Microsoft KB Archive/192470

= WD98: Opening Stationery File May Cause Changes to be Lost =

Article ID: 192470

Article Last Modified on 10/4/2002

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APPLIES TO


 * Microsoft Word 98 for Macintosh

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This article was previously published under Q192470



SYMPTOMS
When you open a document that is saved as a stationery file and attempt to open it a second time to create an additional document based on that stationery file, Word may display the following message:

Do you want to revert to the saved ' '?

When you click Yes, the file you have been working on may close without being saved, and a new file based on the stationery file may be created.



RESOLUTION
Do not use a stationery file in Word 98 Macintosh Edition; instead, save your stationery file as a Word template and then create a new document based on the Word template rather than on the stationery file.

To save a Stationery file as a Word Template

 * 1) Open the stationery file.
 * 2) On the File menu, click Save As.
 * 3) Change the "Save File as Type" box to Document Template.

NOTE: The folder your new Word template will be saved to by default is Templates. You can change to a different subfolder to save your new template; for example, if this is a letter template, you can change to the Letters & Faxes folder to save your new letter template.
 * 1) In the "Save Current Document as" box, type a name for your new Word template, and then click Save.

To create a New Document Based on a Word Template

 * 1) On the File menu, click New.
 * 2) Click to select the tab (folder) that contains the template you want to use.
 * 3) Select your new Word template and then click OK.

Word will now open a new document based on the Word template you selected.

NOTE: If your new template does not appear on one of the tabs when you click New on the File menu, then you may have saved the template to a folder other than the Templates folder. You will want to either move the template to the Templates folder or to one of its subfolders.



MORE INFORMATION
A stationery file is a special form of a document that was used in earlier versions of Word for the Macintosh. A stationery file is used repeatedly as a master for similar documents. When a file is in stationery pad format, you cannot modify it. When you open a stationery pad, a new, untitled document appears that contains the text, styles, and other formatting of the stationery pad. The stationery pad itself does not open, so you cannot modify it.

In Word 98 Macintosh Edition, you can save time and effort when creating new documents by basing them on templates designed for a specific type of document you create frequently. A template is a blueprint for the text, graphics, and formatting that are the same in every document of a particular type. Templates also store styles, macros, AutoText entries, toolbar buttons, and customized menus and shortcut key settings that can simplify your work.

Word provides templates for several common types of documents, such as memos, reports, and business letters. You can use these templates just as they are, modify them, or you can create your own templates. Word automatically bases new documents on the Normal template unless you specify another template. The Normal template is a general, all-purpose template for any document.

If you've used stationery files in earlier versions of Word, consider converting your stationery file to a Word template. A new document created from a Macintosh stationery pad contains text, styles, and other formats of the stationery. Unlike a Word template, however, the stationery doesn't store macros, command settings, or AutoText entries.

For more information about settings that are saved in templates, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in MS Word Help, type the following text

templates, overview

and then click Show Topics. Select the "Settings saved in templates" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

Additional query words: macintosh mac template w98 stationary

Keywords: kbtemplate kbprb KB192470

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