Microsoft KB Archive/105694

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Bullets and Numbering Lost Saving as Text Only

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Q105694

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
 * Microsoft Word for Windows NT, version 6.0

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SYMPTOMS
Documents containing numbered or bulleted lists, created by choosing Bullets And Numbering from the Format menu, will lose their bullets and/or numbering when the document is saved as Text Only.

STATUS
Microsoft has confirmed this to be a problem in Word for Windows versions 6.0, 6.0a, and 6.0c and Word for Windows NT version 6.0. This problem was corrected in Word version 7.0 for Windows 95.

WORKAROUNDS
To prevent the bullets and numbers from being lost, save the document as Text With Layout. Text With Layout preserves some paragraph formatting, such as length of lines, tab stops, and spacing between lines.

The paragraph format for bullets and/or numbers is also retained. However, because of the ansi-to-ascii character translation, bullet characters will appear as a small dots. The resulting bullet can then be manually formatted for a larger character size to compensate.

If you need to save the document as Text Only, you can manually type in the numbers and create the bullets using the Symbol command on the Insert menu. By manually typing in the numbers and manually inserting the bullets, the numbers and bullets are retained as character entries instead of paragraph formats and are thus retained in a document saved as Text Only.

MORE INFORMATION
Saving a document as Text Only strips off all paragraph formatting. Bullets and numbers applied with the Bullets And Numbering command are paragraph formats in Word 6.0 and thus are lost when saved as Text Only.