Microsoft KB Archive/99140

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PRJ: How to Assign a Material Resource

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Q99140

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The information in this article applies to:


 * Microsoft Project for Windows, versions 3.0, 3.0a, 4.0
 * Microsoft Project for Macintosh, versions 3.0, 4.0

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SUMMARY
In Microsoft Project, you may want to assign materials as a resource in order to determine the cost of the task. Frequently, you want a material resource to be accrued on a per-use basis, which means you will need to assign the resource using the Per Use field rather than the Standard Rate field.

MORE INFORMATION
To create a task that uses a material resource (wood, in this example) which accrues on a per-use basis, do the following:

In Microsoft Project version 4.0

 * 1) From the File menu, choose New. From the View menu, choose More Views. From the Views list, select Task Entry and choose Apply.
 * 2) In the Task Name column, type T1 for Task ID 1. In the Duration Column for T1, type 5d.
 * 3) In the Task Form (the lower view), select the Fixed check box.
 * 4) On the Gantt Chart (the upper view), select T1. From the Standard toolbar, choose the Resource Assignment button. In the Name column, type Wood and press ENTER. Choose the Assign button.
 * 5) In the Task Form, select the resource Wood. From the Insert menu, choose Resource Information. In the Max Units box, type 10. In the Per Use box, type 10. Choose OK.

In Microsoft Project version 3.0, 3.0a

 * 1) From the File Menu, choose New. From the View Menu, choose Task Entry.
 * 2) In the Name column, type T1 for Task ID 1. In the Duration Column for T1, type 5d.
 * 3) In the Task Form (the lower view), select the Fixed check box.
 * 4) Press F6 to activate the Gantt Chart (the top view). Select T1.
 * 5) From the Edit menu, choose Assignment. In the Resource Assignment dialog box type Wood and choose Add. Choose the Yes button when prompted to add wood to the resource pool.
 * 6) In the Max Units box, type 10. In the Per Use box, type 10. Choose OK.

By entering a per-use cost, Microsoft Project will assign each unit at a cost of $10.00.

The material &quot;Wood&quot; is now assigned to &quot;T1&quot; with a cost of $10.00. This procedure does not determine the number of items a &quot;unit&quot; represents. However, a text field, such as &quot;Text1&quot;, can be used to indicate this value. For example, 1 unit of wood represents 10 pieces could be entered into the &quot;Text1&quot; field.