Microsoft KB Archive/302939

= How to save a Publisher publication as a Word document =

Article ID: 302939

Article Last Modified on 1/31/2007

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APPLIES TO


 * Microsoft Office Publisher 2003
 * Microsoft Publisher 2002 Standard Edition
 * Microsoft Publisher 2000 Standard Edition

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This article was previously published under Q302939



SUMMARY
This article describes how to save and view your Microsoft Publisher publication as a Microsoft Word document. You may want to save your publication as a Word document when you want others who do not have Publisher installed on their computers (but have Word installed) to view your publication.

To save your publication as a Word document, use any of the following methods:
 * Export the text in your publication, and then save the text as a Word document.
 * Paste your publication as a picture, and then save the picture as a Word document.

You can also use Publisher to create a Web site from your publication, and then publish your Web site to a folder on your hard disk. You can then send the folder and its contents as an e-mail attachment, or save it to a floppy disk for others to view.



Export the Text in Your Publication
 Start Publisher, and then open the publication that you want to save in Word. On the File menu, click Save As. In the Save As dialog box, specify a location where you want to save the file, and then type a name for the text in the File name box. In the Save as type box, click the file format appropriate for your version of Word. For example, if you are running Microsoft Word 2000, click Word 97-2000 & 6.0/95 - RTF (*.doc), and then click Save.

After you click Save, you receive the following message:

The file type you selected only supports text. It does not support graphics or drawing objects. To save only the text of this publication, click OK. To save the entire publication, click Cancel, and then choose the Publisher (.pub) file type.

 Click OK to save the text of your publication as a Word document (.doc). Start Word. On the File menu, click Open.</li> Locate the file that you saved, and then click Open.</li></ol>

Paste Your Publication as a Picture

 * 1) Start Microsoft Publisher, and then open the publication that you want to save in Word.
 * 2) Click Select All on the Edit menu.
 * 3) Click Copy on the Edit menu.
 * 4) Start Microsoft Word, and then open a new blank document.
 * 5) On the Edit menu, click Paste Special.
 * 6) In the Paste Special dialog box, under As, click Picture, and then click OK.
 * 7) Repeat steps 2 through 6 for every page of your publication.

Note that because Publisher allows you two layers on which to lay out a publication, objects in the background page are not selected. You must move background objects to the foreground page in order to select them. To do this, click Send to Foreground on the Arrange menu. This may not always be possible for objects on all background pages. To move between foreground and background pages, press CTRL+M, or click Go to Background or Go to Foreground on the View menu.

Save Your Publication as Hypertext Markup Language (HTML) Pages
To save the publication as HTML pages, follow the steps that are listed for your version of Publisher.

Microsoft Publisher 2000

 * 1) Start Microsoft Publisher, and then open the publication that you want.
 * 2) On the File menu, click Create Web Site from Current Publication.
 * 3) When prompted to run the Design Checker, click Yes. The Design Checker scans your publication for any potential design and performance issues.
 * 4) On the File menu, click Save As.
 * 5) In the Save As dialog box, specify a location where you want to save the Web site. Type a name for the new Web pages in the File name box, and then click Save.
 * 6) To publish your Web site, click Save as Web Page on the File menu.
 * 7) In the Save as Web Page dialog box, accept the default Publish folder that Publisher creates when you publish (save) your publication as HTML files, or specify another folder where you want to publish the HTML files, and then click OK.

The Web site that was created from your publication is now published to a folder on your hard disk. The home page file name and extension of the first page is Index.html. To view your home page, double-click the Index.html page.
 * 1) You can now send the folder and its contents as an email attachment or save it to a floppy disk and distribute it for others to view.

Microsoft Publisher 2002 and Microsoft Office Publisher 2003

 * 1) Start Microsoft Publisher, and then open the publication that you want.
 * 2) On the File menu, click Save As.
 * 3) In the Save As dialog box, specify a location where you want to save the HTML pages. In the File name box, type a file name for the new file. In the Save as type box, click Web Page(*.htm;*.html), and then click Save.

The publication is published to a folder on the hard disk. The home page is named .htm. To view the home page, use one of the following methods:
 * Double-click the .htm file.
 * Right-click the .htm file, and then click Open With. Then, select the program that you want to use to open the file.

For more information about creating Web publications in Microsoft Publisher, click the following article number to view the article in the Microsoft Knowledge Base:

302770 How to create a Web publication

For more information about creating Web sites in Microsoft Publisher, click Microsoft Publisher Help on the Help menu, type create a Web site in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: OFF2000

Keywords: kbhowto KB302939

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