Microsoft KB Archive/69030

Using PowerPoint Templates to Alter Preexisting Presentations PSS ID Number: Q69030 Article last modified on 10-29-1991 PSS database name: W_PowerPt

2.00

WINDOWS

Summary:

This article contains instructions for using the templates included with PowerPoint to change the look of preexisting presentations.

More Information:

= CHECK YOUR SETTINGS =

There are some settings that you must keep in mind if you are going to paste a preexisting presentation into a new presentation formatted by a template slide.

For trouble-free creation of a new presentation, these settings must be the same for the template and for the presentation containing the data. If they are not the same, you may expect your information to paste into the newly formatted presentation with an incorrect layout.

Paper Size and Orientation
From the File menu, choose Printer Setup and observe which printer choice is selected. (For the templates, Default Target will be chosen.) To check dimension settings, press the Setup button.

Slide Dimensions
From the File menu, choose Slide Setup and check the dimensions set for the slide.

If these settings are not the same for both the template and for the presentation containing your information, your information may overreach the boundaries of the slides created by the template. For example, titles may be pasted as much as an inch above the top edge of the slide, depending on how greatly the layout for the two presentations differ.

The only way to use a preexisting presentation with a template whose layout does not match it is to:


 * 1) Set up your data presentation for the same dimensions.
 * 2) Manually rearrange the information that still overlaps.

Step by Step Instructions
To use a PowerPoint template to alter preexisting presentations, do the following:

  Open your presentation containing your data. Check the menus mentioned above.   To use a 35mm template, set up your presentation as follows: Printer Setup: Default Target Paper Dimension: Slide, 5.96 x 6.69 inches Orientation: Landscape Slide Setup, Slide Dimension: Full Printer Page To use an overhead template, set up your presentation as follows: Printer Setup: Default Target Paper Dimension: Letter, 8.5 x 11 inches Orientation: Landscape Slide Setup, Slide Dimension: Full Printer Page   Rearrange your information as necessary to fit within the borders of the slide once you have set up your format.   In either Slide Sorter or Title Sorter view, select all the slides you want to use in your new presentation.   Choose Copy from the Edit menu.   Open the template presentation that contains the formatting you want to use.   From the File menu, choose New and respond Yes to the dialog box that asks whether or not you want to use the format of the active presentation.   Choose either Slide Sorter or Title Sorter view. </li>  From the Edit menu, choose Paste. The information from your old presentation will be pasted into your new presentation. You will notice that the color selection for your new presentation will not have applied itself to the slides you pasted from your old presentation. </li>  There should be one blank slide, probably at the end of your new presentation, which has the color scheme and background you want. Select that slide. </li>  From the Color menu, choose Color Scheme from your Color menu. A menu will come up displaying the color scheme from the template. </li>  In the Apply To box in the lower left-hand corner, select All Slides. This will apply the template’s color selection to all the slides in the presentation. </li></ol>

For more information on using and making PowerPoint templates, see the “Microsoft PowerPoint for Windows Using PowerPoint Templates” softcover manual. For more information about copying slides, see HELP6.PPT, slide #5. For more information about copying color schemes, see HELP12.PPT, slide #4.

Copyright Microsoft Corporation 1991.