Microsoft KB Archive/209024

= ACC2000: Cannot Add Fields to Form or Report When Using Wizard =

Article ID: 209024

Article Last Modified on 6/30/2004

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APPLIES TO


 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q209024



Moderate: Requires basic macro, coding, and interoperability skills.

This article applies only to a Microsoft Access database (.mdb).



SYMPTOMS
When you select a form or report wizard, the wizard's move buttons are not available (dimmed) and no fields appear in the Available Fields list when you select the form or report wizard.



CAUSE
The query that is selected for the form or report wizard is a parameterized crosstab query. The wizards require fixed column headings so that you can select the fields to be displayed on the form or report.



RESOLUTION
There are three workarounds for this behavior:


 * Define column headings for the crosstab query. Use the ColumnHeadings property.
 * Instead of using parameters, enter value ranges in the crosstab query. For example, in the Criteria row of the parameterized field, replace between [Start Date] and [End Date] with between #5/15/97# and #5/25/97#.
 * Export the results of the query to a Microsoft Excel spreadsheet file, and then import that file into Microsoft Access.



Steps to Reproduce Behavior
  Open the sample database Northwind.mdb. Create a new query based on the Orders table. Then, on the Query menu, click Crosstab Query. Create the following query:   Query: Test Wizard Type: crosstab query

Field: EmployeeID Table: Orders Total: Group By     Crosstab: Row Heading

Field: OrderDate Table: Orders Total: Group By     Crosstab: Column Heading Criteria: Between [Start Date] and [End Date]

Field: Freight Table: Orders Total: Sum Crosstab: Value  On the Query menu, click Parameters. Define Start Date and End Date as Date/Time data types. Save the query, and then run it. Type 5/10/97 as the start date and 5/15/97 as the end date. Close the query. In the Database window, click Forms under Objects, and then click New. In the Choose the table or query where the object's data comes from box, select the Test Wizard query. Click Form Wizard, and then click OK.</li></ol>

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