Microsoft KB Archive/239176

= Works 2000: Backup Copy of Spreadsheet or Database Is Missing or Different from Saved Version =

Article ID: 239176

Article Last Modified on 1/25/2007

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APPLIES TO


 * Microsoft Works 2000 Standard Edition
 * Microsoft Works Suite 2000

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This article was previously published under Q239176



SYMPTOMS
When you create a Microsoft Works 2000 Spreadsheet or Database document and you save the document, and you then click to select the Create Backup Copy check box, the following symptoms may occur:

Example 1: Saving a New Document
After you close and save the document and you then search for the backup copy of the Database or Spreadsheet, (*.bdb) or (*.bks) respectively, no such documents are present. If you open the saved copy of the Database or Spreadsheet, (*.wdb) or (*.wks) respectively, and you then save (on the File menu, click Save) the document, and you then search for the backup copy, the document is present.

Example 2: Saving an Existing Document
After you close and save the document and you then open the backup copy of the Database or Spreadsheet, the backup document (*.bdb or *.bks) does not contain the data that was included in the most recently saved document (*.wdb or *.wks). When you reopen the saved copy of the Database or Spreadsheet, click Save on the File menu, and then you open the backup copy, the document is present with the most recently saved data.

Example 3: Saving an Opened Backup Document
After you open a backup Database or Spreadsheet document and you then click Save on the File menu, the following message may appear:

The extensions BPS, BKS, BDB, and BCM are reserved.

Works uses these extensions for backup documents.

Enter a different extension.

When you click OK, the Save As dialog box appears.



WORKAROUND
To work around this behavior, if you want the backup copy to always be the same as the saved copy, follow these steps:
 * 1) On the File menu, click Save.
 * 2) Click Save again.

CAUTION: When you do this you lose the ability to return to a previous version of the document.

Additional query words: w_works works2k

Keywords: kbaddin kbprb KB239176

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