Microsoft KB Archive/21667

Blank Pages Inserted When Selecting Records in Print Merge

PSS ID Number: Q21667 Article last modified on 11-02-1994

4.00 5.00 5.50 6.00

MS-DOS

= SUMMARY =

Microsoft Word can selectively print records without extra blank pages during a print merge by using the IF statement. The key is that the SKIP instruction must be encountered before any text is printed (including line feeds).

In Microsoft Word version 6.00, the following syntax will selectively print records without extra blank pages during a print merge.

<><><><>text of letter…

for example:

<> < “Seattle”>><><>text of letter..

would print only those records that have Seattle in the city field.

In Word version 5.50 and earlier:

<><><> text of letter….

This example prints only those records that don’t meet the condition. Those that meet the condition are NOT printed.

KBCategory: kbother KBSubcategory: Additional reference words: wdmerge 4.00 5.00 5.50 6.00 ============================================================================= Copyright Microsoft Corporation 1994.