Microsoft KB Archive/150774

= How to create a monthly calendar in Excel =

Article ID: 150774

Article Last Modified on 10/10/2006

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APPLIES TO


 * Microsoft Excel 2000 Standard Edition
 * Microsoft Excel 97 Standard Edition
 * Microsoft Excel 95 Standard Edition
 * Microsoft Excel 5.0 Standard Edition
 * Microsoft Excel 98 for Macintosh

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This article was previously published under Q150774



SUMMARY
This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that prompts you for the month and year and creates a monthly calendar using a worksheet.



MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To create the calendar, follow these steps.

Microsoft Excel 5.0, 7.0

 * 1) Create a new workbook and insert a Visual Basic module sheet.
 * 2) Copy the Visual Basic for Applications code below into the module sheet.
 * 3) Click the Sheet1 tab.
 * 4) Click Macro on the Tools menu.
 * 5) Click CalendarMaker, and then click Run to create the calendar.

Microsoft Excel 97, Microsoft Excel 98

 * 1) Create a new workbook.
 * 2) On the Tools menu, point to Macro, and then click Visual Basic Editor.
 * 3) On the Insert menu, click Module.
 * 4) Copy the Visual Basic for Applications code below into the module sheet.
 * 5) On the File menu, click "Close and Return to Microsoft Excel."
 * 6) Click the Sheet1 tab.
 * 7) On the Tools menu, point to Macro, and then click Macros.
 * 8) Click CalendarMaker, and then click Run to create the calendar.

Sample Visual Basic Procedure
Sub CalendarMaker

' Unprotect sheet if had previous calendar to prevent error. ActiveSheet.Protect DrawingObjects:=False, Contents:=False, _ Scenarios:=False ' Prevent screen flashing while drawing calendar. Application.ScreenUpdating = False ' Set up error trapping. On Error GoTo MyErrorTrap ' Clear area a1:g14 including any previous calendar. Range("a1:g14").Clear ' Use InputBox to get desired month and year and set variable ' MyInput. MyInput = InputBox("Type in Month and year for Calendar ") ' Allow user to end macro with Cancel in InputBox. If MyInput = "" Then Exit Sub ' Get the date value of the beginning of inputted month. StartDay = DateValue(MyInput) ' Check if valid date but not the first of the month ' -- if so, reset StartDay to first day of month. If Day(StartDay) <> 1 Then StartDay = DateValue(Month(StartDay) & "/1/" & _              Year(StartDay)) End If      ' Prepare cell for Month and Year as fully spelled out. Range("a1").NumberFormat = "mmmm yyyy" ' Center the Month and Year label across a1:g1 with appropriate ' size, height and bolding. With Range("a1:g1") .HorizontalAlignment = xlCenterAcrossSelection .VerticalAlignment = xlCenter .Font.Size = 18 .Font.Bold = True .RowHeight = 35 End With ' Prepare a2:g2 for day of week labels with centering, size, ' height and bolding. With Range("a2:g2") .ColumnWidth = 11 .VerticalAlignment = xlCenter .HorizontalAlignment = xlCenter .VerticalAlignment = xlCenter .Orientation = xlHorizontal .Font.Size = 12 .Font.Bold = True .RowHeight = 20 End With ' Put days of week in a2:g2. Range("a2") = "Sunday" Range("b2") = "Monday" Range("c2") = "Tuesday" Range("d2") = "Wednesday" Range("e2") = "Thursday" Range("f2") = "Friday" Range("g2") = "Saturday" ' Prepare a3:g7 for dates with left/top alignment, size, height ' and bolding. With Range("a3:g8") .HorizontalAlignment = xlRight .VerticalAlignment = xlTop .Font.Size = 18 .Font.Bold = True .RowHeight = 21 End With ' Put inputted month and year fully spelling out into "a1". Range("a1").Value = Application.Text(MyInput, "mmmm yyyy") ' Set variable and get which day of the week the month starts. DayofWeek = WeekDay(StartDay) ' Set variables to identify the year and month as separate ' variables. CurYear = Year(StartDay) CurMonth = Month(StartDay) ' Set variable and calculate the first day of the next month. FinalDay = DateSerial(CurYear, CurMonth + 1, 1) ' Place a "1" in cell position of the first day of the chosen ' month based on DayofWeek. Select Case DayofWeek Case 1 Range("a3").Value = 1 Case 2 Range("b3").Value = 1 Case 3 Range("c3").Value = 1 Case 4 Range("d3").Value = 1 Case 5 Range("e3").Value = 1 Case 6 Range("f3").Value = 1 Case 7 Range("g3").Value = 1 End Select ' Loop through range a3:g8 incrementing each cell after the "1" ' cell. For Each cell In Range("a3:g8") RowCell = cell.Row ColCell = cell.Column ' Do if "1" is in first column. If cell.Column = 1 And cell.Row = 3 Then ' Do if current cell is not in 1st column. ElseIf cell.Column <> 1 Then If cell.Offset(0, -1).Value >= 1 Then cell.Value = cell.Offset(0, -1).Value + 1 ' Stop when the last day of the month has been ' entered. If cell.Value > (FinalDay - StartDay) Then cell.Value = "" ' Exit loop when calendar has correct number of                      ' days shown. Exit For End If              End If           ' Do only if current cell is not in Row 3 and is in Column 1. ElseIf cell.Row > 3 And cell.Column = 1 Then cell.Value = cell.Offset(-1, 6).Value + 1 ' Stop when the last day of the month has been entered. If cell.Value > (FinalDay - StartDay) Then cell.Value = "" ' Exit loop when calendar has correct number of days ' shown. Exit For End If          End If       Next

