Microsoft KB Archive/48952

Word: Character Format Not Carried Over to Index Entry

PSS ID Number: Q48952 Article last modified on 11-02-1994

3.00 3.10 3.11 4.00 5.00 5.50 6.00

MS-DOS

= SUMMARY =

When Word constructs an index, it does not carry over the character formatting along with the text. To format an index entry, create a style sheet entry for each level of the index.

To create a style sheet entry in Word versions 3.x, 4.00, and 5.00, do the following:


 * 1) Choose Gallery Insert.
 * 2) In the “key code:” field, type a two-character code.
 * 3) In the “usage:” field, select Paragraph.
 * 4) In the “variant:” field, press F1 and select “Index level #”, where # is the level of the index that you want to format.
 * 5) Press ENTER.
 * 6) Choose Format Character and select the type of character formatting you want.
 * 7) To format a right-aligned tab for the page number alignment, choose Format Tab Set and enter the location for the tab and the alignment in this menu.

When executing the Library Index command, be sure that the “use style sheet:” field is set to Yes.

To create a style sheet entry in Word version 5.50, do the following:


 * 1) Choose Format Define Styles.
 * 2) Choose Insert New Style.
 * 3) In the “Key Code:” field, enter a two-character code.
 * 4) In the “Style Type:” field, select Paragraph.
 * 5) In the “Style I.D.:” field, select “Index #”, where “#” is the level of the index that you want to format.
 * 6) Press ENTER or select < OK >.
 * 7) Choose Format Character and select the type of character formatting you want.

When choosing Insert Index, make sure that Use Style Sheet is activated in the Indent Each Level box.

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================================================================ Copyright Microsoft Corporation 1994.