Microsoft KB Archive/195558

= Spelling checker adds extra period to abbreviations in Outlook =

Article ID: 195558

Article Last Modified on 1/23/2007

-

APPLIES TO


 * Microsoft Office Outlook 2003
 * Microsoft Outlook 2002 Standard Edition
 * Microsoft Outlook 2000 Standard Edition

-



This article was previously published under Q195558





SYMPTOMS
While performing a spelling check on an HTML mail message by using Microsoft Outlook, you notice that certain abbreviations that end with a period have an additional period appended.



CAUSE
This behavior is a result of using the 32-bit dictionary from one of the following products:
 * Microsoft Word 2003 for Windows
 * Microsoft Word 2002 for Windows
 * Microsoft Word 2000 for Windows
 * Microsoft Office 2000 for Windows
 * Microsoft Word 97 for Windows

This behavior does not occur in Microsoft Outlook Rich Text, Microsoft Word or Plain Text editor modes.



RESOLUTION
To avoid this behavior, click either Ignore or Ignore All when the spelling checker flags these abbreviations.

As a workaround, add commonly used abbreviations to the custom dictionary.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed in the "Applies to" section.



MORE INFORMATION
When running the spelling checker on a mail message, abbreviations such as "Mr." and "Mrs." will be flagged as misspelled words. If you change the spelling, the spelling checker will add an additional period after the abbreviation. An additional period will be added each time the spelling checker is run.

The following table illustrates the result of the spelling check of abbreviations:  Abbreviation     Spell Checker Flagged Word           Result of Change --

Mr. Mr                              Mr.. Mrs. Mrs                             Mrs..

NOTE: The spelling checker flags the letters before the period as a misspelled word. The existing period is ignored. State abbreviations such as N.Y., Wash. and D.C., are not flagged.

Additional query words: 2000 extra

Keywords: kbbug kbpending KB195558

-

[mailto:TECHNET@MICROSOFT.COM Send feedback to Microsoft]

© Microsoft Corporation. All rights reserved.