Microsoft KB Archive/95439

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Cannot Enter Actual Resource Work for Summary Tasks

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Q95439

M_PROJECT kbusage

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The information in this article applies to:


 * Microsoft Project for Windows, versions 3.0, 3.0a, 4.0
 * Microsoft Project for the Macintosh, version 3.0

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SUMMARY
In Microsoft Project, when a resource is assigned to a summary task, the actual work calculated for that resource is based on the percent complete for the summary task. The actual work for a resource cannot be entered manually on a summary task.

MORE INFORMATION
The percent complete for a summary task is derived from the percent complete of ALL its subordinate tasks. This percent complete is used to determine the amount of actual work that has been completed for each of the resources assigned to the summary. The formula used is:

"actual work (for resource) = summary % complete x work (for resource)" This value is always calculated and cannot be changed manually.

NOTE: This behavior differs from that of resources assigned to non-summary tasks, where the actual work for the resource can be manually entered.

Steps to Reproduce Situation

 * 1) Create two tasks, Task1 and Task2, using the default duration of one day (1d).
 * 2) With Task2 selected, press ALT+SHIFT+RIGHT ARROW to make Task1 a summary task.
 * 3) Assign Bob as a resource to Task1, and Sue as a resource to Task2.
 * 4) With Task2 selected, choose Form from the Edit menu. In the % Complete box type 50%. Choose the OK button.
 * 5) From the View menu, choose Task Entry.
 * 6) Press the F6 key to activate the task form in the bottom pane.
 * 7) From the Format menu, choose Resource Work.
 * 8) Press the F6 key to activate the Gantt Chart in the top pane and select Task2.
 * 9) Press the F6 key to get back to the task form. Enter 1d for Sue's Actual Work. Press the ENTER key and choose the OK button.
 * 10) Press the F6 key to get back to the Gantt Chart and select Task1.

In step 9, Microsoft Project allows you to manually enter or edit the actual work value. When you select the summary task, Task1, the actual work shown in the task form for Bob is 0.5d. Microsoft Project will not allow manual changes to this value for a summary task.

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Issue type : kbinfo

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