Microsoft KB Archive/160290

= OL97: No Option for Printing All Appointment Text =

Article ID: 160290

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Outlook 97 Standard Edition

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This article was previously published under Q160290





SYMPTOMS
Microsoft Outlook does not have a printing option comparable to the All Text option in Microsoft Schedule+ 7.0. In Schedule+, this option is for printing extra long appointment descriptions.



WORKAROUND
To work around this limitation, use either of the following methods.

Method 1
In Outlook, you can store your appointment details in the large note Window and print them using either the Memo Style or the Table style with the AutoPreview option.

Example 1
To print appointment details of fewer than 120 characters in length, follow these steps:
 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) On the View menu, click AutoPreview.
 * 3) Select the appointments that you want to print, and click the Print button.
 * 4) In the Print dialog box, under Print Style, select Table Style.
 * 5) Under Print Range, click to select Only Selected Rows.
 * 6) Click OK.

NOTE: This will print about the first 120 characters of the appointment, note window field.

Example 2
To print appointment details of more than 120 characters in length, follow these steps:
 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) Select the appointments that you want to print, and click the Print button.
 * 3) In the Print dialog box, under Print Style, select Memo Style.
 * 4) Under Print Options, click to clear "Start each item on a new page."
 * 5) Click OK.

NOTE: This will print all of the details from the appointment's note window field.

Method 2
Create a new view using the Card style:
 * 1) On the View menu, click Define Views, and then click New.
 * 2) Type a name such as Card in the "Name of New View" box, and under Type Of View, click Card, and then click OK.
 * 3) Click Fields.
 * 4) In "Show the fields in this order," click Start. Then click Move Up until Start appears at the top of the list, and then click OK and OK.
 * 5) Click Apply View.
 * 6) On the View menu, click Filter.
 * 7) On the Appointments and Meetings tab, select "ends" in the Time list, select "in the next 7 days" in the list to the right. Click OK.
 * 8) On the File menu, click Print, select Card Style. Click OK.

NOTE: This will print the details from the appointment up to about 255 characters, but not the text in the note window field.

Keywords: KB160290

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