Microsoft KB Archive/125395

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WD: What Happens to Fields When You Save As Text Only

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Q125395

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The information in this article applies to:


 * Microsoft Word Macintosh Edition
 * Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c, 7.x
 * Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a, 6.0.1
 * Microsoft Word for Windows NT, version 6.0

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SUMMARY
When you save a Word 6.x or later document as Text Only, MS-DOS Text, Text Only With Line Breaks, MS-DOS Text Only With Line Breaks, or Text With Layout, Word fields are treated as follows:

                Text Only /     Text with       with Field           breaks      layout    Comments -           -   --

Advance         No          No        An Advance field has no text result. The positioning effect is ignored.

Ask             See         See       An Ask field itself has no result. Comment    Comment   Only the result of a REF field that references the result of an Ask field should appear in text output. However, the result of an Ask field currently does appear at the Ask field location when saving as Text Only, MS-DOS Text, Text with Layout, or MS-DOS Text with Layout. The problem does not occur when saving as Text with Line Breaks or                                      MS-DOS Text with Line Breaks.

Microsoft has confirmed this to be                                      a problem in Word version 6.0. We                                      are researching this problem and will post new information here in                                      the Microsoft Knowledge Base as it                                       becomes available.

Author          Yes         Yes

AutoNum         No          No

AutoNumLgl      No          No

AutoNumOut      No          No

AutoText        Yes         Yes

Barcode         No          No

Comments        Yes         Yes

Compare         Yes         Yes

CreateDate      Yes         Yes

Database        Yes         Yes

Date            Yes         Yes

EditTime        Yes         Yes

EQ              No          No

FileName        Yes         Yes

FileSize        Yes         Yes

Fill-in         Yes         Yes

GoToButton      No          No        GoToButton display text is not retained.

If              Yes         Yes       The text that results when the comparison is true or false is                                      retained.

IncludePicture  No          No        There is no way to retain a picture in a plain text file.

IncludeText     Yes         Yes

Index           Yes         Yes

Info            Yes         Yes

Keywords        Yes         Yes

LastSavedBy     Yes         Yes

Link            No          No        A linked object is an OLE object, and there is no way to retain the pictorial result of an OLE object in a plain text file.

MacroButton     No          No        MacroButton display text is not retained.

MergeField      See         See       The field name is retained and is                 Comment     Comment   delimited by two less-than and two greater than signs. For example, { MERGEFIELD Name \* MERGEFORMAT } becomes <>.

MergeRec        See         See       Same as above. Comment    Comment

MergeSeq        See         See       Same as above. Comment    Comment

Next            No          No

NextIf          No          No

NoteRef         Yes         Yes

NumChars        Yes         Yes

NumPages        Yes         Yes

NumWords        Yes         Yes

Page            Yes         Yes

PageRef         Yes         Yes

Print           No          No

PrintDate       Yes         Yes

Private         No          No

Quote           Yes         Yes

RD              No          No

Ref             Yes         Yes

RevNum          Yes         Yes

SaveDate        Yes         Yes

Section         Yes         Yes

SectionPages    Yes         Yes

Seq             Yes         Yes

Set             See         See       A Set field itself has no result. Comment    Comment   Only the result of a REF field that references the result of a Set field should appear in text output. However, the result of a Set field currently does appear at the Set field location when saving as Text Only, MS-DOS Text, Text with Layout, or MS-DOS Text with Layout. The problem does not occur when saving as Text with Line Breaks or                                      MS-DOS Text with Line Breaks.

Microsoft has confirmed this to be                                      a problem in Word version 6.0. We                                      are researching this problem and will post new information here in                                      the Microsoft Knowledge Base as it                                       becomes available.

SkipIf          No          No

StyleRef        Yes         Yes

Subject         Yes         Yes

Symbol          No          No

TA              No          No

TC              No          See       When saving from Word for the Comment  Macintosh, the content of a TC                                       field is incorrectly retained at                                       the location of the TC field. This problem does not occur with Word for Windows 6.0c or Word for Windows NT 6.0. Microsoft has confirmed this to be a problem in                                      Word for the Macintosh version 6.0.

Template        Yes         Yes

Time            Yes         Yes

Title           Yes         Yes

TOA             Yes         Yes

TOC             Yes         Yes

UserAddress     Yes         Yes

UserInitials    Yes         Yes

UserName        Yes         Yes

XE              No          No

MORE INFORMATION
In Word for Windows versions 2.0c and earlier, field instructions for fields with text results are written into the output text file. This problem no longer occurs in Word 6.x and later.

Additional query words: save saves saving saved convert converts converting converted translate translates translating translated conversion

Keywords : kbinterop kbconversion wordnt word8 kbfield macword98 winword ntword macword word6 word7 word95

Issue type : kbinfo

Technology : kbWordSearch kbWordWSearch kbWordMSearch