Microsoft KB Archive/120787

= How to Specify a Limited Number of Mergefields =

Article ID: 120787

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition

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This article was previously published under Q120787



SUMMARY
Word does not provide an option to display an abbreviated list of mergefield names when you perform a mail merge. This article describes a way for you to create a data source that is a subset of the original, thereby allowing you to use an abbreviated list of mergefields.



MORE INFORMATION
Use the following steps to create a data source that contains fewer fields than the original data document:


 * 1) Create a new document.
 * 2) From the Insert menu, choose Database.
 * 3) Choose the Get Data button, select the original data document, and choose the OK button.
 * 4) Select the Query Options button. Select the Select Fields tab.
 * 5) Remove all unnecessary fields and then choose the OK button.
 * 6) Choose the Insert Data button. Select All Records or specify a range of records and choose the OK button.
 * 7) Save the file as a new data source.

Now you can attach the new data source to your mail merge main document, and you will have fewer mergefields to select.

Additional query words: 6.0 mergefields data source mail merge word7 word6 7.0 word95 print winword

Keywords: kbmerge kbfield KB120787

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