Microsoft KB Archive/285479

= You receive an error message when you try to print a large PowerPoint presentation =

Article ID: 285479

Article Last Modified on 10/17/2007

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APPLIES TO


 * Microsoft Office PowerPoint 2007
 * Microsoft Office PowerPoint 2003
 * Microsoft PowerPoint 2002 Standard Edition

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This article was previously published under Q285479



SYMPTOMS
When you try to print a large Microsoft PowerPoint presentation, you may receive an error message similar to the following:

Windows cannot print due to a problem with the current printer setup. Try one or more of the following:
 * Check the printer by printing a test page from Windows.
 * Make sure the printer is turned on and online.
 * Reinstall the printer driver.

None of the suggestions in the error message resolve the issue.



CAUSE
This behavior can occur when the PowerPoint presentation contains pictures or other graphics that make the file size very large.



RESOLUTION
To resolve this issue, reduce the size of the pictures in the presentation.

To do this, follow these steps:

Note It is not necessary to know in advance which picture is causing the issue.

Microsoft Office PowerPoint 2003 or Microsoft PowerPoint 2002
 * 1) Start PowerPoint, and then open the presentation that is triggering the printing issue.
 * 2) On the Picture toolbar, click Compress Pictures.
 * 3) In the Compress Pictures dialog box, click All pictures in document under Apply to.
 * 4) Under Change resolution, click Print.
 * 5) Under Options, click to select both the Compress pictures and Delete cropped areas of pictures check boxes.
 * 6) Click OK.

Microsoft Office PowerPoint 2007
 * 1) Start PowerPoint, and then open the presentation that is causing the printing issue.
 * 2) On the Picture Tools tab, click Compress Pictures in the Adjust group.
 * 3) In the Compress Pictures dialog box, click Options.
 * 4) Under Target output, click to select the Print (220 ppi): excellent quality on most printers and screens option.
 * 5) Under Compression options, click to select both the Automatically perform basic compression on save and Delete cropped areas of pictures check boxes, and then click OK.
 * 6) Click OK.

Additional query words: PPT prb OfficeErrorMessages 10102 10080 ppt2003 ppt2002 ppt2007

Keywords: kberrmsg kbprint kbprb kbgraphic KB285479

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