Microsoft KB Archive/284249

= WD2000: Changing Numbering in Current Paragraph Affects Entire Numbered List =

Article ID: 284249

Article Last Modified on 10/22/2002

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q284249



SYMPTOMS
When you customize a single numbered item in an outline numbered list, the entire outline numbered list displays the change to the individual numbered item.

For example, when you change item 3 in the following outline numbered list to contain the same change as item 2 (note the opening bracket)

1. This is line 1.

[2. This is line 2.

3. This is line 3.

4. This is line 4

the entire outline numbered list displays the change, instead of just list item 3:

[1. This is line 1.

[2. This is line 2.

[3. This is line 3.

[4. This is line 4.



CAUSE
This problem occurs when all of the following conditions are true:
 * There is already an outline numbered item that was customized.

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 * The customized item is adjacent to an item that you are currently customizing.

-and-
 * The outline numbered list is linked to a style.



WORKAROUND
To work around this problem, use one of the following methods.

Method 1: Use Two Styles
Create a separate style whose definition includes the modification. Then apply this new style to paragraphs next to each other without modifying the numbering for the whole list.

Method 2: Do Not Link to a Style
If the numbering is not linked to a style, the problem does not occur. The drawback of this method is that, in a large document or a master document, the use of styles helps to maintain formatting consistency.

Method 3: Select Paragraph Groups
Select all contiguous paragraphs where you want to modify the numbering, regardless of whether the modified numbering was already applied to them.

Method 4: Copy the Paragraph Mark
All paragraph formatting, including the numbering format, is contained in the paragraph mark. To copy the formatting from one paragraph to another, follow these steps:
 * 1) Turn on nonprinting characters. To do this, click Show/Hide (¶) on the standard toolbar.
 * 2) Modify the first paragraph in the numbered list.
 * 3) Select the paragraph mark at the end of this paragraph, and press CTRL+C to copy it to the clipboard.
 * 4) For each additional paragraph to receive the modified numbering, select the paragraph mark of that paragraph, and press CTRL+V to replace it with the paragraph mark that is in the clipboard.



STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.



MORE INFORMATION
To modify the numbering of a paragraph in a numbered list, follow these steps:
 * 1) Place the insertion point in the paragraph whose numbering you want to modify.
 * 2) On the Format menu, click Bullets and Numbering. Switch to the Outline Numbered tab. Click Customize.
 * 3) Modify the numbering the way that you want.
 * 4) In the Apply Changes To list, select Current Paragraph, and then click OK.

Keywords: kbbug kbnofix KB284249

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