Microsoft KB Archive/302504

= ACC2000: Error Message: Microsoft Access Can't Append All the Records in the Append Query =

Article ID: 302504

Article Last Modified on 12/12/2002

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APPLIES TO


 * Microsoft Access 2000 Standard Edition

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This article was previously published under Q302504



Novice: Requires knowledge of the user interface on single-user computers.

This article applies only to a Microsoft Access database (.mdb).

For a Microsoft Access 97 version of this article, see 303414.



SYMPTOMS
When you run an append query, you may receive the following error message:

Microsoft Access can't append all the records in the append query.

Microsoft Access set 0 field(s) to Null due to a type conversion failure, and it didn't add 0 record(s) to the table due to key violations, 0 record(s) due to lock violations, and (X) record(s) due to validation rule violations.

Do you want to run the action query anyway?

To ignore the error(s) and run the query, click Yes.

For an explanation of the causes of the violations, click Help.



CAUSE
This message occurs when you try to insert empty strings into a field that has its AllowZeroLength property set to No.



RESOLUTION

 * 1) Open your destination table in Design view.
 * 2) Set the AllowZeroLength property of all text fields to Yes.
 * 3) Set the Required property of all these text fields to No.
 * 4) Save the changes to the table, and then close the table.
 * 5) Run your append query.



STATUS
This behavior is by design.



Steps to Reproduce the Behavior
CAUTION: If you follow the steps in this example, you modify the sample database Northwind.mdb. You may want to back up the Northwind.mdb file and follow these steps on a copy of the database.

 Open the sample database Northwind.mdb. Click Tables under Objects. Click the Employees table. On the Edit menu, click Copy. On the Edit menu, click Paste.</li> In the Paste Table As dialog box, name the new table Test, click Structure Only under Paste Options, and then click OK.</li> Open the Test table in Design view, and then set the following properties for the FirstName field:

Required = No

Allow Zero Length = Yes

</li> Open the new Test table, enter some new records, but leave the FirstName field blank in some records, and then close the table.</li> Click Queries under Objects.</li> Click New.</li> In the New Query dialog box, click Design View, and then click OK.</li> In the Show Table dialog box, click the Test table, click Add, and then click Close.</li> Add the FirstName and LastName fields to the query design grid.</li> On the Query menu, click Append Query.</li> In the Append dialog box, click the arrow in the Table Name box, click the Employees table in the list, and then click OK.</li> On the Query menu, click Run.</li> Click Yes to the message that you are about to append data to your table.

Note that you receive the error message that is mentioned in the &quot;Symptoms&quot; section of this article.</li></ol>

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