Microsoft KB Archive/166899

= Direct booking of a resource without a delegate account =

Article ID: 166899

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Outlook 97 Standard Edition

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This article was previously published under Q166899





SUMMARY
Microsoft Outlook 97 can automatically schedule the use of resources (conference rooms, vehicles, or AV equipment) through a computer acting as delegate for the resource. This provides automatic sending of confirmations and allows booking via e-mail as opposed to requiring a direct network connection. Multiple conference rooms can share the same delegate. However, you may want to directly book a resource without assigning a delegate.

Within the limitations below, you can open the calendar of a resource account and directly post a meeting without using a delegate account:
 * You must use Microsoft Exchange Server as your mail service.
 * The resource calendar must be stored in the Exchange Server mailbox.
 * The resource calendar must have access permissions assigned.



To Define a Resource Account

 * 1) Create a new e-mail account for the resource using the Microsoft Exchange Server Administrator account.
 * 2) Start Outlook using the new resource account to create the default folders in the mailbox on the server.
 * 3) Right-click the Calendar folder, and click Properties.
 * 4) On the Permissions tab, give the Default user "Author" permissions and click OK.
 * 5) Exit Outlook.

To Direct-book an Appointment to the Resource

 * 1) Open Outlook with a user profile.
 * 2) On the File menu, point to "Open Special Folder" and click Exchange Server Folder.
 * 3) Type the e-mail name of the resource account, and on the Folder list, click Calendar and then click OK.
 * 4) Enter an appointment on the resource calendar.
 * 5) Close the resource calendar.

