Microsoft KB Archive/213699

= XL2000: How to Convert All Files on a Server to Microsoft Excel =

Article ID: 213699

Article Last Modified on 11/23/2006

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APPLIES TO


 * Microsoft Excel 2000 Standard Edition

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This article was previously published under Q213699





SUMMARY
The Microsoft Excel File Conversion add-in converts all of the files in one folder. This article describes how to use a Visual Basic for Applications macro to convert the files in a folder and all of its subfolders.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Partner or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Partners, please visit the following Microsoft Web site:

https://partner.microsoft.com/global/30000104

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:

http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS

In Microsoft Excel 2000, the Application object has FileSearch and FoundFiles properties that return an object containing the list of files found in the search. These properties can be used to open another file type and then save it in Excel 2000 format.

NOTE: If you do not want to see each workbook that is opened and closed, add the following line to the beginning of the macro: Application.ScreenUpdating = False If you convert a large number of files, this line may cause the macro to appear to stop responding.

The following sample Visual Basic for Applications macro converts the files in a folder and its subfolders: Sub Converter 'Turns off alerts, allows duplicate files to be overwritten without prompts Application.DisplayAlerts = False MsgBox "The Macro will ask you to input the name of the directory" & _ " to start in and the name of the directory to save files to." & _   " These directories must already exist or the Macro will fail." & _   " For example, use c:\My documents\start and c:\My documents\copy" & _ " as Names of your directories to start in and copy to."

'Initializes conversion conditions. SearchDir = InputBox("Input name of directory to start in.") FileExt = InputBox("Input extension of files to convert in the form *.xxx") SaveDir = InputBox("Input name of directory to save files to.") SearchSubs = MsgBox(prompt:="Do you want to include files in subdirectories?", Buttons:=vbYesNo) 'Initializes the search. With Application.FileSearch .NewSearch .LookIn = SearchDir 'Determines whether to search subdirectories. If SearchSubs = 6 Then .SearchSubFolders = True Else .SearchSubFolders = False End If   'Determines file type to convert. .Filename = FileExt .MatchTextExactly = True 'If the search found files, loops again, opens, and then resaves in the 'Microsoft Excel workbook format If .Execute > 0 Then counter = 0 For i = 1 To .FoundFiles.Count counter = counter + 1 Workbooks.Open Filename:=.FoundFiles(i) 'Builds the new name by deleting the previous extension. ActiveWorkbook.SaveAs Filename:=SaveDir & "\" & _ Left(ActiveWorkbook.Name, Len(ActiveWorkbook.Name) - 4), _ FileFormat:=xlWorkbookNormal ActiveWorkbook.Close savechanges:=False Next i  'Returns how many files were converted. MsgBox prompt:=counter & " files were converted" ElseIf .Execute = 0 Then MsgBox "No files were found, no files were converted" End If   End With End Sub

