Microsoft KB Archive/69472

HP LaserJet Envelope Template Appnote Available

PSS ID Number: Q69472 Article last modified on 06- 6-1991

1.10 WINDOWS

Summary: The following is the complete contents of the application note titled, “HP LaserJet Envelope Template (II/IID).” Application notes can be obtained by calling Microsoft Product Support Services at (206) 454-2030. This application note is also available from Microsoft OnLine, CompuServe, and GEnie. This file (WD0148.ARC) can be found in the Software/Data Library by searching on the keyword WD0148, the Q number of this article, or S12922. WD0148 was archived using the PKWARE file-compression utility. ====================================================================== WD0148: HP LaserJet Envelope Template (II/IID) ====================================================================== The disk included with this application note contains a template that allows you to easily print business-sized (#10) envelopes when using a Hewlett-Packard (HP) LaserJet Series II or Series IID printer only. The template, ENVLPLJ2.DOT, contains a macro (AutoNew) that prompts you for the mailing address, automatically changes your printer orientation to landscape, and changes the paper source to Upper Tray (the manual feed slot).

Installing the Envelope Template
Place the enclosed HP LaserJet Envelope Template (II/IID) disk in drive A. At the DOS prompt, type the following and press ENTER copy a:envlplj2.dot where is the location of your Word for Windows directory. For example, if Word for Windows is in the WINWORD directory on drive C, type the following and press ENTER: copy a:envlplj2.dot c:

Using the Template to Print Envelopes
 Modify the template to include the proper return address. The template includes an area for placement of the sender’s (return) address. To modify the template so that it prints the proper text in the upper-left portion of the envelope, do the following:  From the File menu, choose Open. Enter “ 2.dot” (without the quotation marks; for example, c:2.dot) in the Open File Name box and press ENTER or choose OK. The ENVLPLJ2.DOT template file will be displayed on the screen. Replace the text “Enter Return Address Here” that appears at the top of the template document with either:  The return address you want to print in the upper-left corner of the envelope. -or- A blank line, if your envelopes are preprinted with the return address.  From the File menu, choose Close. When asked, “Save changes to ENVLPLJ2.DOT?”, choose Yes. </li> Use the template to print envelopes.  From the File menu, choose New. In the New box select Document. From the Use Template list box, select ENVLPLJ2 and press ENTER or choose OK. Type in the mailing address when prompted.</li> Insert a business-sized envelope (#10), face up with the top of the envelope on the left, in the manual feed slot of the HP LaserJet Series II. (Slide the envelope in the slot until the envelope cannot advance any farther.)</li> From the File menu, choose Print. The AutoNew macro will automatically change the printer orientation to landscape and the paper source to Upper Tray if the active printer is of the HP LaserJet family. If the active printer is not an HP LaserJet, a message will appear stating, “HP LaserJet is not the current printer….” (If you receive this message, choose Printer Setup from the File menu, select the LaserJet printer, choose the Setup button, and be sure the orientation is set to Landscape. Choose OK twice, then choose Print from the File menu.)</li> After the envelope prints, choose Close from the File menu. When asked, “Save changes to Document#?”, choose No. If you need to modify the ENVLPLJ2 template for any reason (for example, if you need to move the position of the address), refer to “Editing a Document Template” on page 70 of the “Microsoft Word for Windows User’s Reference.”</li></ol> </li></ol>

Reference(s): “Microsoft Word for Windows HP LaserJet Envelope Template (II/IID) Application Note.” Version 1.10, WD0148. 2/91. “Microsoft Word for Windows User’s Reference,” page 70.

Additional reference words: w4wprint w4wmacro