Microsoft KB Archive/115768

= "Reference is Not Valid" Error with Lotus 1-2-3 Chart =

Article ID: 115768

Article Last Modified on 8/15/2003

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APPLIES TO


 * Microsoft Excel 97 Standard Edition

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This article was previously published under Q115768



SYMPTOMS
In Microsoft Excel, when you open a Lotus 1-2-3 file that contains a chart, you receive the following error message when you activate the chart sheet or the sheet that contains the embedded chart:

Reference is not valid. Reference for categories or values must be a single row or column.



CAUSE
This error appears when the y values for a data series reference more than one row or column of cells.

In Lotus 1-2-3, you can create a chart with a category or value axis that references more than one row or column of cells. However, this is not a valid reference in Microsoft Excel. When you open a Lotus 1-2-3 file that contains a chart with a value reference (y values) to more than one row or column, the reference is not modified, and you receive the error message above when you activate or edit the chart.

Note that in Microsoft Excel version 4.0, when you open a Lotus 1-2-3 file that contains a chart with a value reference to more than one row or column, that reference is modified to contain one row or column of data (the first row or column in the series). The reference is then valid in Microsoft Excel, and you do not receive an error message when you activate or edit the chart.



WORKAROUND
To avoid the error message when you open a Lotus 1-2-3 file that contains a chart, use the following steps to edit the affected data series so that the value reference contains only one row or column of data:


 * 1) Select the affected chart series.
 * 2) From the Format menu, choose Selected Data Series.
 * 3) Select the Name And Values tab, and enter a correct range (one row or column of cells) in the Y Values box.



STATUS
Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

Lotus 1-2-3 is manufactured by Lotus Development, Inc., a vendor independent of Microsoft; we make no warranty, implied or otherwise, regarding this product's performance or reliability.

Additional query words: 5.00a 5.00c 7.00a 97 123 XL

Keywords: KB115768

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