Microsoft KB Archive/196872

= OL2000: No Option for Printing All Appointment Text =

Article ID: 196872

Article Last Modified on 10/9/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q196872





SYMPTOMS
Microsoft Outlook does not have a printing option comparable to the All Text option in Microsoft Schedule+ 7.0. In Schedule+, this option is for printing extra long appointment descriptions.



RESOLUTION
To work around this limitation, use either of the following methods.

Method 1
In Outlook, you can store your appointment details in the large note window and print them using either the Memo style or the Table style with the AutoPreview option.

Example 1
To print appointment details of fewer than 120 characters in length, follow these steps:


 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) On the View menu, click AutoPreview.
 * 3) Click to select the appointments that you want to print and click Print on the File menu.
 * 4) Under Print Style, click to select Table Style.
 * 5) Under Print Range, click to select Only Selected Rows.
 * 6) Click OK.

NOTE: This will print about the first 120 characters of the appointment, note window field.

Example 2
To print appointment details of more than 120 characters in length, follow these steps:


 * 1) On the View menu, point to Current View, and then click Active Appointments.
 * 2) Click to select the appointments that you want to print, and click Print on the File menu.
 * 3) Under Print Style, click Memo Style.
 * 4) Under Print Options, click to clear the "Start each item on a new page" check box.
 * 5) Click OK.

NOTE: This will print all of the details from the appointment's note window field.

Method 2
To create a new view using the Card style, follow these steps:


 * 1) On the View menu, point to Current View, and then click Define Views. Click New.
 * 2) Type a name such as Card in the "Name of new view" box, and under Type Of View, click Card, and then click OK.
 * 3) Click Fields.
 * 4) Under "Show these fields in this order," click Start. Then click Move Up until Start appears at the top of the list, and then click OK.
 * 5) Click Filter.
 * 6) On the Appointments And Meetings tab, click "ends" in the Time list, click "in the next 7 days" in the list to the right. Then click OK and OK.
 * 7) Click Apply View.
 * 8) On the File menu, click Print, select Card Style. Click OK.

NOTE: This will print the details from the appointment up to about 255 characters, but not the text in the note window field.

Additional query words: OL2K

Keywords: kbprb KB196872

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