' Create Entry cells, format them centered, wrap text, and border ' around days. For x = 0 To 5 Range("A4").Offset(x * 2, 0).EntireRow.Insert With Range("A4:G4").Offset(x * 2, 0) .RowHeight = 65 .HorizontalAlignment = xlCenter .VerticalAlignment = xlTop .WrapText = True .Font.Size = 10 .Font.Bold = False ' Unlock these cells to be able to enter text later after ' sheet is protected. .Locked = False End With ' Put border around the block of dates. With Range("A3").Offset(x * 2, 0).Resize(2, _          7).Borders(xlLeft) .Weight = xlThick .ColorIndex = xlAutomatic End With

With Range("A3").Offset(x * 2, 0).Resize(2, _          7).Borders(xlRight) .Weight = xlThick .ColorIndex = xlAutomatic End With Range("A3").Offset(x * 2, 0).Resize(2, 7).BorderAround _ Weight:=xlThick, ColorIndex:=xlAutomatic Next If Range("A13").Value = "" Then Range("A13").Offset(0, 0) _ .Resize(2, 8).EntireRow.Delete ' Turn off gridlines. ActiveWindow.DisplayGridlines = False ' Protect sheet to prevent overwriting the dates. ActiveSheet.Protect DrawingObjects:=True, Contents:=True, _ Scenarios:=True

' Resize window to show all of calendar (may have to be adjusted      ' for video configuration). ActiveWindow.WindowState = xlMaximized ActiveWindow.ScrollRow = 1

' Allow screen to redraw with calendar showing. Application.ScreenUpdating = True ' Prevent going to error trap unless error found by exiting Sub ' here. Exit Sub ' Error causes msgbox to indicate the problem, provides new input box, ' and resumes at the line that caused the error. MyErrorTrap: MsgBox "You may not have entered your Month and Year correctly." _          & Chr(13) & "Spell the Month correctly" _ & " (or use 3 letter abbreviation)" _ & Chr(13) & "and 4 digits for the Year" MyInput = InputBox("Type in Month and year for Calendar") If MyInput = "" Then Exit Sub Resume End Sub You can add other code to customize the calendar to meet your needs. Insert extra rows for entry on the screen for each day or resize the screen to see all of the calendar based on screen size and resolution.

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Keywords: kbautomation kbdtacode kbhowto kbprogramming KB150774

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