Microsoft KB Archive/117799

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XL: Print Titles Do Not Appear on Every Page of Output

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Q117799

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The information in this article applies to:


 * Microsoft Excel 97 for Windows
 * Microsoft Excel for Windows, versions 5.0, 5.0c
 * Microsoft Excel for the Macintosh, versions 5.0, 5.0a
 * Microsoft Excel for Windows NT, version 5.0
 * Microsoft Excel for Windows 95, versions 7.0, 7.0a

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For a Microsoft Excel 2002 version of this article, see Q291314.

For a Microsoft Excel 2000 version of this article, see Q214022.

For a Microsoft Excel 98 version of this article, see Q192283.

SUMMARY
In Microsoft Excel, print titles are printed only after the rows or columns containing them are printed. For example, if you select a row or column on the second page of a worksheet to be a print title, the titles are printed only on the third and subsequent pages.

Note that this behavior is different from earlier versions of Microsoft Excel. In earlier versions of Microsoft Excel, print titles appear on every page of the printed output regardless of their location on the worksheet.

MORE INFORMATION
To have a print title appear at the top of every page, position the rows that contain your print titles in the uppermost rows of your print area. Likewise, to have a print title appear at the left of every page, you should have those titles as the leftmost columns of your print area.

Example
To see an example of this behavior, follow these steps:

 Create a new workbook.  In cells A1 through A11 of Sheet1, enter the following data: A1: Apples

A2: Bananas

A3: Carrots

A4: Eggplant

A5: Food

A6: Kudzu

A7: Melon

A8: Orange

A9: Peach

A10: Raspberry

A11: Zucchini  Click the row heading for row 8, and click Page Break on the Insert menu. On the File menu, click Page Setup. Click the Sheet tab. In the "Rows to repeat at top" box, type $5:$5. Then, click Print Preview.

Note that the title "Food" on row 8 appears only at the top of the second page because it precedes the first row displayed on the second page in print preview. In earlier versions of Microsoft Excel, the title "Food" appears at the top of every page.

Excel 97
For more information about Print Titles, click the Office Assistant, type "Print Titles," click Search, and then click to view "Print row and column headings on every page."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

"Q120802 Office: How to Add/Remove a Single Office Program or Component"

Excel 5.0
For more information about Print Titles, click the Search button in Help and type:

"Print Titles" Additional query words: 5.00c 97 XL97 XL7 XL5

Keywords : kbprint kbdta

Issue type : kbhowto

Technology : kbHWMAC kbOSMAC kbExcelSearch kbExcel700 kbExcel500 kbExcel95Search kbExcel97Search kbExcelMacsearch kbZNotKeyword3 kbExcel500Mac kbExcel500aMac kbExcel500c kbExcel700a kbExcel500NT