Microsoft KB Archive/306481

= WD2002: Reviewing Comments in a Microsoft Word Document =

Article ID: 306481

Article Last Modified on 7/27/2006

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APPLIES TO


 * Microsoft Word 2002 Standard Edition

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This article was previously published under Q306481



SUMMARY
The information covered in this article is provided by: Microsoft Press.

This article explains how to review comments in a Microsoft Word document. This information is an excerpt from the Microsoft Word Step-by-Step book, Chapter 8: &quot;Collaborating with Others.&quot; Learn More About Microsoft Word 2002 Step-by-Step.



MORE INFORMATION
In addition to tracking changes, you can insert comments, which are notes or annotations that you or a reviewer adds to a document without changing the document text. To insert a comment, you select the text that you want to comment on and then click the New Comment button on the Reviewing toolbar. Type your comment in the comment balloon or the Reviewing pane. Word inserts colored brackets around commented text and displays comments in a balloon in the margin of the document or in the Reviewing pane.

To view comments, read the text in the comment balloons. You can also point to commented text to see a ScreenTip showing both the name of the person who made the comment and the date and time of the comment. To edit or delete a comment, right-click the commented text and then click Edit Comment or Delete Comment. To review comments, you click the Next Comment and Previous Comment buttons to move from one comment to another. To respond to a comment, you click in the comment balloon or the comment text in the document and then click the New Comment button. Type your response in the new comment balloon that appears.

If Word cannot display the complete text of a comment in a balloon, you can open the Reviewing pane to see the entire comment. If you find the comment balloons distracting, you can turn them off and work with comments only in the Reviewing pane. To show or hide balloons, on the Tools menu, click Options to open the Options dialog box, click the Track Changes tab, and then select or clear the Use balloons check box. To show or hide the Reviewing pane, click the Reviewing Pane button on the Reviewing toolbar. In addition to providing information about comments in the document, the Reviewing pane tracks changes to the main part of the document, to headers and footers and their text boxes, to text boxes themselves, and to footnotes and endnotes.

In this procedure, you show, review, and hide comments in a document.
 * 1) On the Standard toolbar, click the Open button.

The Open dialog box appears.
 * 1) Open a file that contains comments.
 * 2) On the View menu, click Web Layout View to switch to Web Layout view.
 * 3) On the View menu, click Markup to show comments and changes and to display the Reviewing toolbar.
 * 4) On the Reviewing toolbar, click the Next button to display the first comment in the document, and then scroll down to display the entire comment.

The insertion point appears in the first balloon comment, and brackets appear around the text. The brackets show where comments have been inserted.
 * 1) On the Reviewing toolbar, click the Next button to display the next comment in the document.

The insertion point appears in the next balloon comment, and brackets appear around the text.
 * 1) Point to the text enclosed in brackets, and then read the ScreenTip.

The ScreenTip displays information about who inserted the comment and when.
 * 1) Drag the horizontal scroll bar to the right, if necessary, to read the comments along the right side of the document.
 * 2) On the Reviewing toolbar, click the Reviewing pane button.

The Reviewing pane opens at the bottom of the Word window, showing the remaining comments.

TIP: To change the size of the Reviewing pane, point to the top edge of the Reviewing pane until the pointer changes to a resize pointer, and then drag the edge.
 * 1) On the Reviewing toolbar, click the Reviewing Pane button to close the Reviewing pane.
 * 2) On the Reviewing toolbar, click the Show down arrow, and then click Comments to hide them.
 * 3) On the Standard toolbar, click the Save button to save the document.
 * 4) Click the Close Window button in the document window.

The document closes.

