Microsoft KB Archive/106184

= ACC: Formatting Immediate IF (IIF) Statements in Reports =

Article ID: 106184

Article Last Modified on 5/6/2003

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APPLIES TO


 * Microsoft Access 1.0 Standard Edition
 * Microsoft Access 1.1 Standard Edition
 * Microsoft Access 2.0 Standard Edition

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This article was previously published under Q106184



Moderate: Requires basic macro, coding, and interoperability skills.



SYMPTOMS
If a report that is based on a query contains a field that includes a null value from an Immediate If (IIf) statement, you will not be able to format the field properly on the report.



RESOLUTION
There are two ways to work around this behavior. The first method is to format the IIf expression in the query. You can add a format statement to the beginning of the IIf statement. For example, the following statement would add formatting to the field:

  Format(IIF([freight] = 32.07,[freight],null),"$0.00")

The second method is to use the IIf statement on the report directly, and not in the query. For example, you could add the following statement to the ControlSource property of the expression field's text box:

  =Format(IIF([freight]=32.07,[freight],null),"$0.00")



STATUS
This behavior no longer occurs in Microsoft Access version 7.0.



Steps to Reproduce Behavior
 Open the sample database NWIND.MDB.  Create the following new query based on the Customers and the Orders tables. Join the two tables on the Customer ID field. Save the query as TestIIF:

     Query: TestIIF ---     Field: Company Name Field: Order ID     Field: Freight Field: Shipped Date Field: MyField: IIf([freight]=32.07,[freight],null)  Use the ReportWizards to create a new single-column report based on the TestIIF query. Include all the fields on the report. Choose Print Preview to verify that the MyField field is unformatted.</li> Choose Cancel to return to Design view. Try to format the field.</li></ol>

Keywords: kbfix kbprb kbusage KB106184

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