Microsoft KB Archive/149576

= How to Simulate a PivotTable with No Summarization =

Article ID: 149576

Article Last Modified on 6/23/2005

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APPLIES TO


 * Microsoft Excel 97 Standard Edition
 * Microsoft Excel 98 for Macintosh

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This article was previously published under Q149576



SUMMARY
In Microsoft Excel, when you use the PivotTable command to create a table from a list, the data is always summarized according to the option that is selected in the Summarize By list of the PivotTable Field dialog box. Because this list box does not have a "no summarization" option, there is no way to use a PivotTable to tabulate the data without summarizing it in some way. This article shows how you can use Microsoft Visual Basic for Applications code to create such a table.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. As an example, suppose a company makes four products, each of which comes in three sizes. To use the sample code provided below, create a Microsoft Excel worksheet containing the following information:   A1:Cust. B1: Product C1:Size  D1: E1:        F1:Sml  G1:Med  H1:Lrg A2: J   B2: widget   C2: sml  D2: E2: Doodad F2:     G2:     H2: A3: B   B3: gizmo    C3: med  D3: E3: Gizmo  F3:     G3:     H3: A4: C   B4: doodad   C4: sml  D4: E4: Thing  F4:     G4:     H4: A5: F   B5: gizmo    C5: lrg  D5: E5: Widget F5:     G5:     H5: A6: M   B6: doodad   C6: lrg  D6: E6:        F6:     G6:     H6: A7: A   B7: gizmo    C7: sml  D7: E7:        F7:     G7:     H7: A8: A   B8: doodad   C8: lrg  D8: E8:        F8:     G8:     H8: A9: H   B9: gizmo    C9: sml  D9: E9:        F9:     G9:     H9: A10:J   B10:widget   C10:med  D10:E10:       F10:    G10:    H10: Suppose you want to create a table that lists the customers for each product in each size. Because a PivotTable always summarizes in some manner (that is, by using the Sum, Count, Average, or other function), there is no way you can use the PivotTable command to accomplish the task, short of setting up separate columns for each customer. The following code uses the column headings in row 1 and the row headings in column E to accomplish the task. Sub BuildTable

Dim ListRow, TableRow, TableColumn As Integer Dim TableEntry As String Dim CellToFill As Range

Range("F2:H5").ClearContents ListRow = 2

Do Until Cells(ListRow, 1).Value = ""

' Get table entry from first column of list. TableEntry = Cells(ListRow, 1).Value ' Get position of product name within range of row titles. TableRow = Application.Match(Cells(ListRow, 2), _              Range("E2:E5"), 0) ' Get position of product size within range of column titles. TableColumn = Application.Match(Cells(ListRow, 3), _              Range("f1:h1"), 0)

Set CellToFill = Range("e1").Offset(TableRow, TableColumn)

' If there's already an entry in the cell, ' separate it from the new entry with a comma and space. If CellToFill.Value <> "" Then CellToFill.Value = _ CellToFill.Value & "," ' Add the new entry to the cell. CellToFill.Value = CellToFill.Value & TableEntry

ListRow = ListRow + 1

Loop

End Sub The results on the worksheet will appear as follows:   E1:         F1:Sml  G1:Med  H1:Lrg E2: Doodad F2:C    G2:     H2:M,A E3: Gizmo  F3:A,H  G3:B    H3:F E4: Thing  F4:     G4:     H4: E5: Widget F5:J    G5:J    H5: NOTE: You are still subject to the 255 characters per cell limitation. Also, the macro does not format the columns to display all of the information in each cell. You may want to use Format, Column, or Wrap Text to do this.

Additional query words: 5.00c 8.00 XL98 XL97 XL7 XL5 XL

Keywords: kbhowto kbualink97 kbprogramming kbdtacode KB149576

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