Microsoft KB Archive/73022

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Last Paragraph of Included File Acquires Different Formatting

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Q73022

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

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SUMMARY
If you use the INCLUDE field to insert the contents of one document into another document in Microsoft Word for Windows version 1.0, 1.1, or 1.1a, the last paragraph in the source document acquires the formatting that is used in the paragraph containing the INCLUDE field. To preserve the formatting of the source document's final paragraph, apply the desired formatting to the paragraph that contains the INCLUDE field.

MORE INFORMATION
If you insert the contents of one document into another document using the INCLUDE field, the last paragraph mark of the source document is replaced by the paragraph mark that follows the paragraph containing the INCLUDE field in the destination document.

If you format the paragraph containing the INCLUDE field with the same formatting that is applied to the last paragraph of the source document, the formatting of the last paragraph in the source document does not change when you include it.

Steps to Reproduce Behavior

 * 1) Type two lines of text in a blank document.
 * 2) From the Format menu, choose Paragraph, and type 2 in the Line box under Spacing.
 * 3) From the File menu, choose Save, name the document, and choose the OK button.
 * 4) From the File menu, choose New, and choose the OK button.
 * 5) From the Insert menu, choose File. Select the Link check box, select the file created above, and choose the OK button.

The included text is single-spaced. To correct the problem, select the paragraph that contains the INCLUDE field and change its formatting to double-spaced.

Word for Windows version 2.0 retains the source document's last paragraph mark when it is included so that it is unnecessary to format the paragraph containing the INCLUDE field.

Reference(s):

&quot;Microsoft Word for Windows User's Reference,&quot; version 1.x, pages 98-99

&quot;Microsoft Word for Windows User's Guide,&quot; version 2.0, pages 246-248, 567

Additional query words: 1.0 1.1 1.x word6 winword 2.0 winword2 6.0

Keywords : kbformat

Issue type :

Technology :