Microsoft KB Archive/195784

= OL2000: (CW) Cannot Copy and Paste Items Between Outlook Profiles =

Article ID: 195784

Article Last Modified on 10/9/2003

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APPLIES TO


 * Microsoft Outlook 2000 Standard Edition

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This article was previously published under Q195784



NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.



SYMPTOMS
When you attempt to copy, cut, and paste, mail messages, tasks, appointments, contacts, journal entries, or notes, between sessions of Microsoft Outlook 2000, you may receive the following error message:

The messaging interface has returned an unknown error. If the problem persists, start Outlook again.

In the above situation, each session of Outlook uses a different profile.

NOTE: This same error message may be cause by a corrupted or damaged user profile. In this case, the solution is to recreate the profile.



RESOLUTION
There are two ways to work around this problem.

You can export the data from one Outlook profile in a format that you can import into another Outlook profile. A limitation of this method is that you must export an entire folder at a time; however you can filter the folder items you export.

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You can include both information stores (Personal Folders or Mailbox Folders) in the same profile and use the Copy To Folder or Move To Folder command to copy or move the information from one information store to another. Using this method, you can also drag items from one information store to another since both are in the same profile.

You may not be able to use the second method if both information stores are located on the server. For example, if you have two different Microsoft Exchange Mailbox folders, you may not be able to include multiple services of the same type in one profile. Because the number of attached Personal Folders (*.pst) in one profile is unlimited, the second method is usually a good means of sharing information between profiles.

Use the above workarounds in situations where you have two different profiles for two different e-mail accounts. For example, you may use one account for business and another for personal use. Because of differences in transport behavior, e-mailing items from one account to another may not be a viable alternative to exporting and importing items or sharing a Personal Folders (.pst) file between profiles.

Export Outlook Items to Another Profile
To export Outlook items from one profile to a file and import that file into a second Outlook profile, follow these steps:


 * 1) Start Outlook using the profile you want to copy from.
 * 2) On the File menu, click Import And Export. In the "Choose an action to perform" list, click "Export to a file" and then click Next.
 * 3) In the "Create a file of type" list, click "Personal Folder File (.pst)" and then click Next.
 * 4) In the "Select the folder to export from" list, click a folder and then click Next.

NOTE: At this point, you can filter items for export based on specific criteria. Click Filter to select filtering criteria.
 * 1) In the "Save Exported file as" box, type the path and file name of the destination file and then click Finish and quit Outlook.
 * 2) Start Outlook using the second profile and on the File menu, click Import and Export. In the "Choose an action to perform" list, click "Import from another program or file" and then click Next.
 * 3) In the "Select file type to import from" list, click "Personal Folder File(.pst)" and then click Next.
 * 4) In "File to import" type the path and file name of the file that you saved in step 6, above and click Next.
 * 5) In the "Select the folder to import from" list, click to select the folder from which to import and then click Finish.

NOTE: This dialog box also provides options for filtering the items you import.

Attach a Personal Folders File to Another Outlook Profile
To attach a Personal Folders file from one Outlook profile to another Outlook profile, follow these steps:


 * 1) Quit Outlook.
 * 2) Click Start, point to Settings, and then click Control Panel.
 * 3) Double-click Mail (or Mail & Fax) and click Show Profiles. In "The following profiles are set up on this computer" list, click to select the profile you wish to add the local mail store to, click Properties, and then click Add.
 * 4) In the "Available information services" list, click the type of service you wish to add, typically this is the Personal Folders (.pst) you want to copy from, and click OK.
 * 5) In "Create/Open Personal Folders File" locate and click the local Personal Folders file that you want to copy from. Click OK and then Close.
 * 6) Start Outlook with the profile you just modified. In the Outlook folder list, you should see your original folders and the new Personal folders you added to the profile.
 * 7) Locate the items you want to Move or Copy and either drag them to the appropriate folder or use the Move or Copy command on the File menu.

Additional query words: OL2K

Keywords: kbprb KB195784

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