Microsoft KB Archive/59082

Word 5.00a: Contents of README.DOC

PSS ID Number: Q59082 Article last modified on 01-24-1995

5.00a

MS-DOS

= SUMMARY =

Following are the contents of the README.DOC file located on the Word 5.00a Utilities 1 disk.

WORD 5.00 README.DOC
This file contains information that was not available at the time the books and other materials that accompany Word 5.00 were printed. It contains information on using Word’s features and information on using various types of hardware with Word.

Contents
. Other Sources of Information. Location Changes for Shipped Files. Character Formats and Colors in Text Mode. Show Layout Display Mode. Graphics and Layout Features. Paragraph Shading. Hanging Indents and Borders. Macros. Running Learning Word. Specifying Where New Page Formats Begin. Printing Envelopes on Laser Printers. Miscellaneous Features. TSRs and 3270 Emulators. Expanded Memory and Memory Management. Running Word or Learning Word Under Microsoft Windows. Running Word in a Window Under Presentation Manager. Setting Up a Workstation on a Network. Word and Microsoft Bookshelf. IBM 8514 Monitor. Zenith Graphics Adapters. Genoa Super VGA Adapter. Additional Video Support. New Mouse Driver. Mouse Support and OS/2. Installing Word on a DOS and OS/2 Dual-boot System

Other Sources of Information
For information on See —————— —

Printers and printing PRINTERS.DOC on Printer disk 1 CAPTURE.COM CAPTURE.DOC on Program disk 1 How to modify your configuration files under DOS or OS/2 CONFIG.DOC on Utilities disk 3 & OS2_NOTE.DOC on Utilities disk 1 Word-DCA conversions WORD_DCA.DOC on Utilities disk 3 Word-RTF conversions WORD_RTF.DOC on Utilities disk 3

Location Changes for Shipped Files
The table below summarizes location changes for files mentioned in Word’s printed documentation. Only the files listed below have new locations. Other files are correct as documented.

File Location —- ——–

WORD_DCA.DOC Utilities disk 3 CAPTURE.COM Program disk 1 MAKEPRD.EXE Printer/Utilities disk

Character Formats and Colors in Text Mode
When running Word in text mode, you use the “colors” field in the Options command to specify colors for various character formats – for example, green for 10-point size and red for subscript. When multiple formats are applied, the character takes the color of the highest priority format. Formats are listed in order of priority, reading down the left column, then down the right column. To suppress the color for a higher priority format and display the color of a lower priority format, type * instead of a color letter in the field for the higher priority format.

Show Layout Display Mode
– In show layout, the LY indicator appears on the status line. LY supersedes CL (for caps lock), which is assigned the same space on the status line.

– You can use CTRL+5, or CTRL+5 on the numeric keypad, to jump between objects. This is useful for laptops that don’t have numeric keypads.

– To more closely approximate printed output, show layout displays hidden text designated for printing (set with the Print Options command), but not hidden text designated only for display (set with the Options command).

– When you switch to show layout in an empty window, Word inserts a paragraph mark. This paragraph mark cannot be deleted.

– Running-heads are not displayed in show layout. If you format a paragraph as a running-head while in show layout, it disappears until you switch out of show layout.

– In show layout, CTRL+HOME jumps to the first character of the first line of the object containing the highlight. CTRL+END jumps to the first character of the last line.

Graphics and Layout Features
– When you start a section with a large block letter as described on page 406 of “Using Microsoft Word,” and the block letter is text rather than an imported graphic, you should add a fifth step to the procedure. Choose Format Paragraph, and in the “line spacing:” field, select auto. Text will flow around the block letter rather than overflowing parts of it.

– You can import, preview, and print Encapsulated PostScript (EPS) files in Word 5.00.

The note on page 207 of “Using Microsoft Word” applies only to standard PostScript files, which can be imported and printed, but not previewed.

– When importing a graphic into a footnote text, always insert an empty paragraph by pressing Enter before choosing Library Link Graphics.

