Microsoft KB Archive/253552

= WD97: How to Create a Combo Box That Contains More Than 25 Items from a Microsoft Access Database =

Article ID: 253552

Article Last Modified on 1/27/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q253552





SUMMARY
This article describes how to create and use a UserForm combo box as an entry macro for a text form field to show information from a Microsoft Access database. This macro can be used as a workaround for the 25-item limitation in drop-down form fields.

NOTE: For additional information about how to do this when you are not using a Microsoft Access database, click the article number below to view the article in the Microsoft Knowledge Base:

194026 WD97: How to Create a Combo Box Containing More Than 25 Items



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

For more information about how to use the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:

173707 OFF97: How to Run Sample Code from Knowledge Base Articles

In your template, use the following steps:

NOTE: To close a window (for example, a code window or the Properties window), click the X in the upper-right corner of the window.

Create the UserForm Combo Box
 On the Tools menu, point to Macro, and then click Visual Basic Editor. In the Project window, select your TemplateProject.

NOTE: If the Project window does not appear, click Project Explorer on the View menu.  On the Insert menu, click UserForm. A new UserForm and the Controls Toolbox should appear. Right-click the UserForm, and then click View Code on the shortcut menu. Add the following code to the Initialize event: Option Explicit 'Define Variables Dim dbDatabase As Database Dim rsNorthwind As Recordset Private Sub UserForm_Initialize

Dim i As Integer Dim aResults

' This code activates the Database connection. Change ' the path to reflect your database. Set dbDatabase = OpenDatabase("C:\My Documents\NorthWind.mdb")

' This code opens the Customers table. Change the Table ' to reflect the desired table. Set rsNorthwind = dbDatabase.OpenRecordset("Customers", dbOpenSnapshot) i = 0 With rsNorthwind ' This code populates the combo box with the values ' in the CompanyName field. Do Until .EOF ComboBox1.AddItem (i) ComboBox1.Column(0, i) = .Fields("CompanyName") .MoveNext i = i + 1 Loop

End With End Sub  On the Tools menu, click References. Click Microsoft DAO 3.5 Object Library or Microsoft DAO 3.51 Object Library. Click OK to close the References dialog box.</li> Close the code window.</li> Right-click the UserForm, and then click Properties on the shortcut menu. On the Alphabetic tab, rename (Name) to frmcombo, and then rename Caption to Microsoft Word. Close the UserForm Properties window.</li>  On the Controls tab of the toolbox, select ComboBox and place it on your UserForm. Right-click the ComboBox control, and then click View Code on the shortcut menu. Change the ComboBox code to the following: Private Sub ComboBox1_Change ActiveDocument.FormFields("Text1").Result = ComboBox1.Value End Sub NOTE: Text1 is the bookmark name of the text form field that you insert into your template in step 2 of the "Create the Text Form Field" procedure of this article. </li> Close the code window.</li>  On the Controls tab of the toolbox, select CommandButton and place it on your UserForm as a Close button. Right-click CommandButton, and then click View Code on the shortcut menu. Change the CommandButton code to the following: Private Sub Cmdclose_Click End End Sub </li> Close the code window.</li> Right-click CommandButton, and then click Properties on the shortcut menu. On the Alphabetic tab, rename (Name) to Cmdclose, and then rename Caption to Close. Close the CommandButton Properties window.</li></ol>

The UserForm combo box is now complete. Proceed to the "Create the Entry Macro" procedure.

Create the Entry Macro
<ol> In the Project Window, select your TemplateProject.</li> On the Insert menu, click Module. A blank module code sheet appears.</li>  Type in the following code: Sub gocombobox frmcombo.Show End Sub </li></ol>

The entry macro is now complete. On the File menu, click Close and Return to Microsoft Word.

Create the Text Form Field

 * 1) In your template, on the View menu, point to Toolbars, and then click Forms.
 * 2) Position your insertion point where you want the result of the drop-down list inserted. On the Forms toolbar, click Text Form Field (the first button on the left). The Text Form Field is inserted into your template as gray shading.

NOTE: If you see the {FORMTEXT} field, press ALT+F9 to turn the field codes off.
 * 1) Right-click Text Form Field, and then click Properties on the shortcut menu.
 * 2) In the Text Form Field Options dialog box, under the Run macro on section, click the DOWN ARROW in the Entry box, and then select the gocombobox macro.

NOTE: Make sure the Bookmark name of your text form field is the same as you specified in step 9 of the "Create the User Form Combo Box" procedure earlier in this article.
 * 1) On the Forms toolbar, click Protect Form.
 * 2) Save and close your template.

To use your template, click New on the File menu. Select your template, and then click OK. A new document based on your template appears. The UserForm containing the combo box with your items appears when you use the TAB key to move into the text form field.

Additional query words: vb vba vbe

Keywords: kbdtacode kbhowto kbprogramming KB253552

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