Microsoft KB Archive/85489

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WD: Extra Paragraph Mark Above Include Field at Top of Document

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Q85489

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The information in this article applies to:


 * Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
 * Microsoft Word for Windows, versions 7.0, 7.0a
 * Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
 * Microsoft Word Macintosh Edition

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SYMPTOMS
If you select the Link to File check box and insert a file that starts with a table at the beginning of a document, Word adds an additional paragraph mark to the beginning of the document. You cannot delete this additional paragraph mark.

NOTE: The additional paragraph mark is not displayed when the Field Codes option is selected.

If you insert a file that begins with a table at the start of a document and do not select the Link to File check box, Word does not add the additional paragraph mark to the beginning of the document.

WORKAROUND
If the extra paragraph mark disrupts the page layout of your document, you can change the paragraph line spacing setting to 0.01 inch by following these steps:


 * 1) On the Format menu, click Paragraph.

In Word 2.0 or later, click Exactly in the Line Spacing box, and type 0.01&quot;. Note the inch mark.

In Word 1.x, type -0.01&quot; in the Line Spacing box.
 * 1) Click OK.

MORE INFORMATION
To insert a file into a Word document, use either of the following methods.

Method 1

 * 1) On the Insert menu, click File.
 * 2) Select the file in the File Name box (Windows) or Select a File to Insert box (Macintosh).
 * 3) Select the Link to File check box as appropriate; (in Word for Windows version 1.x, select the Link check box).
 * 4) Click OK.

Method 2

 * 1) Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert field braces into your document.
 * 2) In Word 1.x and 2.x, type INCLUDE filename inside the braces.

In Word 6.x or later, type INCLUDETEXT filename inside the braces.

where filename is the path and file name of your file.
 * 1) Turn the field codes off by pressing ALT+F9 (Windows) or OPTION+F9 (Macintosh).