Microsoft KB Archive/197340

= OL2000: Custom Template Does Not Appear in Word Letter Wizard =

Article ID: 197340

Article Last Modified on 10/8/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q197340





SYMPTOMS
When you create a "New Letter To Contact" in Microsoft Outlook, your custom letter template does not appear in the list of page designs in the Microsoft Word Letter Wizard.



CAUSE
The letter templates you create in Word must be saved in the Templates folder. The word "Letter" must be in the file name. For example, if you name one template "My.Dot" and one template "My Letter.dot," only "My Letter.dot" is displayed in the list of page designs.



MORE INFORMATION
"New Letter to Contact" is designed to work with Microsoft Word 97 or later. It will not work with earlier versions of Microsoft Word, or other word processing programs.

To Create a Letter Template

 * 1) Start Word.
 * 2) Create your template.

NOTE: Only Styles will be used in your letter. Graphics, frames, textboxes, and elements within frames and textboxes do not appear in the letter to contact.
 * 1) On the File menu, click Save As.
 * 2) Click to select Document Template (*.dot) in the Save As Type list.
 * 3) Type the name "XXXXX Letter.dot" (without the quotation marks) in the File Name box (where XXXXX is your file name.)
 * 4) Click Save.
 * 5) On the File menu, click Close.

When you start the Letter Wizard from a Contact in Outlook, the template will now appear in the list of available templates under "Choose a Page Design."

To Use the Letter Wizard from Outlook

 * 1) In the Folder List, click Contacts.
 * 2) Select a Contact and on the Actions menu, click "New Letter to Contact."
 * 3) On the Letter Format tab, select your custom template from the "Choose a page design" list.
 * 4) Select any other options to determine the general appearance of your letter, and then click Finish to start typing the text of your letter in Word.

NOTE: If you enabled the option "Prompt to save Normal template" in Word, you may receive the following message when you quit Word:

  Changes have been made that affect the global template, Normal.dot. Do  you want to save those changes?

The Outlook action, "New Letter to Contact," does not modify the Normal template. Unless you changed your Normal template, click No in the above dialog box.

Keywords: kbhowto kbinterop KB197340

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