Microsoft KB Archive/288393

= Numbering is reset after you paste part of a series =

Article ID: 288393

Article Last Modified on 1/31/2007

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APPLIES TO


 * Microsoft Word 2002 Standard Edition
 * Microsoft Office Word 2003
 * Microsoft Office Word 2007

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This article was previously published under Q288393





For a Microsoft Word 2000 version of this article, see 288169.



For a Microsoft Word 97 version of this article, see 119128.



SYMPTOMS
When you use the Paste or the Paste link option to paste part of a numbered or outline numbered list to a new document that does not contain a numbered list, the numbered list is reset to start at one (1).

NOTE: When you paste the numbered list to a document that already contains a numbered list, the items may be pasted as different numbers.

This issue occurs when you use any of the following:
 * the AUTONUM field
 * any numbered style
 * any outline numbered style

Example 1: Numbered List or AUTONUM Field
Consider the following scenario. You copy numbered items 3 and 4 from the following list:
 * 1) Cat
 * 2) Dog
 * 3) Bird
 * 4) Hamster

You then use the Paste option or the Paste link option to paste these items into another document. When you do this, the items appear as follows:
 * 1) Bird
 * 2) Hamster

Example 2: Outline Numbered
When you use an outline numbered style, if you use the Paste or Paste link option to paste part of a series, such as item &quot;b. Oranges,&quot; the numbering restarts at &quot;a&quot; for the new series. If all of the sublevel is copied, the numbering and indentation level are preserved. If you select all of item 2 in the following example and then paste this text into a new document, numbering is reset to 1 for this series.  Fruits  Apples Oranges  Vegetables  Lettuce</li> Cabbage</li></ol> </li> Dairy  Milk</li> Cheese</li></ol> </li></ol>

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CAUSE
This functionality is by design in Microsoft Word. The numbering formats are applied to a paragraph relative to their position in the series. If only a portion of the numbered series is copied, the numbering is reset relative to the new series when you use the Paste or the Paste link option.

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WORKAROUND
To work around this issue, select the pasted or paste-linked items, and change the Start at number for the series to the appropriate starting number.

To do this in Microsoft Word 2002 or in Microsoft Office Word 2003, follow these steps:
 * 1) On the Format menu, click Bullets and Numbering.
 * 2) In Word 2002, click Modify on either the Numbered tab or the Outline Numbered tab, and then click Customize.

In Word 2003, click the format that you want on either the Numbered tab or the Outline Numbered tab, and then click Customize.
 * 1) Change the Start at number to the number that you want, and then click OK.

To do this in Microsoft Office Word 2007, follow these steps:
 * 1) To select a different number format, right-click a number in the list, point to Numbering, and then click Set Numbering Value.
 * 2) Change the Set value to number to the number that you want, and then click OK.

NOTE: You cannot restart (reset) the numbering of an AUTONUM field.

Additional query words: outline numbering reset resets changes change numbers one paste copy link prb

Keywords: kbprb kbusage KB288393

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