Microsoft KB Archive/107229

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Converting Word for MS-DOS Glossaries into WinWord 6.0

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Q107229

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The information in this article applies to:


 * Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
 * Microsoft Word for Windows, version 7.0

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SUMMARY
Word for Windows does not convert Word for MS-DOS glossary entries when opening a Word for MS-DOS document. Word for MS-DOS glossaries must be converted separately, using a two-part macro conversion that can be done by following the directions below.

To Convert a Word for MS-DOS Glossary

 * 1) Open a glossary file in Word for MS-DOS.

In version 6.0, choose Glossary from the Edit menu, and then choose Open Glossary. Select the glossary file 60CONVRT.GLY, located in your Word for Windows directory, and then choose the OK button. Choose Close to exit the Glossary dialog box.

In version 5.5, choose Glossary from the Edit menu, and then choose Open Glossary. Select the glossary file 55CONVRT.GLY, located in your Word for Windows directory, and then choose the OK button. Choose Close to exit the Glossary dialog box.

In version 5.0, choose Glossary Load from the Transfer menu, select the glossary file 50CONVRT.GLY, located in your WINWORD\TEMPLATE directory, and then press ENTER.
 * 1) In a blank Word for MS-DOS document, type "convert_glossary" (without the quotation marks) and then press F3.
 * 2) In the Merge Glossary dialog box, provide the drive, directory, and filename of the glossary file you want to convert (for example, C:\WORD\NORMAL.GLY) and then press ENTER. If you double-click the glossary filename or choose the OK button, proceed to step 4. Word converts the glossary file and then stores it in a file in the same location as your original Word for MS-DOS glossary file. The file is stored with the same name as your glossary file but with a .CVT extension. When exiting Word for MS-DOS, choose NO when asked to save changes to the 60CONVRT.GLY, 55CONVRT.GLY, or 50CONVRT.GLY file.

Note: If you press ENTER instead of choosing the OK button or double-clicking the glossary filename in step 3, you will bypass step 4. Your glossary file will still be successfully converted.
 * 1) In the Glossary dialog box, type the glossary filename (for example, NORMAL.GLY) that you want to convert in the Glossary Name box, then press ENTER. Word converts the glossary file and then stores it in a file in the same location as your original Word for MS-DOS glossary file. The file is stored with the same name as your glossary file but with a .CVT extension. When exiting Word for MS-DOS, choose No when asked to save changes to the 60CONVRT.GLY, 55CONVRT.GLY, or 50CONVRT.GLY file.
 * 2) Start Word for Windows.
 * 3) From the File menu, choose New.
 * 4) From the Use Template list, select MSWORD, and then choose the OK button.
 * 5) From the File menu, choose Open and then specify the location and name of the file with the .CVT extension. To list files with a .CVT extension, type *.cvt in the File Name box, and then press ENTER.
 * 6) Word for Windows asks if you want the glossary entries to be available globally to all documents or only to documents based on the template. Select the appropriate option, and then choose the OK button.

If you choose to make the entries available only to a specific template, the macro asks you for a template filename. Type a new name, or type or select an existing template name, and then choose the OK button. Word prompts you to supply document summary information. Choose OK, and your Word for MS-DOS glossaries are transferred to the Word for Windows template you specified.

NOTE: Word for Windows templates are limited to a maximum of 150 glossary entries. If you want to convert a Word for MS-DOS glossary with more than 150 entries, you must delete some entries before converting the glossary.

Additional query words: textconv AutoText GLOSS.EXE 6.00a 6.00c

Keywords : kbdta word6 word7 wordconvert

Issue type : kbinfo

Technology : kbWordSearch kbWordWSearch