Microsoft KB Archive/170130

= WD: How to Create Business Cards in Microsoft Word =

Article ID: 170130

Article Last Modified on 1/20/2007

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 97 Standard Edition
 * Microsoft Word 98 for Macintosh

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This article was previously published under Q170130



SUMMARY
This article describes how to create and print business cards in Microsoft Word.



Creating a Single Business Card or a Single Sheet of Business Cards
 On the Tools menu, click Envelopes And Labels. On the Labels tab, click Options. In the Labels Product list, click Avery Standard. In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK. In the Address area, enter the address information for the business card.

NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK. Print your business card, using the appropriate method below:  Printing a Single Business Card

To print a single business card at a specific location on the sheet of labels, follow these steps in the Envelopes and Labels dialog box: <ol> Under Print, click Single Label.</li> Type the row and column for the print location of the card on the sheet of labels.</li> Click Print. (On the Macintosh, click Print again).</li></ol> </li> Printing an Entire Sheet of Business Cards To print an entire sheet of the same business card, follow these steps in the Envelopes and Labels dialog box: <ol> Under Print, click "Full page of the same label."</li> Click Print. (On the Macintosh, click Print again.)</li></ol> </li></ol> </li></ol>

To manually edit each card on the sheet, click New Document. Word creates a new document containing a sheet of business cards that you can edit before printing. You may also want to save the document as a template.

Using Mail Merge and a Data File to Create and Print Many Business Cards

 * 1) On the Tools menu, click Mail Merge.
 * 2) Under Main Document, click Create, and then click Mailing Labels.
 * 3) Click New Main Document to create a new document for the business cards.
 * 4) Under Data Source, click Get Data to attach a data file or to create a new data file.
 * 5) After you have attached the data file, click Set Up Main Document to choose the type of label for business cards that you want to create.
 * 6) In the Labels Product list, click Avery Standard.
 * 7) In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK twice.
 * 8) On the Create Labels dialog box, click Insert Merge Field to enter your mail merge field codes into the Sample Label box.

NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK.

You can now perform a mail merge to generate the business cards using the information contained in the attached data file.

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