Microsoft KB Archive/831771

= Markup text may reappear when you open or when you save a document of Word =

Article ID: 831771

Article Last Modified on 8/26/2006

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APPLIES TO


 * Microsoft Office Word 2003

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SYMPTOMS
When you open or when you save a Microsoft Office Word document, markup text (comments, ink annotations, insertions and deletions, and formatting changes) that you turned off in the document the last time that you saved it may appear again.

Notes
 * This behavior is different from Microsoft Word 2002. In Word 2002, when you hide markup text changes to the document, the markup text remains hidden when you open or when you save the document
 * When you turn off markup text in your Word document by using the Show button on the Reviewing toolbar, the markup text is not actually removed from the document. It is however, hidden from view.



CAUSE
This behavior is a design change to show markup text immediately when you open the document. This design change is intended to help you from accidentally sending a document that contains changes that you do not want seen.



RESOLUTION
To change this behavior and to retain the Reviewing options as you did in Word 2002, follow these steps:
 * 1) Start Word 2003, and then open your Word 2003 document.
 * 2) On the Tools menu, click Options.
 * 3) On the Security tab, click to clear the Make hidden markup visible when opening or saving check box.
 * 4) Click OK to close the Options dialog box.
 * 5) Make a change in the document, such as type a space, delete the space, and then save your document.

Note If you do not perform step 5 and make a change in your document, the change that you made to the Make hidden markup visible when opening or saving option may not take effect the next time that you open your Word document.



MORE INFORMATION
The Make hidden markup visible when opening or saving option displays all comments, annotations, deletions, and other types of revisions. If you use the Show menu on the Reviewing toolbar to hide some of your revisions or all your revisions, and you select this option, your revisions will appear when you or another user opens the file. This option does not affect text that is formatted as hidden.

Keywords: kbsecurity kbformat kbprb KB831771

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