Microsoft KB Archive/112035

Alias Opens Backup File on Server Instead of Original

PSS ID Number: Q112035 Article last modified on 03-07-1997

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= SYMPTOMS =

When you double-click a Word document, the backup copy of the document opens rather than the original.

= CAUSE =

This problem occurs if a file located on a network server is opened using an alias from the local hard disk, then backed up using Word’s Make Backup feature, and then saved. When you then try to open the file, the backup copy is opened.

NOTE: This problem does not occur if the files are stored on the local hard disk.

= STATUS =

Microsoft has confirmed this to be a problem in Word versions 4.0, 5.0, and 5.1 for the Macintosh. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

= WORKAROUND =

Instead of using Word’s Make Backup feature to back up the file, save a copy of the file in the same folder on the server:


 * 1) Open the document.
 * 2) From the File menu, choose Save As.
 * 3) Clear the Make Backup option and change the name of the document in the Save Current Document As box. Choose Save.

The alias will open the original document if the method above is used to maintain a backup of the file.

= MORE INFORMATION =

The alias feature makes it easier to open a file. Since the alias stores a path to the aliased file, the file can be launched on a remote server without the user having to know which subfolder the file is located in. If the Make Backup command is active a Word document is saved to the server, the alias path will switch and point to the backup file rather than the original.

= REFERENCES =

“Microsoft Word User’s Guide” for Word 5.0/5.1, page 68

“Reference to Microsoft Word” for Word 4.0, page 312

KBCategory: kbnetwork KBSubCategory: Additional reference words: macword 4.00 5.00 5.10 appleshare M_System macword5 macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.