Microsoft KB Archive/291623

{|
 * width="100%"|

OL2002: How to Broadcast Mail with Outlook

 * }

Q291623

-

The information in this article applies to:


 * Microsoft Outlook 2002

-

SUMMARY
This article describes how to send broadcast mail. Broadcast mail is the same e-mail message body text sent to many different addresses, each as a separate message. In this way, only one address appears in the To field and a single message is sent to each recipient.

MORE INFORMATION
Outlook does not include a method for sending broadcast mail. However, when used with the Microsoft Word mail merge feature, Outlook can broadcast mail to a group of contacts. Each recipient receives an individual message, addressed only to him or her.

You must complete the following steps before you mail merge to e-mail addresses:


 * 1) Publish your Outlook Contacts as an e-mail address book so that the e-mail addresses become available as data for a Word mail merge.
 * 2) Draft a Word document to serve as the body of your broadcast mail message.
 * 3) Conduct a mail merge to merge the contact data with your Word document. The key difference with this mail merge, is that you set the Document Type to Form Letters and the Merge options to Merge to E-mail.

Additional query words:

Keywords : ol20collabht

Issue type : kbhowto

Technology : kbOutlookSearch kbOutlook2002Search kbZNotKeyword3