Microsoft KB Archive/65433

= PRJ: Recalculation of Resource Hours When Units are Changed =

Article ID: 65433

Article Last Modified on 11/25/2003

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APPLIES TO


 * Microsoft Project 4.1 Standard Edition
 * Microsoft Project 4.1a
 * Microsoft Project 1.0 Standard Edition
 * Microsoft Project 3.0 Standard Edition
 * Microsoft Project 3.0a
 * Microsoft Project 4.0 Standard Edition
 * Microsoft Project 1.1 for Macintosh
 * Microsoft Project 3.0 for Macintosh
 * Microsoft Project 4.0 for Macintosh

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This article was previously published under Q65433



SUMMARY
When a task in Microsoft Project is resource driven, the duration will change according to how resources are assigned to the task. When the units for a resource are changed, Project recalculates the duration and the driving resource's work for that task.

The following scenario illustrates this principal:


 * 1) Create a new project by selecting New from the File menu.
 * 2) Create a task with a duration of 10 days.
 * 3) Apply a resource named Joe with a unit value of 0.75.
 * 4) Apply another resource named Sally with a unit value of 0.25. NOTE: Joe has 60 hours of work assigned and Sally has 20 hours of work assigned to complete the task.
 * 5) Change Joe's unit value to 0.60 and Sally's unit value to 0.40; note that the duration of the task has increased to 12.5 days.
 * 6) Change the duration back to 10 days.

Joe's work has been correctly recalculated to 48 hours (60 percent of the 80 hours necessary to complete the task), but Sally's work has remained at 20 hours. Project has recalculated only the driving resource's work and leaves the remaining work for other resources unchanged.

To obtain a correct calculation of the work for Sally, do one of the following:


 * 1) Delete the resource and press ENTER twice.
 * 2) Reassign Sally with a unit of 0.40; her work will be calculated correctly at 32 hours. -or-


 * 1) Apply the Work table and change the work for the task back to 80h. The duration will be calculated to 10d and the work for both resources will be calculated based on their present unit values.

You may wish to consider whether or not this task should have a fixed duration. With fixed duration turned on, both resources' work will be calculated correctly whenever their units are changed.

