Microsoft KB Archive/43818

Mac Works: How to Print Merge to Multiple-Column Labels

PSS ID Number: Q43818 Article last modified on 10-22-1998

2.0 3.0 4.0

MACINTOSH

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The information in this article applies to:

 == Microsoft Works for the Macintosh, versions 2.0, 3.0, and 4.0 == 

= SUMMARY =

The following instructions describe how to prepare a Microsoft Works Word Processor document for printing multiple-column mailing labels.

Note: Only six lines of 12-point text will fit on a 1-inch label. If there are more than six lines per label, a page break will appear on the document. If a page break appears, one page of labels will print, and a blank page of labels will follow.

Note: Although you can create multiple-column labels in Microsoft Works version 3.0, all the names will be exactly the same. The feature for multiple labels has been removed in this version of Works. For more information, please refer to the following Knowledge Base article:

ARTICLE-ID: Q85141 TITLE: No Multiple Labels Option in Works 3.0

= MORE INFORMATION =

To prepare a word processing document for multiple-column labels:

  Open the Database file to use for the mailing labels.   Create a new Word Processor document.   From the File menu, choose Page Setup.   Select US Letter for the paper size.   Set the left margin at 1 inch, and the right margin at 1 inch. Works version 3 and 4: Press the Documents button to set up margins.   For printing 27 labels per page, set the top and bottom margins at 1 inch. For printing 30 labels per page, set the top and bottom margins at 0.5 inch. </li>  Click OK to return to your document. </li>  Choose the desired font, type size, type style, and color. </li>  Works version 2.0: From the Format menu, choose Spacing, and select 6 Lines Per Inch. Works version 3.0: From the Style menu, choose Spacing, and select 6 Lines Per Inch. Works version 4.0: From the Format menu, choose Paragrahs, and select 6 Lines Per Inch. </li>  For two-column labels, set a manual left aligned tab stop that corresponds with the second column of labels. </li>  For three-column labels, set another tab stop for the third column. </li>  Insert the placeholders for the first line of the first label: Works version 2.0: From the Edit menu, choose Prepare to Merge. Works version 3.0: From the Document menu, choose Merge Fields. Works version 4.0: From the Insert menu, choose Database Fields </li>  If field names are showing, choose Show Field Data from: Works version 2.0: the Edit menu. Works version 3.0: the Document menu. Works version 4.0: Database Merge Options from the Format menu. </li>  Works version 2.0: From the Edit menu, choose Multiple Labels. Works version 3.0: This option is not available (see Note above). Works version 4.0: From the Format menu, choose Database Merge Options and select Show Multiple Records Per Document. </li>  Copy the first line, click at the end of the line, press the TAB key, and choose Paste from the Edit menu. For three-across labels, press the TAB key once more and choose Paste again. </li>  Press the RETURN key and repeat steps 12 and 15 for the second line on the label, and again for each additional line. </li>  Select and copy all of the lines in the Word Processor document. </li>  Place the insertion point at the end of the information and press the RETURN key until the insertion point is at the top of the next label (for 1-inch labels, this will be the seventh line). </li>  Copy and paste as many rows of labels as necessary to fill one sheet of labels. </li></ol>

= Additional query words: mail multiple 3 across 3-across =

Version : 2.0 3.0 4.0 Platform : MACINTOSH Issue type : kbhowto ============================================================================= Copyright Microsoft Corporation 1998.