Microsoft KB Archive/888840

= Users who are members of custom site groups cannot access Web Parts when they view Web Part galleries in SharePoint Portal Server 2003 =

Article ID: 888840

Article Last Modified on 12/29/2004

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APPLIES TO


 * Microsoft Office SharePoint Portal Server 2003
 * Microsoft Windows SharePoint Services

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SYMPTOMS
You remove the default site groups that are included in Microsoft Office SharePoint Portal Server 2003. Then, you create custom site groups. After you do this, users who are members of the custom site groups cannot access Web Parts when they view Web Part galleries. The following is an example of a scenario where you may experience these symptoms:
 * One of the custom site groups that you created has the same permissions as the default Member site group.
 * A user who is a member of the custom site group connects to their My Site personal site. Then, the user tries to add a Web Part from a Web Part gallery. However, no Web Parts are listed in any of the Web Part galleries.



CAUSE
This behavior occurs because Web Part galleries have unique permissions and do not inherit permissions from the parent Web site. If you create custom site groups, you have to add the custom site groups to the Web Part gallery.



WORKAROUND
To work around this behavior, add the custom site groups to the Web Part gallery. Then, assign permissions to the custom site groups. To do this, follow these steps:  Connect to the portal site, and then click Site Settings. Under General Settings on the Site Settings page, click Manage security and additional settings. Under Templates and Web Parts on the Manage security and additional settings page, click Manage Web Part gallery. On the Web Part Gallery page, click Modify settings and columns. The Customize Web Part Gallery page is displayed in your Web browser. The URL in the Address box of the Web browser contains a GUID in brackets. Copy the GUID that appears in the URL, and then paste the GUID into a blank document in Notepad.

The following is an example of a URL:

http:// /_layouts/1033/listedit.aspx?List={AE2A9E4C-BE4C-47C6-8A01-45E119543F7F}

In this example URL, the GUID is AE2A9E4C-BE4C-47C6-8A01-45E119543F7F. In a new Web browser window, type the following URL in the Address box, where  is the GUID that you determined earlier in step 5:

http:// /_layouts/1033/ShrOpt.aspx?obj= ,doclib

Note Make sure that you replace the GUID that you determined in step 5 with the  in the URL. To do this, paste the GUID from the Notepad document into the URL.

The following is an example of a URL that uses the example GUID from step 5:

http:// /_layouts/1033/ShrOpt.aspx?obj=AE2A9E4C-BE4C-47C6-8A01-45E119543F7F,doclib

</li> After you type the URL and the GUID in the Address box of your Web browser, press ENTER. The Change Permissions: Web Part Gallery page is displayed in your Web browser.</li> On the Change Permissions: Web Part Gallery page, click Inherit permissions from the parent Web site.</li> Click OK on the message that appears.</li> Assign the View items permission to all site groups except for the Web Designer site group. To do this, follow these steps: <ol style="list-style-type: lower-alpha;"> On the Change Permissions: Web Part Gallery page, click to select the check boxes that are next to the site groups that are displayed on the Change Permissions: Web Part Gallery page. Do not click to select the check box that is next to the Web Designer site group.

Note Make sure that the check box that is next to the Web Designer site group is not selected.</li> Click Edit Permissions of Selected Users.</li> On the Modify Permissions: Web Part Gallery page, click View Items, and then click OK.</li></ol> </li> Assign the View, insert, edit, delete items; change list settings permission to the Web Designer site group. To do this, follow these steps: <ol style="list-style-type: lower-alpha;"> On the Change Permissions: Web Part Gallery page, click to select the check box that is next to the Web Designer site group, and then click Edit Permissions of Selected Users.</li> On the Modify Permissions: Web Part Gallery page, click View, insert, edit, delete items; change list settings, and then click OK.</li></ol> </li></ol>

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MORE INFORMATION
For more information about Web Part galleries and Web Parts, see SharePoint Portal Server 2003 Help.

For more information about site groups and portal site security, see the &quot;Security&quot; section of the Microsoft Office SharePoint Portal Server 2003 Administrator's Guide. The Microsoft Office SharePoint Portal Server 2003 Administrator's Guide (Administrator's Help.chm) is located in the Docs folder in the root folder of the SharePoint Portal Server 2003 CD.

Keywords: kbtshoot kbprb kbconfig KB888840

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