Microsoft KB Archive/233228

= WD2000: How to Force User to Enter Data into a Form Field =

Article ID: 233228

Article Last Modified on 10/11/2006

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APPLIES TO


 * Microsoft Word 2000 Standard Edition

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This article was previously published under Q233228



SUMMARY
This article demonstrates a sample Visual Basic for Applications macro you can adapt to your form document to force a user to enter text into a text form field. When the user enters a form field, the macro runs and checks the value of the previous form field. If the previous form field does not contain any data, the macro forces the user back to the form field that requires data entry.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. In the following example, there are three sequential text form fields in a document. The bookmark names and the layout for the form fields are

Text1      Text2      Text3

To force the user to enter data into the "Text2" form field, create the following macro: Sub ForceText2Entry

On Error Goto fError If ActiveDocument.FormFields("Text2").Result = "" Then MsgBox "You must enter text in the Text2 formfield." Selection.GoTo wdGoToBookmark, Name:="Text2" End If  Exit Sub

fError: MsgBox Err.Description

End Sub Set the "Text3" form field Run macro on - Entry option to the macro name ForceText2Entry.

NOTE: To force text entry for other or all form fields, you must create a separate macro for each form field and then set the Run macro on - Entry to the corresponding macro.

To set a macro to the Run macro on option:
 * 1) On the Tools menu, click Unprotect Document.

NOTE: If the document is already unprotected, the Tools menu displays Protect Document.
 * 1) Click to select the form field for which you want to edit the form field options.
 * 2) On the View menu, point to Toolbars and then click to select Forms.
 * 3) On the Forms toolbar, click Options.
 * 4) In the Run macro on section, scroll through the list of macros to select the macro you want to run either on Entry or on Exit.

