Microsoft KB Archive/195963

= OL2000: How to Print Messages Without Heading Fields =

Article ID: 195963

Article Last Modified on 10/8/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q195963





SUMMARY
By default, Microsoft Outlook mail messages include heading fields, such as From, To, Cc, Bcc, and Subject information, when printed. This article describes how you can control what field information is printed with the message.



MORE INFORMATION
You can control printing of message heading fields, except for the Bcc field, by modifying the message form before you print it from Outlook, or by saving the message as a Word document and using Microsoft Word to modify and print the message.

To Modify the Message Form in Outlook

 * 1) Open the mail message in Outlook.
 * 2) On the Tools Menu, point to Forms, and then click Design This Form.
 * 3) Right-click to select the field you want to remove (select the field, not its label) and on the shortcut menu, and then click Properties.
 * 4) On the Validation tab, click to clear the Include this field for Printing and Save As check box, and then click OK.
 * 5) Close and save the message.
 * 6) Print the message from Outlook.

The field removed in step three is not printed. Other mail messages are not affected.

To Modify and Print the Message from Word
To use this method you must use Microsoft Word as your e-mail editor. If Word is not set as your e-mail editor see the "Set Microsoft Word as Your E-mail Editor" section later in this article.


 * 1) In Outlook, open the mail message.
 * 2) On the File menu, click Save As.
 * 3) In the Save As Type list, click to select the Word Document Format check box.
 * 4) Type a name for the message in the File Name box, and then click Save.
 * 5) Close the message.
 * 6) Start Word and open the saved file.
 * 7) Delete or modify the header fields as necessary.
 * 8) On the File menu, click Print, and then click OK.

Set Microsoft Word as your E-mail editor

 * 1) On the Tools menu, click Options.
 * 2) Click the Mail Format tab.
 * 3) Click to select the Use Microsoft Word to edit e-mail messages check box, and then click OK.

Additional query words: change modify

Keywords: kbhowto kbinfo KB195963

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