Microsoft KB Archive/102393

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Word for Windows 1.x: Printing Envelopes on the IBM 4019

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ID: Q102393

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The information in this article applies to:


 * Microsoft Windows versions 3.1, 3.11
 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a
 * Microsoft Windows for Workgroups versions 3.1, 3.11

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SUMMARY
This article explains how to print envelopes from versions 1.x of Microsoft Word for Windows on the IBM 4029 laser printer using version 4.21 of the IBM 4029 driver (IBM4029.DRV).

This article covers the following topics:


 * Installing the Printer Driver and Configuring the Printer
 * Using the Manual Feed Envelope Slot to Print Standard Size Envelopes
 * Using the Manual Feed Envelope Slot to Print Custom Envelope Sizes
 * Using the Optional Envelope Feeder and Configuring the Printer
 * Using the Optional Envelope Feeder to Print Standard Size Envelopes
 * Using the Optional Envelope Feeder to Print Custom Size Envelopes
 * Print Merging Envelopes with or Without the Optional Envelope Feeder
 * Troubleshooting Envelope Printing Problems

To obtain version 4.21 of the IBM 4029 printer driver, contact Lexmark Technical Support. You can also download the driver from the Lexmark Bulletin Board (BBS.

Support of this printer driver is the sole responsibility of Lexmark. IBM4029.DRV is manufactured by Lexmark, a vendor independent of Microsoft; we make no warranty, implied or otherwise, regarding this product's performance or reliability.

Installing the Printer Driver and Configuring the Printer
 Install the IBM 4029 printer driver version 4.21 (IBM4029.DRV) using the Printers icon in Windows Control Panel.  Make sure the printer is in native (4029) mode. For information on switching to native mode, query on the following words in the Microsoft Knowledge Base: "switching and plotter and ibm and 4019 and ppds and emulation" In Word, choose Printer Setup from the File menu. Select IBM 4029 in the Printer list and then choose the Setup button. Select the following settings in the Printer Setup dialog box and then choose OK:

 Select the Use Printer Patterns option. Clear the Fast Printing Directly To Port option. Clear the Print TrueType As Graphics option. Clear any cartridges or optional fonts.</li> Select 300 x 300 in the Graphics Resolution box.</li></ol> </li></ol>

Using The Manual Feed Envelope Slot
If you do not have an optional envelope feeder, you must use the manual feed slot on the back of the printer to print all envelopes. You should insert all envelopes face up, with the left side (the return address side) of the envelope toward the printer. Envelopes print in landscape orientation.

Using the Manual Feed Envelope Slot to Print Standard Size Envelopes
Below is a list of the envelope sizes that are built into the IBM 4029 printer driver. You can select these standard sizes from the Paper Size list in the printer driver.

<pre class="FIXEDTEXT">  Envelope Size                Dimensions #10                         4 1/8 inches by 9 1/2 inches #9                          3 7/8 inches by 8 7/8 inches #7 3/4                      3 7/8 inches by 7 1/2 inches (also known as Monarch) #DL                         110 millimeters by 220 millimeters #C5, B5, or Other Envelope  8 1/2 inches by 14 inches Use the following instructions to create and print standard size envelopes using the manual feed slot:

<ol> From the File menu, choose Printer Setup. Select IBM 4029 in the Printer list and then choose the Setup button.</li> From the Paper Size list, select your envelope size.</li> From the Paper Source list, select Manual.</li> Select the Landscape Orientation option and then choose OK twice to return to your Word document.</li> From the Format menu, choose Document. Change the Page Width and Height settings to match the dimensions of your envelope.</li> Change all the margin settings to .25 inch and then choose OK.</li> Type the return address in the top-left corner of your document.</li> Press ENTER to create a blank line.</li> From the Format menu, choose Position.</li> From the Horizontal list, select Center. In the Horizontal box, select the Margin option.</li> From the Vertical list, select Center. In the Vertical box, select the Margin option and then choose OK.</li> Type the addressee information.</li>  Print the envelope. The printer switches offline and displays the following message to request that you feed an envelope in the manual feed slot:

36 Load Envlp

</li></ol>

Using the Manual Feed Envelope Slot to Print Custom Envelope Sizes
To print custom envelope sizes, format a document for 8 1/2- by 14-inch paper size and landscape orientation. Adjust the top and right margins to obtain the correct envelope size. As you look at the landscape document, the envelope is in the lower-left corner of the page.

