Microsoft KB Archive/155532

= TMGR: Incorrect Grouping Using Status and People Assigned =

Article ID: 155532

Article Last Modified on 8/17/2005

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APPLIES TO


 * Microsoft Team Manager 1.0 Standard Edition

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This article was previously published under Q155532



SYMPTOMS
If a Team Manager view is grouped by two or three categories, two of which are By Status and By People Assigned, then for each person assigned to a task, the task is listed under that person under the Status group determined by the task's Status, not the Status of the person on the task.



MORE INFORMATION
In an ungrouped task tabular view, such as Task Organizer, tasks with one or more people assigned to it show up as folders that can be expanded to reveal the people corresponding to each assignment. The Status field shows the status of the task and the status of each assignment. For example, if some assignments are completed on a task, and some are not, then the task status is "In progress."

Views, such as Task Organizer, can be grouped by up to three categories. For example, to display the Task Organizer view grouped By Status and then By People Assigned, do the following:


 * 1) On the View menu, point to Grouping, and then click Custom Grouping.
 * 2) In the Custom Grouping dialog box, select Status from the Group By list, select People Assigned from the Then By list, and then click OK.

This displays a multi-level outline structure. The highest level group headings correspond to each of the possible Status values: "Status: Not Started," "Status: In Progress," and so on. Under each Status heading, all the team members are listed with headings like "Person: Joe Smith." For each specific task, the task is listed under each person assigned to that task, but only under the one Status group corresponding to that task's Status, rather than the Status group corresponding to the assignment status.

The following example illustrates the behavior.

Suppose the following table is from the Task Organizer view with no active grouping:    ID       Task Name               Status -   1        Task1                            In progress Joe                         Not started Mary                        Completed 2       Task2                            Not started Mary                        Not started Here is part of the table after grouping By Status and then By People Assigned:    ID       Task Name                        Status -            Status: Not started Person: Joe Person: Mary 2               Task2                    Not started Person: (Unassigned work)

Status: In progress Person: Joe 1               Task1                    Not started Person: Mary 1               Task1                    Completed Person: (Unassigned work)

Status: Completed Person: Joe Person: Mary Person: (Unassigned work) Note the following potentially confusing behavior:


 * Although Mary has completed Task1, Task1 is listed under Mary under "Status: In progress," rather than under Mary under "Status: Completed." That is because it groups Task1 according to its status, not the status of the assignment.
 * Although the Status of Task1 in the ungrouped view is "In progress," the Status field in the grouped view contains "Not Started" for one of the rows containing Task1, and "Completed" in the other. That is because the Status field in this grouped view is really assignment Status, not task Status.



STATUS
Microsoft has confirmed this to be a problem in the products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

Additional query words: 1.00

Keywords: KB155532

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