Microsoft KB Archive/31752

Word: Calculating Print Reduction PSS ID Number: Q31752 Article last modified on 06-30-1993 PSS database name: M_WorD

3.00 3.01 3.02 4.00 5.00 5.10

MACINTOSH

Summary:

The following information describes how to calculate print reduction in Microsoft Word for the Macintosh. This information is available as part of an application note titled “Calculating Print Reduction.” To obtain this application note, call Microsoft Product Support Services at (206) 454-2030.

This application note can also be found in the Software/Data Library by searching on the word MW0156, the Q number of this article, or S12988. MW0156 was archived using the Compact Pro file-compression utility. You will need Extractor or a licensed copy of Compact Pro to unarchive this file.

More Information:

Print reduction works in an entirely different manner depending on the version of Word you are using. In Word versions 3.0x, print reduction reduces the whole screen image and moves it to the upper-left corner of the page, much the way a copy machine performs a reduction. In Word 4.0 and 5.0, print reduction reduces the contents of the page and moves onto the page any additional text that will fit. This last method adheres more to Apple Macintosh standards for reduction.

Troubleshooting Print Reduction
If the margins before print reduction are set to 0.5 inch, the resulting print reduction will scale the margins to less than 0.5 inch. Currently, the LaserWriter driver does not support margins less than 0.5 inch for a letter-sized page and less than 0.9 inch for a legal-sized page. In order to have the printed margin at 0.5 inch, make the margin size before reduction greater than 0.5 inch. If Larger Printer Area (Fewer Downloadable Fonts) is selected in the Page Setup dialog box under Options (in Word 3.0x, you must hold the SHIFT key down while selecting Page Setup to see the Options button), then the minimum margins can be decreased to 0.375 inch for letter-sized paper and 0.75 inch for legal-sized paper.

The maximum reduction available from Word is based on the printable area you are using. The printable area is the difference between your page size and margins. For example, on a U.S. Letter sized page (8.5 x 11 inches) with 1-inch margins all around, the horizontal printable area is 6.5 inches (8.5 inches wide minus 1-inch left and right margins), and the vertical printable area is 9 inches (11 inches high minus 1-inch top and bottom margins). Word has an upper limit of 22.75 inches for any dimension of its virtual page; if your horizontal or vertical print area is longer than this when reduced, Word prints only the text within its limits, leaving extra white space on the page.

When using the ImageWriter LQ, note that its Page Setup dialog box offers reductions of Full, 33%, and 66%. A 33% reduction is equal to a Reduce or Enlarge: 67% from the LaserWriter Page Setup dialog box.

Additional reference words: mswdprint 3.0 3.00 3.01 3.02 4.0 4.00 5.0 5.00 5.10 appnote MW0156 softlib

Copyright Microsoft Corporation 1993.