Microsoft KB Archive/20420

Mac Works: Resuming a Print Merge After Interruption

PSS ID Number: Q20420 Article last modified on 10-22-1998

1.0 1.1 2.0 3.0

MACINTOSH

================================================================ ==

The information in this article applies to:

 == Microsoft Works for the Macintosh, versions 1.x, 2.0, and 3.0 == 

= SUMMARY =

To continue a Microsoft Works print merge from where it stopped, use a Record Selection or Filter to display the records that remain to be printed before resuming the merge.

EXAMPLE: If the database was sorted on a Last Name field in ascending order prior to the merge, complete the following steps:

Works 1.x and 2.x

 * 1) Open the database and determine the last record to print successfully.
 * 2) Choose Record Selection from the Organize menu.
 * 3) Highlight the Last Name field.
 * 4) Highlight Is Greater Than.
 * 5) In the Record Comparison box, type in the last name to print successfully.
 * 6) Choose Select

The merge can now be resumed.

Works 3.x

 * 1) Open the database and determine the last record to print successfully.
 * 2) Choose New Filter from the Data menu.
 * 3) Select the Last Name field drop down list box.
 * 4) Select Is Greater Than from the Comparison drop down list box.
 * 5) In the Compare To box, type in the last name to print successfully.
 * 6) Choose OK.

The merge can now be resumed.

= MORE INFORMATION =

If the database was not sorted, use one of the following methods:

Method 1

 * 1) Copy the database to another disk for storage.
 * 2) Cut the records already printed out of the original database before resuming the merge.
 * 3) After the printing is finished, delete the altered database and move the copy from the storage disk to the working disk.

Method 2

 * 1) Add a new Field in the database (this field will represent record numbers).
 * 2) Open a new spreadsheet document.
 * 3) Place a numeric one in cell A1.
 * 4) In Cell A2 type “=a1+1”, without the quotes.
 * 5) Use the Fill Down command to as many records/rows as you need in the database.
 * 6) Go to the Edit menu and choose Select, type in the range of cells to be selected.
 * 7) Go to the Edit menu and choose Copy.
 * 8) Return to the Database document.
 * 9) Select the first cell in the new field.
 * 10) Go to the Edit menu and choose Paste to put the information into the database field.
 * 11) Create a Filter or Record Selection and use the record numbers as your criteria.

Additional query words: 1.00 1.10 2.00 3.00 mwksprint mwksdb mwksss mwkswp ====================================================================== Keywords : kbprint kbtshoot Version : 1.0 1.1 2.0 3.0 Platform : MACINTOSH Issue type : kbinfo ============================================================================= Copyright Microsoft Corporation 1998.