Microsoft KB Archive/180322

= OL98: How to Make a Global Change to a Group of Contacts =

Article ID: 180322

Article Last Modified on 7/31/2001

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APPLIES TO


 * Microsoft Outlook 98 Standard Edition

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This article was previously published under Q180322





SUMMARY
This article describes how you can make a global change to a group of Microsoft Outlook Contacts. For example, you can make a global change to all the contacts of a company whose telephone number has changed.



MORE INFORMATION
There are three steps to this process:


 * Group the Contact by the field you want to change.
 * Make the change to one of the contacts in the group.
 * Propagate the change to the rest of the group.

Group the Contacts by the Field You Want to Change

 * 1) Click the folder containing the contacts you want to change.
 * 2) On the View menu, point to Current View and click one of the views, such as By Company.
 * 3) On the View menu, point to Current View and click Customize Current View.
 * 4) In the View Summary dialog box, click Group By.
 * 5) In the Group By dialog box, click Clear All.
 * 6) In the Group Items By list, click the field you want to change.
 * 7) In the Expand/Collapse Defaults list, click All Collapsed.
 * 8) Click OK twice.

Outlook groups all your contacts by the field you want to change.

Make the Change to One of the Contacts in the Group

 * 1) Expand the group that you want to change by clicking the plus sign on the gray Group bar.
 * 2) Open the first contact in the group and make your changes.
 * 3) Save and close the contact.

The changed contact is now in a group of its own.

Propagate the Change to the Rest of the Group
Drag the gray grouping bar containing the original information to the gray grouping bar that contains the new information.

All contacts with the old information are updated with the new information.

Additional query words: 98

Keywords: kbhowto kbusage KB180322

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