Microsoft KB Archive/191029

= Page numbering in "Page of Total Pages in Section" format =

Article ID: 191029

Article Last Modified on 7/13/2007

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q191029





SUMMARY
This article describes how you can number the pages of a section in the following format:

 of 



MORE INFORMATION
Use any of the following methods to create a Page X of Y numbering scheme.

NOTE: For additional information about the result of the SECTIONPAGES field or NUMPAGES field being printed incorrectly, although it is displayed correctly on the screen, click the following article number to view the article in the Microsoft Knowledge Base:

189175 The result of the SectionPages field or NumPages field does not print correctly in Word 2000

Method 1: Insert AutoText
To use the AutoText entry "Page X of Y," follow these steps:
 * 1) On the View menu, click Header And Footer.
 * 2) On the Header and Footer toolbar, click the Insert AutoText arrow, and then click Page X of Y.

Method 2: Use PAGE and SECTIONPAGES Fields
To add "Page {PAGE} of {SECTIONPAGES}" to your document, follow these steps:
 * 1) On the View menu, click Header and Footer. In the header or footer, type Page and press the SPACEBAR.
 * 2) On the Insert menu, click Field.
 * 3) Under Categories, click (All). Under Field Names, click Page, and then click OK.
 * 4) Immediately press the SPACEBAR once. Type of and press the SPACEBAR again.
 * 5) On the Insert menu, click Field.
 * 6) Under Categories, click (All). Under Field Names, click SectionPages, and then click OK.

Method 3: Use the PAGEREF Field
Use the PageRef field to obtain the number of pages in the current section. To do this, follow these steps:

NOTE: Page numbering starts at 1 for each section, and the PAGEREF field yields the number of pages in each section. Page numbering appears as "Page X of Y" on each page, where X is the current page in the current section, and Y is the number of pages in the current section.  On the View menu, click Header and Footer. Position your insertion point where you want the page number, and then click the Insert Page Number button on the Header and Footer toolbar. On the Insert menu, click Page Numbers, and then click Format. Under Page Numbering, click Start At (1 should appear in the Start At box), click OK twice, and then click Close on the Header and Footer toolbar. Repeat the following instructions in each section of your document to insert a bookmark at the end of the section: <ol style="list-style-type: lower-alpha;"> Select some text at the end of the last page of the section.</li> On the Insert menu, click Bookmark.</li> Type a Bookmark Name, and then click Add.</li></ol> </li> On the View menu, click Header and Footer, and then follow these steps: <ol style="list-style-type: lower-alpha;"> Starting at section 1 of your document, position the insertion point after the Page field you inserted in steps 1 through 4, and then type " of " (without the quotation marks, and including the spaces before and after the word "of").</li> On the Insert menu, click Field. Under Categories, click (All). Under Field Names, click PageRef. Under Field Codes, click after PAGEREF and then type name of the bookmark you inserted to mark the end of the current section.</li> Click OK.</li> On the Header and Footer toolbar, click the Show Next button. If Same As Previous is turned on (you see the words Same As Previous on the right side of the dotted line surrounding the header or footer), click the Same As Previous button on the Header and Footer toolbar.

NOTE: The words "Same As Previous" will disappear from the right side of the dotted line surrounding the header or footer.</li> Turn on field codes by pressing ALT+F9 or by clicking Options on the Tools menu, clicking the View tab, selecting the Field Codes check box (under Show), and then clicking OK. With field codes turned on, the header or footer appears as follows:

{ PAGE } of { PAGEREF BookmarkName \* MERGEFORMAT }

where BookmarkName is the name of the bookmark that you inserted in step 5.</li> Change the BookmarkName within the PAGEREF field to the name of the bookmark for the respective section.</li> Repeat steps a through f for each section header and section footer.</li></ol> </li></ol>

With field codes turned off (press ALT+F9), if the current section contains 11 pages, for example, the following appears in the header or footer on page 3:

3 of 11

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