Microsoft KB Archive/61562

Works 2.00: Suppressing Blank Lines in Form Letters PSS ID Number: Q61562 Article last modified on 05-15-1990 PSS database name: D_WorKs

2.00

MS-DOS

Summary:

If blank lines persist when using Print Form Letters under the Print menu, check to be sure there is a carriage return (formed by pressing ENTER) and NOT a line return (formed by pressing SHIFT+ENTER) at the end of the line that includes the empty field.

Works reads the line return as a mandatory character, so the line return takes precedence over the “omit blank lines” feature of the Print Print Form Letters function in Works. If there is a line return at the end of the line, a blank line will print when the merge field is empty.

Check for line returns by activating Show All Characters from the Options menu (ALT+O, L). A line return appears as a vertical down arrow, whereas a carriage return appears as a paragraph symbol (backward double-bar “P”). Replace the line return (^n) with a carriage return (^p). (See the “Microsoft Works Reference,” Page 88, for search/replace instructions).

Copyright Microsoft Corporation 1990.