Microsoft KB Archive/211721

= WD2000: Address Position Not Retained on Mail Merge Envelopes =

Article ID: 211721

Article Last Modified on 12/6/2000

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q211721





SYMPTOMS
If you specify an exact position for the return address or delivery address while creating a mail merge envelope, this formatting is not retained in the envelope (main) document.



WORKAROUND
To work around this problem, use any of the following methods.

Method 1: Change the Delivery Address Frame Properties
Edit the main document, which contains the envelope formats, and modify the frame surrounding the delivery address. To do this, follow these steps:


 * 1) Click the delivery address text and select the surrounding frame.
 * 2) On the Format menu, click Frame.
 * 3) Modify the horizontal and vertical positions of the frame to the position you want.
 * 4) Click OK to return to the main document.

Method 2: Remove the Delivery Address Frame
Edit the main document, remove the frame, and reformat the text. To do this, follow these steps:


 * 1) Click the delivery address text and select the surrounding frame.
 * 2) On the Format menu, click Frame.
 * 3) Click Remove Frame.
 * 4) Select the address text and directly apply paragraph formatting to indent or position the text correctly.

To Create the Envelope Mail Merge Main Document

 * 1) On the Tools menu, click Envelopes And Labels.
 * 2) On the Envelopes tab, click Options.
 * 3) Modify the From Left and From Top settings for the delivery and return address.
 * 4) Click OK.
 * 5) Click Add to Document.

NOTE You can save this document as a template and use it for subsequent envelope mail merges.

To Complete the Envelope Mail Merge

 * 1) On the Tools menu, click Mail Merge.
 * 2) In the Mail Merge Helper dialog box, click Create (under Main Document), and then click Form Letters.
 * 3) Under Data Source, click Get Data, attach your data file, and then click Active Window.
 * 4) Click Edit Main Document.
 * 5) Position your insertion point in the frame and click Insert Merge Field on the Mail Merge toolbar and select the appropriate mergefields you want to insert.
 * 6) After your main document is set up, merge to a new document or to the printer.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.

Additional query words: mailmerge print merge envelopes incorrect wrong change document

Keywords: kbbug kbnofix kbmerge kbfield KB211721

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