Microsoft KB Archive/31795

Library Autosort Only Sorts Paragraphs without Column Select

PSS ID Number: Q31795 Article last modified on 11-02-1994

3.x 4.00 5.00

MS-DOS

= SUMMARY =

The Library Autosort command only sorts paragraphs and requires that you highlight the entire range of paragraphs you want to sort. Paragraphs are sorted based on the first character in each paragraph. Word defines a paragraph as a block of characters ending with a carriage-return character (obtained by pressing the ENTER key).

A newline character, obtained by pressing SHIFT+ENTER, does not mark the end of a paragraph. Several highlighted lines of text, each ending with a newline character, will not be sorted because Word considers all the lines (until it encounters a carriage return) to be a single paragraph. The Autosort command will have no affect on a single paragraph.

In Word versions 4.00 and 5.00, the Autosort command may also be applied to columns of text. For example, a document may contain several columns of information, each separated by a tab with a paragraph return at the end of each line. To sort on one of the columns, perform the following:


 * 1) Select the entire column using the Column Select (SHIFT+F6).
 * 2) Choose Library Autosort, select the desired search criteria.
 * 3) If you want to sort only the items in the selected column, leaving the rows as they are, select “Yes” in the “column only:” field. Select “No” to sort all the rows of the table.
 * 4) Press Enter to execute the sort.

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================================================================ Copyright Microsoft Corporation 1994.