Microsoft KB Archive/187368

= Some contact list fields not available to Word =

Article ID: 187368

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a

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This article was previously published under Q187368





SYMPTOMS
When you use the "Use Address Book" feature in a mail merge document, only some fields from the contacts list are available to Word.



CAUSE
Some fields in the contacts list do not contain messaging application program interface (MAPI) properties; therefore, the converter (Wwpab.cnv) that Word uses to interpret the information from the Personal Address Book does not recognize these fields.



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.



MORE INFORMATION
For additional information on using contact lists with Word, please see the following articles in the Microsoft Knowledge Base:

164401 Fields missing inserting a contact into Word

167770 Field differences between Outlook and Word mail merge

The following table lists the properties supported by the converter, including which address books they can be used with. A maximum of 12 properties can be used at one time.

For additional information on how to use these properties, please see the following article in the Microsoft Knowledge Base:

134901 How to modify the layout of an address book entry

If a field you require is listed in this list but does not appear when you use insert address, please see the following article in the Microsoft Knowledge Base:

164401 Fields missing inserting a contact into Word

                                                         Which address book these properties are Property                    Explanation                  used with --- PR_ADDRTYPE                 Addressee's electronic mail  PAB, Schedule+, address type                Outlook

PR_BEEPER_TELEPHONE_NUMBER  Addressee's beeper           PAB, Schedule+, telephone number            Outlook

PR_BUSINESS_FAX_NUMBER      Addressee's business fax     Schedule+, number                      Outlook

PR_CAR_TELEPHONE_NUMBER     Addressee's car telephone    Outlook number

PR_CELLULAR_TELEPHONE_NUMBER Addressee's cellular        PAB, Schedule+, telephone number            Outlook

PR_COMMENT                  Text included on the Notes   PAB, Schedule+ tab for the address entry

PR_COMPANY_NAME             Name of the addressee's      PAB, Schedule+, company                     Outlook

PR_COUNTRY                  Addressee's country          PAB, Schedule+, Outlook

PR_DEPARTMENT_NAME          Name of addressee's          PAB, Schedule+, department within the       Outlook company

PR_DISPLAY_NAME             The name displayed in the    PAB, Schedule+, Address Book dialog box     Outlook

PR_EMAIL_ADDRESS            Addressee's electronic mail  PAB, Schedule+, Address                     Outlook

PR_GIVEN_NAME               Addressee's given name, or   PAB, Schedule+, first name                  Outlook

PR_HOME_FAX_NUMBER          Addressee's home fax number  Outlook

PR_HOME_TELEPHONE_NUMBER    Addressee's home telephone   PAB, Schedule+, number                      Outlook

PR_INITIALS                 Addressee's initials         Not Available

PR_LOCALITY                 Addressee's city or          PAB, Schedule+, locality                    Outlook

PR_LOCATION                 Addressee's location         Schedule+ Example: "16/3000" ,room 3000 in building 16

PR_OFFICE_LOCATION          Addressee's office location  PAB, Schedule+, Outlook

PR_OFFICE_TELEPHONE_NUMBER  Addressee's office           PAB, Schedule+, telephone number            Outlook

PR_OFFICE2_TELEPHONE_NUMBER Addressee's second office    PAB, Schedule+, telephone number            Outlook

PR_OTHER_TELEPHONE_NUMBER   Addressee's  alternate       Outlook telephone number (other                            than home or office)

PR_POSTAL_CODE              Addressee's postal code      PAB, Schedule+, Outlook

PR_PRIMARY_FAX_NUMBER       Addressee's primary fax      PAB and Outlook number

PR_PRIMARY_TELEPHONE_NUMBER Addressee's primary          PAB, Schedule+ telephone number

PR_RADIO_TELEPHONE_NUMBER   Addressee's radio telephone  Outlook number

PR_STATE_OR_PROVINCE        Addressee's state or         PAB, Schedule+, province                    Outlook

PR_STREET_ADDRESS           Addressee's street address   PAB, Schedule+, Outlook

PR_SURNAME                  Addressee's surname, or      PAB, Schedule+, last name                   Outlook

PR_TITLE                    Addressee's job title        PAB, Schedule+, Outlook The following table lists the fields that are unavailable for use in Microsoft Word.                                                         Address book these fields Property                    Explanation                 are in ---     prefix  Mr., Dr., etc.      Outlook

Additional query words: word95 word7 winword Spouse Birthday Anniversary kbinterop kbualink97 kbfaq

Keywords: kbbug kbnofix KB187368

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