Microsoft KB Archive/154569

= ACC: How to Use Automation to Print a Microsoft Word Document =

Article ID: 154569

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Access 95 Standard Edition
 * Microsoft Access 97 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 97 Standard Edition

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This article was previously published under Q154569



Moderate: Requires basic macro, coding, and interoperability skills.



SUMMARY
This article shows you how to use Automation to print a Microsoft Word document that you are working with in a Microsoft Access function or in a Microsoft Access form's object frame.

This article assumes that you are familiar with Visual Basic for Applications and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information about Visual Basic for Applications, please refer to your version of the "Building Applications with Microsoft Access" manual.



MORE INFORMATION
When you use Microsoft Access with Microsoft Word 7.0, you must use Word Basic commands in all Automation code. Microsoft Word 97 uses Visual Basic for Applications. The following examples show syntax for both. Each example assumes you have a Microsoft Word document called C:\Wordtest.doc.

Example - Printing a Microsoft Word Document
This example opens and prints a Microsoft Word document.  Start Microsoft Access and open any database. Create a module and type the following procedure:

For Microsoft Word 97: Function PrintDoc Dim WordObj As Object Set WordObj = CreateObject("Word.Application") WordObj.Documents.Open "C:\Wordtest.doc" WordObj.PrintOut Background:=False WordObj.Quit Set WordObj = Nothing End Function

For Microsoft Word 7.0: Function PrintDoc Dim WordObj As Object Set WordObj = CreateObject("Word.Basic") WordObj.FileOpen "C:\Wordtest.doc" ' Where 2 is the number of copies. In this example, the parameter ' names have been included to show which argument does what. WordObj.FilePrint Background:=0, AppendPrFile:=0, Range:=0, _ PrToFileName:="", From:="", To:="", Type:=0, NumCopies:=2 ' The following line demonstrates how to preview instead of print ' WordObj.FilePrintPreview. ' Close without saving. WordObj.FileClose 2 Set WordObj = Nothing End Function

  To test this function, type the following line in the Debug window, and then press ENTER: ? PrintDoc 

Example - Printing a Microsoft Word Document in a Form's Object Frame
This example shows how to print an embedded Microsoft Word object on a form.

 Start Microsoft Access and open any database. Create a new form not based on any table or query in Design view.</li> Add an unbound object frame control to the form.</li> In the Insert Object dialog box, click Create From File and type C:\Wordtest.doc in the File box. Click OK.</li> Set the Name property of the object frame to OLEObj.</li> Add a command button to the form and set the following properties:

Name: PrintDoc

Caption: Print Word Doc

OnClick: [Event Procedure]

</li> Click the Build button next to the command button's OnClick property and type the following procedure:

For Microsoft Word 97: Private Sub PrintDoc_Click Dim WordObj As Object Me![OLEObj].Verb = -2  'Tells Access to open the application Me![OLEObj].Action = 7 'Activates the application Set WordObj = Me![OLEObj].Object.Application WordObj.PrintOut Background:=False WordObj.Quit Set WordObj = Nothing End Sub

For Microsoft Word 7.0: Private Sub PrintDoc_Click Dim WordObj As Object Me![OLEObj].Verb = -2  'Tells Access to open the application Me![OLEObj].Action = 7 'Activates the application Set WordObj = Me![OLEObj].Object.Application.WordBasic ' This example prints the current document using FilePrintDefault. WordObj.FilePrintDefault ' The following line demonstrates how to preview instead of print. ' Comment out the FileClose method that follows, in order to leave ' Print Preview open. ' WordObj.FilePrintPreview WordObj.FileClose 2 End Sub

</li> Open the form in Form view and click the Print Word Doc button. Note that Microsoft Word starts, prints the document, and then returns to the form.</li></ol>

NOTE: In both examples, when the Automation object goes out of scope, the instance of Microsoft Word is unloaded, unless the object was created from a previous instance (already opened).

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