Microsoft KB Archive/168809

= WD: Only the First Letter Appears in Table of Contents Entry =

Article ID: 168809

Article Last Modified on 1/19/2007

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 97 Standard Edition
 * Microsoft Word 5.0 for Macintosh
 * Microsoft Word 5.1 for Macintosh
 * Microsoft Word 5.1 for Macintosh
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 98 for Macintosh

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This article was previously published under Q168809



SYMPTOMS
In the table of contents, only the first letter of a long entry is shown.

For example, the incorrect table of contents shows as the following:   Setting up a printer on a system....................53 S...................................................54 However, the correct table of contents should show as the following:   Setting up a printer on a system....................53 Setting up a printer in Trend.......................54



CAUSE
You may experience this problem when the Table of Contents (TOC) field references the same heading text as an Index Entry (XE) field, and when the text referenced contains more than 255 characters.



WORKAROUND
Move the Index Entry (XE) fields before the text that is used to build the Table of Contents.

NOTE: In the following examples, the text "Setting up a printer in Trend" is the text that should be shown in the Table of Contents.

Normally the XE fields would follow the table of contents text as in the following example:   Setting up a printer in Trend { XE "printer:setting up on Trend" }{ XE   "Trend:setting printers" }{ XE "System Administrator:Printers Setup   (SASP):using Trend to set up printers" }{ XE "Printers Setup, System   Administrator:using Trend to set up printers" }{ XE "Setup, System   Administrator:Printers:using Trend to set up printers" } Move the XE fields to the left of the table of contents text as in this example:   { XE "printer:setting up on Trend" }{ XE "Trend:setting printers" }{ XE   "System Administrator:Printers Setup (SASP):using Trend to set up   printers" }{ XE "Printers Setup, System Administrator:using Trend to set   up printers" }{ XE "Setup, System Administrator:Printers:using Trend to   set up printers" } Setting up a printer in Trend



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.



MORE INFORMATION
For additional information about table of contents and index entries, please see the following articles in the Microsoft Knowledge Base:

143301 Entries Missing from Table of Contents

154025 WD: How to Have More Than One Index in a Document

125937 WD: How to Create a Table of Contents and Index with Field Codes

Additional query words: lost missing gone one letter character line item

Keywords: kbbug kbui kbfield KB168809

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