Microsoft KB Archive/161514

= XL97: How to Use a UserForm for Entering Data =

Article ID: 161514

Article Last Modified on 10/10/2006

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APPLIES TO


 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q161514





SUMMARY
In Microsoft Excel, you can create a custom UserForm that provides a simple interface for entering data. This article includes steps for creating a custom UserForm and a sample Visual Basic for Applications macro that places the data you enter on a worksheet.



Creating a Custom UserForm
To create a custom UserForm, follow these steps:  Save and close any open workbooks, and then create a new workbook.  Type the following in Sheet1:      A1: Name     B1: ID     C1: Phone  Start the Visual Basic Editor (press ALT+F11). On the Insert menu, click UserForm. Add three TextBox controls (TextBox1, TextBox2, and TextBox3) to the UserForm and space them out vertically so that you can add a Label control above each TextBox control. Add three Label controls (Label1, Label2, and Label3), one above each of the TextBox controls you added.</li>  Change the Caption properties for each of the Label controls to the following. <pre class="fixed_text">     Control   Caption property --

Label1   Name Label2   ID      Label3    Phone </li> Add two CommandButtons (CommandButton1 and CommandButton2) to the UserForm.</li>  Change the Caption properties for each of the CommandButton controls to the following. <pre class="fixed_text">     Control          Caption property -

CommandButton1  Add Record CommandButton2  Exit </li></ol>

Sample Macro for Adding UserForm Data to a Worksheet
Microsoft provides examples of Visual Basic for Applications procedures for illustration only, without warranty either expressed or implied, including, but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Visual Basic procedures in this article are provided 'as is' and Microsoft does not guarantee that they can be used in all situations. While Microsoft support professionals can help explain the functionality of a particular macro, they will not modify these examples to provide added functionality, nor will they help you construct macros to meet your specific needs. If you have limited programming experience, you may want to consult one of the Microsoft Solution Providers. Solution Providers offer a wide range of fee-based services, including creating custom macros. For more information about Microsoft Solution Providers, call Microsoft Customer Information Service at (800) 426-9400.

To attach macro code to the controls on the UserForm, use the following steps:

<ol> Double-click the UserForm to display the code module that is associated with the UserForm.</li>  Type the following code for the CommandButton1 Click event: Private Sub CommandButton1_Click Dim LastRow As Object

Set LastRow = Sheet1.Range("a65536").End(xlUp)

LastRow.Offset(1, 0).Value = TextBox1.Text LastRow.Offset(1, 1).Value = TextBox2.Text LastRow.Offset(1, 2).Value = TextBox3.Text

MsgBox "One record written to Sheet1"

response = MsgBox("Do you want to enter another record?", _             vbYesNo)

If response = vbYes Then TextBox1.Text = "" TextBox2.Text = "" TextBox3.Text = ""

TextBox1.SetFocus

Else Unload Me         End If

End Sub </li>  Type the following code for the CommandButton2 Click event: Private Sub CommandButton2_Click End End Sub </li> On the Insert menu, click Module.</li>  In this module, type the following code: Sub Show_UserForm UserForm1.Show End Sub </li></ol>

Using the UserForm for Data Entry
To use the UserForm, use the following steps:
 * 1) In the Visual Basic Editor, click "Close and Return to Microsoft Excel" on the File menu.
 * 2) Save the workbook.
 * 3) Run the Show_UserForm macro (press ALT+F8, and then double-click Show_UserForm in the list of macros).

The UserForm is displayed, and you can start typing data in the three text boxes.
 * 1) After you type the data, click Add Record on the UserForm.

The data that you typed is placed in Sheet1 under the field headers in row 1.
 * 1) When you are prompted whether to add another record, click Yes to continue or No to exit the UserForm.

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