Microsoft KB Archive/65407

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Project: Report/Form Incorrect When Tasks Share Subproject

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Q65407

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The information in this article applies to:


 * Microsoft Project for Windows, versions 1.0, 3.0, 3.0a, 4.0
 * Microsoft Project for the Macintosh, versions 1.1, 3.0, 4.0

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SYMPTOMS
When a subproject that is using shared resources is linked to more than one task in a master project, the subproject's cost and work information will only show once on the master project's various reports. However, the overall project costs and work will be correct.

To verify that the overall costs are correct, follow the appropriate procedure for your version of Microsoft Project.

Version 4.0
From the File menu, choose Summary Info., and choose the Statistics button.

Version 3.0
From the Options menu, choose Project Info. or Project Status.

Steps to Reproduce Behavior
Create a new project, Project1, that contains two tasks, task 1, and task 2.

Create a second project, Project2, and give it one task with a 1h duration. Set the Percent Complete for the task to 100%. Then, add a resource to the task and specify a cost of $1.00 per use.

In Project2, specify that you want to use resources from Project1:


 * In Microsoft Project 4.0, choose Multiple Projects from the Tools menu, and then choose Share Resources.
 * In Microsoft Project 3.0, choose Resources from the File menu.

In Project1, add Project2 as a subproject to BOTH tasks:


 * In Microsoft Project 4.0, select Task 1 and choose Task Information from the Insert menu, and select the Advanced tab. In the Filename box under Subproject, type Project2. Repeat this procedure for Task 2.
 * In Microsoft Project 3.0, choose Form from the Edit menu. In the Subproject field, enter Project2. Choose OK.

In a combination view (dual pane view in 3.0) of Project 1, view Resource Sheet on top and a Resource Form on the bottom.

Print a resource report.


 * In Microsoft Project 4.0, from the View menu, choose Reports. In the Reports dialog box, select the Workload option, and choose the Select button. Select the Resource Usage option, and then choose the Select button.
 * In Microsoft Project 3.0, print a periodic resource report, or a resource report with Cost and Work specified under Assignments in the Edit Resource Report dialog box.

In both the Resource form and the printed reports, the cost for the resource will be incorrectly shown as $1.00 and 1 hour.

Additional query words: 3.00a

Keywords : kbusage

Issue type : kbprb

Technology :