Microsoft KB Archive/914620

= How to find contact information in Groove =

Article ID: 914620

Article Last Modified on 10/23/2007

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APPLIES TO


 * Groove Virtual Office 3.1 File Sharing Edition
 * Groove Virtual Office 3.1 Professional Edition
 * Groove Virtual Office 3.1 Project Edition
 * Groove Virtual Office 3.1 Trial Edition
 * Groove Virtual Office 3.0 File Sharing Edition
 * Groove Virtual Office 3.0 Professional Edition
 * Groove Virtual Office 3.0 Project Edition
 * Groove Virtual Office 3.0 Trial Edition
 * Groove Workspace 2.5 Preview Edition
 * Groove Workspace 2.5 Professional Edition
 * Groove Workspace 2.5 Project Edition
 * Groove Workspace 2.5 Standard Edition
 * Microsoft Office Groove 2007

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INTRODUCTION
This article describes how to find other people's contact information in Grove Virtual Office and in Groove Workspace.



MORE INFORMATION
Before you can use Groove with other people, either you must find them, or they must find you. When you find people in Groove, you obtain their Groove contact information so that you can initiate Groove activities, such as sending messages and invitations to workspaces. The best methods that you can use to obtain Groove contact information are as follows:
 * Use traditional e-mail.
 * Search the public Groove directory.
 * Search your organization's private directory.

How to use e-mail to obtain contact information
Other Groove users can send their contact information to you by attaching it to an e-mail message. When you receive the message, double-click the attached file to add the contact to your Groove contacts list and to send a Groove instant message to the sender. This will both confirm that you received the information and provide your Groove contact information to the sender. When you receive an instant message, you can click From to display a Contact window that provides an option to add the contact.

How to search for contacts
Microsoft maintains a directory of all Groove accounts that have opted to list their identity information in the public Groove directory. To search the public Groove directory for contacts, use your contacts list.

How to search for contacts from your contacts list in Microsoft Office Groove 2007

 * 1) Open the Groove Launchbar, and then click the Contacts tab.
 * 2) Click Add Contact
 * 3) Click to select Include Public Groove Directory.
 * 4) Type your search criteria in the Search For box. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal E-mail. To see the full identity information for a search result, click Full Name to select that identity, and then click Properties.
 * 5) If the search results contain the contact name that you want, click the name, and then click Add. You should see the new contact in your contacts list. You should also see the contact when you initiate new Groove activities, such as when you send an instant message or when you invite people to a workspace.

How to search for contacts from your contacts list in Groove Virtual Office

 * 1) Open the Groove Launchbar, and then click the Contacts tab.
 * 2) Click Add Contact, and then click a directory in the In list. For example, click Groove.net Directory.
 * 3) Type your search criteria in the Find User box. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal Email. To see the full identity information for a search result, click it, and then click Properties.
 * 4) If the search results contain the contact name that you want, click the name, and then click OK. Besides seeing the new contact in your contacts list, you should also see the contact when you initiate new Groove activities, such as when you send an instant message or when you invite people to a workspace.

How to search for contacts from your contacts list in Groove Workspace or in Groove

 * 1) On the Go To menu, click My Contacts.
 * 2) Click Add Contact, and then click a directory in the In list. For example, click Groove.net Directory.
 * 3) Type your search criteria in the Search box. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal Email. To see the full identity information for a search result, select it, and then click vCard.
 * 4) If the search results contain the contact name that you want, click the name, and then click OK. Besides seeing the new contact in your contacts list, you should also see the contact when you initiate new Groove activities, such as when you send a message or when you invite people to a shared space.

You can also search for contacts when you address an instant message or an invitation.

To add recipients who are not already in your Contact list in Groove 2007

 * 1) Click Add more, and then click Search for User.
 * 2) Type your search criteria in the Search For box. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal E-mail.
 * 3) If the search results contain the contact name that you want, click the name, and then click Add to add the contact to the list of recipients.

To add recipients who are not already in your Contact list in Groove Virtual Office

 * 1) Click Add more, and then click Search for User.
 * 2) Type your search criteria in the Find User box, click a source in the In list, and then click Find. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal Email.
 * 3) If the search results contain the contact name that you want, click the name, and then click OK to add the contact to the list of recipients

To add recipients who are not already in your Contact list in Groove Workspace and in Groove 1.0

 * 1) Click Recipients, and then click a source to open the Search dialog box.
 * 2) Type your search criteria in the Search for box. You can sort the search results in any of the columns that are displayed. For example, you can sort by Full Name or by Personal Email. If you find a match, select it, and then click OK to add the contact to the list of recipients.

