Microsoft KB Archive/113626

= WD: How to Use Form Data as Mail Merge Data Source =

Article ID: 113626

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 98 for Macintosh

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This article was previously published under Q113626





SUMMARY
This article describes how you can use data from a Word form as the data source for a mail merge operation.

NOTE: You cannot use a protected form document as a mail merge main document. In fact, the Mail Merge command on the Tools menu is unavailable when a protected form is the active document.

Using Form Data As Mail Merge Data Source
In a protected form, you can save the data only, in comma-delimited text-file format. You can use this text file as a data document in a Word mail merge, or you can add it to an existing data document. To save only the data, do the following:


 * 1) On the Tools menu, click Options (Word 6.x, 7.x) or Preferences (Word 98).
 * 2) Click the Save tab.
 * 3) Click to select the "Save Data Only for Forms" check box, and then click OK.
 * 4) Fill out your protected form.
 * 5) On the File menu, click Save Copy As. Word proposes the same name as your form document, with a .txt extension (Windows). Word automatically selects Text Only in the "Save File as Type" box (Word 6.x, Word 98) or the Save As Type box (Word 7.x). Type a new file name or click Save (Word 6.x for the Macintosh, Word 7.x, Word 98) or OK (Word 6.x for Windows) to accept the default name.

