Microsoft KB Archive/197198

= WD97: Address in Envelopes and Labels Is Blank or Includes Date/Text =

Article ID: 197198

Article Last Modified on 1/23/2007

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APPLIES TO


 * Microsoft Word 97 Standard Edition

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This article was previously published under Q197198





SYMPTOMS
When your letter or document contains an address and you click Envelopes and Labels on the Tools menu, the proposed address on the Envelope or Label tab may be blank, or it may include a date or other text.



CAUSE
Word will not propose the correct address in the Envelopes or Labels tab for the following reasons:

NOTE: Non-printing characters used in this article:

To view the non-printing characters in your Word document, either click the Show/Hide button on the Standard toolbar, or click Options on the Tools menu, then on the View tab, click to select the All check box and click OK.

Case 1: An Address Line Is Blank
An address line is blank. For example, the street address is missing as in the following example:

Microsoft Corporation

Redmond, WA. 98052-6399

Case 2: The Address Contains Fields, Spaces, Tabs, Indentation, or Centered/Right-Alignment
This problem may occur for the following reasons:  The address lines include a field. For example, the last address line includes a DATE or TIME field:

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399  -    -    -    -    -  {DATE}

-or- One or more of the address lines include multiple spaces:

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399

-or- The address lines begin with a tab:

  -  Microsoft Corporation

  -  One Microsoft Way

  -  Redmond, WA. 98052-6399

-or- The address lines begin with a large indentation.

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399

NOTE: Indentations greater than 1 inch usually cause this problem. To apply an indentation, do one of the following:  Click the Increase Indent button on the Formatting toolbar.

-or- On the Format menu, click Paragraph and then on the Indents and Spacing tab, set the Indentation Left to the value you want.</li></ul>

-or-</li>  The address is Centered-Aligned:

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399

-or- </li>  The address is Right-Aligned:

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399 </li></ul>

Case 3: Word Proposes an Address That Includes Too Much Text
This problem occurs when any of the lines of the address include text that is separated from the address by tabs or if text or the DATE field (or any other field) is immediately above or below the address.

This problem may occur when you do any of the following:
 * On the last line of the address, you press the TAB key several times, and then the date is entered as text:

Microsoft Corporation

One Microsoft Way

Redmond, WA 98052-6399  -    -    -    -    -  November 10, 1997

-or-
 * When the date (or other text) is on a line immediately above or below the address:

November 10, 1997

Microsoft Corporation

One Microsoft Way

Redmond, WA 98052-6399

-or-
 * When the Date (or other field) is on a line immediately above or below the address:

{DATE}

Microsoft Corporation

One Microsoft Way

Redmond, WA. 98052-6399

Case 4: Word Proposes Only the First Line of the Address
This problem may occur when the paragraph that contains the address is formatted with Before or After spacing.

<div class="workaround_section">

WORKAROUND
To work around this problem, do one of the following:
 * Remove any fields, spaces, tabs, or indentations from the address lines.

NOTE: Using fewer than 40 spaces, or indentations of 1 inch or less, seems to work fine.

-or-
 * Type the date (or other text), or insert the DATE field (or other field), either above or below the address lines, separating the text or field from the address lines by a blank line.

NOTE: Do not include any additional text, fields, tabs, spaces, or indentations on the same lines as the address.

-or-
 * Select the address paragraphs and press CTRL+Q on the keyboard. This resets the paragraph formatting. Or, on the Format menu, click Paragraph, click to select the Indents and Spacing tab and change the Before and After setting to Zero (0).

Additional query words: merge

Keywords: kbenvelope kbmerge kbpending kbprb KB197198

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