<ol> From the File menu, choose Printer Setup. Select IBM 4029 in the Printer list and then choose the Setup button.</li> From the Paper Size list, select Envelope 8 1/2 x 14.</li> <li>From the Paper Source list, select Manual.</li> <li>Select the Landscape Orientation option and then choose OK twice to return to your Word document.</li> <li>From the Format menu, choose Document. Type 14 inches in the Page Width box and type 8.5 inches in the Page Height box.</li> <li>Change all the Bottom and Left margin settings to .25 inch and then choose OK.</li> <li> Change the Top and Right margins settings to create a working area the size of the envelope and then choose OK.

For #11 envelopes, set the Top and Right margins to: <pre class="FIXEDTEXT">      Top:      4.25 inches Right:   3.87 inches For #12 envelopes, set the Top and Right margins to: <pre class="FIXEDTEXT">      Top:      4.00 inches Right:   3.25 inches </li> <li>Type the return address in the top-left corner of your document.</li> <li>Press ENTER to create a blank line.</li> <li>From the Format menu, choose Position.</li> <li>From the Horizontal list, select Center. In the Horizontal box, select the Margin option.</li> <li>From the Vertical list, select Center. In the Vertical box, select the Margin option and then choose OK.</li> <li>Type the addressee information.</li> <li> Print the envelope. The printer switches offline and displays the following message to request that you feed an envelope in the manual feed slot:

36 Load Envlp

</li></ol>

Using the Optional Envelope Feeder and Configuring the Printer
Insert the envelopes face up in the envelope feeder, with the left side (the return address side) of the envelope toward the printer. Envelopes print in landscape orientation.

How to Configure the IBM 4029 Envelope Feeder

 * 1) Press the Paper Menu button until Paper Source displays.
 * 2) Press and release the List + button until Envelope displays.
 * 3) Press and release the Select button to accept the Paper Source setting.
 * 4) Press and release the Paper Menu button until Paper Size displays.
 * 5) Press and release the List + until your envelope size displays.
 * 6) Press and release the Select button to accept the Paper Size setting.

Using the Optional Envelope Feeder to Print Standard Size Envelopes

 * 1) Use the instructions in the preceding section to configure the envelope tray to match your envelope size. See the list of standard envelope sizes in the "Using the Manual Feed Envelope Slot to Print Standard Size Envelopes" section at the beginning of this article.
 * 2) From the File menu, choose Printer Setup. Select IBM 4029 in the Printer list and then choose the Setup button.
 * 3) From the Paper Size list, select your envelope size.
 * 4) From the Paper Source list, select Envelope.
 * 5) Select the Landscape Orientation option and then choose OK twice to return to your Word document.
 * 6) From the Format menu, choose Document. Change the Page Width and Height settings to match the dimensions of your envelope.
 * 7) Change all the margin settings to .25 inch and then choose OK.
 * 8) Type the return address in the top-left corner of your document.
 * 9) Press ENTER to create a blank line.
 * 10) From the Format menu, choose Position.
 * 11) From the Horizontal list, select Center. In the Horizontal box, select the Margin option.
 * 12) From the Vertical list, select Center. In the Vertical box, select the Margin option and then choose OK.
 * 13) Type the addressee information.
 * 14) Print the envelope. The printer pulls an envelope from the envelope feeder.

Using the Optional Envelope Feeder to Print Custom Size Envelopes

 * 1) Use the instructions in the "How To Configure The IBM 4029 Envelope Feeder" section of this article (above) to configure the envelope tray to the Other Envelope setting.
 * 2) From the File menu, choose Printer Setup. Select IBM 4029 in the Printer list and then choose the Setup button.
 * 3) From the Paper Size list, select Envelope 8 1/2 x 14.
 * 4) From the Paper Source list, select Envelope.
 * 5) Repeat steps 4 through 12 in the "Using the Manual Feed Envelope Slot To Print Custom Envelope Sizes" section of this article (above).
 * 6) Print the envelope. The printer pulls an envelope from the envelope feeder.

Print Merging Envelopes with or Without the Optional Envelope Feeder
Use the appropriate instructions above to design your main print merge document. When the instructions say to print the envelope, start the print merge operation instead.

If you use the manual feed slot to print the envelopes, the print merge might stall when the printer requests that you load an envelope. If this occurs, resume the print job in Windows Print Manager.

Troubleshooting Envelope Printing Problems
Paper Jams

Size 6 3/4 (3 5/8- by 6 1/2-inch) envelopes do not print correctly. The envelope address and return address print about 3 inches too far to the right, and the envelope address is cut off on the right side. The printer prints the envelope, then a paper jam occurs (the "42 Font Error" message appears on the front panel of the printer). This paper jam is caused by a physical paper handling limitation of the printer.