Microsoft KB Archive/185078

= XADM: Recommendations for Successful Disaster Recovery =

Article ID: 185078

Article Last Modified on 10/26/2007

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APPLIES TO


 * Microsoft Exchange Server 4.0 Standard Edition
 * Microsoft Exchange Server 5.0 Standard Edition
 * Microsoft Exchange Server 5.5 Standard Edition

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This article was previously published under Q185078



SUMMARY
This article lists some basic considerations for providing the greatest level of recoverability in the event of an Exchange Server computer disaster. For a more in-depth understanding of the needs and processes involved in disaster recovery, refer to the "Microsoft Exchange Disaster Recovery" white paper that can be currently reached at the following Microsoft Web site:

http://www.microsoft.com/downloads/details.aspx?FamilyID=df586628-3abe-40c3-8e8f-beb4122de3d7



Environmental Considerations
Ensure that your servers are not placed in unstable environments. Ensure that there is sufficient power for the area. Do not place servers under fire sprinklers. Ensure that the servers are physically secure and located in a temperature-controlled environment.

Installation Considerations
Make an offline copy of the Dir.edb file. For additional information, click the article number below to view the article in the Microsoft Knowledge Base:

184186 XADM: Recovering Exchange from a Corrupted Directory

Carefully evaluate the write-back caching status of your hard disks and disk controllers. Microsoft recommends that you do not implement write-back caching directly on the hard disks of your Exchange Server computer. Many disk manufacturers do not provide the means to validate or ensure the integrity of their hard disk cache.

Using write-back caching on your disk controllers can yield a significant performance benefit, but observe certain precautions before you use write-back caching on your disk controllers (when you use it in conjunction with Exchange Server).

Make sure that your disk controllers provide some sort of battery backup mechanism, to safeguard against any interruptions in power. This way, if an Exchange Server transaction is in the disk controller cache, it is still written to the disk, even in the event of a power interruption.

If an on-board battery backup is not present on your disk controller, the Exchange Server transaction may not be successfully written to the disk. This may potentially corrupt the Exchange Server database.

Install an uninterruptible power supply (UPS), and test it periodically. If you do not have a dedicated UPS, make sure that you perform a test of each power supply that supports your Exchange Server computers to make sure they are not vulnerable to power outages.

If possible, do not configure your Exchange Server computer as a primary domain controller (PDC), to reduce the time required to recover the Exchange Server computer.

Review the Application Log in Event Viewer Daily
This step may save you time and money by catching potential problems early. Question any unknown warnings or errors. More important, make sure the events are resolved as soon as possible.

Dedicate Recovery Equipment
It is easier and faster to recover data if you have a computer already standing by and configured properly for recovery. Preferably, this computer is identical to the production computer, or is capable of supporting all of the production data. Equip this computer with enough disk space to run any Exchange Server database utility, such as the edbutil /d or eseutil /d commands, which require twice the disk space used by the Priv.edb or Pub.edb files.

Create a Disaster Recovery Checklist
Maintain an up-to-date document that lists all of the necessary information about the Exchange Server computers. Include the following:
 * 1) Directory names for the Exchange Server organization, site, and server.
 * 2) Exchange Server service account (and password, if it is in a secure location).
 * 3) Exchange Server database paths.
 * 4) Exchange Server connector settings.
 * 5) Hardware configuration.
 * 6) Partition settings and sizes.
 * 7) Service packs and hotfixes installed.
 * 8) Domain function - PDC, backup domain controller (BDC), or member server.

Create and Verify Backups
Use Exchange Server-aware backup software that allows online backups of your system. Also verify that the information store maintenance schedule does not conflict with your backup times. The schedule can be viewed using the Exchange Server Administrator program, in the properties of the   object.

Do not assume that backup tapes are good, or that data is being properly backed up. As part of your daily routine, review all of the backup logs, and follow up on any errors or inconsistencies. Consult with your backup software vendor for suggestions and documentation for the latest "best practices" and issues related to the software.

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'''The ONLY way to verify that the associated databases (the Priv.edb, Pub.edb, and Dir.edb files) are free of corruption is to perform an offline defragment. NOTE: Perform this process on a recovery computer a minimum of once per tape rotation, using data restored from an online backup of the production server.'''

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Standardize the tape backup formats. Your recovery equipment must be compatible with production tape equipment. If you deploy a new type of tape drive, make sure that you use a compatible model for your recovery equipment; additionally, the new equipment must be tested before you depend on it.

Perform full online backups often enough to keep the hard disk drives from running out of space. Transaction logs are only removed after you perform a full online backup successfully.

Disable circular logging. With circular logging enabled, Exchange Server overwrites transaction logs, which prevents logs from being replayed in sequence after a restore of that backup tape if there is a problem. The restore process, with circular logging enabled, only recovers data up until the most recent backup was made. Any data after the last backup is lost. Never delete or move out LOG files manually.

Maintain an off-site set of backup tapes. Avoid placing all of the mission critical information in one location.

Perform Disaster Recovery Drills
Conduct drills in a test environment. Use Exchange Server data from your production environment; use the backup tapes from the actual Exchange Server computers. Record the time that it takes for each process of the recovery to finish. For realistic results, do not forewarn the individuals involved in the drill.

Consider the Storage Location of the Data
In some environments it may be preferable to store all of the users' mail on the server, because the server has a UPS, and is backed up regularly, and so on. However, this creates larger database files and makes a disaster recovery process slower, because more time is required to back up and restore the files. Also, the time it takes to run utilities against the database increases. As an alternative, you can enable archiving on the Exchange Clients, so that the clients store messages on the local computers, reducing the size of files on the server.

The best choice may be a mixture of both alternatives. If you limit the size of the mailboxes on the server, you guarantee that the size of the databases does not outgrow the capacity of the recovery computers. Clients that need more storage space can move some or all messages to a local drive.

Update Your Systems
Run the Scandisk utility, or the chkdsk -f command, or both, after you make major changes to the operating system, or after an application fails unexpectedly. Additionally, if the system experiences a stop message (blue screen), run these utilities after you address the cause of the failure.

The "Disaster and Recovery Planning" white paper discusses topics relating to disaster recovery of an Exchange Server. If you administer an Exchange Server computer, Microsoft recommends that you read this document. The white paper can be currently reached at:

http://www.microsoft.com/downloads/details.aspx?FamilyID=df586628-3abe-40c3-8e8f-beb4122de3d7

Additional query words: exfaq

Keywords: kbproductlink kbinfo KB185078

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