Microsoft KB Archive/302911

= The page setup settings in a shared workbook are different for each user in Excel =

Article ID: 302911

Article Last Modified on 1/6/2007

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APPLIES TO


 * Microsoft Office Excel 2007
 * Microsoft Office Excel 2003
 * Microsoft Excel 2002 Standard Edition
 * Microsoft Excel 2000 Standard Edition

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This article was previously published under Q302911



SYMPTOMS
In Microsoft Excel, when you save a shared workbook with page setup settings that are defined, and then another user opens the workbook, the second user may not see the page setup settings that you created.



CAUSE
This problem occurs because, by default, the print settings are saved in a custom view that is created for each person who uses the shared workbook. The page setup settings, such as the header, the footer, and the page breaks, are included in those print settings.



RESOLUTION
To resolve this problem in Microsoft Office Excel 2003 and in earlier versions of Excel, follow these steps:
 * 1) Open the shared workbook in Excel.
 * 2) On the Tools menu, click Share Workbook.
 * 3) In the Share Workbook dialog box, click to clear the Allow changes by more than one user at the same time check box, and then click OK.
 * 4) On the View menu, click Custom Views.
 * 5) In the Views dialog box, select each custom view, and then click Delete.
 * 6) After you delete all the views, click OK.
 * 7) Save the workbook.
 * 8) On the File menu, select Page Setup.

Use the Page Setup dialog box to create the print settings that you want all the users to see, and then click OK.
 * 1) On the Tools menu, click Share Workbook.
 * 2) On the Editing tab, click to select the Allow changes by more than one user at the same time check box.
 * 3) On the Advanced tab, click to clear the Print settings check box in personal views.
 * 4) Click OK.

To resolve this problem in Microsoft Office Excel 2007, follow these steps:
 * 1) Open the shared workbook in Excel.
 * 2) Click Share Workbook in the Changes group on the Review tab.
 * 3) In the Share Workbook dialog box, click to clear the Allow changes by more than one user at the same time check box on the Editing tab, and then click OK.
 * 4) Click Custom Views in the Workbook Views group on the View tab.
 * 5) In the Views dialog box, select each custom view, and then click Delete.
 * 6) After you delete all the views, click OK.
 * 7) Save the workbook.
 * 8) On the Page Layout tab, click the Page Setup dialog box launcher in the Page Setup group.

Use the Page Setup dialog box to create the print settings that you want all the users to see, and then click OK.
 * 1) Click Share Workbook in the Changes group on the Review tab.
 * 2) In the Share Workbook dialog box, click to select the Allow changes by more than one user at the same time check box on the Editing tab.
 * 3) On the Advanced tab, click to clear the Print settings check box in Personal Views.
 * 4) Click OK.

Additional query words: XL2000 xl2002 print pagebreak pbp preview XL2003 XL2007

Keywords: kbexpertisebeginner kbprb KB302911

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