memory (4 MB recommended for use with the Toolbar or grammar checker)

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