Microsoft KB Archive/117306

= Duplicate Bookmarks in Subdocuments Not Renamed =

Article ID: 117306

Article Last Modified on 8/16/2005

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APPLIES TO


 * Microsoft Word 6.0 Standard Edition
 * Microsoft Word 6.0a
 * Microsoft Word 6.0c
 * Microsoft Word 95 Standard Edition
 * Microsoft Word 95a
 * Microsoft Word 6.0 for Macintosh
 * Microsoft Word 6.01 for Macintosh
 * Microsoft Word 6.01 for Macintosh

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This article was previously published under Q117306



SYMPTOMS
When you insert two or more subdocuments into a master document and the subdocuments contain identical bookmarks, you will receive the following error message for each duplicate bookmark found:

Bookmark ' ' exists in both the subdocument being added () and the master document. Would you like to rename the bookmark in the subdocument?

If you click Yes or Yes To All, Word will not rename the bookmarks inside the fields of your subdocuments. Word will rename each subsequent bookmark internally, by appending a number to the name. For example, if you have three subdocuments each containing the bookmark "Name," Word will rename them as "Name," "Name1," and "Name2." (To locate these bookmarks click Bookmark on the Edit menu.)

If you respond No or No To All to these error message, the bookmarks will not be renamed internally nor inside the fields of the subdocuments. This will cause incorrect results when you update any fields that contain prompts, such as ASK fields.

If you select the Help button (Word version 6.x only) in the above error message dialog box, you will get the message:

Help topic does not exist.



Method 1
Open each subdocument, turn on field codes and replace the bookmarks before adding the subdocuments to the master document.

Method 2
Lock the duplicate ASK, REF, or SET fields to prevent them from being updated. To lock a field, place your insertion point inside the field code or field result and press CTRL+F11. If you need to update the fields at a later time, open the subdocument outside of the master document, unlock the fields by pressing CTRL+SHIFT+F11, update the fields, lock the fields, and save the subdocument.



STATUS
Microsoft has confirmed this to be a problem in the Word versions listed above. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

Additional query words: master documents docs doc bookmark word95 word6 update ask ref set field duplicate rename winword macword

Keywords: kbhowto kbbug kbfield KB117306

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