Microsoft KB Archive/300979

= HOW TO: Manage Disk Capacity and Usage By Using Windows 2000 =

PSS ID Number: 300979

Article Last Modified on 1/8/2004

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The information in this article applies to:


 * Microsoft Windows 2000 Server
 * Microsoft Windows 2000 Advanced Server

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This article was previously published under Q300979



IN THIS TASK

 * SUMMARY
 * ** Managing Disk Quotas
 * *** Enabling Quota Management
 * Setting Default Quota Limits
 * Setting System Responses
 * Controlling Individual User Settings
 * Troubleshooting
 * *** The Quota Tab Is Not Displayed in Disk Volume's Properties



SUMMARY
This step-by-step article is intended for users that manage Windows 2000 file servers. This includes the responsibility for controlling the amount of disk space that other users are given to store files on the server.

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Managing Disk Quotas
Disk quotas control the amount of disk space that is allocated to users that are sharing resources on a file server. To effectively manage these quotas, the server administrator must be able to set and remove limits on disk space and warn users when they are approaching these limits. In some situations, the administrator may also want to deny additional disk space to users who exceed these limits.

Before you can apply disk quotas to a file server, you must first enable disk quotas on the disk volume.

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Enabling Quota Management

 * 1) Double-click My Computer to display the disk volumes that are available on the server.
 * 2) Right-click the disk volume that you want to manage, and then click Properties.
 * 3) Click the Quota tab.
 * 4) If quotas have not been previously enabled on this volume, a status message appears at the top of Quota properties that indicates that disk quotas are disabled. To enable disk quotas, click to select the Enable quota management check box, and then click OK.
 * 5) Click OK to enable the quota system. Note that this process may make your computer scan the hard disk again.

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Setting Default Quota Limits
NOTE: Setting default quotas limits applies to all users that are storing files on the managed disk volume.
 * 1) Double-click My Computer to display the disk volumes that are available on the server.
 * 2) Right-click the disk volume that you want to manage, and then click Properties.
 * 3) Click the Quota tab.
 * 4) Click Limit disk space to.
 * 5) Type a numeric value into the Disk space limit box, and then click a disk space limit unit such as KB, MB, GB, and so on.
 * 6) If you want system administrators to see when users are approaching the disk limits that you set in step 5, specify the value and the disk space limit unit that you want in the boxes next to Set warning level to. This value must be less than the value for the disk quota limit that you specified in step 5.
 * 7) Click OK to set the limits.

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Setting System Responses
To prevent users who exceed their assigned quota limit from continuing to write additional data to the disk volume:
 * 1) Double-click My Computer to display the disk volumes that are available on the server.
 * 2) Right-click the disk volume that you want to manage, and then click Properties.
 * 3) Click the Quota tab.
 * 4) Click to select the Deny disk space to users exceeding their quota limit check box.
 * 5) Click OK to save the settings.

To simplify administration, you may want to have an entry written to the Windows 2000 Event log. To log an entry whenever a user exceeds their warning level or quota limit:
 * 1) Double-click My Computer to display the disk volumes that are available on the server.
 * 2) Right-click the disk volume that you want to manage, and then click Properties.
 * 3) Click the Quota tab.
 * 4) Click to select the Log event when a user exceeds their quota limit or Log event when a user exceeds their warning level check boxes.
 * 5) Click OK to save the settings.

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Controlling Individual User Settings
The steps described in Section 2 apply common limits to all users that are storing data on the managed disk volume. To selectively control individual user settings:
 * 1) Double-click My Computer to display the disk volumes that are available on the server.
 * 2) Right-click the disk volume that you want to manage, and then click Properties.
 * 3) Click the Quota tab.
 * 4) Click Quota Entries.
 * 5) Double-click the user name that you want to manage individually to open Quota Settings properties.
 * 6) Set the quota limit and warning level along with the appropriate unit type.
 * 7) Click OK.

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The Quota Tab Is Not Displayed in Disk Volume's Properties
To work with quotas on a disk volume, that volume must be formatted with the NTFS file system. In addition, the logged-in user must be a member of the Administrators group on the computer that houses the disk drive. If either of these conditions is not met, the Quota tab is not displayed.

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Keywords: kbHardware kbhowto kbHOWTOmaster kbnetwork KB300979

Technology: kbwin2000AdvServ kbwin2000AdvServSearch kbwin2000Search kbwin2000Serv kbwin2000ServSearch kbWinAdvServSearch

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