Microsoft KB Archive/146648

= WD: How to Use Quotation Marks in a Conditional Merge Result =

Article ID: 146648

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a

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This article was previously published under Q146648



SUMMARY
This article describes how to define a conditional MERGEFIELD for a result that includes quotation marks. Normally, a conditional {IF} field takes the following syntax:   {IF {MERGEFIELD name} = "John Doe" "true condition" "false condition"} Note that quotation marks are used to denote the parameters of the conditional statements, and are not included in the printed result of the merge. If you want to include quotation marks in your result, you must include a backslash (\) before each quotation mark that you want to include.

For example, if you want to print Now is the time..., in your document when the true condition is met, you must place a backslash before each quotation mark. The conditional statement should look similar to the following:   {IF {MERGEFIELD name} = "John Doe" "\"Now is the time...\"" "false   condition"}



MORE INFORMATION
The comma also has a special use inside the {IF} field. Therefore, use the backslash before a comma as well as before the quotation mark.

In addition, the backslash has a special use inside the {IF} field. Therefore, use a backslash before a backslash. In other words, use two backslashes if you want one to appear in the merged document.

For example to have the result "John said, "The file is in F:\My Documents"", the {IF} field would have a format similar to this:   {IF {MERGEFIELD name} = "John Doe" "John said, \"The file is in   F:\\My Documents\"" "false condition"} For additional information about this issue, please see the following article in the Microsoft Knowledge Base:

134998 WD: Certain Characters Do Not Display in Field Result

Additional query words: quote mail merge else then print mark comma condition

Keywords: kbhowto kbmerge kbfield KB146648

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