Microsoft KB Archive/166812

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XL97: Automation Example with Microsoft Word and Microsoft Outlook

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The information in this article applies to:


 * Microsoft Excel 97 for Windows

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SUMMARY
It is possible to create a Visual Basic for Applications macro that uses data from a Microsoft Word document and a Microsoft Excel workbook to send messages from Microsoft Outlook. This article contains an example of one way that you can do this.

MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft Support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

"http://www.microsoft.com/support/supportnet/overview/overview.asp" The following example assumes that there are two defined names in the worksheet:


 * The first defined name, "subjectcell", refers to a cell that contains the message subject line (for example, "This is a test message.").
 * The second defined name, "tolist", refers to the first cell in the horizontal list that contains a list of recipients (for example, "John Doe", "Jane Doe", and so forth).

You must also have a Microsoft Word document. The text of this document is used by the macro as the message body of your mail message.

  Sub SendOutlookMessages 'Dimension variables. Dim OL As Object, MailSendItem As Object Dim W As Object Dim MsgTxt As String, SendFile As String Dim ToRangeCounter As Variant 'Identifies Word file to send SendFile = Application.GetOpenFilename(Title:="Select MS Word 97 " & _       "file to mail, then click 'Open'", buttontext:="Send", _        MultiSelect:=False)

'Starts Word session Set W = GetObject(SendFile)

'Pulls text from file for message body MsgTxt = W.Range(Start:=W.Paragraphs(1).Range.Start, _      End:=W.Paragraphs(W.Paragraphs.Count).Range.End)

'Ends Word session Set W = Nothing

'Starts Outlook session Set OL = CreateObject("Outlook.Application") Set MailSendItem = OL.CreateItem(olMailItem) ToRangeCounter = 0 'Identifies number of recipients for To list. For Each xCell In ActiveSheet.Range(Range("tolist"), _       Range("tolist").End(xlToRight)) ToRangeCounter = ToRangeCounter + 1 Next xCell If ToRangeCounter = 256 Then ToRangeCounter = 1 'Creates message With MailSendItem .Subject = ActiveSheet.Range("subjectcell").Text .Body = MsgTxt 'Creates "To" list For Each xRecipient In Range("tolist").Resize(1, ToRangeCounter) RecipientList = RecipientList & ";" & xRecipient Next xRecipient .To = RecipientList .Send End With 'Ends Outlook session Set OL = Nothing End Sub Additional query words: OutSol OutSol97

Keywords : kbinterop kbprg kbdta KbVBA kbhowto

Version : WINDOWS:97

Platform : WINDOWS

Issue type : kbhowto

Technology :