Microsoft KB Archive/138339

= Works 95 FAQ: Word Processor Questions (Part 1) =

Article ID: 138339

Article Last Modified on 11/15/2004

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APPLIES TO


 * Microsoft Works 4.0 Standard Edition
 * Microsoft Works 4.5 Standard Edition

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This article was previously published under Q138339



SUMMARY
This article provides answers to Works frequently asked Word Processing module questions. This article is Part 1 of 2. For additional information, about Part 2, please see the following article in the Microsoft Knowledge Base:

138334 Works 95 FAQ: Word Processor Questions (Part 2)



MORE INFORMATION
 Q. Why does my new document already contain information?

A. When you create a new document and the document already contains information, it has been saved as a default template. To turn off the default template, use the steps below:

 Create a new word processor document. On the File menu, click Save As. Click Template, and then click Defaults. Click Clear to remove the specified default template. Click Cancel to close the dialog box.</ol> </li> Q. Why do my columns look out of alignment in print preview or when I print?

A. If you use spaces to align your columns of text, they may not line up correctly when you print the document or view it in Print Preview. Many fonts display slightly differently on the screen than they do when printed.

If you are using a font with variable-width characters, such as Arial or Times New Roman, you cannot use spaces to align the columns exactly because the characters are all different widths.

If you are using a fixed-width font, such as Courier New, and if you use bold or italic formatting on any of the characters (including spaces), the document view screen does not accurately reflect the printed information. This makes it very difficult to align the columns correctly by sight. The text seems to take up more room on the screen than it actually does when printed.

To reliably align text in columns, do one of the following:

<ul> Set tab stops in your document, and press the TAB key to move to the next column.

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</li> Insert a Works table and enter your information in the table.</li></ul>

For information about how to set tabs or insert a table in a Works document, see your Works printed documentation or online help.</li> Q. How do I export documents to Microsoft Word 7.0 for Windows 95?

A. Since Microsoft Word for Windows 95, version 7.0 includes converters for Works 4.0 and 4.5, just open your Works word processing file in Word 7.0.</li> Q. How do I import documents from Word for Windows 95, version 7.0?

A. Works 4.0 and 4.5 for Windows 95 ship a Word 7.0 import filter, so you can open Word 7.0 documents directly into Works 4.0 or 4.5.</li> Q. How do I import documents from Word for Windows, version 6.0?

A. Word for Windows 6.0 documents can be opened directly in Works. If your Word 6.0 documents do not open correctly in Works, or if you do not see the Word 6.0 converter installed, run Works Setup and use the Add/Remove option to add the Word 6.0 converter.</li> Q. How do I export documents to Word for Windows 6.0?

A. The Word 6.0 converter is shipped with Works. To use information from Works for Windows documents in Word for Windows 6.0, use one of the following two methods:

Save the Works file in the Word for Windows 2.0 format.

<ol> On the File menu in the Works Word Processing module, click Save As.</li> On the Save As Type list, select Word 2.x for Windows.</li> Enter a new filename, and click Save.</li> Open the Word 2.0 document in Word 6.0.</li></ol> </li>  Q. How do I insert a picture into my document?

A. You can insert a picture into a Microsoft Works for Windows word processor document using several techniques. For example, you can open the picture in another application, copy it to the Windows Clipboard, and then paste the picture into your document. Or, you can use one of the following two methods.

Method 1
Use Microsoft Draw:

<ol> On the Insert menu in a Works word processing document, click Drawing.</li> On the File menu in Microsoft Draw, click Import Picture.</li> In the Look In dialog box, select where you want Works to search for the document.</li> Click the picture (file) you want, and then click Open.</li> <li>On the File menu, click Update.</li> <li>On the File menu, click Exit and Return.</li></ol>

Method 2
Use Microsoft ClipArt Gallery:

<ol> <li>On the Insert menu in a Works word processing document, click ClipArt.</li> <li>Click Organize.</li> <li>Click Add Pictures.</li> <li>In the Look In dialog box, select where you want Works to search for the pictures. Click the picture you want, and then click Open.</li> <li>Click the appropriate category for the picture, or create a new category.</li> <li>Click OK.</li></ol>

Usable File Formats
Microsoft Works 4.0 and 4.5 can import the following picture formats:

<ul> <li>Windows bitmap (.bmp)</li> <li>Windows metafile (.wmf)</li> <li>Computer Graphics metafile (.cgm)</li> <li>PC Paintbrush (.pcx)</li> <li>Tagged Image Format (.tif)</li> <li>WordPerfect 5.x Graphics (.wpg)</li> <li>Kodak Photo CD System (.pcd)</li> <li>Encapsulated PostScript (.eps)</li></ul> </li> <li>Q. What other types of files can I open in the word processor module?

A. Works supplies converters to open the following file types in the Word Processor:

<ul> <li>Text (.txt)</li> <li>Rich Text Format (.rtf)</li> <li>Windows Write (.wri)</li> <li>Works 3.0x for Windows (.wps)</li> <li>Works 2.0 for Windows (.wps)</li> <li>Works for MS-DOS (.wps)</li> <li>Word 2.0 for Windows (.doc)</li> <li>Word 6.0 for Windows (.doc)</li> <li>Works 3.0 for Mac (.WP)</li> <li>WordPerfect 5.x (.doc)</li> <li>Word 7.0 for Windows (.doc)</li> <li>Word 6.0 for Macintosh (.doc)</li> <li>Word 3.0-6.0 for MS-DOS (.doc)</li> <li>Works 4.0 for Mac (.wp)</li> <li>WordPerfect 6.0 (.doc)</li></ul>

If the file you want to open is not on the above list, that file needs to be converted to a format Microsoft Works understands. For help determining the correct format, consult the documentation or support provider for that file's source program.</li></ol>

The third-party products that are discussed in this article are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.

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