Microsoft KB Archive/105223

= Microsoft Knowledge Base =

FastTips: General Usage Questions & Answers
Last reviewed: February 28, 1997

Article ID: Q105223

3.00 MACINTOSH mt1080 kbfasttip

The information in this article applies to:


 * Microsoft PowerPoint for the Macintosh, version 3.0

SUMMARY
The following is the complete contents of the FastTips Questions and Answers article &quot;Q105223: General Usage Questions & Answers.&quot; Q105223 is part of the FastTips Question and Answer section for version 3.0 of Microsoft PowerPoint for the Macintosh.

You can obtain this Application Note from the following sources:


 * Microsoft's World Wide Web Site on the Internet
 * The Internet (Microsoft anonymous ftp server)
 * Microsoft Download Service (MSDL)
 * Microsoft Product Support Services

For complete information, see the &quot;To Obtain This FastTips Question and Answers Article&quot; section at the end of this article.

Microsoft(R) Product Support Services Application Note (Text File) Q105223: General Usage Questions & Answers Revision Date: 10/93 # Pages, No Disk The following information applies to Microsoft PowerPoint for the Macintosh, version 3.0.


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1. Q. How can I create dashed or dotted lines in version 3.0 of     Microsoft PowerPoint for the Macintosh?

A. You can create dotted and dashed lines using the Microsoft Graph program, which ships with PowerPoint. You can also simulate a     dashed or dotted line by applying a pattern to a line.

To create dotted or dashed lines with Microsoft Graph, use the following 11-step procedure:

1. Create and position the objects in PowerPoint that you want to use in conjunction with the dashed lines that you will add using Graph.

2. Click the Graph tool on the Tool Palette and drag the pointer to trace a rectangular area. (This launches Graph.)

3. From the Window menu in Graph, choose Datasheet.

4. From the Edit menu, choose Select All.

5. From the Edit menu, choose Clear. Select the Clear Data option button, then choose the OK button.

6. From the Window menu, chose Chart.

7. From the Chart menu, choose Add Arrow.

8. Position the arrow so that both ends are in the appropriate corners or edges of the window. Keep in mind the angle and length of the line you want to create.

9. With the arrow still selected, choose Patterns from the Format menu. The Line Patterns dialog box allows you to select your line style and remove or modify the arrowhead. Choose a         dashed line from the Style box.

10. After completing your format changes, choose the OK button to return to the Chart window.

11. From the File menu in Graph, choose Exit And Return To        , where is the name of your file. The dashed line appears on your slide. You can drag it to         reposition it.

The lines you create in Microsoft Graph are two-dimensional graphics. You cannot rotate these graphics in PowerPoint. Any modifications to the lines must be made in Microsoft Graph.

To simulate a line with patterns, use the following five-step procedure:

1. Select the line tool from the tool palette.

2. Draw a line on the slide.

3. From the Object menu, choose Line.

4. From the Line drop-down menu, choose Patterned.

5. Select a pattern that will provide the dashed line style you want and choose OK.

The line is a PowerPoint object and can be edited like any object created in PowerPoint.

2. Q. How can I rotate text in version 3.0 of Microsoft PowerPoint for the Macintosh?

A. You can create rotated text using the Microsoft Graph program, which ships with PowerPoint. PowerPoint itself cannot rotate text.

To use Microsoft Graph to put rotated text on a slide, use the following 10-step procedure:

1. Click the Graph tool on the Tool Palette and drag the pointer to trace a rectangular area. This launches Graph.

2. From the Window menu in Graph, choose Datasheet.

3. From the Edit menu, choose Select All.

4. From the Edit menu, choose Clear. Select the Clear Data option button, then choose the OK button.

5. From the Window menu, choose Chart.

6. Type the text that you want to rotate.

7. From the Format menu, choose Text. Select the kind of text rotation desired. A text object created in this way is         unattached and can be moved around the Chart window.

8. Make any desired font and formatting changes.

9. Position the text object and resize the Chart window to         minimize the amount of white space around the text object.

10. From the File menu, choose Exit And Return To , where is the name of your file. The rotated text object you created appears on the slide.

The Microsoft Graph object you have just created contains only rotated text. To edit the text, double-click the object to open it in Graph.

