Microsoft KB Archive/64186

Word: Creating Variable-Width Borders

PSS ID Number: Q64186 Article last modified on 11-02-1994

4.00 5.00

MS-DOS

= SUMMARY =

When using the Format Border Box command, Word automatically positions the paragraph borders on the left and right edges of the paragraph’s margins, and positions the text just inside the box borders. Indenting the paragraph adjusts both the text and the borders.

To change the width of the document text independent of the border margins, complete the following steps:


 * 1) Set the Format Division Margins “top margin:” field to -1. This tells Word that this is an absolute setting and not to adjust the top margin to accommodate for a header. This ensures that the first line of text on the page begins 1 inch from the top, regardless of the header position.
 * 2) Print the page that contains the indented paragraph to be boxed and measure the distance from the top of the page to the first line of the paragraph to be boxed. Enter this measurement in the Format Division Margins running-head “position from top:” field.
 * 3) Create the running head. To do this, press CTRL+PGUP to move to the top of the document. Then, press ENTER to create a new paragraph and format that paragraph as a running head by choosing the Format Running-Head command. Select Top in the Format Running- Head “position:” field and Yes in the “first page:” field. Press ENTER.
 * 4) Execute the Format Border command and select the Box option in the “type:” field. Press ENTER.
 * 5) Count the number of lines in the paragraph to be boxed. Then, with the highlight on the running-head paragraph, press SHIFT+ENTER once for each line that is in the paragraph minus one (for example, if the paragraph to be boxed is 9 lines long, press SHIFT+ENTER 8 times).

When the document is printed, the running head paragraph will appear around the indented paragraph.

This formatting technique is best used when the final copy of the document is being created. If any editing or formatting is done, the position of the boxed paragraph may change and the paragraph border will have to be adjusted.

Note: If the document is longer than one page, the page containing the running head must be separated from the previous page using a division break. The running head is then placed on the first line following the division break.

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