Microsoft KB Archive/75302

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PRJ: Assigning Resources Using the Task Information Dialog Box

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Q75302

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The information in this article applies to:


 * Microsoft Project for Windows, versions 1.0, 3.0, 3.0a, 4.0
 * Microsoft Project for the Macintosh, versions 1.1, 3.0

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SUMMARY
The Task Information dialog can be used to assign resources to as many as 500 tasks at a time. More than one resource can be assigned, and resource unit allocation can be specified. (In Project 3.0, the Task Information dialog was known as the Edit Form.)

MORE INFORMATION
The following guidelines apply to assigning resources using the Task Information dialog:

 The Resources field in the Task Information dialog box appends resources to a task. Unlike the other fields in the Edit Form dialog box, the Resources field cannot be used to replace existing information. The Resources field will add a resource to the list for a task, or, if no resources are currently assigned to the task, the Resources field will perform the initial resource assignment.  If multiple resources are to be assigned, each of the resources in the list is separated with a comma (see note below). For example, to assign Bill, Mary, and Joe to a task, or tasks by using the Edit Form command, type the following in the Resources field: "Bill,Mary,Joe" NOTE: The comma is the default list separator. Other list separators, such as colons, semicolons, and spaces, can be selected by changing the List Separator entry in the Options Preferences dialog box. If the default list separator is changed, substitute the separator shown in the Options Preferences dialog box for the commas used in these examples.  By default, the Edit Form command will assign resources with a unit allocation of 1. However, the Edit Form command provides the capability to assign resources in any amount up to the Max Units value for the resource. For example, to assign Bill at 60 percent, Mary at 50 percent, and Joe at 80 percent to a task(s) by using the the Edit Form command, type the following in the Resources field:

Note the format of the unit allocation. The unit allocation is enclosed in square brackets ([]), and there are no spaces between the resource name and the unit allocation.

If more than one task is selected when the Edit Form command is invoked, then the resource assignment and the corresponding unit allocation will be applied in the same way to every task selected.