Microsoft KB Archive/80705

= Works: File Sharing in Works =

Article ID: 80705

Article Last Modified on 11/16/2006

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APPLIES TO


 * Microsoft Works 2.0 Standard Edition
 * Microsoft Works 2.0a
 * Microsoft Works 3.0 Standard Edition
 * Microsoft Works 4.5 Standard Edition
 * Microsoft Works 4.5a
 * Microsoft Works 4.0 Standard Edition
 * Microsoft Works 4.0a
 * Microsoft Money 2000 Business & Personal Edition

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This article was previously published under Q80705



SUMMARY
The ability to share Microsoft Works for Windows files across a network depends on which module you are using, and the network or MS-DOS file attributes assigned to the file. The following table lists the file sharing options by tool.

NOTE: If the first user opens the file as read-only, the second user can also do this and can save changes. However, once user two has saved the changes, user one will not be able to save the file using the same name. The first user will get a &quot;file not found or already open&quot; or &quot;cannot save document&quot; error message. To save the file, either user one needs to use a different name, or user two needs to close the file.

Works 4.0, 4.5, and 4.5a for Windows 95
 Tool          Opened by One User as   Available to Other Users as --

Word Processor      Read-Only             Read-Only Read-Write           Not Available

Spreadsheet         Read-Only             Read-Only or Read-Write Read-Write           Not Available

Database            Read-Only             Read-Only Read-Write           Not Available

Works version 3.0 for Windows
 Tool          Opened by One User as   Available to Other Users as --

Word Processor      Read-Only             Read-Only Read-Write           Not Available

Spreadsheet         Read-Only             Read-Only or Read-Write Read-Write           Read-Only

Database            Read-Only             Read-Only Read-Write           Not Available NOTE: Works 3.0 and Works for Windows 95 are more restrictive with file sharing than Works 2.0 for Windows because of OLE 2.0.

Works version 2.0 for Windows
 Tool          Opened by One User as   Available to Other Users as --

Word Processor      Read-Only             Read-Only Read-Write           Not Available

Spreadsheet         Read-Only             Read-Only or Read-Write Read-Write           Read-Only

Database            Read-Only             Read-Only or Read-Write Read-Write           Read-Only



MORE INFORMATION
To open an existing shared file, do the following:


 * 1) From the File menu, click Open Existing File.
 * 2) Select the file you want to open.
 * 3) If you want to open the file as read-only, select the Read-Only check box and click OK.

If you are not able to open several copies of a Works for Windows file according to the directions above, check the following:


 * 1) The MS-DOS file attributes: Make sure the file is not set to read-only.
 * 2) The Network file-sharing privileges: Make sure that the user has read-write privileges or administrator's rights to the file, its directory, and the shared drive.