– When you import a graphic file, Word generally inserts a .G. code and the entire path of the graphic file as a separate paragraph in your document at the highlight position. However, if the graphic file is in the same directory as the document, Word inserts only the name of the file, not the entire path. This lets you move the document and graphic files together without having to adjust the .G. paths every time.

When the entire path is in the .G. paragraph, you can copy the document and its graphics files and adjust the paths automatically by using the macro called copy_file.mac, supplied in MACRO.GLY on Utilities disk 2. See also the 1-README-FIRST glossary entry in MACRO.GLY.

– Importing graphics from the Windows Clipboard:

Under Windows 286, you cannot import color bitmaps into Word. Only part of the color spectrum is imported, which may result in an undesirable image.

Under Windows 386, when running Word on a VGA adapter, you may get a Windows error message when trying to import a graphic from the Clipboard, although the graphic was imported correctly. Verify that the graphic has actually been imported into Word, and ignore the error message.

Also, under Windows 386, if importing a bitmap via the Clipboard doesn’t work, try closing the application in which the bitmap originated.

– It is not possible to import graphics directly from the Presentation Manager Clipboard.

– For a list of graphics packages and scanners you can use with Word 5.00, see the file GRAPHICS.DOC on Utilities disk 2.

Paragraph Shading
For best results with paragraph shading, select 1 li or whole multiples of 1 li in the line spacing option of the Format Paragraph command. Since Word uses graphics characters available on your printer to shade paragraphs, you may also need to adjust the indents of your paragraph to prevent overlapping of the shading characters.

Hanging Indents and Borders
Paragraph borders are printed at the paragraph indent position. The text for a bordered paragraph is printed inside the border instead of at the indent. For a single, double, or bold border, text prints 0.1 inches from the indent; for a thick border it prints 0.2 inches from the indent.

For bulleted lists within borders, it’s best to apply the border, and then press ALT+T to format bulleted paragraphs. Word automatically calculates the first line and left paragraph indents so that they work with the tab position you jump to after typing a bullet or dash.

If you don’t apply the border first, the tab and indents for bulleted paragraphs are misaligned, with the tab positioned as set and the indents offset to accommodate the border. To correct these paragraphs or those that have been loaded from a Word 4.00 document, remove the hanging indent format, and then press ALT+T to re-apply it.

Macros
– For a description of supplied macros added since the publication of Word 5.00 documentation, see the entry 1-README-FIRST in MACRO.GLY on Utilities disk 2.

– You cannot use the Transfer Glossary Load command in a macro.

– Add the “zoomedwindow” variable to those listed on pages 481-482 of “Using Microsoft Word.” This variable detects if the current window has been zoomed. It is a Boolean variable and cannot be set with the SET instruction.

Running Learning Word
– You can run Learning Word separately with 384K of available memory. To run Learning Word from within Word, you need 512K of available memory.

– When you run Learning Word in OS/2 1.0 or 1.1 protected mode, only the Keyboard lessons are available. Also, the PrintScrn feature is unavailable. In the compatibility box, both Keyboard and Mouse lessons of Learning Word are available.

Specifying Where New Page Formats Begin
– With the highlight in a division, you use the “division break:” field of the Format Division Layout command to tell Word where the page format for that division should begin. You do not specify the start point for a division’s page format in the previous division, as documented on page 148 of “Using Microsoft Word,” or page 11 of “Reference to Microsoft Word.”

– When a division includes footnotes or annotations, the next division always starts on a new page, even when you have selected Continuous in the “division break:” field of the Format Division Layout command. Normally, this option starts the second division on the same page as the end of the first division.

Printing Envelopes on Laser Printers
For each of the printing situations described below, first specify the exact envelope dimensions in the “page length:” and “width:” fields of the Format Division Margins command.

– Printing envelopes on laser printers with envelope trays: Select the Envelope option in the “paper feed:” field of the Print Options command.

– Printing envelopes on HP LaserJets and the LaserJet Series II without an envelope tray:

Select the Manual option in the “paper feed:” field of the Print Options command.

– Printing envelopes in landscape mode on laser printers:

Before using the procedure on page 211 of “Using Microsoft Word,” specify the envelope size.

