Microsoft KB Archive/105914

= WD: View Merged Data Doesn't Suppress Blank Lines =

Article ID: 105914

Article Last Modified on 8/16/2005

-

APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a

-



This article was previously published under Q105914



SYMPTOMS
In a label mail merge main document, Word may not suppress blank lines when you View Merged Data (on the Mail Merge toolbar, click View Merged Data).

NOTE: The blank lines are correctly suppressed when the document is merged to a new document or merged to printer.



CAUSE
When a MERGEFIELD is followed by a end-of-cell marker in labels or a Word table, Word cannot suppress a blank line when the MERGEFIELD is blank. However, Word will suppress a blank line when the MERGEFIELD is followed by a paragraph mark.

NOTE: To view paragraph marks and end-of-cell markers, do one of the following:


 * On the Tools menu, click Options. On the View tab, click to select the All check box (listed under "Non-printing characters") and then click OK. -or-


 * On the Standard toolbar, click Show/Hide.



WORKAROUND
To allow Word to suppress blank lines when you use View Merged Data, in your mail merge main document, position the insertion point immediately after the MERGEFIELD in a label or table cell and press ENTER to create a paragraph mark. Do this for each of the labels or table cells that contain MERGEFIELDS.



MORE INFORMATION
NOTE: In the following examples,  represents a paragraph mark and [] represents a label (table) end-of-cell marker.

In the following example, Word will not suppress blank lines correctly when the result of a MERGEFIELD is blank: {MERGEFIELD Name} {MERGEFIELD Number}[] In the following example, Word will suppress blank lines correctly when the result of a MERGEFIELD is blank: {MERGEFIELD Name} {MERGEFIELD Number} []

Additional query words: suppression

Keywords: kbmerge kbprb KB105914

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© Microsoft Corporation. All rights reserved.