Microsoft KB Archive/26887

Word: Optional Print Merge Fields in Mailing Labels

PSS ID Number: Q26887 Article last modified on 03-07-1997

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========================================================= 3.00 3.01 3.02 4.00 5.00 5.10 MACINTOSH kbprint kbprint

= SUMMARY =

In Microsoft Word for the Macintosh, when you create three-column mailing labels to be printed from a LaserWriter using Word’s print merge feature, if you want your main document to have an optional field (one that will appear in some but not all of your labels), set up a conditional statement similar to the following:

< ><> < ><> < < >, < > < > If your labels were not formatted in a table, you will have to create a label like the following

< ><> < ><> < < >, < > < > <> <> to perform a conditional search.

Note: The <> and <> fields are instructions to Word to check if the conditional field exists; if the field does not exist, Word inserts a carriage return to ensure proper label alignment.

KBCategory: kbprint kbprint KBSubCategory: kbmerge Additional reference words: macword macword5 3.00 3.01 3.02 4.00 5.00 six lines per inch spacing 5.10 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.