See also the “Microsoft Word Sampler: Letter and Envelope,” page 41.

Miscellaneous Features
  Indenting paragraphs using the mouse: With the ruler on, point to the left or right indent marker, and then click the right button and drag to a new position. Do not hold down ALT while dragging the indent marker, as documented on page 120 of “Using Microsoft Word.”   “Use as default:” field in Format Divisions Margins: Word 4.00 documents saved with default margin and page size values (as set for the U.S. version of Word) assume the default margin and page size values you have selected in Word 5.00.   Line scrolling at the bottom of the window: You can use two startup switches to change the way Word scrolls lines at the bottom of the window. These switches remain in effect until changed. They are: Word /y At the end of the last line, Word scrolls up by half a window (as in Word 4.00). Word /z At the end of the last line, Word wraps the text and starts a new line at the bottom of the window (Word 5.00 default setting). You don’t have to use the /z switch unless you have previously used the /y switch.   Searching for column break characters: To search for a column break character, type ^c in the “text:” fields of the Search or Replace command.   Importing a graphic from Microsoft Excel: If you get a “not enough memory” message when using the Copy Picture command in Excel to copy a chart to the Windows Clipboard, set both the Appearance and Size options in the Copy Picture dialog box to “as displayed on screen,” not “as printed.”   ALT+Z speed key: ALT+Z removes all character formats except the font and font size formats. Unlike ALT+SPACEBAR, it does not return the font and font size to the default settings. This is useful with Windows 386, because ALT+SPACEBAR pulls down the control menu. 

TSRs and 3270 Emulators
If you run Word with a TSR (terminate and stay resident) program, including the 3270 emulation control programs used with 3270 emulation boards like the IBM 3270 board, IRMA, IRMA2, Attachmate 3270 board, Forte board, or others, and if you notice undesirable keyboard behavior, try using the “BIOS-safe” keyboard driver. This should make the combination of Word and TSRs safer to use. The side effect is that some key combinations used by Word may not work directly. These keys can still be accessed via keyboard macros available in the glossary file SAFEKEYB.GLY on Utilities disk 2. The affected keys are:


 * ALT+CTRL+ENTER to insert a column break. Press CTRL+C+B instead.
 * CTRL++ (plus sign) to expand outlining levels up to a certain level. Press CTRL+E+O instead.
 * CTRL+5, or CTRL+5 on the numeric keypad, as a prefix before pressing the LEFT or RIGHT ARROW key to jump among objects or columns in show layout. Press CTRL+J+C instead, followed by the LEFT or RIGHT ARROW Key.
 * CTRL+DOWN or CTRL+UP to jump to the next or previous paragraph. Press CTRL+N+P or CTRL+P+P instead.
 * CTRL+. (period) or CTRL+, (comma) to jump to the next or previous field delimited by a closing chevron. Press CTRL+N+F or CTRL+P+F instead.

Note that you can re-assign these macros to any other control code or function key combination. For more information, see Chapter 24, “Macros,” in “Using Microsoft Word.”

To install the “safe” keyboard driver:

Rename the file SCREEN.VID in your program directory to something else, and then run Setup. When asked to choose your machine from the list, select the item “Safe keyboard support for TSRs, 3270 emulators.” Continue through Setup as usual. You don’t need to re-install printers or the spelling checker.

Expanded Memory and Memory Management
Word includes two startup switches that affect how Word uses memory:


 * Word /x tells Word not to use expanded memory, if it exists.
 * Word /bnn specifies the number of 512-byte buffers used to store portions of the document. The minimum is 4 and the maximum 1500. If the switch isn’t specified, Word automatically allocates memory for these buffers. A large number of buffers causes a larger portion of the documents to be loaded in memory, and therefore minimizes disk accesses and improves the speed of most operations. On the other hand, a large buffer leaves less memory for these operations and might cause insufficient memory situations more often.

