Microsoft KB Archive/26960

Index Entries with Section Numbers

PSS ID Number: Q26960 Article last modified on 03-07-1997

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To generate an index in Microsoft Word for the Macintosh that includes other numbers, such as section numbers, in front of the page number, the number added must be typed in after the index entry. The number can be formatted as Hidden so that it doesn’t show in the document. The entry for an index must have “.i.” (without quotation marks) in hidden text format before the word(s) being indexed and a hidden semicolon after the entry text (or a carriage return). Place the section number in hidden format after the word being indexed. Therefore, the format is as follows

.i.First Entry 1 -;

where “.i.” and the “1 -;” are formatted as Hidden Text.

This would produce an entry in the index that would appear as follows:

First Entry 1 - 1

When an index is generated, a space is inserted in front of the page number.

Note: This procedure does not work with table of contents entries, because the table of contents feature always inserts a tab between the entry and the page number.

For more information about creating and formatting indexes in Microsoft Word, see pages 528-538 of the “Microsoft Word User’s Guide,” for Word version 5.0, or pages pages 134-138 of the “Reference to Microsoft Word,” for Word version 4.0.

KBCategory: kbusage KBSubCategory: Additional reference words: 3.00 3.01 3.02 4.00 5.00 5.10 3.0 4.0 5.0 macword5 indices toc table of contents macword ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.