Microsoft KB Archive/182222

OL98: How to Create or Modify Outlook Stationery

PSS ID Number: Q182222 Article last modified on 09-02-1998

WINDOWS:98

WINDOWS

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The information in this article applies to:

 == Microsoft Outlook 98 == 

= SUMMARY =

Microsoft Outlook 98 can send and receive e-mail in the Hypertext Markup Language (HTML). HTML allows you to format messages that look like colorful Web pages; this feature uses new Stationery files as templates to format messages.

This article describes how to customize or create your own Stationery for Outlook.

= MORE INFORMATION =

Stationery files are located where you installed Outlook. The default installation path is:

FilesFilesShared

These files use Hypertext Markup Language (HTML) format. Any new HTML files you create in this directory become available as Outlook Stationery.

To Modify an Existing Stationery File

 * 1) On the Tools menu, click Options.
 * 2) Click the Mail Format Tab.
 * 3) Click to select HTML in the “Send in this message format” list.
 * 4) Click Stationery Picker. Click to select the Stationery file you want to modify.
 * 5) In the Edit Stationery dialog box, change the options to suit your needs, and click OK.
 * 6) Click OK to close the Stationery Picker.
 * 7) Click Apply, and OK to close.

If you wish to make this new Stationery your default, click to select it under “Use this Stationery by default.”

To Create a New Stationery File
  On the Tools menu, click Options.   Click the Mail Format tab.   Under Message Format, click to select HTML in the “Send in this message format” list.   Click Stationery Picker, and then click New.   Type a name for your new Stationery. Create your Stationery, and click Next. You can start with a blank HTML page, use an existing Stationery document, or use any other HTML file as the basis for your new Stationery.   Make the changes click OK, and OK again. Click Apply and then OK. </li></ol>

Your newly created stationery will be selected as your default Stationery; change this if you do not want your new Stationery to be the default.

Send a Message Using Stationery

 * If you have set a Stationery file as your default, open a new mail message as usual. If you wish to use another stationery, on the Actions menu, point to New Mail Message Using and click More Stationery and then pick your Stationery from the list.
 * If you do not wish to send HTML email to a particular person or group, on the Actions menu, point to New Mail Message Using and click No Stationery.

Considerations When Using HTML Mail

 * HTML stationery mail can create large e-mail messages. Be careful to choose a background pattern that is not too dense or complex.
 * Rich Text Formatting will be maintained if you are sending mail to a client that supports Rich Text Format.
 * Mail received by a non-HTML client will receive the background as an attachment that will appear in the middle of your message.

= Additional query words: Web =

Keywords : kbdta FmsHowTo GnlTasks Version : WINDOWS:98 Platform : WINDOWS Issue type : kbhowto ============================================================================= Copyright Microsoft Corporation 1998.