Microsoft KB Archive/122295

How to Copy One Publisher File to Another

= How to Copy One Publisher File to Another =

Q122295
- The information in this article applies to:

- Microsoft Publisher version 2.0a -

SUMMARY

=
When you want to copy one Publisher file to another using the Copy and Paste commands to move the information into the new file, the most efficient way to accomplish the transfer is to have two sessions of Publisher running at the same time. Highlight the information to be transferred in one file, copy it to the Clipboard, and paste it into the new file. If the publication has linked frames, the frames will be copied without the text. The text must be copied separately.

MORE INFORMATION

=
===

This is necessary because Publisher is a single document interface (SDI) application in which only one document can be open at one time.

The following is a detailed description of the copy and paste procedure:

1. Start one session of Publisher and open the file to be transferred. Either minimize or resize the window to occupy half the screen.

To minimize the Publisher window, click the down triangle button in the upper-right corner of the Publisher window.

To restore the Publisher window, press CTRL+ESC to bring up the task list. Click the Publisher document you want to maximize, and choose Switch To.

NOTE: The Task List displays a list of all applications running on the system. After you open a second session of Publisher, it will be listed twice, once as UNTITLED and again with the original filename.

To resize a maximized window, click the double triangle button in the upper-right corner of the window, place the cursor over the frame of the window, and when the cursor becomes a double arrow, hold down the left mouse button and resize the window by dragging.

2. Start a second session of Publisher and choose Start From Scratch from the Startup screen. Choose the same page layout as the original file. For example, if the first document was Full Page, select Full Page.

3. Select and copy the information to transfer from the original file:

a. Highlight the object(s).

b. From the Edit menu, choose Copy Object(s). (Objects are copied to the     Clipboard.)

4. Switch to the new file and insert the objects:

a. Click in the new file.

b. From the Edit menu, choose Paste Object(s).

5. Repeat steps 3 and 4 until all the information is transferred.

NOTE: If text frames are linked, only an empty text frame will be pasted into the new file. You must copy and paste the text separately by choosing Highlight Entire Story from the Edit menu, copying the text, and pasting the text into the new file.

Additional query words: 2.00a mspub pub20 instance