Microsoft KB Archive/209882

= ACC2000: How to Use Automation to Create a Word 2000 Merge Document =

Article ID: 209882

Article Last Modified on 6/30/2004

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APPLIES TO


 * Microsoft Access 2000 Standard Edition
 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q209882



Advanced: Requires expert coding, interoperability, and multiuser skills.

This article applies only to a Microsoft Access database (.mdb).



SUMMARY
This article shows you how to use Automation to insert merge fields in a Microsoft Word 2000 mail merge document, and then run the merge.



MORE INFORMATION
In Microsoft Access, you can use Automation to run a mail merge in a Microsoft Word 2000 document. The sample procedure in this article uses the OpenDataSource and Execute methods of the MailMerge object that is available in Word 2000.

The following example creates a procedure called CreateMergeDoc, which takes two arguments:

  Argument      Value --  UseDDE        True if you want to use DDE

False if you want to use ODBC

PrintDoc     True if you want to print the result of the merge

False if you only want to view the result of the merge To create the sample procedure, follow these steps:  Start Microsoft Access and open a new blank database. Create a new module, and then type the following line in the Declarations section if it is not already there:

Option Explicit

 On the Tools menu, click References. In the Available References box, click to select the Microsoft Word 9.0 Object Library check box, and then click OK.  Type or paste the following procedure: Sub CreateMergeDoc(UseDDE As Boolean, PrintDoc As Boolean) Dim WordApp As Word.Application Dim WordDoc As Word.Document Dim strLetter As String Dim strConnect As String

' Create an instance of Microsoft Word 2000. Set WordApp = CreateObject("Word.Application")

' Create a new, empty document. Set WordDoc = WordApp.Documents.Add With WordDoc.MailMerge If UseDDE Then strConnect = "TABLE Customers" Else ' Note that on your computer the path ' to Northwind.mdb may be different. strConnect = "DSN=MS Access " _ & "Database;DBQ=C:\Program Files\Microsoft Office\" _ & "Office\Samples\Northwind.mdb;" _ & "FIL=MS Access;" End If     ' Note that on your computer the path ' to Northwind.mdb may be different. .OpenDataSource _ Name:="C:\Program Files\Microsoft Office\Office\" _ & "\Samples\Northwind.mdb", _ ReadOnly:=True, LinkToSource:=True, _ Connection:=strConnect, _ SQLStatement:="SELECT * FROM [Customers]"

' Define the Merge fields in the document. With .Fields .Add Range:=WordApp.Selection.Range, Name:="CompanyName" WordApp.Selection.TypeParagraph .Add Range:=WordApp.Selection.Range, Name:="Address" WordApp.Selection.TypeParagraph .Add Range:=WordApp.Selection.Range, Name:="City" WordApp.Selection.TypeText Text:=", " .Add Range:=WordApp.Selection.Range, Name:="Region" WordApp.Selection.TypeText Text:=" " .Add Range:=WordApp.Selection.Range, Name:="PostalCode" WordApp.Selection.TypeParagraph .Add Range:=WordApp.Selection.Range, Name:="Country" End With End With

' Define the body of the letter in the merge document. strLetter = "Thank you for your business during the past year." With WordApp.Selection .TypeParagraph .TypeParagraph .TypeText Text:=strLetter .TypeParagraph .TypeParagraph .TypeText Text:="Sincerely," .TypeParagraph .TypeParagraph .TypeText Text:="Northwind Traders" End With With WordDoc.MailMerge ' Only merge records 1-10 from the table. .DataSource.FirstRecord = 1 .DataSource.LastRecord = 10

' Merge the data to a new document. .Destination = wdSendToNewDocument

' Execute the mail merge. .Execute

' If user specified to print the document, disable ' background printing, and then print the merged document. If PrintDoc Then .Application.Options.PrintBackground = False .Application.ActiveDocument.PrintOut End If  End With

' Show the instance of Microsoft Word. WordApp.Visible = True End Sub  To test this procedure, type the following line in the Immediate window, and then press ENTER:

CreateMergeDoc UseDDE:=False, PrintDoc:=False

Note that Microsoft Word opens with a new mail merge document.</li></ol>

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