Microsoft KB Archive/196953

= WD97: How to Use Form Data as Mail Merge Data Source =

Article ID: 196953

Article Last Modified on 1/23/2007

-

APPLIES TO


 * Microsoft Word 97 Standard Edition

-



This article was previously published under Q196953





SUMMARY
This article describes how you can use data from a Word form as the data source for a mail merge operation.

NOTE: You cannot use a protected form document as a mail merge main document. In fact, the Mail Merge command on the Tools menu is unavailable when a protected form is the active document.

Using Form Data as Mail Merge Data Source
In a protected form, you can save the data only, in comma-delimited text-file format. You can use this text file as a data document in a Word mail merge, or you can add it to an existing data document. To save only the data, do the following:


 * 1) On the Tools menu, click Options.
 * 2) Click the Save tab.
 * 3) Click to select the "Save Data Only for Forms" check box, and then click OK.
 * 4) Fill out your protected form.
 * 5) On the File menu, click Save Copy As. Word proposes the same name as your form document, with a .txt extension. Word automatically selects Text Only in the "Save As Type box". Type a new file name or click Save to accept the default name.

Additional query words: formfield form field setup export

Keywords: kbhowto kbmacroexample kbmerge KB196953

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© Microsoft Corporation. All rights reserved.