NOTE: Text can only be rotated 90 degrees clockwise or     counterclockwise using this procedure.

3. Q. What does the PowerPoint Viewer program do?

A. The PowerPoint Viewer application allows you to view slide shows created in version 2.0 or 3.0 of Microsoft PowerPoint for the Macintosh without having PowerPoint installed on your computer. The PowerPoint Viewer requires System software version 6.0.5 or later to run.

The PowerPoint Viewer is also available from the Microsoft Download Service (MSDL). The PowerPoint Viewer can be freely distributed.

4. Q. How can I create tables in version 3.0 of Microsoft PowerPoint for the Macintosh?

A. PowerPoint 3.0 does not include an automatic feature for creating tables. However, PowerPoint does include a presentation with predesigned tables. This presentation, called TABLES.PPT, is     located in the TIMESAVR folder in the PowerPoint program folder. TABLES.PPT includes 12 slides of sample tables and a slide with instructions on how to use the ready-made tables.

5. Q. What is OLE?

A. OLE (object linking and embedding) allows you to link or embed objects (such as text, video, charts, spreadsheets, sounds, and     drawings) into files created by other applications. For example, to add valuable information and interesting formatting to your PowerPoint presentation, you can embed spreadsheets from Microsoft Excel and text from Microsoft Word.

You can also embed PowerPoint presentations in files created by     other applications, such as Microsoft Word.

To use OLE with PowerPoint and another application, the second application must also support OLE.

6. Q. How can I use build and transition effects in version 3.0 of     Microsoft PowerPoint for the Macintosh?

A. Build and transition effects are new slide show features in     PowerPoint 3.0. PowerPoint includes 30 different build effects and 45 different transition effects.

By using build effects, you can make the body text or bulleted points on a slide appear item by item as you give your presentation. As you click the mouse button or press a key (such     as the SPACEBAR or an arrow key), new bullet points appear one by      one until the slide is complete. You can also dim bulleted items whenever a new bulleted item is displayed. To set build effects, use one of the following two methods:

1. While in Slide view, choose Builds from the Slide menu. This method allows you to set the build style for the current slide only.

2. While in Slide Sorter view, choose the Builds button on        the toolbar. This allows you to set the build style for a group of selected slides.

You can customize the transitions between slides in a variety of     striking ways by using transition effects. To set transition effects, use one of the following two methods:

1. While in Slide view, choose Transitions from the Slide menu. This allows you to set the transition style for the current slide only.

2. While in Slide Sorter view, choose the Transition button on the toolbar. This allows you to set the transition style for a group of selected slides.

You can set a different build style and a different transition style for every slide in your presentation.

To see examples of the build and transition effects, run the sample presentations included with PowerPoint in the SAMPLES directory. These files are named GREATEST.PPT and GREATES2.PPT.

TO OBTAIN THIS FASTTIPS QUESTION AND ANSWERS ARTICLE
You can find PPT30QA.HQX (size: 35968 bytes) , a self-extracting file, on the following services:

  Microsoft's World Wide Web Site on the Internet On the www.microsoft.com home page, click the Support icon. Click Knowledge Base, and select the product. Enter kbfile #|PPT30QA.HQX (size: 35968 bytes), and click GO! Open the article, and click the button to download the file.   Internet (anonymous FTP) ftp ftp.microsoft.com Change to the Softlib/Mslfiles folder. Get PPT30QA.HQX (size: 35968 bytes)   Microsoft Download Service (MSDL) Dial (206) 936-6735 to connect to MSDL Download PPT30QA.HQX (size: 35968 bytes) 

For additional information about downloading, please see the following article in the Microsoft Knowledge Base:

ARTICLE-ID: Q119591 TITLE    : How to Obtain Microsoft Support Files from Online Services If you are unable to access the source(s) listed above, you can have this Application Note mailed to you by calling Microsoft Product Support Services Monday through Friday, 6:00 A.M. to 6:00 P.M. Pacific time at (206) 635-7172. If you are outside the United States, contact the Microsoft subsidiary for your area. To locate your subsidiary, see the Microsoft World Wide Offices Web site at:

http://www.microsoft.com/worldwide/default.htm