Microsoft KB Archive/59730

Word: Using “Smart Quotes” with Print Merge Data Documents

PSS ID Number: Q59730 Article last modified on 03-07-1997

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= SUMMARY =

The following describes the use of double curly quotation marks (sometimes called “smart quotes”) in the data document of a print merge document for Word versions 3.x, 4.0, and 5.0.

Word Versions 4.0 and 5.0
You can use double curly quotation marks in the data document.

Word Versions 3.x
If you use double curly quotation marks in a print merge document in Word versions 3.x, you will receive the following error message:

Data record too long

In Word versions 3.x, you must use double straight quotation marks when you perform a print merge.

= MORE INFORMATION =

To verify that a quotation mark is a double curly quotation mark, do the following:


 * 1) Select the quotation marks.
 * 2) Press COMMAND+OPTION+Q.

Look at the ASCII code number in the lower-left corner of the screen: a beginning “smart quote” is ASCII value 210; an ending “smart quote” is code 211.

Word Version 5.0
If the Symbol command is installed in the Word Commands folder for Word 5.0, all characters of that font will appear. However, the ASCII value of the selected character will appear in the lower-left corner of the Symbol window. If the Symbol command is not installed, Word 5.0 will behave exactly like Word 4.0.

KBCategory: kbprint KBSubCategory: kbmerge Additional reference words: macword macword5 3.00 3.01 3.02 4.00 5.00 curly quotes ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.