Microsoft KB Archive/258619

= How to share an Outlook 2000 calendar by using Net Folders =

Article ID: 258619

Article Last Modified on 5/7/2007

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q258619



SUMMARY
If you want to share information, such as a group events schedule, you can use Outlook Net Folders. To share a calendar, all subscribers (members) must also use Microsoft Outlook.

This article describes how to share an Outlook calendar by using Net Folders.



MORE INFORMATION
First, you must create a group calendar. After you create the group calendar, you must send everyone that you want to be a subscriber a copy of the group calendar Net Folder. Each person in the group can enter events, activities, and other information if you grant them the appropriate permissions. Each time an appointment or event is added or changed, each member's shared calendar is updated automatically. To share a calendar, you must store the calendar folder in a personal folder file (.pst) on your computer.

NOTE: You cannot share folders that are stored on a Microsoft Exchange Server computer.

Step 1: Create the Group Calendar

 * 1) On the File menu, point to New, and then click Folder.
 * 2) In the Name box, type a name for the folder.
 * 3) In the Folder contains list, click Appointment items.
 * 4) In the Select where to place the folder list, click a location for the folder.

Step 2: Publish the Net Folder

 * 1) In the Folder List, click the group calendar folder that you want to share.
 * 2) On the File menu, point to Share, and then click This folder.
 * 3) Click Next, and then click Add.
 * 4) In the Type name or select from list box, type the names of the people that you want to share the folder with. After you enter each name, click To.
 * 5) After you type all of the names, click OK.
 * 6) Click a name in the Member List list, click Permissions, and then assign a level of permission to that person. You can click several names to give them all the same level of permission.
 * 7) Click Next.
 * 8) Type a description for the folder, and then click Finish.

An automatic invitation is sent to each of the potential subscribers. They must click Accept in the invitation to subscribe.

TIP: If you want to store an item in a Net Folder that is viewable by you but is not viewable to other subscribers, after you create the item, click to select the Private check box.

