Microsoft KB Archive/125208

Contents of MSWORKS3.TXT for Works 3.0a and 3.0b (Part 2 of 4)

PSS ID Number: Q125208 Article last modified on 03-10-1999

WINDOWS:3.0a,3.0b

WINDOWS

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========================================================= 3.00a 3.00b WINDOWS kbreadme

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This article contains Part 2 of the text from the MSWORKS3.TXT file for Works for Windows, versions 3.0a and 3.0b.

For the contents of Parts 1,3, and 4, please query in the Microsoft Knowledge Base for the following articles:

ARTICLE-ID: Q125206 TITLE: Contents of MSWORKS3.TXT for Works 3.0a and 3.0b (Part 1 of 4)

ARTICLE-ID: Q125207 TITLE: Contents of MSWORKS3.TXT for Works 3.0a and 3.0b (Part 3 of 4)

ARTICLE-ID: Q125209 TITLE: Contents of MSWORKS3.TXT for Works 3.0a and 3.0b (Part 4 of 4)

The following is a continuation of: ========================================================= A. Common Questions and Answers =========================================================

A8. Printing Multiple Copies of a Label
In order to print multiple copies of a label (a return address label for example) you need to duplicate the record in your database the number of times you want the label to print. If you are using a database with several unique entries you may want to copy the record you are going to duplicate to a new database so you do not disturb your existing information. The easiest way to do this is to highlight from the row that you want to duplicate in your database down to the number of labels that you want printed. Once you have these records highlighted then you can choose Fill Down from the Edit menu to duplicate the records.

A9. Using Templates from a Previous version of Works
Works version 2.0 for Windows and Works version 2.0 or 3.0 for MS-DOS templates can be opened in Works version 3.0 for Windows. The template files for these previous versions of Works have special names. By specifying the special name in the File Open dialog box, you can open templates from one of these previous versions of Works in Works for Windows 3.0. The filenames for previous versions of Works are as follows:

Works 2.0 for Windows or Works 3.0 for MS-DOS    Works 2.0 for MS-DOS TEMPLATE.1                   TEMPLATE.PS TEMPLATE.2                    TEMPLATE.KS .                             TEMPLATE.DB. TEMPLATE.999

Look for these files in the Works program directory (the subdirectory where you installed the previous version of Works). If you do not know which directory this is, try looking in the \MSWORKS subdirectory if your previous version was Works 2.0 for Windows, or try \WORKS if your previous version was Works version 2.0 or 3.0 for MS-DOS.

One at a time, open these files in Works for Windows 3.0. Then choose the Save As command from the File menu to create a Works for Windows 3.0 template. For information on saving a template in Works for Windows 3.0, see the Microsoft Works user's guide.

After you have created Works for Windows 3.0 templates from the previous version's files, you may want to delete the old files. You will not be losing data, because Works for Windows 3.0 makes a new copy of the file when it creates each template.

A10. Text Columns do not Align
If you are having difficulty getting columns of information to align in the word processor, you may be trying to use the SPACEBAR to provide the space between the two columns. This approach will not work in most word processor applications because you are working with text that has different widths for different characters of the alphabet, numbers, and special characters. For instance, a &quot;W&quot; will take up more space than an &quot;i&quot; if you are using proportional fonts. This is what causes the problem when you try to use spaces between columns to align them. A better approach is to set custom tabs at the measurement where you want the columns located. More information about setting custom tabs is available in the Works for Windows user's guide or through the Contents option under the Help menu. Once you get the Help main screen then you would need to choose the Word Processor option. A11. Deleted File appears in Recently Used File list or under File menu ———————————————————— Do not worry if a file that you have deleted still appears in the Recently Used File list of the Startup dialog or at the bottom of the File menu. This does not mean that the file has not been removed. If you select a file that you think has already been deleted from the Recently Used File list you will receive a message from Works stating that the file cannot be found. Once you dismiss this message, your file will not be in the list any longer.

A12. Call Waiting Causes Problems with Works Communications
If you plan to use the Works for Windows Communications module and you have Call Waiting service on your phone line, you will need to disable Call Waiting during your Communications session. For information about how to disable your Call Waiting service you will need to contact your phone company.

A13. Spreadsheet Prints Blank Pages or the Wrong Area
If your spreadsheet prints a blank page, a number of blank pages after the data that you expected to print, or the wrong area of your spreadsheet, you may need to reset your Print Area. You can define exactly which rows and columns that you want to print by selecting the range that you want printed and choosing Set Print Area from the Format menu. After you have set the print area, the pages printed will match the area that you included in your print area. To turn off the Print Area you choose Select All from the Edit menu, then choose Set Print Area from the Format menu. A14. Exchanging Files with Works for the Macintosh with Macintosh PC Exchange ————————————————————

To open a Works for Windows file in Works for the Macintosh: -- 1. On a disk, save your Works for Windows 3.0 file in the Works For The Macintosh format. 2. Insert the disk in the Macintosh drive and open the file directly into Works for the Macintosh 3.0. If the error message &quot;There is no translator available to import the file ...&quot; is displayed when trying to open the file in Works for the Macintosh, make sure that the correct document associations have been added to PC Exchange according to the following table. To check this, choose Control Panels from the Apple menu and select PC Exchange. The scroll box there should include the MS-DOS suffixes in the table below. If the PC   Exchange control panel is not available, or does not contain the correct document associations, Macintosh PC Exchange is not set up correctly. Check your PC Exchange documentation, or   contact Apple or an Apple dealer for assistance in configuring PC Exchange.

MS-DOS Suffix Application Program  Document Type - ---  -     .WP            Microsoft Works 3.0  AWWP .SS           Microsoft Works 3.0  AWSS .DB           Microsoft Works 3.0  AWDB

A15. Exchanging Files with Works for the Macintosh with Apple File Exchange, Network, or 3rd Party Utility ———————————————————— If you do not have Macintosh PC Exchange, you can save your file in a different format and use Apple File Exchange or another method to translate the file between the Windows and Macintosh environments.

To open a Works for Windows file in Works for the Macintosh: —————————————————— 1. Save the file from Works for Windows 3.0 in one of the following formats:

File Type      Save As  -       --- Word Processor Works for Windows 2.0/Works for DOS WP  Spreadsheet     Works for Windows 2.0/Works for DOS SS  Database        Text and Tabs  Transfer the file from the MS-DOS disk to a Macintosh drive using Apple File Exchange or another utility. Consult your “Macintosh System User’s Manual” for more information about using the Apple File Exchange utility. In Works for the Macintosh 3.0, choose Open from the File menu. Select the appropriate file type, such as Database, and open the file.

Text Continued in Part 3 of 4…

KBCategory: kbreadme KBSubcategory: wworkskb

= Additional reference words: kbhowto 3.00a 3.00b w_works readme.txt =

Version : WINDOWS:3.0a,3.0b Platform : WINDOWS ============================================================================= Copyright Microsoft Corporation 1999.