Microsoft KB Archive/57267

Word: Edit Link Command Dimmed with Excel QuickSwitch

PSS ID Number: Q57267 Article last modified on 03-07-1997

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========================================================= 4.00 MACINTOSH kbinterop kb3rdparty kbole

= SUMMARY =

The Edit Link command, found under the Edit menu in Word version 4.00, activates the QuickSwitch linking mechanism in the Macintosh system, and allows you to activate the source document and edit the original information. This new information is then automatically transferred into the Word document when you use QuickSwitch to return to the Word document.

If the Edit Link command under the Edit menu in Word 4.00 is dimmed, it is probably dimmed because the area is selected for editing. The availability of the Edit Link command is handled differently depending on which version of Excel you are using (see “More Information” below).

To use the Edit Link command, use the following steps:


 * 1) Select the information in the Word document that is to be updated.
 * 2) Hold down the SHIFT key and choose Edit Link from the Edit menu.
 * 3) Edit the information in the original document.
 * 4) Press COMMAND+, (comma) to return to the Word document and update the changes automatically.

To return without updating the information in Word, return to the document in another manner, such as using the Windows menu or using MultiFinder.

= MORE INFORMATION =

If Excel version 1.50 is used, it will bring the information over with tabs between data in cells. The only way to select the data in Word is to select either the first cell or select the entire link area. If this is not done, the Edit Link command will be dimmed.

When you are using Excel 2.20, the information is brought over as a table, and individual cells within the link area can be selected and the Edit Link command will be available. Be sure to select the entire cell including the end-of-cell marker (the black bullet); otherwise, Edit Link will be unavailable. Also, the identifier line above the link area must be present, so that the area is still identified as a link, or none of the link commands will be available.

If you are using Excel 1.50 and would like to select only certain cells within the link area, select the tab-delimited link area in Word 4.00 and use the Insert Table command under the Document menu to turn the link area into a table. After a table has been inserted, individual cells or combinations may be selected. Be sure not to include the identifier line or the additional paragraph mark when inserting the table.

KBCategory: kbinterop kb3rdparty kbole KBSubCategory: Additional reference words: macword macword5 ====================================================================== ============================================================================= Copyright Microsoft Corporation 1997.