Microsoft KB Archive/941087

= How to create a custom template and how to delete a default template in Works 9 =

Article ID: 941087

Article Last Modified on 8/30/2007

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APPLIES TO


 * Microsoft Works 9

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INTRODUCTION
This article describes the following:
 * How to create a custom template in Microsoft Works 9
 * How to delet a default template in Works 9
 * Error messages that you may receive in the following Works 9 programs when you delete a default template:
 * Works Word Processor
 * Works Spreadsheet
 * Works Database



MORE INFORMATION
A template is a document that has predefined settings such as margin settings or default text. For example, if you want to compose letters by using a certain letterhead, you can design the letterhead and then save the letterhead as a template. Finally, you can open the template and then add the body text of the letter.

For each Works 9 program, you can create multiple templates. Additionally, you can set one template as the default template for each Works 9 program.

Create a custom template in Works 9

 * 1) Open a new document in the Works 9 program in which you want to create the custom template.
 * 2) Add text, graphics, and settings (such as fonts or margins) that you want in the custom template.
 * 3) On the File menu, click Save As, and then click Template.
 * 4) Type the name for the template, and then click OK.

Notes  If you type the name of an existing template, you receive a message that resembles the following:

The template  already exists. Do you want to replace the existing template?

If you want to replace the existing template, click Yes. When you click Yes, Works 9 overwrites the existing template. If you want to use the template as the default template for all documents, click to select the Use this template for all new  documents check box, and then click OK.

Delete a default template in Works 9

 * 1) Create a new document that resembles the default template that you want to delete. For example, if you want to delete a default word-processor template, create a new word-processor document that resembles the default word-processor template.
 * 2) On the File menu, click Save As, and then click Template.
 * 3) Click Default, and then click Reset.

Error messages that you may receive when you delete a default template
You may delete a template that you have specified as the default template. In this case, when you start the Works 9 program that is associated with the default template, you may receive error messages.

Works Word Processor
You may decide to delete a custom template that is set as the default template for the Works Word Processor program in Works 9. However, when you start the Works Word Processor program, you may receive an error message that resembles the following:

Works cannot access one or more files it needs to run the Word Processor. The files may have been renamed, deleted, or removed. Try reinstalling Works, and then starting the program again.

To work around this issue, use one of the following procedures, as appropriate for the computer’s operating system.

Workaround for Microsoft Windows XP
 Start Windows Explorer. Locate the following folder, and then double-click it:

\Documents and Settings\ \Application Data\Template

Note In this step, the  placeholder specifies the drive letter of the drive on which Windows in installed. By default, this is drive C. The  placeholder specifies the folder that is named after the user account that you use to log on to the computer. Click Normal, and then press CTRL+C to copy the Normal.wpt template file. Press CTRL+V to paste a copy of the Normal.wpt template file in the Template folder.</li> Right-click the copy of the Normal.wpt template file, and then click Rename.</li> Type the name of the default custom template that was deleted.</li> Click Yes when you are prompted.</li></ol>

Workaround for Windows Vista
<ol> Start Windows Explorer.</li> Locate the following folder, and then double-click it:

\Users\ \AppData\Roaming\Template

Note In this step, the  placeholder specifies the drive letter of the drive on which Windows is installed. By default, this is drive C. The  placeholder specifies the folder that is named after the user account that you use to log on to the computer.</li> Click Normal, and then press CTRL+C to copy the Normal.wpt template file.</li> Press CTRL+V to paste a copy of the Normal.wpt template file in the Template folder.</li> Right-click the copy of the Normal.wpt template file, and then click Rename.</li> Type the name of the default custom template that was deleted.</li> Click Yes when you are prompted.</li></ol>

Works Spreadsheet
You may decide to delete a custom template that is set as the default template for the Works Spreadsheet program in Works 9. However, when you start the Works Spreadsheet program, you may receive an error message that resembles the following:

Cannot access the document. The document may already be open or it may be a read-only document. The name and path may be invalid, the document may no longer exist, or it may already be open. If you run Works from a network, you may have to wait until someone else closes Works.

When you click Cancel in response to the error message, you receive an error message that resembles the following:

Works cannot open the default template. The file may be damaged. To fix this problem you should recreate your default template.

Workaround
In response to the error message, click OK. The Works Spreadsheet program opens with the default settings.

Works Database
You may decide to delete a custom template that is set as the default template for the Works Database program in Works 9. However, when you start the Works Database program, you may receive an error message that resembles the following:

Works cannot open the default template. The file may be damaged. To fix this problem you should recreate your default template.

Workaround
In response to the error message, click OK. The Works Database program opens with the default settings.

For more information about how to use templates and to edit templates in Works 9, see Help in the Works 9 program.

Keywords: kbhowto kbinfo kbexpertisebeginner KB941087

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