Microsoft KB Archive/216371

= XCLN: Attendees Don't Publish Free/Busy Calendar Information as Configured =

Article ID: 216371

Article Last Modified on 2/27/2007

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition
 * Microsoft Outlook 97 Standard Edition
 * Microsoft Outlook 98 Standard Edition
 * Microsoft Exchange Server 5.5 Standard Edition

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This article was previously published under Q216371





SYMPTOMS
When a user plans a meeting by using Microsoft Outlook, some attendees may not display the same amount of free/busy calendar information as their clients are configured to publish.



CAUSE
This may happen after a user makes a change to an account's calendar, and that user is set to publish a different number of months of free/busy information. The client publishes the same number of months of free/busy information as the client that makes the change is set for.



WORKAROUND
Use the "Steps to Reproduce the Problem" in the "More Information" section of this article to change User1 to publish 12 months (or match Resource1's setting) free/busy information, open Resource1's calendar, and manually make a change in an existing calendar item. Quit and log off Outlook. Resource1 publishes the amount of free/busy information as set by User1.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.



Steps to Reproduce the Problem

 * 1) In Outlook 98, set the number of months of free/busy information to publish in; on the Tools menu, click Options, click Calendar Options, and then click Freebusy Options. Type the number of months in the Publish box.

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In Outlook 97, set the number of months of free/busy information to publish; on the Tools menu, click Options, and then click the Calendar tab. Click Advanced Scheduling, and then, under Settings for free/busy information, in the Publish box, enter the number of months.
 * 1) Set up two accounts, Resource1 and User1. Set Resource1 to publish 12 months of free/busy information, and set User1 to publish 2 months of free/busy information. Grant User1 Editor permissions to the Resource1 calendar.
 * 2) Create an appointment in the Resource1 calendar that is set to recur for 52 weeks. Quit and log off the Resource1 mailbox.
 * 3) Log on as User1 and plan a meeting with Resource1. You see the recurring appointment far out into the future.
 * 4) Now open the Resource1 calendar. On the File menu, click Open Other User's Folder, and manually enter an appointment or meeting. Close the Resource1 calendar. Quit and log off User1 from Outlook.
 * 5) Log back on to Outlook as User1 and plan a meeting with Resource1.

Expected results
You see free/busy information for Resource1 far out into the future, as in step 3.

Actual results
You only see free/busy information for Resource1 for two months (or whatever User1 is set to publish).

Keywords: kbbug kbpending KB216371

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