Microsoft KB Archive/140094

Mac Works 4.0: Tips for Printing Marked Database Records

PSS ID Number: Q140094 Article last modified on 10-22-1998

4.00 4.00a 4.00b

MACINTOSH

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= SUMMARY =

In the Database module of Works 4.0, if Print Marked Records is selected in the Print dialog box, you will need to mark records for printing. If you fail to mark records for printing, Works prints or print previews a blank page, or a page with only a header or footer. This occurs when you print from the database or when you print to a merged document.

To print all the records in a database, make sure Print Marked Records is not selected in the Print dialog box. If you don’t specify the records you want to print, Works prints the entire database.

= MORE INFORMATION =

The following information lists the steps necessary to use the Print Marked Records feature.

Printing Marked Records
  On the View menu, click List View.   On the Tools menu, click Mark Records For Printing. Works displays a check mark in the upper-left corner of the database window to indicate that records are ready to be marked.   In the record selector box (the gray box to the left of each record), click each record you want to mark for printing. A check mark appears in the record selector box of each record you mark.   On the File menu, click Print. NOTE: If you are printing a form letter or other document containing merged fields, return to the Word Processor and then click Print.   Check the Print Marked Records option.   Click Print. Works prints only those records that have check marks next to them. 

Printing Most of the Records in a Database
  On the View menu, click List View. </li>  On the Tools menu, click Mark Records For Printing. </li>  Click the gray box in the upper-left corner of the database window Works places check marks next to all of the records. </li>  In the record selector box (the gray box to the left of each record), click each record you want to no longer want marked to print. The check mark in the record selector box is removed. </li>  On the File menu, click Print. NOTE: If you are printing a form letter or other document containing merged fields, return to the Word Processor, and then click Print on the File Menu. </li>  Select the Print Marked Records option. </li>  Click Print. Works prints only records that remain marked. </li></ol>

KBCategory: kbusage kbhowto KBSubcategory: mwkswp mwksdb macworkskb

Additional reference words: kbhowto 4.00, 4.00a, 4.00b mac m_works

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========================================================= Version : 4.00 4.00a 4.00b Platform : MACINTOSH ============================================================================= Copyright Microsoft Corporation 1998.