Microsoft KB Archive/242185

= Works: How to Print Selected Records from a Database =

Article ID: 242185

Article Last Modified on 1/25/2007

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APPLIES TO


 * Microsoft Works 2000 Standard Edition
 * Microsoft Works 6.0
 * Microsoft Works Suite 2000
 * Microsoft Works Suite 2001

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This article was previously published under Q242185



SUMMARY
This article describes how to print or merge selected records from a Microsoft Works database.



MORE INFORMATION
To print or merge selected records from a Works database, use one of the following methods.

Use a Filter
Create or open an existing filter, apply the filter, and then print the database of selected records or run the mail merge.

To create and apply a filter, and then print a database of selected records:
 * 1) On the Tools menu, click Filters.
 * 2) Click New Filter, type a name for the filter in the Filter Name dialog box, and then click OK.
 * 3) Click Easy Filter.
 * 4) Under Field name, click the down arrow, and then click the field you want to use.
 * 5) Under Comparison, click the down arrow, and then click the comparison phrase you want to use.
 * 6) Under Compare To, type the text or values you want to find.
 * 7) If you want to find records that match the criteria in more than one field, use the appropriate method:


 * 1) * To find records that match the criteria in both fields, click and.


 * 1) * To find records that match the criteria in either field, click or.
 * 2) Repeat steps 4 through 7 for each field you want to add to the filter.
 * 3) To find the records that match the criteria you entered, click Apply Filter.
 * 4) Print the database of selected records or run the mail merge.

To open and apply a filter, and then print a database of selected records:
 * 1) On the Record menu, point to Apply Filter, and then click the filter you want to apply.
 * 2) Print the database of selected records or run the mail merge.

Hide Records You Do Not Want to Use

 * 1) On the View menu, click List.
 * 2) On the Record menu, point to Show, and then click All Records.
 * 3) On the Record menu, click Unmark All Records.

NOTE: If Unmark All Records is unavailable, proceed to the next step.
 * 1) Click to select the check box for each record that you want to use.
 * 2) On the Record menu, point to Show, and then click Marked Records.
 * 3) Print the database of selected records or run the mail merge.

Hide Records You Want to Use and Then Switch Hidden Records

 * 1) On the View menu, click List.
 * 2) On the Record menu, point to Show, and then click All Records.
 * 3) On the Record menu, click Unmark All Records.

NOTE: If Unmark All Records is unavailable, proceed to the next step.
 * 1) On the Record menu, click Mark All Records.
 * 2) Click to clear the check box for each record that you want to use.
 * 3) On the Record menu, point to Show, and then click Unmarked Records.
 * 4) Print the database of selected records or run the mail merge.

Additional query words: w_works works2k w2001 report form letters mailing labels range

Keywords: kbfaq kbhowto kbprint kbui KB242185

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