Microsoft KB Archive/146310

= ACC: How to Sort a Report from a Pop-Up Form =

Article ID: 146310

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Access 95 Standard Edition
 * Microsoft Access 97 Standard Edition

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This article was previously published under Q146310



Moderate: Requires basic macro, coding, and interoperability skills.



SUMMARY
This article describes how to create a pop-up form for setting the sort order of data in a report.

NOTE: This article explains a technique demonstrated in the sample files, RptSampl.exe (for Microsoft Access for Windows 95 version 7.0) and RptSmp97.exe (for Microsoft Access 97). For information about how to obtain these sample files, please see the following articles in the Microsoft Knowledge Base:

145777 ACC95: Microsoft Access Sample Reports Available in Download Center

175072 ACC97: Microsoft Access 97 Sample Reports Available in Download Center



MORE INFORMATION
This technique involves creating a pop-up form and a report in the sample database Northwind. The form enables you to choose which report fields to sort on and in which order: ascending or descending.

Creating the Report
 Open the sample database Northwind.mdb. Start the Report Wizard and create a report based on the Customers table.  In the "Which fields do you want on your report" box, select the following fields:

     CompanyName ContactName City Region Country  Click Finish to display the new report in Print Preview. On the File menu, click Save As/Export. Enter Sort Report as the report name and click OK. Close the report.</li></ol>

Creating the Pop-up Form
<ol>  Create a new form not based on any table or query in Design view with the following form properties:

<pre class="fixed_text">     Form: Sort Form -     ScrollBars: Neither RecordSelectors: No     NavigationButtons: No      PopUp: Yes BorderStyle: Thin MinMaxButtons: None </li>  Set the form's OnOpen property to the following event procedure:

Private Sub Form_Open(Cancel As Integer) ' Opens the report in Design view when the form opens. DoCmd.OpenReport "Sort Report", acviewDesign ' ("acDesign" in Microsoft Access version 7.0) DoCmd.Maximize End Sub </li>  Set the form's OnClose property to the following event procedure.

Private Sub Form_Close ' Closes the report when the form closes. DoCmd.Close acReport, "Sort Report" DoCmd.Restore End Sub </li>  Add the following five combo boxes:

NOTE: In the SQL expressions below, an underscore (_) at the end of a line is used as a line-continuation character. Remove the underscore from the end of the line when re-creating this expression.

<pre class="fixed_text">     Combo box: Name: Sort1 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region],[Country] from Customers

Combo box: Name: Sort2 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region],[Country] from Customers

Combo box: Name: Sort3 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers

Combo box: Name: Sort4 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers

Combo box: Name: Sort5 RowSourceType: Field List RowSource: Select [CompanyName], [ContactName], [City], _ [Region], [Country] from Customers </li>  Add the following five check boxes next to the combo boxes on the form, which you can use later for selecting ascending or descending order for your report:

<pre class="fixed_text">     Check box: Name: Check1

Check box: Name: Check2

Check box: Name: Check3

Check box: Name: Check4

Check box: Name: Check5 </li>  Add the following command button to the form, which enables you to reset the values in the form's combo boxes and check boxes:

<pre class="fixed_text">     Command button: Name:Clear Caption:Clear OnClick: [Event procedure]

Set the OnClick [Event procedure] to the following: Private Sub Clear_Click Dim intCounter as Integer For intCounter= 1 To 5 Me("Sort" &intCounter) = "" Me("Check" &intCounter) = "" Next End Sub </li>  Add the following command button to the form:

<pre class="fixed_text">     Command button: Name SetOrderBy Caption SetOrderBy OnClick: [Event procedure]

Set the OnClick [Event procedure] to the following: Private Sub SetOrderBy_Click Dim strSQL as String, intCounter as Integer ' Build strSQL String. For intCounter= 1 To 5 If Me("Sort" &intCounter) <> "" Then strSQL = strSQL & "[" & Me("Sort" &intCounter) & "]" If Me("Check" &intCounter) = True Then strSQL = strSQL & " DESC" End IF               strSQL = strSQL & ", " End If           Next

If strSQL <> "" Then ' Strip Last Comma & Space. strSQL = Left(strSQL, (Len(strSQL) - 2)) ' Set the OrderBy property. Reports![Sort Report].OrderBy = strSQL Reports![Sort Report].OrderByOn = True End If        End Sub </li> Close and save the form as XXXXX.</li></ol>

Sorting the Report

 * 1) Open XXXXX in Form view. Note that the report opens in Design view behind the form.
 * 2) Select a value in the first combo box, and then click the SetOrderBy button. The report should appear sorted by the field you selected in the combo box.
 * 3) Click to select the first check box, and then click the SetOrderby button. You should see the report sorted in descending order by the field you selected in the combo box.

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