Running Word or Learning Word under Microsoft Windows
To run Word 5.00 or Learning Word under Windows, select WORD.PIF or LEARN.PIF (not WORD.EXE or LEARN.EXE) and press ENTER. You can also double-click WORD.PIF or LEARN.PIF. Trying to start WORD.EXE or LEARN.EXE results in a Windows error message.

Running Word in a Window under Presentation Manager
When running Word in a window under Presentation Manager, some key combinations may not work directly. These are described above in the section, “Note to TSRs and 3270 emulation users.” To work around this limitation, you can use the glossary file SAFEKEYB.GLY, which remaps the key combinations to keyboard macros. This limitation doesn’t exist if you run Word as a full-screen application.

Setting Up a Workstation on a Network
Follow the procedure on page 224 of “Reference to Microsoft Word,” rather than the one on page 11 of “Using Microsoft Word.” For Step 1, you type: serverpathuser. For example: e:user.

Each workstation should have 512K of RAM rather than the 384K suggested on Page 221 of “Reference to Microsoft Word.”

Word and Microsoft Bookshelf
If you’re using Microsoft Bookshelf 1.0 and Word 5.00, note that:


 * You must run Word 5.00 in text mode to access Bookshelf.
 * You cannot paste directly from Bookshelf into Word 5.00. Instead, save the Bookshelf Clipboard to a file, and then use the Transfer Merge command to bring its contents into Word. With the next version of Bookshelf it will be possible to paste directly into Word 5.00.
 * You cannot make replacements directly from the Bookshelf spelling checker or thesaurus.

IBM 8514 Monitor
When using the IBM 8514 monitor, be sure to run the HDILOAD.EXE program provided with the monitor before starting Word.

Two special drivers, MOUS8514.SYS and EGA.SYS, both on Program disk 1, are required to support the mouse with the IBM 8514 monitor. Setup installs both drivers if you select the 8514 as your monitor, choose to install the mouse and let Setup modify your CONFIG.SYS file.

Zenith Graphics Adapters
If you’re using a Zenith Tecmar EGA graphics board, select the “Zenith Tecmar EGA” option in Setup. Failing to do so prevents Word from running in graphics mode. Note that there are several models of Zenith EGA boards. If you’re not sure what model you’re using, first select the “EGA compatible” option in Setup. If Word doesn’t work as expected in graphics mode, run Setup again and choose the “Zenith Tecmar EGA” option.

Genoa Super VGA Adapter
Do not use the SVGA utility to change display modes. Always ensure that the display adapter is running in its default mode before starting Word.

Additional Video Support
New video support may be available from monitor manufacturers. Contact your monitor manufacturer for more information. Support for the Moniterm Viking is currently available.

New Mouse Driver
To ensure that your display works correctly with Word and the mouse, install the new mouse driver provided with Word 5.00. You can do this easily when running Setup. Using an older mouse driver with Word 5.00 may cause display problems.

Mouse Support and OS/2
There are some limitations for mouse use under OS/2. The mouse is not available in:


 * OS/2 1.0 or 1.1 protect mode when Word is in graphics mode. In addition, the Mouse lessons of Learning Word are not available.
 * OS/2 1.0 or 1.1 compatibility box with Word in graphics mode using VGA or the 8514. The mouse is available for CGA and EGA modes. You can run both the Mouse and Keyboard lessons of Learning Word.
 * OS/2 1.0 compatibility box with Word in 50-line text mode using VGA or the 8514. Mouse support is available in other text modes.
 * OS/2 1.0 or 1.1 protect mode with Word in 43-line text mode on an EGA card and monochrome monitor. Mouse support is available in other text modes.

Installing Word on a DOS and OS/2 Dual-Boot System
To install Word on a DOS and OS/2 dual-boot system, you should run Setup under OS/2 so that it can create an OS/2 compatible version of Word.

On a Zenith OS/2 1.1 dual-boot system, run Setup under OS/2, but do not let Setup change the configuration files. You should change CONFIG.OS2, CONFIG.SYS, AUTOEXEC.OS2, and AUTOEXEC.BAT manually.

KBCategory: kbother KBSubcategory: Additional reference words: ============================================================================= Copyright Microsoft Corporation 1995.