Microsoft KB Archive/212180

= WD2000: Using Headings, Headers, and Footers with Master Documents and Subdocuments =

Q212180

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The information in this article applies to:


 * Microsoft Word 2000

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SUMMARY
By using the Outline View feature in Microsoft Word (click Outline on the View menu), you can have many subdocuments contained within a master document. This article describes how you can organize your master document and subdocuments using headings, headers, and footers.

Headings in Master Document and Subdocuments
A master document is a document that contains a set of related documents. An example of a master document is a book, with each chapter being a subdocument.

To create a sample master document, follow these steps:
 * 1) Start Word and create a new document.
 * 2) On the View menu, click Outline.
 * 3) On the first line of the new document, type My Book.

The text has a hyphen or minus sign (-) to the left.
 * 1) On the second line of the new document, type Chapter One. Select this line, and then click the Demote tool on the Outlining toolbar.

Line 1 now has a plus sign (+) to the left, and line 2 has a minus sign to the left and is indented, denoting that it is subordinate to document heading above.
 * 1) On the third line of the new document, type Chapter Two.

This line also has a minus sign to the left, and is indented to align with the second line.

Headers and Footers in Master Documents and Subdocuments
Header and footer combinations in master documents and subdocuments are described in the following examples.

Example 1
If the subdocuments do not have headers or footers, the corresponding elements of the master document appear. For example if the master document is a book and each subdocument is a chapter, the page numbers of each page appear as they do in the master document.

Example 2
If the subdocument has any headers or footers, those headers or footers specific to that subdocument take precedence over the master document headers and footers. Any headers or footers that remain blank in the subdocument take on the attributes of the corresponding master document header or footer.

Example 3
Headings are not headers. Headings are assigned by the Master Document when in Outline view. For example, chapter titles can be created in Outline view and displayed in the appropriate subdocument or chapter. To create unique headers that appear as headings, follow these steps:
 * 1) Divide your document into sections if you have not already done so.
 * 2) Click a section that you want to add a unique header (or footer) to.
 * 3) On the View menu, click Header and Footer.
 * 4) On the Header and Footer toolbar, click the Page Setup tool.
 * 5) Click the Layout tab.
 * 6) Click to select the Different first page check box, and then click OK.
 * 7) On the Header and Footer toolbar, click the Show Previous tool until you are in the first-page header area (Header - Section 1).
 * 8) Create the header (or footer) that you want.

Additional query words: insert

Keywords : kbdta wd2000

Issue type : kbhowto kbinfo

Technology : kbWordSearch kbWord2000Search kbWord2000 kbZNotKeyword2

Last Reviewed: December 6, 2000

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